Trustees’ Annual Report for the period
From 1 April 2023 Period start date To 31 March 2024 Period end date
Charity name: Friends of Marsden Library
Charity registration number: 1168781
Objectives and Activities
| Objectives and Activities | Objectives and Activities | Objectives and Activities |
|---|---|---|
| SORP reference | ||
| Summary of the purposes of the charity as set out in its governing document Para 1.17 The object of the CIO is to support the continuation of a library service in Marsden for the benefit of the residents of Marsden and the surrounding area, and in so doing to provide facilities for education, recreation, leisure time, occupation and social interaction with the object of improving the personal development and conditions of life for the residents. |
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| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. Para 1.17 and 1.19 The main activities of the FOML relate to the promotion of library use and include: A website and other social media Membership Events and activities to promote library use to under 18s Events and activities to promote library use to adults Fundraising events and activities such as the production of annual calendar Submission of funding applications to support events and activities to promote the library Joint author reading events with other organisations, eg Huddersfield Literature Festival Publicity to promote library use Publicity to promote Kirklees organised library events Publicity to promote the opportunity to volunteer in the library |
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| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | These events are planned and co-ordinated by the trustees at our monthly meetings. In developing the programme of events and activities the trustees have had regard to the guidance issued by the Charity Commission on public benefit. |
Additional information (optional)
You may choose to include further statements where relevant about:
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SORP reference
Para 1.38
Policy on grant making
Para 1.38
Policy on social investment
including program related
investment
Volunteers play a vital part in delivering the
Para 1.38 library service. Each hour that the library is
Contribution made by staffed by a member of staff paid by Kirklees
volunteers MBC is matched by a volunteer. Volunteers
participate in issuing and return of books,
answering queries from library users,
reading to children and other day to day
library activities. Volunteers also contribute
to the recruitment and co-ordination of other
volunteers. In addition all the activities of
FOML are provided by volunteers, this
includes organising and staffing events and
managing the website and social media to
promote library use.
Other
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Achievements and Performance
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SORP reference
Website and social media - maintained
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| Achievements and Performance | Achievements and Performance | Achievements and Performance | Achievements and Performance |
|---|---|---|---|
| SORP reference | |||
| Website and social media- maintained | |||
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | and updated with news about library services and FOML activities www.friendsofmarsdenlibrary.org.uk Twitter and Facebook - @MarsdenLibrary Marsden Calendar - 2024 May – 31 June 2023 - entries open on the website for the submission photographs for the competition to produce images for the annual Marsden calendar that includes information about the library service and local events Selection of winning photographs and production of the calendar 29 July - September Exhibition of winning photographic entries for the calendar – in the Mechanics entrance hall from 21 September 23 Calendars on sale – from 21 September Stall at Walkers are Welcome festival – 9 September 23 and Christmas Lights Christmas Fair–2 December 23 |
Writers events 20 April 2023– Polyp 18 May 2023 – Robin Ince 4 August 2023 – Tony Collins 7 September 2023 – Michael Stewart 22 February 2024 – Michael Stewart 7 March 2024 – Ali Ronan and Cyril Pearce Collaborative events 2 April 2023 – Milly Johnson – with Huddersfield Literature Festival
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | During this year we were able to promote the library to people attending 7 writers events. This included FOML hosting Robin Ince on his library tour and another collaborative event with the Huddersfield Literature Festival. Our events were attended by c250 people. |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | Demand for the FOML calendar outstripped supply.This enabled us to raise over £1500 to support our activities, in particular to build a new website. |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | FOML had £4938 in funds at the end of the period.This enabled us to plan to continue our core activities of author events and producing an annual calendar for the following year. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | N/A |
| Amount of reserves held | Para 1.22 | N/A |
| Reasons for holding zero reserves |
Para 1.22 | The charity does not hold reserves as we do not have ongoing financial commitments such as salaries or rents. |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | There are currently no financial uncertainties with regard to the charity continuing as a going concern. |
Additional information (optional) You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | FOMLS principal sources of funds include sales of the annual calendar, small individual donations, occasional fundraising from local charities, occasional ticket sales from events. |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
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|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustee selection is via advertising vacancies when relevant. New trustees may be appointed by members at the AGM or by members or the Trustees at anytime provided such appointment would not exceed the maximum number of Trustees (12) |
Additional information (optional) You may choose to include further statements where relevant about:
| Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
|---|---|---|
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
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Charity name Friends of Marsden Library
Other name the charity uses FOML
Registered charity number 1168781
Charity’s principal address Marsden Library
Marsden Mechanics
Peel Street
Marsden
HD7 6BW
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Names of the charity trustees who manage the charity
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Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Diane Barkley Chair
2 Michael Binns Secretary
3 Gail Ward Treasurer
4 Jenny Hemmings
5 Mary Snadden
6 Gary Godolphin
7 Rachael Payne
8 Janette Martin
9 Anne Barnes
10
11
12
13
14
15
16
17
18
19
20
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– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
| Description of the assets held in this capacity |
None |
|---|---|
| Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects |
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| Details of arrangements for safe custody and segregation of such assets from the charity’s own assets |
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of | Name | Address |
|---|---|---|
| adviser |
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
N/A
Other optional information
Declarations Tho trustees declare that they have approved the trustees. report abovo. Signed on behalf of thè ¢harity'$ trustees Signaturelsl Full namels) Posilion (eg Secretsry. Chair. etc JL k£ CLWv)rn£ o fr ) Ct l& Jii / Z¢ l_
| Charity Name Friends of Marsden Library |
No (if any) | ||||||||
|---|---|---|---|---|---|---|---|---|---|
| Section A Receipts and payments Unrestricted funds Restricted funds Endowment funds Total funds Last year to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £ A1 Receipts Period end date 01.04.23 31.03.24 CC16a Receipts and payments accounts For the period from Period start date To ee ~~e~~ ~~ee~~ |
|||||||||
| Total funds at end of last year 5,809 - |
- | - | - 5,809 |
5,809 | - | ||||
| Library donations and calendar sales 2,830 - |
- | - | - 2,830 |
2,830 | - | ||||
| Events 754 - |
- | - | - 754 |
754 | - | ||||
| Cuckoo's Nest donation 925 - |
- | - | - 925 |
925 | - | ||||
| - - |
- | - | - - |
- | - | ||||
| - - |
- | - | - - |
- | - | ||||
| - - |
- | - | - - |
- | - | ||||
| - - |
- | - | - - |
- | - | ||||
| Sub total(Gross income for AR) 10,318 - |
- | - | - 10,318 |
10,318 | - | ||||
| A2 Asset and investment sales, (see table). - - - - - - - - Sub total - - - - Total receipts 10,318 - - 10,318 ————~~—~~ es |
- - - 10,318 |
- | - - |
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| CCXX R1 accounts (SS) | 1 |
19/11/2024
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A3 Payments
MCT Room Hire 428 - - 428 -
Events 619 - - 619 -
Calendar/Marketing 1,067 - - 1,067 -
Misc Expenses 71 - - 71 -
Donation MCT 3,000 - - 3,000 -
Website 195 - - 195 -
- - - - -
- - - - -
- - - - -
Sub total 5,380 - - 5,380 -
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total - - - - -
Total payments 5,380 - - 5,380 -
Net of receipts/(payments) 4,938 - - 4,938 -
A5 Transfers between funds - - - - -
- - - - -
A6 Cash funds last year end
Cash funds this year end 4,938 - - 4,938 -
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Section B Statement of assets and liabilities at the end of the period
CCXX R2 accounts (SS)
19/11/2024
2
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Unrestricted Restricted Endowment
Categories Details funds funds funds
to nearest £ to nearest £ to nearest £
B1 Cash funds - - -
- - -
- - -
Total cash funds - - -
(agree balances with receipts and payments
account(s)) Agreement Error OK OK
Unrestricted Restricted Endowment
funds funds funds
Details to nearest £ to nearest £ to nearest £
B2 Other monetary assets - - -
- - -
- - -
- - -
- - -
- - -
Fund to which Current value
Details asset belongs Cost (optional) (optional)
B3 Investment assets - -
- -
- -
- -
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CCXX R3 accounts (SS)
19/11/2024
3
B4 Assets retained for the charity’s own use
B5 Liabilities
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- -
Fund to which Current value
Details asset belongs Cost (optional) (optional)
- -
- -
- -
- -
- -
- -
- -
- -
- -
Fund to which Amount due When due
Details liability relates (optional) (optional)
-
-
-
-
-
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CCXX R4 accounts (SS)
19/11/2024
4
Signed by one or two trustees on behalf of all the trustees Signed by one or two trustees on behalf of ail the trustees
Date of Signature Print Name : ‘ approval Signature Print Name Date of approval Gail Ward 18.11.2024
CCXX R5 accounts (SS)
19/11/2024
5