Charity Registration Number: 1168772 Company Number= 08351180 (England and Wales) DEARNE VALLEY BULLDOGS ARLFC COMMUNITY ASSOCIATION REPORT AND ACCOUNTS YEAR ENDED 31 MARCH 2024
DEARNE VALLEY BULLDOGS ARLFC COMMUNITY ASSOCIATION REPORT AND ACCOUNTS YEAR ENDED 31 MARCH 2024 CONTENTS Page Legal and Administrative Information Trustees, Report Independent Examiner's Report Statement of Financial Activities Balance Sheet 10 Notes to the Financial Statements 11- 17
DEARNE VALLEY BULLDOGS ARLFG"COMMUNITY ASSOCIATION LEGAL AND ADMINISTRATIVE INFORMATION YEAR ENDED 31 MARCH 2024 Full Name: Dearne Valley Bulldogs ARLFC Community Association Registered Charity Number: 1168772 Registered Company Number: 08351180 Date of Incorporation: 08 January 2013 Registered office: 28 Gileswood Crescent Brampton Bierlow Rotherham South Yorkshire S63 6BU Trustees: Michelle Brownrigg (Resigned July 23) Dean Cook Andrew Gill (Resigned July 23) Danielle Gill Duncan Henderson Joanne Simpson (Resigned November 23) Nicholas Gill (Appointed July 23) Edina Wilkinson (Appointed July 23) Matthew Thompson (Appointed November 23) Bankers: HSBC 37 High Street Meadowhall Shopping Centre Sheffield South Yorkshire S9 1EN Independent Examiner: Steph Tolson Community Accountant BCVS Services Limited 23 Queens Road Barnsley South Yorkshire S71 1AN
DEARNE VALLEY BULLDOGS ARLFC COMMUNITY ASSOCIATION TRUSTEES, REPORT YEAR ENDED 31 MARCH 2024 The Trustees present their annual report and financial statements for the period 0110412023 to 3110312024. Structure, governance and management Dearne Valley Bulldogs ARLFC Community Association is a registered charity with the Charity Commission and a company limited by guarantee. The charity is governed by its Memorandum and Articles of Association, dated January 2013 and most recently amended March 2015. The company has no share capital and the liability of each member in the event of winding up is limited to a sum not exceeding £1. The organisation was registered as a charity on 15 August 2016. The charity is affiliated to the Rugby Football League (RFL), Yorkshire Juniors League, Pennine League and th8 British Amateur Rugby League Association (BARLA) Membership of the charity is open to any person interested in furthering the objects and approved by the trustees. The trustees may establish different classes of membership and subscriptions, on a non-discriminatory and fair basis. The trustees will keep subscriptions at a level that will not pose significant obstacle to the people participating. The charity is managed on a day-to-day basis by the trustees who have Gontrol of the charity, its property and funds. Appointment of trustees The trustees are also directors of the company for the purpose of company law. The Irustees are elected by the members at the Annual General Meeting (AGM). The trustees may co-opt any individual who is eligible to act as a trustee to fill a vacancy in number but the co-opted trustee holds office only until the nexl AGM. Trustees have all been recruited in line with the governing document policies and all have voluntarily donated time towards the charity's objectives. The trustees who served during the year, to the date of signing this report, are listed on page 3. Organisational Management Management cornprises of President, Chairperson, Vice Chairperson, Secretary and Treasury roles along with a Welfare Officer role. Frequent committee meetings are held and all points raised are noted and minutes published to committee members. Related parties The trustees consider that there are no related parties to the charity. Risk Management Risk is managed continuously by all trustees and committee members on an ongoing basis, through regular face to face meetings. We have done this by implementing a rigid financial structure that allows us to monitor our financial risk continuously.
DEARNE VALLEY BULLDOGS ARLFC COMMUNITY ASSOCIATION TRUSTEES, REPORT continued YEAR ENDED 31 MARCH 2024 Charitable Aims and Objectives The objects of the charity, as set out in the Articles of Association, are.. The promotion of community participation in healthy recreation for the benefit of the inhabitants of the Dearne and the neighbourhood, by the provision of facilities for playing amateur rugby league football. To further or benefrt the residents of the Dearne and the neighbourhood, without distinction of sex, sexual orientation, race or of political, religious or other opinions, by associating together the said residents and the local authorities, voluntary and other organisations in a common effort to advan education and to provide facilities in the interests of social welfare for recreation and leisure time occupation with the objective of improving the conditions of lrfe for the residents. We are also keen to ensure that everyone is given equal opportunity to participate in amateur rugby league football. Public Beneflt In shaping the objectives for the year, the trustees have paid due regard to the public benefit guidance published by the Charity Commission. Our club has public benefit at the core of its objectives. We work constantly lo engage with the local community and beyond in order to provide facilities for playing amateur rugby league football. We also provide all of our volunteers with the necessary training, in respect of coaching, safeguarding of children, first aid and other applicable training to ensure we provide a safe and happy environment for everyone involved with the organisation. Review of Achievements and Performance for the Year erational Perfomiance There was a restructure towards the end of 2017 which has now been further embedded during 2023124 and has enabled the club to streamline the operations of the charity to allow trustees and committee members to concentrate their efforts to the progression and growth of the charity We currently have active teams at Men's Open age, under 18's, under 15's, under 11's and a pup's section (3-6 age group). We are looking to add additional youth teams in the next season. On the field we still continue to see huge developments of our Youth Players. Recent notable mentions are Jamie Gill and Conlan Mawson at Bradford Bulls, Andrew Gill and Luke Breedon at Huddersfield Giants and Jack Easton at Wakefield Trinity, all these boys have played for Dearne Valley Bulldogs from our under 6's all the way through our system which is testament to the club and coaches and is a great example of what talent we have in the Dearne Valley area if given the opportunity. In addition, Jamie Gill and Conlan Mawson have represented Ireland U19s at the recent championships. We wish all the boys every success for their futures and we hope to see some of these players making their 1 st team professional debuts very soon. We will continue to strive for quality coaching in the hope of more player5 progressing within the game. We have demonstrated we have high coaching standards in place which helps our players to develop and provides a platform to progress further in the game.
DEARNE VALLEY BULLDOGS ARLFC COMMUNITY ASSOCIATION TRUSTEES, REPORT continued YEAR ENDED 31 MARCH 2024 It's good to see our pups section growing and loving their rugby. It's good to nurture them and see thern progress. After all, they are the future for our club and we look forward to seeing them grow into well rounded, respectful and happy young individuals. The Open age men's team continue to see participation increase. A programme is now well established to facilitate a smooth transition from youth to men's rugby which is key to maintaining player development and player retention. The new building facilities has been completed and is now operational. Thanks goes out to all our volunteers, along with some fantastic sponsors and donors which have helped so much to make this happen. As a club we are so thrilled in having our own facilities both for our players and volunteers as well as for the wider community which we intend to develop our relationships further into the coming seasons. In 2018119 we introduced a player registration fee which was agreed at our Trustee and Committee meetings and approved at our Annual General Meeting on the 4th June 2017 and it was agreed to maintain the same level of fees for the 2023124 season with a review to take place for the 2024125 season. Fundraisin Performance The current year's fundraising performance is once again highly satisfactory, an amazing achievement by our volunteers, especially in these economically constrained times. We are committed to the maintenance of the finances of the charity whilst putting plans in place for larger future projects. Plans for the future To increase the number of teams participating in structured games. To continue the growth of our youngest participants (3-6 years old) which ensures future participation. To oversee a successful transition from our under 17118's players to an open age team. To continue to work collaboratively with the newly fomied Dearne Valley Bulldogs Men's Rugby Union side, with many of our players playing for them during the Winter. To play a greater role in the Community.
DEARNE VALLEY BULLDOGS ARLFC CONIMUNITY ASSOCIATION TRUSTEES, REPORT continued YEAR ENDED 31 MARCH 2024 The charity's policy on reserves The trustees adopt a strict reserves policy whereby any funding received is specifically ring fenced for charitable activities. The Trustees and Committee members review our policy on reserves annually. It has been agreed that we should aim to maintain at least £6,000 in general reserves which ensures that the charity can operate as a going concern. At the year end, the actual level of the general reserve was £11,788 which is in line with the reserves policy. Statement of trustees, responsibilities Company law requires the trustees to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the company at the end of the year and of the surplus or deficiency for the year then ended. In preparing the financial statements, the trustees are required to.. select suitable accounting policies and then apply them on a consistent basis, making judgements and estimates that are prudent and reasonable. The trustees must also prepare the financial statements on the going concern basis unless it is inappropriate to presume that the company will continue in business. The trustees are responsible for keeping proper accounting records which disclose, with reasonable accuracy at any time, the financial position of the company, and enable them to ensure that the financial statements comply with the Companies Act 2006 and the Statement of Recommended Practice, Accounting and Reporting by Charities (SORP 2019). The trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud or other irregularities. Exemptions The directors have taken advantage of the exemptions available to small Gompanies, including the audit exemption. Financial Position The financial statements are set out in pages g to 17. The Income and Expenditure Account shows a surplus for the year of £33,089 (2023: £28.589). Total funds at the year-end stand at £181,710 (2023. £148,621). Total funds are made up of Fixed Assets to the value of £169,922 and a general reserve of £11,788. Small company provisions: This report has been prepared in accordan with the special provisions for small companies under Part 15 of the Companies Act 2006. The trustees declare that they have approved the report above. Signed on behalf of the company's directors. Signed.. Date. 18th December 2024 Matthew Thompson, TrusteelDirector
REPORT OF THE INDEPENDENT EXAMINER TO THE TRUSTEES OF DEARNE VALLEY BULLDOGS ARLFC COMMUNITY ASSOCIATION YEAR ENDED 31 MARCH 2024 I report on the accounts of the charity, which are set out on pages 9 to 17. Respective responsibilities of trustees and examiner The trustees (who are also the directors of the company for the purposes of company law) are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to. examine the accounts under section 145 of the Charities Act, to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and to state whether particular matters have come to my attention. Basis of independent examiner's report My examination was carried out in accordance with general Directions given by the Charity Commission. An examination Includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair, view and the report is limited to those rnatters set out in the statement below. Independent examiner's statement In connection with my examination, no material matters have come to my attention which gives me cause to believe that in, any material respect.. accounting records were not kept In accordance with section 386 of the Companies Act 2006. or the accounts do not accord with such records. or the accounts do not comply wrth relevant accounting requirements under section 396 of the Companies Act 2006 other than any requirement that the accounts give a 'true and fair, view which is not a rnatter considered as part of an independent exarnination., or the accounts have not been prepared in accordance with the Charities SORP (FRS102) I have no concerns and I have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed Steph Tolson Community Accountant BCVS Services Limited 23 Queens Road Barnsley S71 5PN Date- 18th December 2024
DEARNE VALLEY BULLDOGS ARLFC COMMUNITY ASSOCIATION STATEMENT OF FINANCIAL ACTIVITIES (Incorporating an Income & Expenditure Account) YEAR ENDED 31 MARCH 2024 Note Unrestricted Designated Restricted Funds Funds Funds Total 2024 Total 2023 Income Donations & sponsorship Player subs Fundraising & events Grants received 2a 132 522 654 15,053 1,805 11,866 14,800 479 1.283 31,232 1,283 34,748 2b 3,041 475 2c 41,279 41,279 Other income 2d 32 32 Total Income 32,679 3,041 42,276 77,996 44,003 Expenditure Ground maintenance 1.700 1,700 4,546 21,315 700 utilities & Internet 4,546 21,315 300 Cost of Bar stock Registration fees Pitch facility fees Referees 260 640 350 Sports kil & equipment Fines 3,011 335 195 195 Insurance 739 739 Licences 159 159 Training & volunteer oevelopment Accountancy fee C05t of fundraising Trips, events & presentations Depreciation Other 210 210 340 750 750 675 177 177 72 1.677 1,677 900 13.025 13,025 7,452 353 61 414 379 Tot.al expenditure 31,821 13,025 61 44,907 15,414 Net incomelexpenditure) Total funds brought fotward Transfers between funds 858 19,9841 136,622 42,215 33,089 148,621 28,589 9,836 2.163 120,032 12 1.094 43,284 (44,378) Total funds carried fonvard 11,788 169,922 181,710 148,621 Prior year income includes restricted grants of £14,800, restricted donations of £11,495 and restricted fundraising of £6,576. Prior year expenditure includes restricted expenditure of £340 (training), and £7,452 depreciation allocated to designated funds. All other prior year income and expenditure is unrestricted. IPage
DEARNE VALLEY BULLDOGS ARLFC COMMUNITY ASSOCIATION BALANCE SHEET AS @ 31 MARCH 2024 Note 2024 2023 Fixed Assets Tangible Fixed Assets 169,922 123,855 Current assets Debtors Cash at bank and in hand Total current assets 5,883 20,433 26,316 12,538 12,538 Liabilities Creditors amounts falling due within one year.. {750) (1,550} Net current assets 11,788 24.766 Net assets 181710 148,621 Tha funds of the company Unrestricted funds Designated funds (Fixed Assets) Designated funds (other) Restricted funds 11,788 169,922 9,836 123,855 12,767 2,163 Total funds 181,710 148,621 Exemption from audit For the period ending 31 March 2024 the company was entitled to exemption from audit under section 477 of the Companies Acl 2006 relating lo small companies. Directors, responsibilities.. The members have not required the company lo obtain an audit of its acGounts for the year in question in accordance with section 476.. The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts. These accounts have been prepared in aGcordance with the provisions applicable to companies subject to the small company s regime. The financial statements were approved by the Board of Trustees and signed on its behalf by.. Date: 18th December 2024 Ivlatthew ThoTnpson, TrusteelDirector
DEARNE VALLEY BULLDOGS ARLFC COMMUNITY ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2024 1. Accounting policies Basis of the preparation of the accounts The financial statements have been prepared in accordance with Accounting and Reporting by Charities - Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) - ((Charities SORP (FRS102)) and the Companies Act 2006. The charity meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value. unless otherwise stated in the relevant accounting policy note(s). Income and expenditure have been analysed in the accounts using natural classification, in accordance with the provisions of Section 4.6, SORP 2019 (smaller Gharities). The charity also meets the requirements for exemption from preparing a statement of cash flows. Going Concern Note After reviewing the charity's forecasts and projections and its reserves, the trustees have reasonable expectation that the charity has adequate resources to continue in operation for the foreseeable future. No material uncertainties exist in the 12 month period following the signing of these accounts. The trustees therefore continue to adopt the going concern basis in preparing the financial statements. Incomlng resources All material incoming resources have been included in the Statement of Financial Activities when the charity is entitled to the income, when any performance conditions attached are met, when it is probable that the income will be received and when the amount can be measured reliably. Donated goods and services Donated facilities and services are recognised in the accounts, at the amount the charity would pay in the open market for a service equivalent to that being donated, when the charity would otherwise have purchased them and the value can be measured reliably. Donated goods for the charity's own use are recognised as income, at their fair value. The contribution of general volunteers is not recognised as income in the charity accounts. Resources Expended All expenditure is included on an accruals basis and is recognised as a liability Is incurred. The charity is not registered for VAT and accordingly resources expended are shown gross of irrecoverable VAT. Taxation As a registered charity, Dearne Valley Bulldogs ARLFC Community Association is exernpt from UK corporation tax on income from its charitable activities.
DEARNE VALLEY BULLDOGS ARLFC COMMUNITY ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS continued YEAR ENDED 31 MARCH 2024 Tangible Fixed Assets Tangible Fixed Assets with a cost exceeding £1.000 are capitalised and depreciated over their expected useful lives. The rates applicable are= Computer Equipment 33.33330/0 on a straight line basis Fixture, Fittings & Equipment - 20 % on a straight line basis Property I mprovements 5 % on a straight line basis In the year of acquisition, assets are depreciated for the full year. Funds Structure The charity maintains a general unrestricted fund which represents funds which are expendable at the discretion of the trustees in furtherance of the objects of the charity. Restricted funds have been provided to the charity for particular purposes and may only be spent for the purposes for which they were given. Any balance remaining outstanding on a restricted fund at the end of the year is carried fOard as a balance on the fund, unless permission has been given by the funder to remove the restriction on the balance outstanding. Funds relating to capital expenditure are transferred to a designaled fund against which depreciation is charged. Other designated funds are established by the trustees, as appropriate, for specific projects.
DEARNE VALLEY BULLDOGS ARLFC COMNIUNITY ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS continued YEAR ENDED 31 MARCH 2024 2. Analysis of incoming resources 2024 Tolal 2023 Total funds Unrestricted Restricted funds funds Unrestricted Restricted fijnds funds funds 2a Donations & sponsorship Sponsorship Charities Trust donations Other donations 1,870 132 1,870 132 11,495 13,051 132 132 522 522 1,556 132 522 654 3,558 11,495 15,053 2b Fundraising & Events Events & fundraising Weekly Draw (Designated Funds} Coaching Income Bar sales & Refreshments Fundraisiiig for Build Project 3,734 3,041 450 27,048 3.734 3,041 450 27,048 475 2,121 2,772 2,121 2,772 397 397 6,576 475 6,576 34,273 475 34,748 5,290 6,576 11,866 2¢ Grants Received Rugby FL Fencing Grant BMBC s106 Flexi Pave granl Better Barnsley Bond 7,000 7,000 29,279 29.279 5,000 5,000 1,800 1,800 13,000 13,000 41,279 41,279 14,800 14,800 2d Othér Income Refunds & rebates RFL Compensation Scheme 32 32 479 479 32 32 479 479
DEARNE VALLEY BULLDOGS ARLFC COMMUNITY ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS continued YEAR ENDED 31 MARCH 2024 3. Tangible Fixed Assets Fixtures, Fittings & Equipment Leasehold and Propety improvements Total Cost as @ 01-April-2023 Additions Disposals as @ 31-March-2024 3,628 17,450 149,048 41.642 152,676 59,092 21,078 190,690 211,768 Depreciation as @ 01-April-2023 Charge this period Disposals as @ 31-March-2024 3,628 3,490 25,193 9.535 28,821 13,025 7,118 34,728 41,846 Net book value as @ 31-March-2024 13,960 155,962 169,922 as @ 31-March-2023 123,855 123,855 4. Debtors 2024 2023 Debtors 5,883 Total 5,883 5. Creditors 2024 2023 Accruals Subs received in advance 750 675 875 Total 750 1,550 6. Independent examinatron and accountancy services During the period, the cost of accountancy services was £750 (2023: £675) 7. Trustees, remuneration, benefits & expenses Other than reimbursement of items purchased on behalf of the charity, there were no payments, remuneration or benefits made to trustees during the accounting period.
DEARNE VALLEY BULLDOGS ARLFC COMMUNITY ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS cont(nued YEAR ENDED 31 MARCH 2024 8. Land & Buildings A fifty-year lease exists beeen Dearne Valley Bulldogs ARLFC Community Association and Barnsley Metropolitan Borough Council for the use, maintenance & upkeep of Ings Lane playing fields. Due to the restrictive nature of the land, no value has been assigned to the asset in the accounts. The Charity has built a clubhouse on the land. 9. Income from Fundraising & Events Income includes bar takings that arise from the sale of food and drink to members of the club during training and matches. The bar is not open for business at any other time, or to members of the general public. the trading is therefore ancillary to primary charitable purposes and Is exempt from tax. 10. Analysis of Assets by fund Unrestricted funds Designated funds Restricted funds Total funds 2024 Fixed assets Current assets Current liabilities 169,922 169,922 12,538 17501 12,538 (750) 11,788 169,922 181,710 2023 Fixed assets Current assets Current liabilities 123,855 12,767 123,855 26,316 (1,5501 11,386 (1,550) 2,163 9,836 136,622 2.163 148,621
DEARNE VALLEY BULLDOGS ARLFC COMMUNITY ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS continued YEAR ENDED 31 MARCH 2024 11. Movement in Funds Opening balance Fund Transfers Closing balance Income (Expenditure) Restricted Funds Changing Facility Project RFL Fencing Grant BMBC s106 Flexipave fund Belter Barnsley Bond Tesco 1,808 997 7,000 29,279 5,000 {61) 12,744} {7,000} {29,279) (5,0001 {355) 355 Total 2,163 42,276 {611 (44,378) Unrestricted Funds General Reserve Ring-fend Funds ff eams) 8,472 1,364 32,679 {31,821) 2,458 (1,364) 11,788 Total 9,836 32,679 (31,821) 1,094 11,788 Deslgnated Funds Fixed Assets Changing Facility Project Fund Total 123,855 12,767 {13,025) 59,092 (15,808) 169,922 3,041 136,622 3.041 (13,025) 43,284 169,922 TOTAL FUNDS 148,621 77,996 (44,907) 181,710 12. Fund Transfers Ring- fonced General Tearns Fund Tesco Grant Fund Desig'd Project Fund RFL Fence Fund BMBC Better s106 Barnsley Change Fund Bond Facility Fixed Asset Fund Fixed Assets purchases Desig'd Project Fund c105e Grant closure Movement in Ring-fenced {1,364) {610) (272) (14,187) (7,000} (29,279} (5,000) {2,744) 59,092 1,621 (1,621) 83 1,364 (83) Total (1,364) 2,458 (3551 (15,808) 17,000} 129,279} 15,000) 12,744) 59,092
DEARNE VALLEY BULLDOGS ARLFC COMMUNITY ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS continued YEAR ENDED 31 MARCH 2024 £59,092 was transferred to the designated Fixed Asset fund to cover capital costs in respect of the building project and other assets, details Ss follows.. Materials & Labour for building, plumbing and Flooring Landscaping Purchase of assets from Ings Lane Club Fencing and Gates Flexipave surfacAng & Groundworks Total £19,410 £1,321 £1,200 £17,450 £19,711 £59,092 13. Restricted Funds Changing Facility Project- restricted income received during the year to fund major capital works: Donations & fundraising events - £997 Better Barnsley Bond - £5,000 RFL (Rugby Football League) Fund - A £7,000 grant toward5 fencing and gates around the clubhouse. This was fully spent. Tesco (Bags of Help) - a grant from the Bags of Help Scheme in the previous year to contribute to volunteer training and coaching equipment. This was mostly spent with a small balance being transferred to the general fund to close the grant. BMBC s106 fund - a grant of £29,279 to fund flexipaving groundworks and paving around the new clubhouse.