Parish of Hythe St John's and St Anne's Annual Report And Financial Statements Of the Parochial Church Council sl For the year ending 31 December 2024 Parish Office St John's Hall New Road Hythe Southampton S045 6BP Banks National Westminster Bank PLC 43 Commei'cial Road "rotton Southampton S040 3TU HSBC PLC 55 Above Bar Street Soiithampton S014 7DS CCLA Investment Management Ltd 80 Cheapside London EC2V 6DZ Independent Examiner Magenta Accounts 2a Poles Copse Poles Lane Otterbournc Winchester S0212DZ Page I
Page Contents Annual Report of the Pai'ochial Church Council Independent F.xaminer's Report Receipts and Payments Account 10 Balance Sheet Notes to the Accounts 12 Statement of Assets and Liabilities Statement of Fund Movements 13 Analysis of Receipts and Payments Page 2
St John the Baptist Church, Hythe, and St Anne s Netley View. Annual Report of the Parochial Church Council for the year ended 31st December 2024 st John's church is situated in the centre of Hythe, and St Anne"s in Warrys Close, Netley View, Hythe. Both churches are part of the Diocese of Winchester within the Church of England. The correspondence address is: The Vicarage, 14, Atheling Road, Hythe, Southampton, S045 6BR. The Parochial Church Council (PCC) is a charity registered with the Charity Commission {Reg No. 1168768). PCC members who have served from 1st January 2024 until the date this report was approved are: Name Rev Lee Davies Susan Blomley David Blomley Carol Moody Elizabeth Deadman Martin Deadman Craig Fowkes Sue Harvey Peter Lawson Patricia Pearce Catherine Preston Philip Preston Chris Mcmahon Nicola Higgins Tim Rowlandson 05ivia Pearce Rosie Guidery Don Naylor Title Elected LLMIDS 22-25 22-25 23-26 22-25 22-25 23-26 21-24 21-24 21-24 23-26 22-25 23-24 22-25 22-25 22-25 23-26 23-26 Pro Warden WardenlDS Secretarylwarden Treasurer Co-op Children and Families Pastor DS Page 3
Structure, governance and management The method of appointment of PCC members is set out in the Church Representation Rules. All church attendees are encouraged to register on the Electoral Roll and stand for election to the PCC. Objectives and Activities The primary object of the PCC is the promotion of the Gospel of our Lord Jesus Christ according to the doctrines and practices of the Church of England. The PCC also has the responsibility of co- operating with the incumbent in promoting, in the ecclesiastical parish, the whole mission of the Church - pastoral, evangelistic, social and ecumenical. The ecclesiastical parish includes the churches of St Anne and Sl John the Baptist. The PCC has maintenance responsibilities for St John's Church, Hythe and its Hall. Achievements and Performance Church Attendance There are 143 names on the new Church Electoral Roll. 61 are resident within the parish and 82 non-resident. The average attendance at Communion serViS, counted during 2024 was 29 for St John's and 15 for St Anne's. Also 19 for St John's and 22 for St Anne's at other services (Contemporary, Messy Church, All age Worship, Jubilatte and Bubble Church). There is a regular congregation for the major Feast days and Festivals. The congregation averaged 84. There are also worship opportunities at 6.30pm for Evensong, in addition to Café Church (Jubilatte) once a month at 5.30pm. There are further opportunities at St Anne's with Open House on the second Sunday. These figures do not include those attending Baptisms, Weddings or Funerals. The parish also provides Home Communion services every month to housebound and sick parishioners, Structure The parish is administered by the PCC - Chaired by the Incumbent. This year they met 3 times with an attendance level of 72 % . The Standing Committee- comprises of the Incumbent, Churchwardens and two elected PCC members. It meets regularly to review all parish activities, policies and deals with any matters requiring urgent attention. This group also sets the agenda for the PCC meetings. To support our regular income there were additional events held by the parish. The three main occasions during 2024 were the Mayfair, Summer Fayre and Christmas Fayre. In addition the church receives a donation from Hythe 2000 for joint hosting the Christmas Tree Festival. To coordinate these events, designated volunteers take responsibility. seeking assistan when required. This year these events realised £4,800 for the parish. Grateful thanks to all who organised and contributed to these successful outreach events, more of which are planned for 2025. The parish administration is the responsibility of the Incumbent who is supported by a part time personal assistant and the parish office team situated in the Hall. The Hall office is now the main contact point for all church administration and activities. The office is open between10.00am and 13.00 Monday to Friday. It is responsible for keeping parish records (funerals, marriages etc.), maintaining the parish diary. liaising with local authorities, hirers Page 4
and aspects of outreach. It hosts the photocopying, printing and collation facilities of the monthly parish magazine (Contact) and other outreach materials. The staff and volunteers deal with telephone enquiries and personal callers. Any matters arising from the office are referred directly to the person responsible. The church office is also the main focal point for all Youth and Family outreach activities, which are overseen by Chris Mcmahon - our Children and Families Pastor. In addition to the above, the PCC operates under a full Health & Safety policy, has an appointed Safeguarding Officer, and works to the latest GDPR procedures (General Data Protection Regulations). Mission Giving As the parish has still not fully recovered from the financial effects of covid and its reduced opportunities to raise funds for good causes, the PCC found it difficult to restart many of its previously scheduled giving opportunities. Review of the Year Following our Christmastide service pattern, we welcomed in the New Year with an Epiphany carol seNice on Sunday 7th January. We began the year by running an Alpha course. We had a routine hygiene inspection where we maintained our level 5 rating due to Emma and our amazing volunteers. There was a "drop in" coffee morning on the 25th January held by the Waterside Patient Champions. We held a celebration of love service on 11 th February. On the 13th February we held a pancake party between 4.00pm - 6.00pm. On the 14th we held our Ash Wednesday seNice at 10.30am. Serena returned from her trip to Rwanda and shared her experiences with the congregation. We also started our own Instagram account. As we moved into March everyone was getting prepared for the launch of Bubble Church which would start in April. Rev. Lee Davies started off the nomination for favorite hymns of the congregation which would be used in an Easter praise service on the 31 st March. Donkeyoaty had retired to the Isle of Wight and had passed the torch to Coco the donkey who joined us for our Palm Sunday service. On Good Friday there was a Waterside Churches together reflection outside Waitrose and coffee and hot cross buns available in St John's hall. On Easter Saturday there was a Joy of Easter celebration led by Family Church with reflections from other Waterside Churches with craft and fun for children. Easter Sunday started with a Sunrise Service at Calshot beach followed by Easter Communion at St John's 10.30am and finally Easter Praise at 5.30pm. Tuesday the 2nd April we held an Easter Crafts 'Hop' In for all ages. On Saturday the 13th April between 12pm - 3.00pm there was a De-stash event where people could bring in all their excess art and craft supplies to sell. On Sunday 14th April we launched Bubble Church and our new seNice pattern. Bubble Church 9.30am- Morning Worship 10.15am and Holy Communion at 11.15am. Cafe Church 1 st Sunday of the month in St John's hall, Evensong every 2nd Sunday of the month. Tim Rowlandson ran the Virtual London marathon around Hythe to raise money for St John's. We held our APCM on the 21st April in St Anne's. Page 5
On Saturday 11 th May between 10.00am - 1 pm we held our annual May Fair. Saturday 18th May, Lymington Town Band performed a spring concert of beautiful music. Everyone was getting busy due to the 150 anniversary of St John's Church being celebrated in June. As we moved into June we lebrated St John's 150th anniversary. The day started with a Bubble Church service, followed by a combined Morning Worship and Holy Communion at 10.30am. We then had a tea party with a puppet show at 4.00pm and finally at 5.30pm we had a Celebration service with special guest Bishop Phillip. There were commemorative tea towels and a wonderful book put together by the Prestons which were on sale. During July we carried on with our normal service pattern and were putting out requests for volunteers for the September Fair. Bishop Mounstephen sent out a message to the people of Southampton during a week of disorder in other UK cities. As we moved into August Lymington Town Band returned for a summer concert which featured the Melody Makers Choir and a special guest performer. On the 31st August Bournemouth Concert Brass performed a "last night of the proms" concert. Hythe 2000 Charitable Trust started up a Gateway IT for all, beginning on the 2nd of September. On the 14th September between 10.00am - 1.00pm we held our September fair which had a wide variety of stalls, refreshments, Grand Draw, homemade cakes and live entertainment. The day went well and we would like to thank the local cadets who came along and helped out with all the heavy lifting during the day. As we moved into October on Sunday 13th we held our harvest festival which ran through all of our services that day. On Saturday the 19th October the Children's Society held a coffee morning in St John's hall with a bring and buy, gifts, raffle and also selling greeting cards. On the 6th of November we had a new class starting in St John's hall called "Joint Effort" which helps people to exercise who find it difficult. On Sunday 1 Oth November we held our Rernernbran Service which was a very big service and I would like to thank everyone involved who made it run smoothly. On the 23rd November we held our Christmas fair which ran between 10.00am - 1.00pm. On the 30th November the Christmas Tree Festival began and we also had the Wessex Cancer Support Christmas fairy in St John's Hall. On the 8th of December we held our Christingle services. On Saturday 14th December the Lymington Town Band gave their Christmas concert. The Christmas tree festival was wonderful again this year with plenty of bids on the beautiful trees. We continued December with our seasonal services. Financial Review Total receipts on ordinary unrestricted funds were £122,666. £138,852 was spent on providing the Christian ministry from St John the Baptist and Sl Anne's churches, including the contribution to the Common Mission Fund (formerly the parish share) of £35,723. This mainly provides slipends, housing, training and pensions for the clergy. Page 6
This is the sum that churches in the Deanery have to find and is divided between the parishes according to a formula that is based mainly on average head count of the congregation and local socio economic data. The net result for the year was an excess of payments over receipts of £16,186.Therefore recording a net deficit for 2024. Reserves policy It is PCC policy to maintain a balance on unrestricted funds (if possible) which equates to a minimum of 3 months up to a maximum of 6 months normal expenditure. The surplus on unrestricted funds currently exceeds this maximum, however this is due to a large legacy that was received in 2022 that was not in respect of restricted or designated funds. Investment policy statement.. It is our policy to invest our funds with the CBF Church of England Deposit Fund. Approved by the PCC on the 4th May 2025, and signed by Rev. Lee Davies ..Chair of the PCC Page 7
CHARITY COMMISSION FOR ENGLAND ANO WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trustees The Parochial Church Council Of The Ecclesiastical Parish Of St. John And St. Anne, Hythe On accounts for the year ended 31s1 December 2024 Charity no (if any) 1168768 Set out on pages 10-15 I report to the trustees on my examination of the accounts of the above charity ("the Trust") for the year ended 3111212024. Responsibilities and basis of report As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me Gause to believe that in, any material respect.. the accounting records were not kept in accordance with section 130 of the Charities Act. or the accounts did not accord with the accounting records., or the accounts did not comply with the applicable requirements conceming the fomi and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached, Please delete the words in the brackets if they do not apply. Signed: Date: Name: Keeley Cousens Relevant professional qualification{s) or body (if any): FCCA DipPFS Address: 2a Poles Copse, Poles Lane Otterbourne IER Oct 2018
Receipts and Payments Account Unresti'icted DesignAted Resti-icted Endowment funds (unds funds funds Total Pi'ioi. yeai. funds total funds Recelpts Donations and legacies Incom8 from chartlable 8clivllies Inv8slm&nls Other incotne Total recelpts 72,655.82 7.936.64 6.420.39 7.078.57 28.574.43 79,734.39 36,511.07 6,420.39 91.043.10 38.872.04 5.051,41 948.33 135,914.88 87,012.85 35,6S3.00 122.665.85 Payments Raising funds Expendilure on charilable aclivili8S Total payments 184.80 78,568.20 78.753.00 184.80 13B,667.19 138,851.99 116.57 138,367.87 138,484.44 60,098.99 60.098.99 Exea88 of reeelpts over payments before transfer 8.259.85 124,445.991 116.186.141 12.569.561 Transfers Gloss Irans18rn b8lw88n funds- In Gross translers betwegn funds- out Excess of recelpts over payments belorg other galns I losses 7.510.16 27,522.66 {11,752.65} 27.522.66 35,032.82 35,032.82 116.186.141 29,004.75 29,004.75 12,569.561 7.510.16 17.510.161 3.076.67 Not movemènt In funds {11,752.651 3,076.67 {7.510.161 116,186.141 12,569.561 All assets al 01 January 2024 118,917.13 21,840.05 12.432.25 153,189.43 155.758.99 All assets al 31 D¥c•mber 2024 107,164.48 24,916.72 4.922.09 137.003.29 153,189.43 Represented by Unrestrlcled General lund Patty Cash 107.157.95 107,157.95 6.53 118,910.60 6.53 Dèslgnatèd Mission Fund R8slor8tion Fund Sl .Ann8'5 H811 481.16 10.094.75 14,340.81 481.16 10.094.75 14,340.81 406.16 10.094.75 11.339.14 Re6lrlcled Fabric and Service Improv8menl Fund Ofg8n Fund 7,510,16 4.922.09 4,922.09 4,922.09 Page 9
Balance sheet Total funds Pi'ior eai. funds Current assets Cash at bank and in hand 137,821.79 137,821.79 153 394.93 153.394.93 Llablllties Credilors-. Amounts falling du8 in one ygar 818.50 818.50 205,50 205.50 Net current assets less eurrent15ablllllès 137,003.29 153.189.43 Total asselsloss current Ilabllilles 137,003.29 153.189.43 Total nel assets le66 Ilabllltl88 137.003.29 153.189.43 Represented by Unreslrlcted General fund Pelly Cash 107,157.95 6.53 118,910.60 6.53 Deslgnated Mission Fund Reslor81ion Fund Sl. Anne s Hall 481.16 10,094.75 14,340.81 406.16 10,094.75 11.339.14 Restrlcted Fabric and SeNl¢e Improvgmgnl Fund Organ Fund 7.510.16 4.922.09 4,922.09 Fund8 of the church 137 003.29 153 189.43 Signed on behalf of the Parish Date D* Rev Lee Davis- Vicar 41h May 2025 Page 10
The Parochial Church Council of the Parish of Hythe Notes to the financial statements for the year ending 31° December 2024 1 . The financial statements for the PCC have been prepared in accordance with the Church Accounting and Regulations 2011, using the receipts and payments basis. 2. The Receipts and Payments Account and represented funds on page 9 reflects cash and bank balanS as at year end. 3. Other operaling debtors and creditors due at year end are as follows: Amounts owed to PCC: HMRC for recoverable lax on Gift Aid (Jul- Sep 2024) HMRC for recoverable lax on Gift Aid (Oct- Dec 2024) CCLA accrued interest to Dec 2024 £1.146.90 (slalulory) £1,189.92 (slatulory) £1,512.66 Amounts owed by PCC: HMRC (Tax and NICI NEST December payment due WDBF Diocesan Fees {Ocl- Dec) £581.57 (statulory) £202.88 (statulory) £425.00 Page 11
Statement of assets and liabilities General Desi iiated Resti'icted Endoivment This ear Last eAI' Current assets - Cash at bank and in hand Nalwesl current account- CCLA ICBFI deposit a¢wunl- HSBC current account- C8sh in hand - (244,677.27) 238,971.74 116.512.62 10.000.00 235.322.60 {224.055.021 11.114.90 868.42 {6.242.731 5,409.37 127,381.04 5.024.85 6.53 137,821.79 21,557.94 120,960.65 10,869.81 6.53 153.394.93 Tota15 107.164.48 24.916.72 5.740.59 Llabllllles - Agency aeeounts Agency collections 818.50 818.50 818.50 818.50 205.50 205.50 Tota15 Grand total 107.164.48 24.916.72 4.922.09 137.003.29 153,189.43 Fund movement by type Op¢ninE Incoming Outgoing Trnnsfers CAinsllosse5 Joui'nAls C105in2 Improvem8nt- FabrSc and Serv1¢• I Reslricled 7.510.16 7,510.16 7,510.16 17,S10.161 Sub.tolo1 for Improvement Ml8slon Mls8lon Fund D8slgnBt8d 406.16 406.16 75.00 75.00 481.16 481.16 Sub-total lor Mls¥l¢n Organ- Organ Fund Re5trlclèd 4.922.09 4,922.09 4.922,09 4,922.09 sub.total lor Org•n Petty Cash - Potty Cash Unr88lricled 6.53 6.53 6.53 6.53 Sub-total for Petty Cash R8Jtore - R88toratlon Fund D8signa18d 10 094.75 10,094.75 10094.75 10.094.75 sub.total for Restore st A Hall- Sl .Ann•'s Hall Dèsignated 11339.14 11.339.14 12051.53 12.051.53 14 340.81 14.340.81 Sub-total for St A Hall 9.049.86 st J Hall Sl. John's H811 De5ignal6d 17.260.42 17.260.42 1.609.10 1,609.10 Sub-total for St J Hall 18.869.52 Yth and fam - Youth and Famlly Out Designated 6 266.05 6.266.05 32 179.61 32.179.61 25 913.56 25.913.56 Sub.tolal for yth and fam General . General fund UnT85tricted 118,910.60 87.012.85 78,753.IK) I20.012.) 107,157.95 Sub-total for Gen8ro1 118.910.60 87.012.85 78,753.00 {20,012.501 107.157.95 Grand total 153.189.43 122,665.85 138,851.99 137.003.29 Page 12
Analysis of receipts and payments Total ear Unrestricted Desi nated Restrieted Endoivmellt This Last eai. INCOME AND ENDOWMENTS Donations and legacies Gift Aid- Bank Gift Aid - Envelopes Gift Aid - Youth Worker Spons Gift Aid- PGS Non Gift Ald - Envelopes Non Gift Aid- Bank Non Gift Aid - Youth Worker Spons Loose plate collections Giving through Wall Safe Church Coffee Donations Clonations & appeals et¢. l)onalions for Flowers Tax rec on Gift Aid General Tax rec on Gift Aid Ylh & Fam Tax rec on Gift Aid PGS General Legacies Non-recurring one-off grants 2.980.00 2.738.00 2,980.00 2,738.00 4,140.00 40,565.64 377.00 860.00 360.00 6,558.60 49.57 2,346.81 5.375.36 5,355.00 2,736.00 4,715.00 43,674.79 474.00 600.00 360.00 5.807.73 171.96 2.317.58 6,336.98 100.00 5,225.51 1,338.75 10,453.88 500.00 875.92 91,043.10 4.140.00 40.565.64 377.00 860.00 360.00 6.558.60 49.57 2,346.81 3,573.04 1,802.32 2,676.16 2.676.16 776.25 9.931.00 776.25 9,931.00 Total 72.655.82 7.078.57 79,734.39 Income from Gharltable activities Church Fundralsing Mission. Outreach {& traln) PCC Fees for weddings and funerals Church lellings Parish magazine sales Parish magazine Advertislng Printing Incom& Hall Regvlar Hire Hall Occasional Hire Hall Coffee and Cake Hall Senlor Persons Outreach Hall Fundraising Sl. Anne's Regular Hlre Sl. Anne's Occasional Hire 4.215.27 295.92 2.147.25 390.00 650.85 140.00 97.35 4,215.27 1,342.78 2,147.25 390.00 650.85 140.00 97.35 11.879.50 2.190.35 1,102.99 553.20 50.00 10,508.53 1,243.00 36,511.07 3,741.31 1,261.38 2,562.00 290.00 795.05 130.00 180.80 12,662.25 2,115.28 1,911.93 1,381.54 1.046.86 11,879.50 2,190.35 1,102.99 553.20 50.00 10,508.53 1,243.00 28.574.43 10,827.90 1,012.60 38,872.04 Total 7.936.64 Investments Bank and bulldSng society interest Total 6.420.39 6.420.39 6,420.39 6,420.39 5,051.41 5.051.41 Other income Insurance claims 948.33 948.33 135 914.88 Total INCOME TOTAL 87,012.85 35,653.00 122,665.85 Page 13
EXPENDITURE Raising funds Costs ol fetes & other events 184.80 184.80 184.80 184.80 116.57 116.57 Total Expenditure on charltable activities Giving lo missionary societies Secular charities Ministry parish share etc. Gross cost of parish employees Working expenses of Incumbent Visiting speakers I locums Parish Mission, Oulr8ach {& tralnl Printing and slalionery Hall Food Church running - insurance Church m8inlenance Cleaning in Chufches Upkeep of services Upkeep ol churchyard Parish Administration Flower Expenditure Youth & FamSly General Costs Church running - eleclrlc Church running - gas Church iunning - water Church iunning broadband Hall Office Gen Expond Hall Gas Hall El8cIric Hall Water Hall Maintenance Contracts Hall Maintenance general Hall Phon8 and Broadband Hall Cleaning materials Hall Insurance Parish Magazine Costs Sl. Anne's Gen {admin) Exp. Sl. Anne's Gas Sl. Anne's Elec. Sl. Anne's Water st. Anne's Malntenance Govern 8xaminationlaudit fee 250.00 887.00 37,665.08 58215.14 2,054.45 260.98 1,820.35 3.692.01 1,239.03 3,328.81 798.00 60.00 2,660.61 418.33 1,509.69 391.32 138.15 1.369.56 3,683.39 190.30 267.58 59.64 2,116.93 1,814.97 651.83 542.45 4,898.64 974.18 210.89 1.247.33 478.77 70.39 729.43 743.83 330.75 2,124.06 474.00 138,367.87 138,484.44 217.00 35.722.67 15,348.16 761.48 217.00 35.722.67 60,913.15 761.48 45,564.99 1.403.97 3,525.70 205.10 1.609.07 3,525.70 1.181.07 3.496.80 181.06 1,181.07 3.496.80 181.06 6.239.00 419.94 2.481.59 237.58 6,239.00 419.94 2,499.59 237.58 209.40 1,657.66 5,265.05 253.02 203.52 23.95 1,688.63 1,547.96 770.63 18.00 209.40 1.657.66 5,265.05 253.02 203.52 23.95 1,688.63 1.547.96 770.63 2.340.56 1,154.40 108.82 1,179.12 2,340.56 1,154.40 108.82 1,179.12 644.00 644.00 1,453.06 954.79 52.13 1.646.38 1.453.06 954.79 52.13 1,646.38 510.00 138667.19 138 851.99 510.00 78 568.20 78.753.00 Total EXPENDITURE TOTAL 60.098.99 60 098.99 GRAND TOTAL 8 259.85 24 445.99 16,186.14 2,569.56 Page 14