## **Trustees’ annual report (including Directors’ report) for the period** **From: 01/11/23 Period start date To: 31/10/2024 Period end date** **Charity name: Ashford Model Railway Museum (AMRM)** **Charity registration number: 1168774** **Company number: 08415538** ## **Objectives and activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|1. The advancement of education for the
public benefit by designing, building and
operating a museum and education
centre focusing on model railways and
incorporating
2. Displays of historic model railway
layouts and artefacts in their industrial,
economic and social contexts
3.Associated exhibits and facilities
connecting model railways with the
equivalent features of actual railways
4.Education and training facilities relating to
the artistIc, technical and engineenng
skills associated with model railways, and
5. Exhibits demonstrating the role played
by the town of Ashford in the history of
the railways| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|In 2023 AMRM and its operating entity
Ashford International Model Railway
Education Centre (AIMREC) adopted an
objective in support of the stated purpose of
the charity - “To bring model railways to the
community for learning, wellbeing and fun”.
This expands the learning dimension to
include the additional physical and emotional
benefits of active participation in a wide-
ranging creative activity and pro-active
engagement and co-operation with local
people, societies and organisations.
Activities are managed from a 1400 sq ft
studio and workshop in Bethersden, near
Ashford in Kent, where a permanent display
of model railways and railway artefacts are
now well established and accessible to the
general public on Saturdays and School
Holidays. In the period covered by the report
we welcomed a total of 1326 visitors
comprising 925 adults and 401 children
during 54 days when the studio was open.| These figures represent 130% increase in visitors and 29% increase in opening days over the previous year. The displays and artefacts continue to be maintained and operated by a team of around 30 active volunteers who attend on Thursdays, Fridays and Saturdays. The volunteer group continues to include young adults with autism (NEET) in an age range from 18 to 29, who are benefitting from personal development gained by full integration within our volunteer team to learn new skills and particularly confidence with new people and our visitors. We continue to run a Saturday group of teenage volunteers who have fully integrated into the volunteer team and as a team maintain and operate a miniature railway for the benefit of our visitors, gaining valuable skills and experience in the process. Our programme of external events in the year included: A model railway display and local history exhibition in April 2024 to celebrate 140 years of the Maidstone to Ashford railway, with an attendance of over 1100 visitors. The event was developed in collaboration with Ashford Museum, Ashford Library, Ashford Model Railway Club, Charing, Hothfield and Lenham local history societies. In February 2024 we attended Ashford Model Railway Club’s annual show in Tenterden. In May 2024 we attended the Vintage Transport Trust’s Rally at Fawley Hill for all four days with the Melton Mowbray North Exhibition Layout. In the summer of 2024 we attended the following events with operational model railways to promote our work and in some cases support other charitable organisations Crampton Tower, Deal RBLI Armed Forces Day,Ashford Railex Buxton Weald of Kent Steam and Country Fair Spa Valley Railway model weekend Rapido Railex model railway exhibition We applied and were accepted into the Wheels of Time scheme for Kent, a badge - collecting scheme for 5 11 year olds. |||Managed by a team from Ashford Museum,
Wheels of Time is an association of 55
small museums based in Kent who
collaborate to promote the scheme and each
other, inspiring and recognising through
awards a community of young collectors and
their families learning about the varied
history of Kent through their visits.
| |---|---|---| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|We have referred to the guidance contained
in the Charity Commission’s general
guidance on public benefit when reviewing
our aim and objectives and in planning our
future activities. In particular, the trustees
consider how planned activities will
contribute to the aims and objectives they
have set. This consideration led to the
development of the objective “To bring
model railways to the community for
learning, wellbeing and fun” as evidenced by
the range of events attended throughout
2024 as well as the activities in the studio in
Bethersden.| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|**N/A**| |Policy on social investment
including program related
investment|Para 1.38|**N/A**| |Contribution made by
volunteers|Para 1.38|Our volunteer group totalling approx. 30
active members contributed 7236 volunteer
hours in the period, an increase of 37% on
the previous year.| |Other||| |**Achievements and performance**|**Achievements and performance**|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|-
We have maintained and increased the
regular opening of the studio and
workshop in Bethersden thanks to the
team of active volunteers
-
We have added extra days and
extended opening hours in school
holidays to make the model railway
collection more accessible and incease
opportunity for volunteer participation
-
We have grown resources to around 30
active volunteers including 5 young
adults on the autistic spectrum
-
The growth in volunteer resources
allows us to attend outside events to
promote the AIMREC project
-
We continue to attract visitors of all ages
and backgrounds including family
groups
-
We continue to provide a safe and
structured environment for young adults
with autism and families with autistic
children who visit the studio
-
We continue to gain positive visitor
feedback, captured by a simple
proforma survey carried out randomly
with visitors at the end of their visit. Our
cumulative results to 31/10/24 are:
`o`99.3% were entertained
`o`97.4% learnt something
`o`89.4% took away new ideas
`o`100% liked the way it was set up
`o`99.3% said it’s good for children
`o`98.5% would like to come back
-
Top three words used in comments:
`o`Good
`o`Friendly
`o`Enjoyed
-
We have developed an active social
media presence via Facebook and our
Website to promote our activities
-
We continue to attract donations of
books, model railway items, railway
artefacts and collections that enable us
to both grow “Heritage Assets” for
retention/display and raise funds
through selling second-hand items that
do not meet this category.
-
The retail area in the studio selling new
and second hand items and
refreshments, introduced in late 2023, is
making a positive contribution to the
funds of the Charity.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|The period covered by this report represents
a period of significant development for the
charity. Growth in volunteer resource and
improvements in the financial position have
created a stable, more capable organisation
for which longer term objectives may now be
considered.| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|No specific fundraising objectives were set.
There was a steady improvement in income
and financial contributions, boosted by
attendance at events, participating in
Ashford Community Lottery and increased
income generation from the retail area
including refreshments| |Investment performance
against objectives|Para 1.41|N/A| |Other||| ## **Financial review** |**Financial review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|The charity’s financial position has improved
significantly as noted above.
The list of Heritage assets listed in the
accounts have been reviewed and
amendments made where appropriate to
reflect only the assets in AIMREC’s
possession including new acquisitions and
their estimated current value.
Other assets have been logged and valued
alongside the Heritage Assets, as well as
stock donated to the shop.
| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The charity does not at this stage of its
development have a specific reserves policy
but it operates on the principle that no
expense or liability will be incurred unless
the charity has the relevant cash and
resources to satisfy it.| |Amount of reserves held|Para 1.22|n/a| |Reasons for holding zero
reserves|Para 1.22|See above| |Details of fund materially in
deficit|Para 1.24|n/a| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|The long-term future of AMRM as conceived
will remain dependent on the acquisition of
suitable permanent premises in the Ashford
area. The operation of the studio and
workshop creates a base from which to grow
volunteer resources, generate funds, raise
awareness and grow an external network to
help deliver the aims and objectives of the
charity.
The premises are leased on behalf of AMRM
by one Trustee who also covers utility bills
and insurance, recovering these costs as
expenses incurred on behalf of the charity
when funds permit.| |---|---|---| **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Voluntary Donations, Gift Aided where
possible
A small retail operation selling new model
railway supplies, donated second hand
model railway equipment, books, DVDs and
refreshments made by volunteers.
Ashford Community Lottery
Support from Trustees
Grant funding from Kent Community
Foundation for the railway history exhibition
External sponsorship of the Festival of
Railway Modelling in April.| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|-
Reliant on Trustee Support to cover
premises costs including rent, utilities,
insurance until funds generated to cover
expense
-
100% Reliant on Volunteers, including a
small number of key volunteers who
multi-task and undertake admin and
other essential supporting activities
-
Age, health and number of Trustees –
now 4 after bereavement of David
Stratton. Two other trustees have age
related health issues.
-
Potential degradation of Heritage Assets
whilst in storage due to insufficient
display space
-
Failure in the long-term to secure
premises of sufficient size/scale to
deliver the original vision.| ## **Structure, governance and management** |Description of charity’s
trusts:||n/a| |---|---|---| |Type of governing document:
for example,trust deed,
memorandum and articles of
association etc|Para 1.25|The charity is controlled by its governing
document, a deed of trust, and,
Memorandum & Articles of Association
lodged at Companies House on 22/02/13
and as amended on 14/06/16.| |How is the charity
constituted?
for example limited company,
unincorporated association,
CIO|Para 1.25|Ashford Model Railway Museum is a
private
company,
limited
by
guarantee, registered in England &
Wales.| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|The charity may by ordinary resolution:
(1) appoint a person who is willing to act to
be a director; and
(2) determine the rotation in which any
additional directors are to retire.
No person other than a director retiring by
rotation may be appointed a director at any
general meeting unless:
(1) he or she is recommended for re-election
by the directors; or
(2) not less than fourteen nor more than
thirty-five clear days before the date of the
meeting, the charity is given a notice that:
(a) is signed by a member entitled to vote at
the meeting;
(b) states the member’s intention to propose
the appointment of a person as a director;
(c) contains the details that, if the person
were to be appointed, the charity would have
to file at Companies House; and
(d) is signed by the person who is to be
proposed to show his or her willingness to
be appointed.| |||| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|We have a suite of 12 policies and
procedures that cover Safeguarding, GDPR,
Code of Conduct, Equality & Diversity,
Greivance & Complaints, Modern Slavery,
Online Safety, Prevent, Whistleblowing,
Financial, Spitfire Line Operations and
Health and Safety.| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |||| Relationship with any related Para 1.51 parties Other ## **Reference and administrative details** |Charity name|**Ashford Model Railway Museum**| |---|---| |Other name the charity uses|**AIMREC**| |Registered charity number|**1168774**| |Charity’s principal address|Unit 2, Mill Farm Business Units, Fridd Lane,
Bethersden, Kent, TN26 3DB| ## **Names of the charity trustees who manage the charity** |1
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3
4
5
6
7
8
9
10
11
12
13
14
15
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||C R Parsons|||| ||R D E Brown|||| ||H E Maynard|||| ||F Garner|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (optional information)** |**Type of**
**adviser**
**Name**
**Address**|**Type of**
**adviser**
**Name**
**Address**|**Type of**
**adviser**
**Name**
**Address**| |---|---|---| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (optional information)**||| |Fred Garner manages the activities of the Charity on a day to day basis.||| Fred Garner manages the activities of the Charity on a day to day basis. Exemptions from disclosure Reason for non-disdosure of ke rsonnel details other o tional infonnation Declarations The company has taken advantage of the small companies, exemption in preparing the report above. The trustses declare that they have approved the trustees. report (Including directors. report) above. Signed on behalf of the charity's tr Idirectors Signature(s) Full name(s} Position (for example Secretary. Chair, etc) Cliff R Frederick JW Gamer arsons Director Director Date Ashford Model Railway Museum 1168774 8415538 eriod Com an Annual accounts for the To Period start date Penod end date 0111112023 3111012024 Section A Statement of financial activities (including summary income and expenditure account) Restricted income funds Unrestricted funds Endowment funds Prior year funds Recommended categories by activity Total funds Income (Note 3) FOI F02 F03 F04 F05 Income and eTrdowmants from: Donations and lega4xes Charltable aciivitiBs S01 18.127 10,320 22,805 7,000 25,127 10,320 22,805 18,812 7,953 6,950 S02 other trading actrvth.es Investments S03 Separate matgrial item of income SOS Other 3.097 54,350 3,097 61,350 Total Expendrture (Notes 6) S07 7,000 34,364 Expenditure on: R8£si￿ funds Charitable activibes 24,771 24,771 21,500 7,847 15,488 S09 Separate material expgnse iiem Other S10 9,000 37,271 9.000 37.271 6,975 16,361 Total S12 Net incomel(expènditure) before tax for the reporting period S13 17,079 7,000 24,079 18,595 Tax p8y8b S14 Net incomel(expenditure> after tax before investment gainsl(losses) Net gainslllossesl on invèstrnents S15 17.079 7,000 24,079 18,595 S16 Net incomel{expenditure) Extraordinary items Transfers between funds Other recognised gainsl(losses): Gains and loss&s on revaluation of fixed assets frjr eh8rity's own use other gainsloossesl S17 17.079 7.000 24,079 18,595 S18 S19 7.000 7,000 S20 2.000 2,000 2.500 S21 Net movement in funds S22 22.079 22.079 21.095 Reconciliation of funds.- Total fijrmls brought forward 57.496 79,577 57,498 79,577 36,403 57,498 Total funds carried ft>nvard S24 Ashford Model Museum Chanty No 1168774 8415538 Section B Balance sheet Restrlcted Unr•stricted In¢ome funds funds Endowment Total this funds year Total last year Fixed assets Intangible assets Tangible assets Heritage assets Investments F01 F02 F03 F04 F05 (Note 15) (Note 14} {Note 16) (Note 17) rotai fixed assets 9.397 39,815 9,397 39,815 5,325 30,270 49.212 49,212 35,595 Current assets Stocks (Note 18) Debtors (Note 19) Investments (Note 17A) Cash at bank and in hand (Note 24) rotsl cu￿ent assets 810 25,717 2,915 25.717 2,915 16,717 2,915 10,675 39,307 10,675 39,307 12,329 31,960 Creditors: amounts falling due within one year (Note 20) Bfl 8,942 8,942 10,057 Net curnt aSset￿(liabIlitlesJ B12 30.3 30,365 21,903 Total assets less cu￿ent lIa￿l￿10S B13 57,498 Creditors: amounts falllng due after one year (Note 20) Provisions for liabilities B14 815 Total net assets orliabilities Funds of the Charity Endowment funds (Note 27) Restricted income funds (Note 27) Unrestricted funds Revaluation reserve Fair value reserve 816 79.577 79,577 57,498 B17 B18 819 79,577 79,577 57,498 Total funds 79,5TI 79, 57,498 The company was entitled to exemption from audit under $4TJ of th• Compani•s Act 2006 rolating to small companies. The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006. The directors acknowledge th￿rresPonsIbl11t4es for complwng with the requlrements of the Companles Act with respect to accounting records and the pTrparabon of accounts. These accounts have been prepared in accordance with the pmvlsions applicable to small companies subject to the Sn￿11 companles regime and in acconlance with FRS102 SORP. CC178 {Excel) 0310412025 Signed by one or tsvo tNsteesldirectors on behalf of all the trusteesldirectors Date of approval ddlmml 4-th+-25 R ParsonslF Gamer Date ddlmml Signature of director aUthent￿ting accounts being sent to Companies House tu 4-4-2 C R Parsons Print name CC17a (Excel) 0310412025 Section C Notes to the accounts Note 1 Basis of preparation This $e¢tlon should be completedbyall chatftles. 1.1 Basis ol accounting These a¢¢ounts have been prepared Under￿ historical cost conNEntion vAth Trtems re¢ognised at cost or Iransaciion value Ur￿esS otheNse ￿ated in the rdewdnl rKfyte(s) to these acLoun The accounls have been prepared in accordaThz IMth." the Statemént of ReuJrnmerKled Pradic£: Accounting and Repo￿n9 by Charities preparing their ¥¢￿Unts in accordance the Financial Rewb'ng StsrKlartl appliCa￿e in the UK and Republ￿ of Irelarbj (FRS 102) isSL￿d on 16 2014 and wth" and with" Ihtr Financaal Reporting sta￿Jard app￿Cable in the United Kiwom aThJ Republic of Ireland (FRS 102) * and with the charyb.es Ad 2011. The charlty constthtes a public benefit errtity as defined by FRS 102." '.Ti¢k as appropriate 1.2 Golng Concern Mthere are matwial uncertalnties Trlated to evonts oreondltions Vmtcastsignnlcant doubt on the Charit￿$ ability to contlnue as a going conc8m. pleaseprovlde Ihe follo￿n9 dotaits orstat8 "Not appli¢aWe-. rf appropriate." An explanation as to Ihose fadoTS Ihat support the condusion that the charity 18 a goirg Con￿rn., Disclosure of any urKertainties that make the going concern assumplion doubtful. Where accoLmts are not prepared on a goirKJ corthm basis, please dtsdose this fa together with the basis on thich the trustees prepared the 8ccounts and the reason tr charity is not ¥egarded as a going (xjncem. 1.3 Change of aeeounting policy The accounts present a true and tsir view and thanges have been made to 8oxJunttThJ poINies adopted in note{2}. Yes" No" Please disclos?.. (l) the nature of the Change in •ccounting poll¢y* (li) the reason5 whyapptying the newaccountin9 pO￿¢Y proviTdes more relial)le andmorn relevantln1orn￿on,. and iii) the amount of the adjuslmentfor each IITne alfected in the Currentperiod. each priorpenodpres8ntedand the aggregate amount of the adjusttnent relaiing to perlods before thoseprnsente4 3.44 FRS102 SORP. 1A Change$ to ac¢ounting estimates No changes to aceounb"n9 esb"mates have ocwrred in the reportirq (3.46 FRS102 SORP). Yes" CC17a (Ex￿) 0310412025 Plwe disclose." (i) the nature olany ¢hanges,' (li) the effect of the change on income and e¥pense or assets andllabllities the wrrentperiod.. and 11) where practicable. thè effect of the ¢hange in one or more future pwiods. 1.5 Material prior year errors No material nor ear error have b*n identrfied tn the re Yes. 3.47 FRS102 SORP. Please disclose.. (l) th• natum of theprtorpwlodeThor,' (IO for eaeh priorpwiodpresent•d In Ihe &¢ounts. the amount of the coThe¢tlon for each accountline item riiij the amount olthe ¢orrectlon at the beginning of Ihe earliestpriorperiodpr•s•ntedln the 8¢coun CC178 IExc*ll 0310412025 Section C Notes to the èccounts Iconti Note 2 2.2 INCOME Accounting policies Recognltion of IncoTh These aft ￿K4￿￿ed SlaternentrfFinatiLi￿ A¢aMbEs {SoFAI *lkA.' iiA more bk*than noithatthetrustees rec*ive the re5wrw.' the TrAtue Izn be measured with sufvent ¥dia￿"1￿. No. Nla. Offsetting There ha5 t¢en Ks offseuing trfassets and liablthes. ¢1 irKome and exFeroes. unless required orperrnit￿ ty Iiie FRS 102 SORP or FRS 101 Yes" Nla" Grant8 and donatvJns GrAnts and donations arB orty Ind￿ in the SOFA Twhen the gew4 ir*￿* rts>)gn L¥itersg 8rE m8t15.10trJ 5.12 FRS1Q2 SORPI. Yes" No. that the tharity has Prov￿ the SFe¢ffjed 9ood8 Or8eTri￿ as ￿ty¥eMen1t0 th6 giant onlywf. Thest irMAude Cash on depos and rash equNd8nts with a ma￿rity cl k6s Ihan yearhdd for irwesbnentwrp)se5 Yes. Nla" Yes" No" Nla" POUCJES ADOPTED ADDMONAL TO OR rJiFFERENT FROM THOSE ABOVE CC17 FRS 802 SORP 0310412025 Section C Notes to the accounts Icontl Noto 3 D¢inations DonatK>ns and Gift L%82 aaes General grants prowded by vernmenuother charitie Membership sub5criptW$ 8nd ¥KJisuship5 ich are in substan(E donations Donated goods. faolths and servKes Other 14,570 14.570 16,750 Tolal 18.127 25.127 18,812 Charitable activitios: Raffle Sales from furxl rai Qther 1,103 6,850 1q320 10,320 Oth•r trdding activltles: Sale of 2nd haThJ Cornmission on sales Sales of rnerchadise Miniature Ra1￿Y ticket S￿e$ 7,095 113 15,197 400 22.805 6927 113 15.197 23 Total 6,950 Income from Interest lnccme Dividend incomè Rental lea Othei 133 3.097 3.097 3.097 Separats material item Release of klans to thanty as gnl al￿d donation5 Rdease of loarts to c*Arity as donatK)nS Total Gain on dwjosal of a taryJible fixed asset held lor cha Gain on disFosal of a priyJrarnme r￿at￿l investment Royalties trom the of intefiec hts other TOTAL 61.350 34.955 Al Ineom• In th• P￿r￿T￿¥s unf8stric￿ oxewfor. Whgr9 ony grxlowTrontfrJnd18 ¢on¥•rt•d into in¢om* in th* rgportlng porftyji ploase s4¥• th• rtas¢yn fDrthe conv•rsion. Wlthin th• income ilems abovethe folltr*lng ilems arè materfal: Iploa$* disd058 the natsfe, amount and any pthr 7Hhere sums OTlginalty dBnomln•t•O Fn for•lgn cuff•ncy hav• b•&n Ineltsd•d in intomè. Èxplain tho on whieh thox• ms have beentrdnslated Ènto stérting lorthe ¢Ufrency in which tho aecounts are drawn up CC17a (Ex 031V412025 Section C Notes to the accounts {contl Nots5 Donated goods. facilities and services Thls year Last year Seconded staff Use of property Donated goods Other 14,570 16,750 14,570 16,750 Please provlde details of thg accounting policy for the re¢o9nition and valuatlon of donated goods, facilltl8$ and services. No depwation ofthe model rahwdy 1&y￿ts is prO￿ded as they have an indefinite use￿1 life hov+Ever an impaimient reviewwl take pla￿ each yw. Please provide deta41s of any unfulfilled conditions and other ¢ontingencies attaching to resources from donated goods and service5 not recognised in income. Please give detalls of other fornbs of other donated goods and ser¥l¢es not recognised in the accounts, eg contribution of unpaid volunteer&. Total of urwid IMyJrs pYov*Jed by vcAwteers was 7236. CC17a IEx(*l) 10 0310412025 Section C Notes to the accounts (cont) Note 6 Expenditure Restrictgd Unrestri¢ted Income Endowment funds funds funds Analysis of expenditure Total funds Prlor year Expenditure on raising funds: Incurred seeking donations Incurred seeking legacies Incurred seeking grants Operating membership schemes and social lotteries Staging fundraising events 5,154 5.154 5,553 Fundraising agents Operating charrty shops Operating a trading company undertaking non-charitable trading activi Advertising, marketing, direct mail and ublici Start up costs incurred in generating new source of future income Database development costs Other trading activities Investment management costs" Portfolio mana ement costs Cost of obtaining investment advice 19,617 19.617 2,294 Investment administration costs Intellectual property licencing costs Rent collection, property repairs and maintenance charges Totsl expenditure on raising funds 24.771 24.771 7,847 Expendlture on charitable activities Legal & Professional Accountancy fees Bank & service charges Equipment expensed Hire of plant & Insurance IT Software & consumables Licences Light & heat Printing & stationery 40 40 125 1,173 413 1,173 413 797 12g 1,483 1,257 3,972 3.972 66 243 463 252 66 243 463 252 107 783 802 CC17a (Excel) 11 0310412025 Rent & rates Repairs & maintenance Staff training Storage hire Subscriptions Telephone Travel Venue Hire Volunteer expenses Total expenditure on charitsble activities 9.053 219 9,053 219 7,849 268 304 1.820 170 791 90 750 1.984 1.820 170 791 90 750 1.984 95 650 21,500 21,500 15,489 Separate material item of expense Non-refundable deposit wrrtten off Total Other Bank interest Travel & Subsistence Difference in closin stock value 9.000 9,000 6,975 Total other expenditure 9.000 9,000 6,975 TOTAL EXPENDITURE 37,271 37,271 16,361 Other information: Analysis of expenditure on charitsble activities Grant funding of activities Actlvlty or programme Support Costs Total thls Total prioryear Activities undertaken dlrectly year Activity 1 Activi Other Total Prior year expenditure on charltable activrties ean be analysed as follows: Within the expendlture items above the following items are materlal: (please disclose the nature, amount and any prior year amounts) CC17a (Excel) 12 0310412025 Where sums orlginally denominated in foreign currency have been included in expenditure. explain the basis on which those sums have been translated into sterllng lor the currency in which the accounts are drawn up}. CC17a (Excel) 13 0310412025 Section C Notes to the accounts Nota 10 Details of certain types of expenditure Note 10.1 Fees for examination of the accounts Please pmvide details of the amount paid forany siatutory extemal scnjtsny of accounts and otherseThi¢es pmvided byyour independent examiner. Ifnothing vas paid please enter Yl, in the appmpriate box(es). This year Last year Independent examinevs fees 324 Assurance services other than independent examination Tax advisory fees Other fees (for example: financial advlce. consultancy. accountancy services} paid to the independent examiner 669 473 CC17a (Exc81) 14 0310412025 Section C Notes to the accounts (cont Note 14 Tangible fixed assets Please complete this note rf the chaiity has any tangible fixed assets 14.1 Cost or valuation Other Model Railways Computer equipment Planl machinery and motor vehicles FlxtUTes. fittings and equipment Total At the beginning of the year Additions 2,325 1.047 3,000 6,372 3,025 3,025 Revaluations Disposals Transfers . At end of the year 5,350 1.047 3.000 9,397 14.2 Depr8ciation and impaimlents ** Basis SLorRB SLorRB SLorRB SLorRB SLorRB Straight Line ("SL") or Reducing Balance ("RB") ** Rate At beginning of the year Disposals Depreciation Impairment Transfers" At end of the year 14.3 Net book value Net book value at the beginning of the year Net book value at the end of the year 2.325 1.1)47 3,000 6,372 5.350 1.047 3,000 9.397 CC17a (Excel) 15 0310412025 14.4 Impairnient Please pmvide a descriptlon of the events and circumstsnces that led to the recognition or reversal of an impaimient los& 14.5 Revaluation If an accounting policy of revaluatlon is adopted, lease the effective date of the revaluation mvide." the name of independent valuer, If applicable the methods applied and significant assumptions the eanying amount that would have been recognised had the assets been canied under the cost model. 14.6 Other dlsclosurns (i) Please state the amount of bompwing cost4 if any, capitalised in the constructson of tangible rixed assets and the capitalisation rate used. (il) Please pmvide the amount of contractual commitments for the acquisition of tangible fixed assets. (iii) Details of the ￿StenCe and carying amounts ofpmpety. plant and equlpment to which the charity has restricted title or that are pledged as security ftir liabilities. The Yransfers" tDW is for movements belween fixed asset categories. Please indicate the method of dep￿ciatIon by deleting the meth￿￿ not CC17a (Excel> 16 0310412025 S?r.Iion C Note 16 Herrtsga assets 11} Explalrtrthe aThl ol h•rftage •$sEtshekL IIQ EWa1nth•￿¢YforthP aTragemenÈand 4114)Mala71 4SS• 16.2 CL* orY*ua v￿rI￿9• s*•t 13 Totwl as*t f2 AtbeginniTrJ Gf ￿ y Athitrons 10.r 8.7 30.270 11,545 s*5 Rqvaluth￿8 Alend0f￿y￿ toc¢xs 1,SlO Z5tth) Q7C qZ196 39,815 16.3 D•F**¢lthn4rn1 IRw•*merts SLDrRB SLarRB orRB RB RB RB Rè Attéginrmng ofttxFy [ispo￿& Depre￿a￿on Imwrrnerrt Atend of year 16.4 Notbook valu• N*I)OOk qtthe ve Netbook yaor 10,1 30.270 lo.￿) 1.670 IXK> 0.70D 11195 39.815 l&$ knpatmM* fL174 IE 17 16.6 Revalua￿1)￿ ¢o*t&ryB Total Catrying anbyJntgttr* begirthJ thfth&F>Jriod dathon OiSPDs*3 )270 11545 30.270 11.545 Revduabon .81S 39.815 ril EApEBth th• rpa50llwéry I￿r￿age thEbalane4 ¥hveL (HI DFscrlbe th• sIgth¢al￿1￿d {1111 Dlscloso Irrfoffl￿￿Q￿thal helpful In•8sesslngtl*tAlwrf Ovl Expldlnthe vjhy practlc*bbto o￿na Y4￿On•f h•rttage assE 2023124 2019rJJ 2D18119 Pwcho£•5 (knpA Group C 0￿9[ pon￿orb5 GroupA Gmp pc 11.S4S rots1 addttlo GroupA Group Gmpc Tatil ¢haryeforWIrn¥** l250 Dl•posa GroupA- CgTryirGrnnt Group Grwc pr Total dL8pos CC17rLIE￿￿l Section C Notes to the accounts Note 18 Stocks Please complete this note rf the charity holds any stock items 18.1 Please state the carrying amount of stock and work in progress analysed between activities. StOGk Donated goods Work in progress For distribution For resale For distribution For resale Charitable activities: Opening 3.120 13,597 Added In period Expensed in period 10,500 7.500 3.120 5.880 Impaired Closlng 10.500 15,217 Other trading activities: Opening Added in period Expensed In period Impaired Closing Other: Opening Added in period Expensed In period Impalred Closing Total this year 10,500 15.217 Total previous year 1,067 18.2 Please specify the carrying amount of any stocks pledged as security for liabilities CC17a (Excel) 19 0311)412025 Section C Notes to the accounts (cont) Note 19 Debtors and prepayments Please complete this note if the charity has any debtors orprepayments. 19.1 Analysis of débtors This year Last year Trade debtors Prepayments and accrued income Other debtors 2,915 2,915 2,915 2,915 Totsl Complete 19.2 where a material debtor is recovernble more than a year after the reporting date. 19.2 Disclosure of debtors recoverable In more than 1 year (Included in debtors above) This year Last year Trade debtors Prepayments and accrued income Other debtors 2,915 .915 2,915 ,915 Totsl CC17a (Excel) 20 0310412025 Section C Notes to the accounts (cont) Note 20 Creditors and accruals Please complete this note if the charity has any creditors or accruals. 20.1 Analysis of creditors Amounts falling due within one year This year Last year Amounts falling due after more than one year This year Last year Accruals for grants payable Bank loans and overdrafts Trade creditors Payments received on account for contracts or performance-related grants Accruals and deferred income Taxation and social security Other creditors 8.942 10,008 49 ,057 Total 8,942 20.2 Deferred income Please complete this note if the cha17ty has deferred income. Please ex lain the reasons wh income is deferred. Movement in deferred income account This year Last year Balance at the start of the reporting perfod Amounts added in current period Amounts released to income from prevlous periods Balance at the end of the reportftng period CC17a (Excel) 21 0310412025 Section C Notes to the accounts {cont) Note 21 Provisions for liabilities and charges You should complete this note rfyou have included in the charity expenditure any provisions. A pmvision is made when the charity has a liability of uncertain timing or amount. 21.1 Please provide: - a brief description of any obligations on the balance sheet and the expected amount and timing of resulting payments; an Indication of the uncertainties about the amount or timing of those oufflows; and - the amount of any expected reimbursement, stating the amount of any asset that has been recognised for that expected reimbursement. 21.2 Movements in recognised provisions and funding commttment during the period This year Last year Balance at the start of the reporting period Amounts added in current period Amounts charged against the provision in the current period Unused amounts reversed during the period Balance at the end of the reporting period 18,658 18.658 21.3 For any fundlng commitment that is not recognised as a liability or provision, provide detalls of commltment made, the time frame of that commitment, any performance•related conditions and details of how the commitment will be funded (with contracts for capital expenditure separately identified).. 21.4 Where unrestricted funds have been designated to a fund commitment, please disclose the nature of any amounts designated and the likely timing of that expenditure. CC17a (Excel) 0310412025 Section C Notes to the accounts (cont) Note 22 Other disclosures for debtors. creditors and other basic financial instruments 22.1 Please provide information about the slgnificance of financlal instruments {eg. debtors, creditova, investments etc) to the charity's financial position or performance, for example, the terms and conditions of loans or the use of hedging to manage financial risk. 22.2 If the charity has provided financial assets as a form of security, the carrying amount of the financial assets pledged as security and the terms and conditions related to its pledge should be given here. CC17a (Excel) 23 0310412025 Section C Notes to the accounts (cont) Note 24 Cash at bank and in hand This year Last year Short temi Investments (less than 3 months maturity date) Short term deposits Cash at bank and on hand Other Total 10,675 12,329 10.675 12, 29 CC17a (EX￿1} 24 0310412025 Iiiiiiiiiilli 1111111111 1111111111 Iiiiiiiililli 1111111111 1111111111 1111111111 1111111111 1111111111 IIIIIIIIIIIIIIA 1111111111 1111111111 Section C Notes to the accounts Icontl Note 28 Transactions with trustees and related parties If the charlty has any transactions wlth relatedparties {otherthan the trustee expenses explaned In guidance notes) dalails of such ansactlons should beprovided in this note. If there are no lTrnsaclions to report please enter ￿n￿. An the box or-False- if the are transactions to repo 28.1 Trustee remuneration and beneffts None of the trt￿tee$ have been paid any rErnunerntion or fftteived any other benefts from an employment with their charity or a related entity ITrue or False) TRUE In the perlod the charity has paid tmstees remuneraflon andbenefft& Please glve the anjount of, and legal authority for. any remuneration or otherbenefits paid to a trustse by the charity or•nyinsdtution or company connected with it. Amounts paid or benofit value This ear Redundo lincludtng Legal authorlty (ag order. governing do¢ument) Remuneration p•F￿10n ntribution Last year Othèr TOTAL Name of trustee office)lex 9rntia Pleèse give details of vkny remunwatlon orother employment benefits werepaid. btrhere an ex gratffa paymenthas been made to a trusfee, provlde an explanabon of the natu￿ of thepaymenL Ma thirdparty has be￿ Minbursed forpmvlding ono or more trustees, state the nature Of thepayment amount of the relmbursomenl. State the numberof trustees to whom Rlirem*rt benefits are accrulng undera defined contrtbutlon penslon scheme. 28.2 Truste9s' expenses ff the charity has paid trnstees expenses forfulfilllng th￿rd￿ti* det￿lS of such lrnnsactions sh¢)uldbe provlded ITn thls note. ff ther8 are no transa¢tlons to report please enter-Tme- in the box below. If Ihere ère transaetitins to report. please enter"False". No trustee expon$os havo been incurred {TnR or False) TRUE Type of expenw reimburs•d Thls y•ar Last year Travel Subsistence Accommodation other Ipl&ise 5peeify): TOTAL CC17a IEXCAI 0310412025 Please provlde the number of trustees reimbursed for expenses or who had expenses paid by the charity 28.3 Transactlon{s) wlth related parties Please glve detsils of any trdnsacllon undertaken by (oron behalf ofj the charfty in whl¢h a relatedpaty has a materlal Inter9s¢ includlng where funds have been heldas agent forrelatedpartles. ff thwp are no such transactions. please enter true'in the box pmvlded. Thèr9 have been no r•lat¢d party transactions In the reporting perlod (frue or False) TRUE Amounts written off during reporting eriod Name of the trustee or related party Relationship to charity Description of the transaction(sl Amount Balance at perlod Provision for bad debts at period end In relatlon to the transactlons abov4 please pn)vide the ternis and conditions. induding anysecurity and the nature of anypaymenl (conslderation) to be pmvldedin settlemonf. Forany relatsd party. pleaseprovide dets"Is of any gUa￿￿toeS giwon orreceivgd. GC17a (Excel) 28 031041202S ## **Independent examiner's report on the accounts** ## **Section A Independent Examiner’s Report** ## **Report to the trustees** Charity Name Ashford Model Railway Museum **On accounts for the year** 31[st] October 2024 **Charity no** 1168774 **ended (if any) Set out on pages** 1-2 I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **DD / MM / YYYY** . **Responsibilities and** As the charity's trustees, you are responsible for the preparation of the **basis of report** accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. - **Independent** I have completed my examination. I confirm that no material matters have - **examiner's statement** come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect: - the accounting records were not kept in accordance with section 130 of the Charities Act; or - the accounts did not accord with the accounting records; or - the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. - Please delete the words in the brackets if they do not apply. **Date:** 4[th] April 2025 **Signed: Name:** Iain Bottrill **Relevant professional** Fellow of Certified Public Accounts Association (FCPA) **qualification(s) or body (if any): Address:** 4 Nursery End, Warehorne Road 1 **Oct 2018** **IER** Kenardington, Ashford Kent TN26 2LE ## **Section B Disclosure** Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . 2 **Oct 2018** **IER**