OpenCharities

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

2023-08-31-accounts

SMILE GROUP CIO FINANCIAL STATEMENTS AND TRUSTEES REPORT FOR THE YEAR ENDED 31 AUGUST 2023

SMILE GROUP CIO

COMMITTEE REPORT AND ACCOUNTS

FOR THE YEAR ENDED 31 AUGUST 2023

Committee Report:

The Trustees submit their report and accounts for the year ended 31 August 2023.

1. Organisational information

Trustees:

Trustees:
Ms Anna Maddox
Dr Tania Stanway - resigned 31.07.23
Mrs Shirleyanne Henny - resigned 05.05.23.
Mrs Justine Garner – resigned 10.05.23.
Ms Beverley Goodwin resigned 15.03.23 – reappointed 19.5.23
Mr Dan Rowe – resigned 10.04.23.
Miss Victoria Markham-Bean
Mr Lee Shore
Mr Neil McPherson
Principal Office: 7 Middlewich Road
Holmes Chapel
Crewe
Cheshire
CW4 7EA
Directors: Ruth Williams
Natalie Nuttall
Independent Examiner: Afford Bond
31 Wellington Road
Nantwich
Cheshire
CW5 7ED
Charity Number: 1168751
Company Number: CE008542

2 | P a g e

SMILE GROUP CIO

COMMITTEE REPORT AND ACCOUNTS

FOR THE YEAR ENDED 31 AUGUST 2023

2. Structure, Governance and Management:

Constitution:

Smile Group was registered as a Charitable Incorporated Organisation (CIO) on 12 August 2016 as successor to The Smile Group.

Organisational structure:

The charity is governed by a board of Trustees, elected at the annual general meeting. The Trustees are volunteers who are not paid for their work. The Trustees bring a range of relevant expertise to the organisation, including ex-service users and a voice of the sector.

Decision making:

The board of Trustees meet quarterly as a whole board, to make decisions about the charity and review the charity plans. There are sub-committees that meet at different frequencies throughout the year and feedback to the main board. One of the Directors sits on each of the sub-committees. The board is also responsible for long-term financial mid strategic planning and for the governance of the charity.

The Trustees delegate operational responsibility to the Directors. The Directors are responsible for ensuring that the charity delivers services in accordance with the charitable objectives, and that key performance indicators are met. The Treasurer takes responsibility for overseeing account reconciliation and reports directly to the board on the accounts and budgetary matters. On a day-to-day basis the accounts are managed by the bookkeeper.

Risk management:

The board of Trustees conducts an annual review of the major risks to which the charity is exposed, and systems and procedures have been established to mitigate any risks the charity faces. Internal control risks are mitigated by the implementation of procedures for authorisation of all transactions and projects, and procedures are in place to ensure compliance with Health and Safety of employees, contractors, volunteers, service users and visitors to the service.

Policy and Procedures are reviewed annually to ensure that they continue to meet statutory and service requirements. These include Safeguarding of Children and Vulnerable Adults, Equality & Diversity, Lone Working and Financial Protocols.

Employees, volunteers, counsellors, and anyone front facing with the families have an enhanced DBS check in place.

Wellbeing Practitioners have external clinical supervision with a BACP registered counsellor, the counsellors must have their own supervision in place from a BACP registered counsellor before any work can commence. Appropriate insurance policies have been taken out by the charity, with public liability cover.

3 | P a g e

SMILE GROUP CIO

COMMITTEE REPORT AND ACCOUNTS

FOR THE YEAR ENDED 31 AUGUST 2023

3. Objectives and Activities

Objectives of the Charity

  1. To provide relief to those affected by perinatal mental illness, and their families and friends, by means of support, advice, and services complementary to those provided by statutory services.

  2. To advance the education of the public in matters relating to perinatal mental illness.

  3. To advance the health and education of the public, and in particular new parents, by providing support, advice, and information about parenthood.

In setting objectives and planning for activities, the Trustees have given due consideration to general guidance published by the Charity Commission relating to public benefit, including the guidance ‘Public benefit: running a charity (PB2)’.

4. Our services

Smile Group provides peer support for families affected by Perinatal Mental Illness within Cheshire East, it complements other statutory services, offering a collaborative approach. Smile Group is embedded in the clinical landscape and is also part of established networking forums, to enable the development of business partnership. The charity provides the following blend of support to families:

Smile Group is part of a national partnership called The Hearts & Minds Partnership, which was co-founded by three perinatal mental health charities; Smile Group, Acacia Family Support and Bluebell Care. The partnership was initially funded by The National Lottery Community Fund over a 3-year period from 202023. During this time the funding came into Smile via Bluebell who acted as the Lead Partner. In August 2023 the National Lottery Community Fund committed to a further 3 years of funding support for Hearts & Minds, with Smile Group as the Lead Partner, working alongside Acacia Family Support (Bluebell Care stepped back from the partnership). This funding is to be used for project delivery, salary costs, overheads and core costs related to the national programme of work. A Memorandum of Understanding was developed for the partnership by Veale WasbroughVizard in 2020. A new MoU is being drawn up with the support of SAS Daniels LLP for the next phase of the programme.

The aim of the partnership is to connect, support and celebrate the England-wide Voluntary Community and Social Enterprise (VCSE) sector in perinatal mental health by sharing best practice, mapping services, creating trusted spaces and leveraging the voice of the VCSE.

4 | P a g e

SMILE GROUP CIO

COMMITTEE REPORT AND ACCOUNTS

FOR THE YEAR ENDED 31 AUGUST 2023

5. Main achievements for the year

This year we launched our Regular Giving Campaign, ‘Raise a Smile’ this year for both individuals and corporates and have increased our ‘regular giving’ per month from £320 in January 2023 to £436 in July 2023. We increased the corporate donors from 2 to 5 and personal 2 to 10. This is something that we hope to build on over the next couple of years.

From 1st September 2022 to 31st August 2023 we have had 363 clients, and 222 of these are new to our service in this time frame. We had 361 referrals, which has resulted in 250 families as some get duplicated to more than one service ie 1:1 to group, counselling family sessions etc. We have seen 22 dads, either at Ruby’s fund (our Monthly Family Sessions) or accessing support via Groups / Talk therapy.

Highlights of 2022/ 2023 - we started with the ball, where we raised just under £3000. It was an incredible evening with 100 guests celebrating our anniversary. We were the Charity of the year for East Cheshire Chamber of Commerce which raised £5300 over the year and made some positive business connections. We have had a new CRM system, that has its challenges but has also meant we are in a better place to be able to pull off information in real time – This was funded by Comic Relief and was part of our growth strategy, as we get to know the system better, we will be able to use it for more things.

On a personal note, Ruth was fortunate enough to be one of the main panelists for the main event at Storyhouse in Chester to mark International Women’s Day, where they asked her to talk about setting up a charity as a woman leading a Charity. She was nominated via Comic Relief to carry the Commonwealth Baton through Northwich and was nominated and attended an event for Cheshire Women of the year for her services to the community. She says “none of this would have been possible without Smile”

Hearts and Minds hosted a National Meet-up in January 2023 in Birmingham, which attracted just under 100 VCSE representatives in perinatal mental health from across the country as well as a panel of thought leaders from the sector, including the CEO of the Maternal Mental Health Alliance, three VCSE founders from diverse services and the sector lead from the Royal College of Psychiatry.

As a charity coming out of COVID, we worked closely with CVS Cheshire East to review our Theory of Change and revisit our vision, values and impact statements. This was a vital exercise to bring the team together and ensure we remain focused and aligned with what we’re here to do.

5 | P a g e

SMILE GROUP CIO

COMMITTEE REPORT AND ACCOUNTS

FOR THE YEAR ENDED 31 AUGUST 2023

6. Financial reviews

After making appropriate enquiries, the Trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. The total income for 2022-2023 was £154,298 and the total expenditure was £194,788 details of which are set out in the accounts below. We continue to diversify funding to reduce the risk of the charity and to support our future stability and sustainability.

The trustees have agreed a reserves policy to have between three and six months of annual operating costs whilst taking into account the need to mitigate income and expenditure risk, winding up costs, working capital and strategic development. Smile Group has £25,601 of unrestricted funds at year-end, which is in line with our reserves policy.

6 | P a g e

SMILE GROUP CIO

COMMITTEE REPORT AND ACCOUNTS

FOR THE YEAR ENDED 31 AUGUST 2023

Total income for the year ended 31 August 2023 was £154,298 (2022 - £167,215). This included funding of £118,997 received from grants as shown on page 12 of this report. The balance of the charity's Income was £35,301 (2022 - £24,888) from donations and fundraising.

Expenditure for the year was £194,788 (2022 - £180,106), the majority of this £174,855 (2022 - £170,570) was spent on core running costs. The resulting deficit for the year was £40,490 (2022 - £12,891 deficit). Reserves of the charity at 31 August 2023 were £77,486 (2022 - £117,976). The general reserve (unrestricted) decreased by £3,684 to £25,601 (2022 - £29,285).

This report was approved by the board of trustees on 19[th] March 2024 and signed on their behalf by:

Anna Maddox Chair of Trustees

7 | P a g e

SMILE GROUP CIO

COMMITTEE REPORT AND ACCOUNTS

FOR THE YEAR ENDED 31 AUGUST 2023

INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF SMILE GROUP

I report to the charity trustees on my examination of the accounts of the charity for the year ended 31 August 2023, which are set out on page 9 to 15.

Responsibilities and basis of report

As the charity’s trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to attention in connection with the examination which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report to enable a proper understanding of the accounts to be reached.

Lindsay Beeston FCCA For and on behalf of: - Afford Bond Accountants 31 Wellington Road Nantwich Cheshire CW5 7ED

Date : 14 March 2024

8 | P a g e

SMILE GROLIP CIO cOMMI￿EE REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2023

SMILE GROUP CIO

COMMITTEE REPORT AND ACCOUNTS

FOR THE YEAR ENDED 31 AUGUST 2023

Statement of Financial Activities

Income and endowments from:
Donations and legacies
Income from charitable activities
Total income
Expenditure on:
Charitable activities
Raising funds
Total Expenditure
Net movement in funds
Total funds brought forward
Total fund carried forward		 Unrestricted
Funds
Restricted
Funds
Total
2023
Total
2022
34,637
-
34,637
23,673
664
118,997
119,661
143,542
35,301
118,997
154,298
167,215
(28,877)
(145,978)
(174,855)
(170,570)
(10,108)
(9,825)
(19,933)
(9,536)
(38,985)
(155,803)
(194,788)
(180,106)
(3,684)
(36,806)
(40,490)
(12,891)
29,285
88,691
117,976
130,867
25,601
51,885
77,486
117,976

10 | P a g e

SMILE GROUP CIO

COMMITTEE REPORT AND ACCOUNTS

FOR THE YEAR ENDED 31 AUGUST 2023

Balance sheet

Notes 2023 2022
Current Assets
Debtors 2,080 1,948
Cash at bank and in hand 95,470 119,568
97,550 121,516
Current liabilities
Creditors and accruals (18,566) (2,111)
PAYE and pensions (1,498) (1,429)
Net asset surplus 77,486 117,976
Represented by:
General fund 25,601 29,285
Restricted funds 51,885 88,691
Fund of the charity (see page 7) 77,486 117,976

Approved by the board of trustees on 19[th] March 2024 and signed on their behalf by:

Anna Maddox Chair

11 | P a g e

SMILE GROUP CIO

COMMITTEE REPORT AND ACCOUNTS

FOR THE YEAR ENDED 31 AUGUST 2023

Statement of assets and liabilities

Statement of assets and liabilities
Current assets
Debtors
Bank and cash
Liabilities – Creditors: Accounts falling
due in one year
Creditors and accruals
PAYE and pensions		 Unrestricted
Restricted
Total
2023
Total
2022
400
1,680
2,080
1,948
26,700
68,770
95,470
119,568
27,100
70,450
97,550
121,516
(1,133)
(17,433)
(18,566)
(2,111)
(366)
(1,132)
(1,498)
(1,429)
(1,499)
(18,565)
(20,064)
(3,540)
25,601
51,885
77,486
117,976

12 | P a g e

SMILE GROUP CIO

COMMITTEE REPORT AND ACCOUNTS

FOR THE YEAR ENDED 31 AUGUST 2023

Analysis of income and expenditure

Donations and legacies
Donations and fund raising
Unrestricted grants
Total
Income from charities activities
Comic Relief
Cheshire Community Fund
NHS Cheshire East CCG
Lottery Partnership
Lottery Partnership – transfers to other
partners
Sandbach Town Council
CRH Charitable Trust
Bentley
Cheshire East Wellbeing Fund
Lottery grant
Congleton Town Council
Other Small grants
Total
Income total		 Unrestricted
Restricted
Total
2023
Total
2022
34,637
-
34,637
23,673
-
-
-
-
34,637
-
34,637
23,673
Unrestricted
Restricted
Total
2023
Total
2022
-
19,702
19,702
44,535
-
2,487
2,487
13,163
-
-
-
-
-
86,148
86,148
65,216
-
(16,384)
(16,384)
-
-
4,280
4,280
-
-
5,000
5,000
10,000
-
10,622
10,622
-
-
7,142
7,142
-
-
-
-
9,413
-
-
-
1,215
664
-
664
-
664
118,997
119,661
143,542
35,301
118,997
154,298
167,215

Income from charitable activities for the year ended 31 August 2023 has fallen due to less grant funds being available to the charity sector and where grants have been renewed they are not at the levels previously awarded.

The fundraising donations have increased during the year due to a charity ball held at the beginning of the financial year. The total level of all Income has decreased by £12,917 to £154,298.

13 | P a g e

SMILE GROUP CIO

COMMITTEE REPORT AND ACCOUNTS

FOR THE YEAR ENDED 31 AUGUST 2023

Expenditure on charitable activities & raising funds

Directors’ fees
2 years backdated contribution towards
managements costs from the Lottery
Partnership
Wages and salaries
Volunteers’ fees
Travel & accommodation costs
Project & event costs
Training
Printing and stationary
Insurance
Telephone, IT and office costs
Room hire
Promotion costs
Equipment expenses
Professional fees
Sundry expenses
Bank charges
Expenditure total
Surplus/(deficit) for the year		 Unrestricted
Restricted
Total
2023
Total 2022
6,069
70,106
76,175
70,774
(11,811)
11,811
-
-
21,156
18,364
39,520
37,742
-
1,590
1,590
1,470
2,392
5,063
7,455
7,408
10,108
9,825
19,933
9,536
132
12,726
12,858
22,049
32
56
88
2,355
128
128
256
225
2,198
16,735
18,933
13,138
2,310
1,470
3,780
2,690
-
625
625
1,785
-
-
-
-
5,244
6,045
11,289
6,039
1,027
1,046
2,073
3,387
-
213
213
-
38,985
155,803
194,788
180,106
(3,684)
(36,806)
(40,490)
(12,891)

The unrestricted expenditure has risen slightly due to the charity ball event costs at the beginning of the year. The restricted costs have risen across a broad range of expenses in line with the projected spend of the project funded. The expenditure has risen by £14,682 to £194,788.

14 | P a g e

SMILE GROUP CIO

COMMITTEE REPORT AND ACCOUNTS

FOR THE YEAR ENDED 31 AUGUST 2023

Notes to the financial statements.

  1. Account policies

Accounting convention

The accounts have been prepared under the historical cost convention and in accordance with the Financial Reporting Standard for Smaller Entities, issued in March 2005 and the Charities Act 2011. The Charity has taken advantage of the exemption in Financial Reporting Standard No. 1 from the requirement to produce a cash flow Statement on the grounds that it is a small charity.

Fund Accounting

Unrestricted Funds are funds which are available for use at the discretion of the trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes.

Restricted Funds are funds which are to be used in accordance with specific restrictions imposed by the donors or which have been raised by the charity for particular purposes. The cost of raising and administering such funds are charged against the specific fund.

Incoming resources

All incoming resources are recognised once the charity has entitlement to the resources, it is certain that the resources will be received, and the monetary value of incoming resources can be measured with sufficient reliability. Voluntary income is received by way of donations and gifts and is included in the Statement of Financial Activities when receivable. The value of services provided by volunteers has not been included. A grant is recognized when the charity has entitlement to the funds, any performance conditions attached to the item(s) of income have been met it is probably that the income will be received, and the amount can be measured reliably.

Outgoing resources

Outgoing Resources are allocated to each activity/fund where the cost relates directly to that activity/fund. The cost of general administration has been allocated to the restricted funds where this was allowed by the donors, the balance has been deducted from the general unrestricted fund.

Expenditure is recognised on an accrual basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered and is report as part of the expenditure to which is relates.

Funds

Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.

Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.

15 | P a g e

SMILE GROUP CIO

COMMITTEE REPORT AND ACCOUNTS

FOR THE YEAR ENDED 31 AUGUST 2023

2 Net outgoing resources 2023 2022
This is stated after charging:
Independent examiner’s remuneration 670 1,210
Average number of employees 4 5
Trustee’s remuneration - -
2023 2022
3 Debtors
Event deposits - 1,075
Prepayments and accrued income 2,080 1,073
2,080 1,948
4 Cash at bank and in hand
Current account balance 95,470 119,568
The bank balance reflects the decrease in funds generated during the year to date.

16 | P a g e