SMILE GROUP CIO FINANCIAL STATEMENTS AND TRUSTEES REPORT FOR THE YEAR ENDED 31 AUGUST 2024 SIVIILE GROUP CIO COMMITTEE REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2024 Committee Report: The Trustees submit their report and accounts for the year ended 31 August 2024. 1. Organlsational information Trustees: Ms Anna Maddox Ms Beverley Goodwin resigned 14.06.24 Miss Victoria Markham-Bean Mr Lee Shore Mr Neil McPherson Mr Tom Shirley (appointed 12th December 2023) Ms Amy Garratt (appointed 121h December 2023) Ms Cheryl Haywood (appointed 12th December 2023) Principal Office: 7 Middlewich Road Holmes Chapel Crewe Cheshire CW4 7EA Directors.. Ruth Williams Natalie Nuttall - (resigned 171h December 2024) Independent Examiner: Afford Bond 31 Wellington Road Nantwich Cheshire CW5 7ED Charity Number: 1168751 Company Number: CE008542 SMILE GROUP CIO COMMITTEE REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2024 2. Structure, Governance and Management". Constitution: Smile Group was registered as a Charitable Incorporated Organisation (CIO) on 12 August 2016 as successor to The Smile Group. Organisational structure: The charity is governed by a board of Trustees, elected at the annual general meeting. The Trustees are volunteers who are not paid for their work. The Trustees bring a range of relevant expertise to the organisation, including ex-service users and a voice of the sector. Decision making: The board of Trustees meet quarterly as a whole board, to make decisions about the charity and review the charity plans. There are sub-committees that meet at different frequencies throughout the year and feedback to the main board. One of the Directors sits on each of the sub-committees. The board is also responsible for long-term financial mid strategic planning and for the governance of the charity. The Trustees delegate operational responsibility to the Directors. The Directors are responsible for ensuring that the charity delivers services in accordance with the charitable objectives, and that key performance indicators are met. The Treasurer takes responsibility for overseeing accounl reconciliation and reports directly to the board on the accounts and budgetary matters. On a day-to-day basis the accounts are managed by the bookkeeper. Rlsk management: The board of Trustees conducts an annual review of the major risks to which the charity is exposed, and systems and procedures have been established to mitigate any risks the charity faces. Internal control risks are mitigated by the implementation of procedures for authorisation of all transactions and projects, and procedures are in place to ensure compliance with Health and Safety of employees, contractors, volunteers, service users and visitors to the service. Policy and Procedures are reviewed annually to ensure that they continue to meet statutory and service requirements. These include Safeguarding of Children and Vulnerable Adults, Equality & Diversity, Lone Working and Financial Protocols. Employees, volunteers, counsellors, and anyone front facing with the families have an enhanced DBS check in place. Wellbeing Practitioners have external clinical supervision with a BACP registered counsellor, the counsellors must have their own supervision in place from a BACP registered counsellor before any work can commence. Appropriate insurance policies have been taken out by the charity, with public liability cover. SMILE GROUP CIO COMMITTEE REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2024 3. Objectives and Activities Objectives of the Charity 1. To provide relief to those affected by perinatal mental illness, and their families and friends, by means of support, advice, and services complementary to those provided by statutory services. 2. To advance the education of the public in matters relatin9 to perinatal mental illness. 3. To advance the health and education of the public, and in particular new parents, by providing support, advice, and information about parenthood. In setting objectives and planning for activities, the Trustees have given due consideration to general guidance published by the Charity Commission relating to public benefit, including the guidance 'Public benefit: running a charity (PB21'. 4. Our services Smile Group provides peer support for families affected by Perinatal Mental Illness within Cheshire East, it complements other statutory services, offering a collaborative approach. Smile Group is embedded in the clinical landscape and is also part of established ne￿OrkIng forums, to enable the development of business partnership. The charity provides the following blend of support to families.. Peer Support Groups - For the year 2023-2024, we ran from Macclesfield, Congleton, Sandbach and Crewe. Parents can drop in or pre-book into these sessions and can access it via self-referral or professional referral. 1..1 Support 6-8 sessions either in families, homes, via textlemail or phone calls or within their local community. This is available to families via professional referral only. Person-centered Talk Therapy- 6-8 sessions either face to face or in person. Our counsellors are either fully qualified or have their "fit for practice" qualification and are undergoing their voluntary hours to finish the qualification. Families can access this when they access another part of our service (Support group or 1..1 }. Monthly Family Sessions - People can drop in or pre-book into these sessions and can access it via sel*-referral. Virtual Support as well as social media. Smile Group is part of a national partnership called The Hearts & Minds Partnership, which was co-founded by three perinatal mental health charities., Smile Group, Acacia Family Support and Bluebell Care. The partnership was initially funded by The National Lottery Community Fund over a 3-year period from 2020- 23. During this time the funding came into Smile via Bluebell who acted as the Lead Partner. In August 2023 the National Lottery Community Fund committed to a further 3 years of funding support for Hearts & Minds, with Smile Group as the Lead Partner, working alongside Acacia Family Support (Bluebell Care stepped back from the partnership). This funding is to be used for project delivery, salary costs, overheads and core costs related to the national programme of work. This work is governed by a Memorandum of Understanding and a quarterly Steering Group meetings. The Steering Group is made up of Senior Leaders of Smile Group and Acacia and the project management team. The aim of the partnership is to connect, support and celebrate the England-wide Voluntary Community and Social Enterprise (VCSEI sector in perinatal mental health by sharing best practice, mapping services, creating trusted spaces and leveraging the voice of the VCSE. SMILE GROUP CIO COMMITTEE REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2024 5. Main achievements for the year From 1st September 23-31 st Aug 24 we had 542 clients open, 180 of these were new to the service with 206 individual referrals. 70 individuals at our monthly family session, 43 clients have received talk therapy, 170 people attended peer support groLlPS. 31 dads have attended groups, family sessions and or counselling for support. Highlights of 202312024 In December we started to work with the Cranfield Trust to develop our strategic plan. This work built on the work we had done with Cheshire East CVS in the previous year. We are extremely grateful for the expert support we received. The outcome from this is an trackable series of activities which support delivering our strategic aims. Early in the process with Cranfield it became apparent that we needed funding to support these aims. Therefore, we were delighted to be awarded a Reaching Communities Grant from the National Lottery for £317,409 in April. The award is for three years and will enable Smile Group to boost it's sustainability through changing the structure of how we run groups by appointing a Group Coordinator. Further long-term sustainability will be achieved through the employment of a Business Development Manager who will diversify our organisation's income streams aiming to reduce the reliance on grant income. Over the summer we recruited for these roles and Helen joined us as Group Facilitator and Nic as Business Development Manager in September 2024. We also welcomed Bella Cope into the team in September as a new Wellbeing Practitioner. Prior to securing the money from the National Lottery, we ran a very successful campaign to boost unrestricted funding during January and February. Hearts and Minds entered the second year of its three-year funding programme from the National Lottery, in partnership with Acacia. We were able to recruit part-time six community Root Makers a name developed to represent the VCSE'S community based approach to meet the needs of all families during the perinatal period. These roles came to be following review of our approach to support the delivery of our EDI work on the project. These freelance roles provide a breadth of lived experience and service delivery expertise to represent protected characteristics and lesser-heard community voices. This expansion of our team enables us to add depth and greater accountability to our work-streams from an EDI perspective, so it is not a vertical project but is embedded in the heart of all that we do. SMILE GROUP CIO COMMirfEE REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2024 guppoR TING THE TRANSITION INTO PARENTHOOD Smile Group Yhrough one to one ses$ioh$ more ¢onne¢¢ed • - purt olihe Ihiough tulk theropv WE CREATE SAFE AND WELCOMING SPACES FOR HONEST CONVERSA TIONS Thyough fomtlv sessions Thiough peev $upport groupx 6. Financial reviews After making appropriate enquiries, the Trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. The total income for 2023-2024 was £215,584 and the total expenditure was £170,476 details of which are set out in the accoLtnts below. We continue to diversify funding to reduce the risk of the charity and to support our future stability and sustainability. The trustees have agreed a reserves policy to have between three and six months of annual operating costs whilst taking into account the need to mitigate income and expenditure risk, winding up costs, working capital and strategic development. Smile Group has £29,447 of unrestricted funds at year-end, which is in line with our reserves policy. SMILE GROUP CIO COMIVIITTEE REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2024 Total income for the year ended 31 August 2024 was £215,584 {2023 £154,298) This included funding of £174,37212023- £118,997) received from grants as shown on page 12 ofthis report. The balance of the charity's Income was £41,212 (2023 - £35,301) from donations, fundraising and contributions to Core costs. Expenditure for the year was £170,476 (2023 - £194,788), the majority of this £169,928 (2023 - £174,855) was spent on core running costs. The resulting surplus for the year was £45,108 (2023 £40,490 deficit). Reserves of the charity as at 31 August 2024 were £122,594 12023 £77,486). The general reserve (unrestricted) increased by £3,846 to £29,44712023 - decreased by £3,684 to £25,601 }. This report was approved by the board of trustees on 1s1 April 2025 and signed on their behalf by.. Anna Maddox Chair of Trustees SMILE GROUP CIO COMMITTEE REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2024 INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF SMILE GROUP I report to the charity trustees on my examination ofthe accounts of the charity for the year ended 31 August 2024, which are set out on page 9 to 15. Res onsibilities and basis of re ort As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 20111"the Act"). I report in respect of my examination of the charity's accounts carried out under section 145 of the Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 14515){bl of the Act. Inde endent examiner's statement I have completed my examination. I confirm that no material matters have come to attention in connection with the examination which gives me cause to believe that in, any material respect.. The accounting record were not kept in accordance with section 130 of the Charities Act., or The accounts did not accord with the accounting records., or The accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulation 2008 other than any requirement that the accounts give a "true and fair" view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report to enable a proper Ltnderstanding of the accounts to be reached. Lindsay Beeston FCCA For and on behalf of.. Afford Bond Accountants 31 Wellington Road Nantwich Cheshire CW5 7ED SMILE GROUP CIO COMMITTEE REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2024 Date . Statement of Flnancial Activities Unrestricted Restricted Funds Funds Total 2024 Total 2023 Income and endowments from: Donations and legacies Income from charitable activities 33,487 7,725 33,487 182,097 34,637 119,661 174,372 Total income 41,212 174,372 215,584 154,298 Expenditure on: Charitable activities Raising funds Total Expenditure {36,9751 1132,953} 1169,9281 1174,8551 13911 1157} 15481 {19,9331 137,3661 1133,110) {170,4761 1194,7881 Net movement in funds 3,846 41,262 45,108 140,4901 Total funds brought forward 25,601 51,885 77,486 117,976 Total fund carried forward 29,447 93,147 122,594 77,486 SMILE GROUP CIO COMMITTEE REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2024 Balance sheet Notes 2024 2023 Current Assets Debtors Cash at bank and in hand 2,151 122,889 2,080 95,470 125,040 97,550 Current liabilities Creditors and accruals PAYE and pensions 11,652) {794) 118,5661 11,4981 Net asset surplus 122,594 77,486 Represented by: General fund Restricted funds 29,447 93,147 25,601 51,885 Fund of the charity (see page 7) 122,594 77,486 Approved by the board of trustees on and signed on their behalf by: Anna Maddox Chair SMILE GROUP CIO COMMITTEE REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2024 Statement of assets and liabilities Unrestricted Restricted Total 2024 Total 2023 Current assets Debtors Bank and cash 342 1,809 93,080 2,151 122,889 2,080 95,470 29,809 30,151 94,889 125,040 97,550 Liabilities- Creditors.. Accounts falling due in one year Creditors and accruals PAYE and pensions 18621 158 {790} {952} 11,742} 11,6521 {7941 12,4461 {18,5661 11,498) {20,064) 17041 29,447 93,147 122,594 77,486 11 | P