DocuSign Envelope ID: E92C0752-B6A4-468A-BFA2-F4C288AD5CA9DocuSign Envelope ID: ED003C01-EAF2-4601-872B-768EF27393F7 **1168821** ## **TRUSTEES REPORT** **YEAR ENDED 30 April 2022** ## **Register Charity Number** 1168821 ## **Correspondence Address** 90 MANOR ROAD FARNBOROUGH GU14 7HL ## **Trustees** The Trustees are appointed by the members of the Wokingham Fireworks Charitable Trust. The following were Trustees for the period under review and at the date of the report : At 30/04/2022 and at date of report D. Gold A. Finch G Mortimore S. Mullen P. Bailey (resigned 1/5/2022) M. Halliwell (resigned 1/5/2022) D. John (resigned 1/5/2022) L. Howard (resigned 1/5/2022) J. Rayner (resigned 1/5/2022) T. Dunn (appointed 1/5/2022) ## **Governing Document** CIO - Foundation Registered 18 August 2016 ## **Object Description** ' The advancement of such purposes as are exclusively charitable under the laws of England and Wales as the Trustees determine, in particular by the provision of grants for the public benefit.' ## **Principal Activity** The provision of a safe and affordable annual fireworks display for the local residents with the profits arising therefrom being distributed to local charities. ## **Public Benefit** The Trustees confirm that they have referred to the guidance in the Charity Commission's general guidance on Public Benefit when reviewing the aims and objectives and in planning future activities. In particular the Trustees consider how planned activities will contribute to the aims and objectives that have been set. Page 1 DocuSign Envelope ID: E92C0752-B6A4-468A-BFA2-F4C288AD5CA9DocuSign Envelope ID: ED003C01-EAF2-4601-872B-768EF27393F7 1168821 **0 TRUSTEES REPORT (continued)** ## **YEAR ENDED 30 April 2022** ## **Achivements and Performance Financial Activities** The profitability of the fireworks display is highly dependent on the weather. The 2020 event could not be held due to safety concerns associated with the Covid pandemic. The 2021 event generated total revenue of 60,915, and a surplus before grants and donations of £34,318. A total of £31,000 was donated to local charities, via the members of the charity and also 2 charities nominated by local Mayors. The surplus after donations of £3,318, has been retained within the charity to build reserves and funds to support future events. ## **Future Plans** The 2021 event was a great success and the charity plans to continue holding annual fireworks events for the benefit of the local community and local charities. Prior to filing this report a further event has been held in November 2022, which has seen a similar level of attendance and allowed similar levels of charitable donations to be made. It is the intentions of the Trustees that a further event be held in 2023 and annually thereafter. The Trustees continue to assess the quality of each event and feedback received so that planning and the format of future events continues to be refined to enhance the enjoyment of those attending and the level of funds raised for local charities. ## **Reserves Policy** The Reserves serve three purposes: - to mitigate the financial losses of a firework event having to be cancelled at very short notice. - to underwrite a further event the following year after a cancelled event. - to provide funds to meet charitable donations in the ensuing year. The current costs of staging a fireworks event is c. £36,000. In the case that an event needs to be cancelled at very short notice, the Trustees are of the opinion that the majority of costs could be deferred and allocated to a future event. Inevitably there are some costs committed that could not be recovered in this way, and the Trustees feel that a reserve fund of £12,000 provides sufficient cover for the likley costs of an abortive event in one year. The level of reserves continues to be kept under review and will be increased as the Trustees deem appropriate. The Reserves currently stand at £12,269, (2021 - £8,951) which, because of the above reasons, are deemed sufficient. Page 2 DocuSign Envelope ID: E92C0752-B6A4-468A-BFA2-F4C288AD5CA9DocuSign Envelope ID: ED003C01-EAF2-4601-872B-768EF27393F7 **1168821** **0 TRUSTEES REPORT** (continued) ## **YEAR ENDED 30 April 2022** ## **Going Concern** The Trustees have a reasonable expectation that the charity has adequate resources to continue operational existence for the foreseeable future. For that reason the Trustees continue to adopt the going concern bases of accounting in preparing these financial statements. ## **Statement of Trustees' Responsibilities** Charity law requires the Trustees to prepare financial statements for each financial year which give a true - select suitable accounting policies and apply them consistently; - make judgements and estimates that are reasonable and prudent; - state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements; and - prepare the financial statements on the going concern basis unless it is inappropriate to presume that the Trust will continue. The Trustees are responsible for keeping proper accounting records which disclose, with reasonable accuracy at any time, the financial position of the Trust. The Trustees acknowledge their responsibility to take due care of the funds under their stewardship. ## **Independent Examiner** J.E. Matthews FCA has been re-appointed as Independent Examiner for the ensuing year. The Trustees have approved the Trustees Report. **----- Start of picture text -----**
…………………..
**----- End of picture text -----**
………………….. D Gold Trustee 27-Feb-2023 Date…..................... Page 3 DocuSign Envelope ID: E92C0752-B6A4-468A-BFA2-F4C288AD5CA9DocuSign Envelope ID: ED003C01-EAF2-4601-872B-768EF27393F7 |**0**
**RECEIPTS AND PAYMENTS ACCOUNT**
**YEAR ENDED**
**30 April 2022**
**£**
**£**
Note
**Receipts**
Fund Raising
2
60,915
Bank Interest
-
**TOTAL RECEIPTS**
60,915
**PAYMENTS**
Cost of Charitable activities
3
31,000
Cost of Fund Raising
2
26,597
**TOTAL PAYMENTS**
57,597
**NET RECEIPTS/(PAYMENTS)**
3,318
**Reconciliation**
£
Cash at bank and in hand brought forward
8,951
Surplus/(Deficit) in year
_3,318_
Cash at bank and in hand at carried forward
_12,269_
**2022**|**1168821**
_£_
_£_
_-_
_-_
_-_
_-_
_583_
_583_
_(583)_
_£_
_9,534_
_(583)_
_8,951_
_2021_|**1168821**
_£_
_£_
_-_
_-_
_-_
_-_
_583_
_583_
_(583)_
_£_
_9,534_
_(583)_
_8,951_
_2021_| |---|---|---| ||_-_
_583_|| |||| |||_(583)_| |||_£_
_9,534_
_(583)_| |||_8,951_| Page 4 DocuSign Envelope ID: E92C0752-B6A4-468A-BFA2-F4C288AD5CA9DocuSign Envelope ID: ED003C01-EAF2-4601-872B-768EF27393F7 **1168821** **----- Start of picture text -----**
0
**----- End of picture text -----**
## **STATEMENT OF ASSESTS AND LIABILITIES** **AS AT 30 April 2022** **----- Start of picture text -----**
2022 2021
£ £ £ £
Note
Bank and Cash balances 12,269 8,951
12,269 8,951
12,269 8,951
**----- End of picture text -----**
## **Net Assets and Liabilities** The attached Receipts and Payments Account and Statement of Assets and Liabilities for the year to 30th April 2022 are approved and signed on behalf of the Trustees **----- Start of picture text -----**
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**----- End of picture text -----**
………………….. D Gold Trustee 27-Feb-2023 Date….................... Page 5 DocuSign Envelope ID: E92C0752-B6A4-468A-BFA2-F4C288AD5CA9DocuSign Envelope ID: ED003C01-EAF2-4601-872B-768EF27393F7 **1168821** **NOTES TO THE ACCOUNTS** **0** ## **YEAR ENDED 30 April 2022** ## **1 ACCOUNTING POLICIES** ## **Basis of accounting** The accounts have been prepared on a receipts and payments basis. ## **Fund accounting** Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. ## **2 FUNDRAISING** |**NDRAISING**|| |---|---| |2021 Fireworks event
2020 Fireworks (no event)|**£**
**£**
**£**
_£_
_£_
_£_
INCOME
COSTS
NET
_INCOME_
_COSTS_
_NET_
60,915
26,597
34,318
_-_
_583_
_(583)_
**2022**
_2021_| ||60,915
26,597
34,318
_-_
_583_
_(583)_| ## **3 Charitable donations** |Wokingham Lions
Rotary Club of Wokingham
Rotary Club of Easthampstead
Windsor Forest Unicorn Club
Thames West Unicorn Club
Chance to Dance (Mayors charity)
Wokingham Mayors Charity Account|**2022**
**£**
6,000
6,000
6,000
6,000
6,000
500
500
31,000|_2021_
_£_| |---|---|---| |||_-_| The Donations referenced above are made in accordance with the Charity's Constitution which requires the surplus arising from annual firework event to be distributed evenly to the 5 Service Clubs who are the members of the Charity. Each Service Club, will then use funds received to make donations to local causes as agreed in advance of the fireworks event and as publicised prior to and during the event. Page 6 DocuSign Envelope ID: E92C0752-B6A4-468A-BFA2-F4C288AD5CA9DocuSign Envelope ID: ED003C01-EAF2-4601-872B-768EF27393F7 **1168821** **0** ## **YEAR ENDED 30 April 2022** ## **4 TANGIBLE FIXED ASSETS** The Trustees write off in the year of purchase the cost of any equipment required for the presentation of the fireworks display. Any costs are therefore included in Fund Raising Costs - see Note 2 above. No fixed assets are shown on the Balance Sheet. ## **5 EMPLOYEES' REMUNERATION and TRUSTEES' EXPENSES** The Trust has no employees and it does not pay remuneration or expenses to its Trustees. ## **6 MANAGEMENT EXPENSES** The Trust has no management expenses. ## **7 TRUSTEES** No remuneration or other benefits were paid to the Trustees or to people connected with them. No transactions were undertaken by or on behalf of the Charity in which a Trustee or a connected person has a material interest. ## **8 INDEPENDENT EXAMINER'S REMUNERATION** No examination or other fees were paid (2021 - £nil). ## **9 ENDOWMENT OR RESTRICTED FUNDS** The Charity does not have any endowment or other restricted income funds. ## **10 INVESTMENT ASSETS** The Charity does not have any investment assets. ## **11 OTHER DISCLOSURE ISSUES** The Charity does not have any commitments not provided for in the accounts. The Charity has not given any guarantees. The Charity has not received a loan secured on any of its assets. At the year end the Charity did not have any contingent liabilities. The Charity does not receive any grants or subsidies. Page 7 DocuSign Envelope ID: E92C0752-B6A4-468A-BFA2-F4C288AD5CA9DocuSign Envelope ID: ED003C01-EAF2-4601-872B-768EF27393F7 **0** **1168821** ## **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF WOKINGHAM FIREWORKS CHARITABLE TRUST** ## **YEAR ENDED 30 April 2022** I report to the trustees on my examination of the accounts of Wokingham Fireworks Charitable Trust (the charity) for the year ended 30 April 2022. ## **Responsibilities and basis of report** As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: - 1 accounting records were not kept in respect of the charity as required by section 130 of the Act; or - 2 the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. ……………… J E Matthews FCA Independent Examiner Whitecroft Surrey Gardens East Horsley KT24 5HH 27-Feb-2023 Page 8 DocuSign Envelope ID: E92C0752-B6A4-468A-BFA2-F4C288AD5CA9DocuSign Envelope ID: ED003C01-EAF2-4601-872B-768EF27393F7 ## **Wokingham Fireworks Charitable Trust** Draft Fireworks Income and Expenditure Account for 2021 Event |INCOME
ADVANCE SALES
_Online sales_
_Commission payable on online sales_
_Net online advance sales_
_Advance shop sales_
_Door to door sales_
**TOTAL ADVANCED SALES**
EVENT INCOME
_Tickets and glow products_
_Torches_
TOTAL EVENT INCOME
OTHER INCOME
_Sponsorship_
_Programme advertisements_
_Donations_
_Caterers_
_Fair_
_Presentation night refund - per council_
_Cancellation insurance_
TOTAL OTHER INCOME
TOTAL INCOME
EXPENDITURE
Fireworks
Cancellation insurance
Wristbands
Programme, posters & flyers design/printing
Insurance PLI
Town banner erection
Sims for Scanners and Card Readers
Web Site and programme postage
Website upgrade
Skip hire
Refunds and postage (Manual)
Field public address
Drone film
BLSAR & 41 Club
Fence hire
Luminous glow products and torches
Toilet hire
First Aid
PPL & PRI Licenses
High Vis jackets
St Sebastian's Band and Piper
Other sundries
Presentation night expenses
Car damage
Laminated signs posters and banners
Tractor services
Storage facility
Advertising
Sanitiser
Signage
Bank charges
TOTAL EXPENDITURE
EVENT SURPLUS|£
£
2021 Event||£
£
2020 Event| |---|---|---|---| |INCOME|||| |ADVANCE SALES
_Online sales_
_Commission payable on online sale_
_Net online advance sales_
_Advance shop sales_
_Door to door sales_|48,000
(4,362)
43,638
3,885
-||-
-
-
-
-| |**TOTAL ADVANCED SALES**|**47,523**||**-**| |EVENT INCOME
_Tickets and glow products_
_Torches_|6,573
2,475||-
-| |TOTAL EVENT INCOME|9,048||-| |OTHER INCOME
_Sponsorship_
_Programme advertisements_
_Donations_
_Caterers_
_Fair_
_Presentation night refund - per cou_
_Cancellation insurance_|2,000
-
294
1,100
950
-
-||-
-
-
-
-
-
-| |TOTAL OTHER INCOME|4,344||-| ||||| |TOTAL INCOME|60,915||-| ||||| |EXPENDITURE
Fireworks
Cancellation insurance
Wristbands
Programme, posters & flyers desig
Insurance PLI
Town banner erection
Sims for Scanners and Card Reade
Web Site and programme postage
Website upgrade
Skip hire
Refunds and postage (Manual)
Field public address
Drone film
BLSAR & 41 Club
Fence hire
Luminous glow products and torche
Toilet hire
First Aid
PPL & PRI Licenses
High Vis jackets
St Sebastian's Band and Piper
Other sundries
Presentation night expenses
Car damage
Laminated signs posters and bann
Tractor services
Storage facility
Advertising
Sanitiser
Signage
Bank charges|12,240
-
122
231
2,588
503
288
102
-
205
-
522
-
1,900
3,739
843
1,143
858
109
-
375
43
-
-
-
100
259
212
93
93
26||-
-
-
-
-
-
-
155
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
229
199
-
-
-| |TOTAL EXPENDITURE|26,597||583| ||||| |EVENT SURPLUS|34,318||583
-| Page 8