## ## ## ## ## ## ## ## ||Type|of governing
document|of governing
document|Constitution|||||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| |||tl LIS'r dec'J, ce!ietltLltlel tt|||||||||||||||| ||How the charity is constituted|||Charitable
incorporated
Organisation|||||||||||||| ||tf liat
caen'nnlI'x
' r'I||npdny)||||||||||||||| ||Trustee selection methods|||Appointments|||||||||||||| ||eq|appotnted
by, e!ected b r t|||||||||||||||| |Additional||governance
issues (Optional
information)|||||||||||||||| |You may choose to include
additional
information,
where||||Governance
document
Solihull
Muslims
Community
Association|||CIO|(also known|||||under|working|||| |relevant,
about:||||names as SMCA, and|||||||||||||| |||||Solihull
Muslims) was established|on 19August||||2016 and constituted||||||as||a| |~|policies|and procedures||Charitable|||||||||||||| ||adopted
training|for the induction
oftrustees;|and|Incorporated
Organisation
(CIO).
updated
on 26 April 2017.|It is|governed||||by|a|constitution||||last|| |~|the charity's
organisational||||||||||||||||| ||structure|and any wider||Organisation
structure
and management|||||||||||||| ||network|with which the charity||The Board of trustees
consists of|a minimum|||of||four and|||a maximum|||of|| ||works;|||eight trustees
ofwhich at|||||||||||||| |~
~|relationship
with any related
parties;
trustees'
consideration
of|||least two must
be female.
If the number
falls
remaining
trustees
may act
only to call a meeting
of the charity trustees
to
trustees. The Board is|||||below
appoint||the
a||minimum,
new trustee|||the
or|| ||major risks and the system
and procedures
to manage
them.|||responsible
for all major decisions
in particular
financial
decisions.|affecting the||||operation||||of the|CIO||and|| |||||The CIO delivers
its services
through||4|sub-committees:||||||Bereavement||||| |||||Support; Social Events;|||||||||||||| |||||Religious
Affairs;
and
Education.||Two|||further|||sub-committees:|||||| |||||Management;
and Administration|||||||||||||| |||||and ITSupport
provide support to the organisation.||||||Each||sub-committee|||||is| |||||led by a Trustee and|||||||||||||| |||||supported
by a second
Trustee.|The sub-committees|||||||are free||to|seek||| |||||support
from the community|||||||||||||| |||||of associate
members
to
help|them|perform||||their|duties.
The||||sub-||| |||||committees,
report to the Board|||||||||||||| |||||with updates
at the Board meetings.|||||||||||||| |||||The Board meets a minimum
of5times throughout||||||the year. The||||Trustees|||| |||||||elect 3officers from|| |---|---|---|---|---|---|---|---| |||||||amongst
themselves:
Chairperson,
Secretary
and Treasurer
for a period
of2years.|| |||||||The Chairperson
plans
and chairs
all Board meetings
and the Secretary|| |||||||take notes and issues|| |||||||on
internal
and
external
communications.
The Treasurer
manages|the| |||||||financial
accounting|| |||||||reviews,
records and processes.|| |||||||Decisions at Board meetings
are taken by majority
voting on resolutions.|| |||||||The Trustees
give their time freely and receive no remuneration
or other|| |||||||financial
benefits. The|| |||||||CIO do not
own
any
premises
of their
own
but
conduct
all
activities|| |||||||through
the hiring of halls,|| |||||||schools,
meeting
rooms
and churches
as necessitated
by the activity|or| |||||||service
in question.|| |Summary
ofthe objects
charity set out in its
governing
document|||||ofthe|1- Advance the Islamic Religion.
2- Advance the education
ofthe Muslim
and non- Muslim
community
3- To promote conflict resolution
and promote
religious
and racial
harmony
and the equality
and diversity;
and
4-
Provide facilities for recreation
and leisure time occupation
in the
interests
ofsocial welfare.|| |||||||Vision and Nlission|| |||||||Inspired
by the messages
offamily and social care, peace and harmony
in our Islamic faith and guided
by our values,
our vision is to create an|| |||||||inclusive
environment
where everyone
is welcome.|| |||||||Our motto sums
it up: There are no strangers —
only friends to meet.|| |||||||Our mission
is to serve the local community,
educate both young and old
about the true Islamic teachings
and create religious
harmony.|| |||||||Strategy|| |Summary|ofthe main|||||We believe that our services and activities
in the West Midlands
provide
the general
public
living|| |activities undertaken||||for|the|there with essential
public benefits as outlined
below.|| |public benefit|||in relation||to|We provide education
to the general
public on Islamic Studies and Asian|| |these objects|||(include|within||Languages
in supplementary
schools and thus:|| |this section||the statutory||||a. promote good links between
generations
(Children-Parents-|| |declaration||that trustees|||have|Grandparents);|| |had regard to the guidance
issued by the Charity
Commission
on public
benefit)||||||b. improve the next generations'
skills
in foreign languages
that will help
them deliver
services to those who only speak those foreign languages;
and
c.improve the opportunities
available
for people to advance their
businesses
with countries
that speak these Asian languages.
To achieve its aims, sustain
its effectiveness
and provide
benefit to the|| |||||||general
public, the SMCA charges reasonable
fees for teaching
children
and adults,
but for people who are unable to afford|| |||||||them and are on a low income,
it waives the fees and provides
the
education
free ofcharge and covers any shortfall
from its surplus
by
organising
fund raising events.|| |||||||The SMCA promotes
itself to Muslims
and non-Muslims
and by doing so
it aims to provide the wider community
with facilities and platforms to|| |||||||promote
community
cohesion,
improve
interfaith
relationship
and create|a| |||||||healthy
understanding
of Islam when they mix and integrate
with Muslims|| |Additional|Additional|Additional|details|ofobjectives|ofobjectives|and activities (Optional|information)|information)||||||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| |||||||Use ofVolunteers||||||||| |||||||The CIO uses volunteers|from|the community|||to help deliver its services.|||| |||||||Our volunteers
are||||||||| |||||||essential
to
deliver
the
services
cost||||effectively.|||Volunteers|are| |||||||particularly
important,
as|the CIO|||||||| |||||||don't have premises
of its own||and hires|the|venues||it|needs. This means|| |||||||that venues
have to be||||||||| |You may|||choose|to include||prepared
and set-up each time||a service|is|delivered|||or an event is|held| |further statements,||||where||and dismantled||||||||| |relevant,||about:||||afterwards.
Volunteers|come|forward|from||the|community
and||the| |~|policy||on grantmaking;|||Trustees. Anyone
coming
into||||||||| |||||||contact with children
and|other|vulnerable|people are CRBchecked.|||||| ||||~
~
~| |---|---|---|---| |Summary
ofthe main
achievements
ofthe charity|||Achievements
and Performance
Our activities are organised
by Sub-Committees
(SC)as below:| |during the|year||The Bereavement
Support SC provided
bereavement
support,
and| ||||funeral
and burial process information
to bereaved
families
in the| ||||community.
This is an important
service as bereavement| ||||is a stressful
time for any family but can be particularly
so for Muslim| ||||families where time is ofthe essence and burials must take place as| ||||soon as possible after death. Timely guidance as to the| ||||steps involved
can help smooth the process and remove some ofthe| ||||stress.| ||||The Social Events SC organised
several
religious
celebratory
events| ||||throughout
the year, open to all in the community.
These events such as| ||||Eid-al Adha and Eid-al Fitr celebrations
were also attended
by people| ||||from other faiths from the inter-faith
forum. This SCalso arranges| ||||monthly
Ladies Coffee Mornings: these events double not only as social| ||||events where ladies can chat and support each other but also| ||||educational
too with awareness
presentations
on health,
beauty| ||||and other topical issues by visiting presenters.
This team also arranged| ||||fund 'raising to support a charity appeal
by Macmillan
Cancer Support an| ||||established
local charity. Due to covid restriction activates were affected| ||||over the last 2years.| ||||The Religious Affairs SC arranges
all Friday Prayers,
Ramadan| ||||Taraveeh
Prayers,
Eid al Fitr and Eid al Adha Prayers.
All were very well| ||||supported
by the community.
Due to the Corona virus pandemic
and| ||||government
restrictions
Friday prayers,
Ramadan
Taraveeh
prayers and| ||||Eid al Fitr was suspended.
Eid al Adha prayer facilities were made| ||||available as the government
had lifted to social distancing
and allowed| ||||congregations.
Due to covid activities were restricted to maintain| ||||the government
guideline.| ||||The Education SC arranged
children's
supplementary
school classes on| ||||Sundays
in Arabic, Islamic Studies, Quranic Reading and supplementary
Math's.
In addition
it held open day, sports day and achievement
prize
giving sessions open to the public. The SCdelivers
its services by
working
in partnership
with St Peters Catholic School, Solihull who hire| ||||the school to us. These activities were temporarily
suspended
due to the| ||||government
restrictions.| ||||The Management
SC and The Admin and ITSupport SC managed| ||||Governance,
Finance, Compliance,
PR, Insurance
and Administration| ||||needs ofthe CIO.| ||||This year was only the fourth
full year ofthe charity as a CIO. Its limited| ||||resources mean progress development
progress
is slower than might be| ||||for a larger charity. Work is ongoing
to develop the structure,
policies and| ||||processes to meet the organisational
needs ofthe CIO and the service| ||||needs ofthe community.| ||||||||N/A|||||||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| |Briefstatement||||ofthe||||||||||||||||||| |charity's||policy||on reserves||||||||||||||||||| |Details ofany|||funds|||materially||||||||||||||||| |in|deficit|||||||||||||||||||||| |Further financial||||review details|||(Optional
information)|||||||||||||||| |You may
additional||choose to
information,|||include
where||Reserve policy
The
charity
holds
reserves||for one||year||as||unrestricted|||||funds||for| |relevant||about:|||||expenditure
towards
operational|||||||||||||||| |~
~|the charity's
principal
sources offunds (including
any fundraising);
how expenditure
has
supported
the key objectives
ofthe charity;||||||cos'Is.
As stated
earlier
in this report,
their own but conduct
all
activities
through
the
hiring
of
own premises of our own
to deliver our services. To this
declared
aim to build up||the CIO does
venues.
It is a
end the reserve|||||not own any premises
of
long-standing
ambition
to
policy includes
the CIO's||||||||| |~|investment||policy||and||reserves to someday
procure|our own premises.||||||||||||||| ||objectives||including|||any||||||||||||||||| ||ethical investment|||||policy|Income Sources|||||||||||||||| ||adopted.||||||The CIO's
income
sources|are
mainly|||charitable|||||donations||||at Friday||| ||||||||Prayers and other fundraising|||||||||||||||| ||||||||community
events. Annual
associate|||membership||||||fees|and|donations||||by| ||||||||Board members|||||||||||||||| ||||||||to fund
specific
events
are|also sources|||||of|income|||as|well|||as fees|| ||||||||charged to parents
for school|||||||||||||||| ||||||||classes. For people on a low income|||who||are||unable to afford||||||any fees,||| ||||||||the CIO waive the fees|||||||||||||||| ||||||||and cover any shorffall
from|its surpluses||||and||if|insufficient,||||raise funds|||| ||||||||from donors and patrons|||||||||||||||| ||||||||and organise
fund raising events.|||||||||||||||| ||||||||Investment
Policy|||||||||||||||| ||||||||The charity has no long-term|investments.||||Our||cash reserves|||||are held|||in| ||||||||cheque accounts
with a|||||||||||||||| ||||||||high street bank that pays no|interest.||||||||||||||| ||||||||Covid Impact|||||||||||||||| ||||||||Most of the activities were on||hold due||to|Covid|||during||the|year|||except|| ||||||||the Friday Prayers
but the|||||||||||||||| ||||||||charity
was
actively
involved||in collecting||||funds|||and|supporting||||other|| ||||||||charities that were collecting|||||||||||||||| ||||||||foods and funds to provide support to vulnerable|||||||and low-income|||||||people.|| ||||||||-|||||||||||||||| ||||||||~
~ ~
~
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GONI8AISSION|SOLIHULL|MUSLIM|COMMUN/Tv|ASSOCIATION CIO|ASSOCIATION CIO||1168840||||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||FOR|ENGLAND||AND||WALES||||||||||||| |||||||||Recei||ts and|a|ments accounts|||||CC16a|| |||||||||For the period
from||01/01/2022||To||31/12/2022||||| |Section A Receipts|||||||and|payments||||||||||| |||||||||Unrestricted
funds||Restricted
funds||Endowment
funds||Total|funds||Last year|| |||||||||to the nearest
r.||to the nearest|5|to the nearest|5|to the nearest k|||to the nearest|8| |A1|Recei ts|||||||||||||||||| |Donation received
School Fees|||||||||4,512||||||4,512||4,676|| |Membership
Fees||||||||||||||||||70| ||u
tots||ross|income|||or|||||||||||| ||||||||AR)||4,512||||||4,512||4,746|| |A2|set and|investment|||sales|||||||||||||| |see table .||||||||||||||||||| ||||||u|tota||||||||||||| ||||Total||receipts||||4,512||-|||-|4,582||4 746|| |A3|Pa ments|||||||||||||||||| |Saiaces|||||||||2,550||||||2,550||1,800|| |Rent|||||||||605|||||||605|1,076|| |Insurance|||||||||347|||||||347||| |Bank charges|||||||||80|||||||80||| |Accounting
Fee|||||||||400|||||||400||| |||||Sub||total|||3,982||||||3,982||8,223|| |A4|Asset and|investment||||||||||||||||| |||||Sub||total||||||||||||| ||||Total payments||||||3,982||-||-||3,982||3,223|| ||Net ofreceiptsl(payments)||||||||530|||||||530|1,523|| |AS|Transfers|between||funds||||||||||||||| |AS|Cash funds||last year||end|||||||||||||| ||Cash funds this|||year||end|||530||||||530||1,523|| |||||||Unrestricted|Restricted|Restricted|Endowment| |---|---|---|---|---|---|---|---|---|---| ||Categories|||Details||funds|funds||funds| |||||||to nearest 5|to nearest|5|to nearest F.| |Bt Cash|funds|||Bank balance||230,040|||| ||||||Total cash funds|230,040|||| |||||(agree belancoo|with receipts and payments||||| ||||||accounl(s))|Agreement
Error|OK||OK| |||||||Unrestricted|Restricted||Endowment| |||||||funds|funds||funds| |||||Details||to nearest 5|to nearest|5|to nearest 5| |B2Other|monetary assets||||||||| |||||Details||Fund to which
asset helen s|Cost (optional)||Current value
o tional| |B3Investment||assets|||||||| |||||Details||Fund to which
asset helen s|Cost (optional)||Current value
o tional| |64Assets retained for|||the|Equipments||Un Restncted||350|| |charity's|own|use|||||||| |||||||Fund to which|Amount due||When due| |||||Details||liabili
relates|o tional||o tional| |65 Liabilities||||Other Creditors||Unrestricted||400|| |Signed by one or two trustees
behalf of all the trustees|||on|Signature||Print|Name||Date of
a
royal| |||||||Sabir|Hussein||13/03/2024|