**Dartington Recreation Association - Annual Report 2023-24** ## **Annual report 1.4.23 – 31.3.24** Type of governing document: Constitution How the charity is constituted: Charitable Incorporated Organisation (CIO) Trustee selection method: by election (appointed trustees) and nomination by affiliate clubs (nominated trustees) ## **Summary of charity objects** To provide or assist in the provision of land and facilities for the benefit of the inhabitants of the Parish of Dartington and the surrounding area, and of such other area or areas as the trustees may from time to time resolve to invite, for recreation, sport, education or other leisure time occupation of groups and individuals who have need of such facilities by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving the condition of life of the said inhabitants. ## **Summary** The Meadowbrook site continues to thrive and grow as a hub for Dartington and the surrounding area. 1 ## **Dartington Recreation Association - Annual Report 2023-24** ## **Main achievements** The community centre has thrived this year. Things Happen Here were welcomed as the new owners of the Tap Room and have provided a diverse and busy programme of live music, entertainment and community activities throughout the year. Pizzalogica has maintined their strong reputation for delicious handmade pizzas. Both businesses have created jobs, and are attractive employers to young people. In the summer months, the offering to the community is enhanced with pop up caterers including the Blue Bell Café, which has become a Friday regular when the weather allows. The outside area was further enhanced this year with a grant from South Hams District Council for the multi use games area (MUGA). The fence around the MUGA has been repaired, five aside lines marked on the court and movable goals have been purchased. This has brought the MUGA back to life. The goals are used by the football club for junior football on the Dorothy Elmhirst field. The fixed goals on the field were removed in favour of using movable goals so that the wear on the field could be better managed. Meadowbrook now comprises the MUGA, accessible play park, rustic bike track and field, which together means that there is lots to do for children and young people of all ages. On a warm evening it is not usual for 200 – 300 people to be on the site enjoying the facilities. Earthjump (local Community Interest Community) continues as a brilliant partner to the DRA running a bike club for under 11s, a coffee club for over 55s and supporting the major project to re-build the swimming pool. Unfortunately the annual Meadowbrook extravaganza, planned for May, was rained off. Totnes and Dartington Football Club and Totnes Sub Aqua Club continue to thrive and benefit from the DRA facilities. Since the closure of the pool, a small group of volunteers have overseen a significant piece of work to apply for full planning permission for a new larger, heated open air pool. The pool compound including the pavilion remains out of use. Unfortunately, the pavilion was targeted by vandals in early 2024. The proposed pool will be heated with renewable energy. A separate project to look at options for sustainable energy for the entire Meadowbrook site has been initiated. The trustees are proud of the achievements of the charity this year. Meadowbrook is a vibrant hub for recreation and sport and continues to attract more volunteers and organisations wanting to become part of this exciting, inclusive community. In 2024/25 the trustees will focus on fund raising for the pool re-development and progressing plans for sustainable energy for the site. 2 ## **Dartington Recreation Association - Annual Report 2023-24** ## **Charity’s policy on reserves** The charity retains £22,000 as a reserve. This is sufficient to cover the running costs of the charity for a year. ## **Financial review** The charity received £110,122 in the period 1.4.23 – 31.3.24. This included two grants from South Hams District Council Section 106 funding were received: £3811.31 as a 50% contribution to the accessible toilet and £6,675.67 for improvements to the Multi Use Games Area (MUGA) including football goals, fencing and new line markings. These were restricted funds and have been spent on the specified activities. The projects have been completed. The remaining funds came from a range of sources including contributions from clubs, user fees for use of the community centre, payment for use of the car park and donations. In the same period, the charity expended £99,170. This comprises running costs of the community centre (utilities, insurance, repairs and maintenance), grant related expenditure and general maintenance of the estate. At the financial year end, the charity held a balance of £87,106. ## **Trustees** ## **Current** Margarent Cushen, Louise Morpeth, Mandy Burton, Jan Maddick, Mark Burton, James Brittain, Olivia Doherty, Ashish Ghadiali, Joel Riley, Charlotte Huish and Helen Tune ## **Resigned** None This report was approved by Trustees on 24[th] September 2024. 3 DARTINGTON RECREATION ASSOCIATION Charity no. 1168817 RECEIPTS AMD PAYMENTS ACCOUNT FOR YEAR ENDED 31ST MARCH 2024 RECEIPTS 2024 Tolal 5078 60958 10487 1627 160 2023 Total 5932 66276 G8ner81 Deslgnat8d Restrict8d Rent,. Dartington Trust Car Park other rents SHDC grants Fund Ralslng for pool Fund Raisino for blkè track Tolnes Town Councll grant ESC Loltery Fund Fundlng Applicallon athsh Cycllng S6mblè Ngtwork Actlon grant South West Water grant-blkg project Donations and sales Insuranca 5078 60958 10487 1627 160 285 1050 7270 4290 1950 1500 3322 720 29524 30244 Elecaricity income Watèr and Incx)m8 Insuranc8 clalm Rates refund 13705 1568 1568 Repairs sink fund TOTAL RECEIPTS 68324 41798 110122 105580 PA YMENTS Fl8ld Grass cuttlng & olh8r fl8ld malnt8nan¢o Play Park Grdss cutting Cleaning-cOm￿un1ty cgntte Eleclri¢ity and gas4ommunity ￿nftre Watgr and saweragg-communify centre Rapalrs and malnl8nanc8-communlly cèntr8 Flrè alarm arml 88curlty.communlty (￿Thtre Repalrs and malnlenance-gèn6ral Swvimming Pool-rebuild Rates Water and sewergge-pavllion Insurance 12447 12447 7607 3201 17506 2943 6358 149 9795 3201 17506 2943 15537 149 16471 7548 72 197 7190 839 8680 553 88 1652 3991 3513 17902 3270 18489 9179 6678 7548 72 197 7190 839 8680 553 623 12656 1446 4843 718 T&lephon8 and Int8rn81-commvnlty ¢enlr8 Consultancy Accountancy and examlnallon IT software aThJ consumables Budget for Extravaganza Grant expendlture Play Park MtSCgllangOUS Pooi grass outs 86 1652 3991 12154 108 108 716 TOTAL PAYMENTS 7S767 23403 99170 83937 Excess of In¢omg ovar Exp8ndllurg Adjustmènt Transf8rs Bank and cash balances 918tsrl of year .7443 18395 10952 21643 4174 3811 53950 -3811 7391 14813 76154 58685 Bank gnd cash balan(Es at end of year 50318 14813 21975 87106 76154 DARTINGTON RECREAMON ASSOCIATION STATEME￿ OF ASSETS AND LIABILITIES AT 31st MARCH 2024 cha￿ nts. 1168817 Gener81 Designated Restricted 2024 2023 A¥s8ts Bank & Cash Balance8 Barclays Gurrenl 50318 14813 21975 87106 76154 50318 14813 21975 87106 76154 Llabllllle¥ Independ8nl Examlner 330 330 330 Note.. Tho tnjsteos confimi, In accordanc8 wlh th8 Charltabla Incorpor8t6d Organlsatlons {G6nerall Regulallon8 2012, that al Ihg yoar th8 CIO dld not have any oulstandlng guarantees to thiTd parties nor any debts Secured on tha assels of Ihg CIO. Independent Examinels Report to the Trustees of Dartington Recreation Assoclation CIO Charlty no. 1168817 I report to the trustees on my examination of the accounts of Dartington Recreatlon Association CIO 5t for the year ended 31 March 2024. Responsibilities and basis of report As the charity trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 20111"the Act"}. I report in respect of my examination of the Charity's account5 carrled out under section 145 of the 2011 Act and in carrying out my examination I havo followed all the applicable Directions given by the Charlty Commission under section 14515llbl of the Act. Independent examlnerfs stotement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: AccountinE records We￿ not kept In respect of the Charity as requlred by section 130 of the Act; or The accounts do not accord with those records. I have no concerns and have come across no other matters In connection with the examlnatSon to which attent. n should be drawn In thls report in order to enable a proper understanding of the accounts to ere I P 8arrett FCA Barretts Chartered Accountants 22 Union Street Newton Abbot Devon TQ12 2JS th 5 Novetnber 2024