Trustees. Annual Report for the period Pariod start date Period end date From To Section A Reference and administration details Charity name SQLIHULL MUSLIM COMMUNITY ASSOCIATION CIO Other names charity is known by Registered charity number (if any) Charity's principal addrnss 20 Femdown Road Solihull West Midlands Postcode 8912AT Names of the charity trustees who manage the charity Dates acted if not for whole Trustee name Offlce (If any) Name of person lor body) entitled toa oint trustee Ifan Mr. Sabir Hussain Mrs. Azra Hussain Mrs. Asna Akram Dr. Farah Sultana Mr. Maqsood Aslam Mr. Mohammed Ayub Mr. Salman Sheikh 10 12 13 14 15 16 17 18 20 Names of the trustees for the charity, if any, (for example, any custodian trusteesl Name Dates acted if not for whole ear TAR March 2012 Names and addresses of advisers (Optional information) e of adviser Name Address Name of chief executive or names of senlor staff mambars (Optional inforniation) Section B Structure, governance and management Description of the charity'5 trusts Constitution Type of governing document How the charity is constituted Charitable incerporat6d Organisation Trustee selection methods Appointments Additional governance Issues (Optlonal Inforniatlon) Governance document Solihull Muslims Community Association CIO (also known under working names as SfvICA, and Solihull Muslims) was established on 19 August 2016 and constituted as Charitable Incorporated Organisation (CIO). It is governed by a constitution last updated on 26 April 2017. You may choose to Include additional infonnation. where relevant, about. policies and procedures adopted for the induction and training of trustees,. the charity's organisational structure and any wider network with which the charity works., relationship with any related parties,, trustees, Gonsideralion of major risks and the syslem and procedures to manage them. Organisation structure and management The Board of trustees consists of a minimum of ft)ur and a maximum of eight trustees of which at least tsvo must be female. If the number falls below the minimum, the remaining trustées may act only to call a meeting of the charlty trustees to appolnt a new trustee or trustees. The Board is responsible for all major decislons affecting the operation of the CIO and in particular financial decisions. The CIO delivers its services through 4 sub-committees: Bereavement Support,. Social Ev8nts; Religious Affairs; and Education. Two further sub-committ88s'. Management; and Administration and IT Support provide support to the organisation. Each sub-committee is led by 8 Trustee and supporteQ by a second Trustee. The sub-committees are f￿e to seek support from the community of asscciate members to help them perform their duties. The sub- committees, report to thg Board with updat8s at the Board meetings. The Board meets a minimum of 5 times throu hout the ear. The Trustees TAR March 2012 elect 3 officers from amongst themselves.. ChaIr￿rson, Secretary and Treasurer for a period of 2 years. The Chairperson plans and chairs all 8oard meetings and tho Secretary tske notes and issues on internal and extemal communications. The Treasurer manages the financial accounting revlews, records and processes. Decisions at Board meetings are laken by majority voting on rosolutions, The Trustees give their time freely and receivé no remuneration or other financial benefits. The Clo do not own any premises of their own but conduct all aclivities Ihrough the hiring of halls, schools, meeting room5 and churches as necessitated by the activity or seNice in question. Section C Ob"ectives and activities 1- Advance the Islamic Religion. 2- Advance the education of the Muslim and non- Muslim community S To promote conflict resolution and promote religious and racial harmony and the equality and diversily., 8nd Provide facilities for recreation and leisure time occupation in the interests of social welfa￿, Summary of the objects of the charity set out in its goveming document Vlslon and Mission Inspired by the messages of family and social care, peace and harmony in our Islamic faith and guided by our values, our vision is to create an inclusive environment where everyone is welcome, Our motto surns it up.. There are no strangers only friends to rneet. Our mission is to Serve the local community, educate both young and old about the true Islamic teachings and create ￿lIgIouS harmony. Strategy We believe that our services and activities in the West Midlands provide the genaral public living there with essential public benefits as outlined below. We provide education to the general public on Islamic Sludies and Asian Languages in supplernenlary schools and thu5. promote gooa IinKS ￿e￿￿een generations (cniiaren-parents- Grandparents)., improve the next generations, skills in foreign languages that will help them deliver setvices to those who only speak those foreign languages,. and c. improve tre opportunities available for people to advance their businesses with countries that speak these Asian languages. To achieve its aims, sustain its effectiveness and provide benefit to the general public, the SMCA charges reasonable fees for teaching children and adults, bLrt for people who ar8 unable to afford them and are on a low incorne, it waives the fees and provides the education free cf charge and covers any shortfall from it5 surplu5 by organising fund raising events, The SMCA promotes itself to Muslims and non-muslims and by doing so it aims to provide the wid•r community with facilities and platforms to promote community cohesion, improve interfaith relationship and Greate a healthy understanding of Islam when they mix and integrate with Muslims Summary olthe main activities undertaken for the public benefit in relation to these object5 (inGlude withln this section the statutory declaration that tru5tee5 have had regard to the guidance Issued by the Charity Commission on public benefrt) TAR March 2012 and learn about it from trustad sources. From time to time the CIO joins with other charities, local and national in response to their appeals ft)r funds and relief for the public benefit of their causes, This provides the public benefit of improving religious and Social harmony by bringing different communities together in a common cause. The CIO funds this trrough fvnd raising events and donations from generous patrons. The CIO provides children with facilities to improve their understanding and achievement in subjects that are taught in mainstream schools and prcvide5 lis services inclusively rggardiess Of sex, race, colour or country of origin. Addltional detalls ol objectives and activlties Ioptlonal Infonnation) Use of Volunteers The CIO uses volunteers from the community to help deliver its services. Our voluntaers are essential to deliver the services cost effeclively. Volunteers are particularly important, as the CIO don't have premises of its own and hires the venues it needs. This means that venues have to be prepared and set-up each time a service is delivered or an event is held and dismantled afterwards. Volunteers come forward from the community and the Trustees. Anyone coming into ccntact with children and other vulnerable people are CRB checked. You may choose to includé further stalements. where relevant, about: poIiGy on grantmaking-, policy programme ￿lated investment,, contribution made by volunteers. TAR March 2012 Section D Achievements and performance Achievements and PerformanGe Our acts'vities are organised by sU￿cOMMIttee$ (SC) as bel(M: Summary ofthe main achievements of the charity during the year The Beréavèmènt Support SC provided bereavement support, and funeral and buri81 process information to bereaved families in the community, This is an important service as bereavement is a stressful time for any family bLrt can be particularly so for Muslim families where time is of the 8SS@nce and burials rnust take place as soon as possible aftar death. Timely guidanc@ as to th8 steps involved can help smooth the process and remove some of tha stress. The Social Ev@nts SC organised several r81igious célebratory events throughout the year. open to all in the community. These events such as Eid-al Adha and Eid-al Fitr celebrations were also attended by people from other faiths from the inter-faith forum. This SC also arranges monthly Ladies Coffee Mornings.. these events double not only as social events where ladies can that and support each other but also educational too with awareness pr8s6ntations on health, beauty and other topical issues by visiting présentars. This team also arranged fund raising tc support a charity appeal by Macmillan Cancer Support an established local charity. Due to covid restriction activates were affected over the last 2 years. The RelSglous Affairs SC arranges all Friday Prayers, Ramadan Taravaeh Prayers, Eid al Fitr and Eid al Adha Prayers. All were very well supported by th8 community. Dua to the Corona virus pandemic and govemment restrictions Friday prayers, Ramadan Taraveeh prayers and Eid al Fitr was suspended, Eid al Adh8 prayer facilities were made available as the government had lifted to social distancing and allowed congregations. Due to covid activities were restricted to maintain the government guideline. The Educatlon SC arranged children's supplementary school classes on Sundays in Arabic, Islamic Studies, Quranic Reading and supplemontary Math's. In addition it held open day, sports day and achievément Priz8 giving sessions open to the public. The SC delivers its seNices by working in partnership with St Peters Catholic School, Solihull who hire the school to us. These activities were temporarily suspended due to the government restrictions. The Management SC and The Admin and IT Support SC managed Govemance, Finance, Compliance, PR, Insurance and Administration needs of the CIO. This yéar was only the fourth full year of the charity as a CIO. Its Ilmlled reaourGe8 mean progress development progress 18 Slower than might be for a larger charity. Work Is ongoing to develop the structure, policies and processes to meet the organisational needs of the CIO and the service needs of the community. TAR March 2012 Section E Financial review NIA Brlef statement of the Gharity's policy on reserves Details of any fund5 materially in deficit Further financial review details (Optlonal infonnation) Reserve policy The charity holds ￿SerVeS for one year as unrestricted funds for expenditure towards operational costs, As stated earlier in this report, the CIO does not own any premises of their ovm but conduct all activitiés through tha hiring of venues. It is a long-standing ambition to own pretrnises of our own to deliver our services. To this end the reserve policy includes the CIO'S declared aim to build up reserves lo someday procure our own premises. You may choose to indude additional informats'on, where relevant about.. the charity's principal sources of funds (including any fundraising); how expenditure has supported Ihe key objectives of the charity., investment policy 8nd objectivas including any ethical investment policy adopted. Incom8 Sources The CIO'S income sources are mainly charitable donations at Friday Prayers and other fundraising community events. Annual associate membership fees and donations by Board members to fund specific events are also sources of incomé as w811 as fees harged to parents for school dasses. For people on a low income who are unable to afford any fees, the CIO waive the fees and cover any shortfall from its surpluses and if insufficient, raise funds from donors and patron5 and organise fund raising events. Investment Pollcy The charity has no long-term investments. Our cash reserves are held in Gheque aGGounts with a high street bank that pays no interest. Covid Impact Most of the activities were on hold due to Covid during the year except the Friday Prayers but the charity was actively involved in collecting funds and supporting other charities that were collecting foods and funds to provide SUPFrf)rt to vulnerable and low-income people. Section F Other optional information TAR March 2012 Future Plans Next year the SMCA will: 1. continue to deliver its core services" 2. continue its search for suitable premises of its own, It is only by having a base of its own that it can deliver services efficiently and to expand them as necessitated by the growing community., and investigate the feasibility of partnerships with other likeminded charities to achieve its goals. Section G Declaration The trustees declare that they have approved the trustees, report above. Signèd on behalf of the charity's trustees Signature(s) Full name(s) Position (eg Secretaryi Chair, etc) Sabir Hussain Trustee Date 1 e10912025 TAR March 2012 CHARITY COMMISSION FOR ENGIAND AND WAIES 80UHULL MUSLIM COMMUNITY ASSOCIATION CIO 1168a40 Receipts and payments accounts CC16a For the perlod from 01101r2024 31112r2024 Sectlon A Receipts and payments Unrestricted funds ts) tho nearest Restricted funds Endowment funds Total funds La¥t yvr to the n•afe#t £ to the ne4r•it£ io th• n•ar•st £ to th• nur•it £ A1 Re¢el ts Donatlon ra¢•lv•d S¢hool Fo¢8 Membershi 6,fj05 6,806 S.$03 F9•3 Sub total (Gross income for AR) A2 Assel and Invostment sales, Isee table). 6.UOS 6.806 8.603 Sub tot81 0,505 5,003 A3Pa ents Salari•8 Ront In$uran¢• Bank char AG¢ounting Fo? 4,110 1,770 4,110 1,770 2.600 2,691 361 86 400 141 400 400 Sub total 6,421 6,421 6,928 A4 Asset and Invv•lment urchases, see table Sub total 6,421 6,421 5,928 Net of recelpts/(paymentsJ AS Transfers between funds A6 Cash funds last end Cash funds this year end 425 84 425 CCX% R1 a¢￿UnIS ISSI 1610912025 Section B Statement of assets and liabilities at the end of the period Unrestrict Re5tr1cted fund5 funds to nearestÈ to ne•rest £ Endowment funds to n•ar•st £ Categorles Dètalls B1 Cash funds Bank balan¢• 229,899 Total cash fund8 229.898 ljoree Dalar￿a6 Iwlh receipls alld payments 8Kourrtl511 Aqreenenl Error Unrestrlcted funds to nearest £ OK Restricted funds to nearesi £ OK Endowment funds to nèarest £ Detalls B2 Other monetary assets Fund to which a¥Jel belon Datalls urr•nt valu• onal Co•t loplonall Fund tc4 Ythich as•*t b•lon Un Ro8trtGted Detalls Equipm•nts Co•t lopfl<)n411 CuTT￿t valu? tlonal 84 Assets retalned for the charity's own use Fund to which relawi Vnrgstricted Arnount du• on41 Detall8 Other Creditors lonal 85 Liabilities 400 Signed by one or Iruslo8s on behalf ol all the trustees Date of roval igna ure Print Name Sabir Hussain 161C