Trustees’ Annual Report for the period
From: 1 October 2020 Period start date To 30 September 2021 Period end date
Charity name: Burgess Hill Shed
Charity registration number: 1168743
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To further or benefit the residents of Burgess Hill and the neighbourhood by associating together the said residents and the local authorities, voluntary and other organisations in a common effort to: Promote social inclusion for the public benefit by preventing people from becoming socially excluded, relieving the needs of those people who are socially excluded and assisting them to integrate into society. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The establishment and operation of safe community places for the people of Burgess Hill and surrounding areas, to enable the aims stated above to be achieved. Essentially, the community places are craft workshops which have been organised and provided with tools and equipment to enable members of the public to come together and pursue their own projects, group projects and community projects. The charity has been effective in providing craft activities and enabling inclusive activities over the current year and has helped other community organisations. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | Trustees are given a brief on the Constitution, the Charity Mission and objectives and the role of Trustee using guidance from the Charity Commission |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | The Charity does not award grants |
| Policy on social investment including program related investment |
Para 1.38 | Not applicable |
| Contribution made by volunteers |
Para 1.38 | See Achievements below |
| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The Charities performance can be measured in several ways and the most important is achieving the mission. Achievement can be measured by the number of people (members) helped; the level of attendance achieved; the quality of the benefits to members and their level of satisfaction. Achievement can also be measured by ability to operate in a sustainable way, potential for growth and value to the community. In the period, the Charity leased a redundant shop in Burgess Hill to enhance its service. This project was called the Kiln and required the shop to be reconfigured for the Charity’s purposes. Work effectively started in 2020 and continued throughout 2021 to create spaces for a pottery, sewing and art. By September 21 these new spaces commenced use and as a result new members joined. Membership Throughout the pandemic membership remained constant. Recently more new members joined some directly as a result of the Kiln project. The increase over last year is approximately 14% and we are optimistic that membership will continue to increase as more crafts and sessions are added. The return to our Burnside workshop has been relatively slow and we hope that once restrictions are eased, more members will return. Many members have undertaken voluntary work in the Kiln to help move the project along. Sometimes this work has been quite demanding, nonetheless theykeptgoing,stuck to the brief |
and have done some amazing work. To run the venture, we estimate that the annual voluntary value is over £75K and since we began, members have contributed a cumulative value of over £375K to the community. The Kiln project when completed, is valued at around £150K in terms of voluntary contribution. For the investment from external sources, BH-Shed provides a significant return when compared to other organisations in the area. This performance measure is useful to Councils in deciding grant awards and other forms of support and it was likely a key factor in WSCC offering a low rent for the Burnside workshop.
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Our current finances have held up remarkably well bearing in mind that attendance income has been reduced significantly by the pandemic. This has mostly been as a result of good sales in the shop and several grants and donations to cover work at the Kiln. Although we have invested some of our funds too, our overall balance on a like for like basis is about £2K lower that at September 2020. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The Charity has built a financial reserve. The purpose of the reserve is to cover costs due to relocation to other premises. It is needed because the Charity rents spaces on short term leases (6 and 3 month break clause). Our workshops are specially configured spaces. Relocation will be expensive since there are no immediately available spaces elsewhere in the area. In the event of having to relocate, equipment assets and materials will need storage at commercial rates. Relocation and restart costs will be significant. The contingency set aside will enable the Charity to rent premises for approximately one year until alternative longer termpremises are found. |
| Amount of reserves held | Para 1.22 | £18724 |
| Reasons for holding zero reserves |
Para 1.22 | Not applicable |
| Details of fund materially in deficit |
Para 1.24 | Not applicable |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | The biggest risk is loss of current premises due to the closure by our Landlords: West Sussex County Council; New River REIT |
Additional information (optional)
You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Members’ subscriptions and attendance charges. Members’ fund raising activities. Donations. Small grants. |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | The Charity invests all funds internally in pursuit of its mission. |
| A description of the principal risks facing the charity |
Para 1.46 | Loss of premises as above |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Burgess Hill Shed written Constitution as submitted to the Charity Commission. |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees are elected by members or invited by trustees. Trustees invited by trustees stand for election at the next AGM. Trustees stand for re- election after 3 years. |
| Additional information (optional) You may choose to include further statements |
Additional information (optional) You may choose to include further statements |
where relevant about: |
|---|---|---|
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | The Constitution Document. Supporting policies include Health and Safety, Membership. |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | The charity is formed with a board of trustees drawn from members. All trustees and members are volunteers. |
| Relationship with any related parties |
Para 1.51 | None |
| Other |
Reference and Administrative details
| Charity name | Burgess Hill Shed |
|---|---|
| Other name the charity uses | BH-Shed |
| Registered charitynumber | 1168743 |
| Charity’s principal address | 3 Farnlea, Burgess Hill, West Sussex. RH15 0BD |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|---|
| Eric Palmer | Co-Chair | |||
| Ian Lucas | Co-Chair | |||
| David Bailey | ||||
| David Hayes | Treasurer | |||
| Tim Penn | ||||
| Jasmine Patel | ||||
| David Cook | ||||
| Gail Anderson | ||||
| PhilipMalet | Resigned July21 | |||
| Keith Mckenzie | Resigned July21 | |||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets None held in this capacity Name and objects of the Not applicable charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for Not applicable safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
||
|---|---|---|
| Eric Palmer | Ian Lucas | |
Co-Chair |
Co-Chair | |
| BURGESS HILL SHED | No (if any) | ||||||
|---|---|---|---|---|---|---|---|
| Receipts andpayments accounts | CC16a | ||||||
| 01-Oct-20 For the period from |
To | 30-Sep-21 | |||||
| Section A Receipts and payments | |||||||
| Unrestricted funds Restricted funds |
Endowment funds |
Total funds | Last year | ||||
| to the nearest £ to the nearest £ |
to the nearest £ | to the nearest £ | to the nearest £ | ||||
| A1 Receipts Donations 1932 - - 1,932 1220 Sales 3692 - - 3,692 2842 Session Fees 1626 - - 1,626 2229 Member Subs 2365 - - 2,365 1025 Grants 4,545 - 4,545 0 Other 825 - - 825 75 Petty Cash Bal In Hand - - - - 110 - - - - - Sub total(Gross income for AR)10,440 4,545 - 14,985 7,501 A2 Asset and investment sales, (see table). - - - - - - - - - Sub total - - - - - Total receipts 10,440 4,545 - 14,985 7,501 ~~5S-~~ ~~—SSS55~~ |
|||||||
| 1,870 | |||||||
| A3 Payments | |||||||
| Equipment 3266 - - 3,266 859 Training Courses 455 - 455 524 Insurance 572 - - 572 397 Premise Hire 1039 1,039 0 Premises refurbishment 5142 2,100 - 7,242 1896 Legal & Prof Expenses - - - 0 Postage - - - 4 Gen Expenses 3687 120 - 3,807 162 - - - - - - - - - - Sub total 13,706 2,675 - 16,381 3,842 A4 Asset and investment purchases,(see table) - - - - - - - - Sub total - - - - - Total payments 13,706 2,675 - 16,381 3,842 ~~Se~~ |
|||||||
| Net of receipts/(payments) - 3,266 1,870 -- 1,396 3,659 A5 Transfers between funds - - - - - A6 Cash funds last year end - - - - - Cash funds this year end - 3,266 1,870 -- 1,396 3,659 Section B Statement of assets and liabilities at the end of the period ~~——<—~~ |
3,659 - - 3,659 |
3,659 - - 3,659 |
|||||
| Unrestricted | Restricted | Endowment | |||||
| Categories | Details | funds | funds | funds | |||
| to nearest £ | to nearest £ | to nearest £ | |||||
| B1 Cash funds | Total cash funds Bank and cash balances ~~— ~~ |
16,854 - - 16,854 Total cash funds |
1,870 - - - - - 1,870 - ~~=~~ |
||||
| (agree balances with receipts and payments | (agree balances with receipts and payments | ||||||
| CCXX R1 accounts (SS) | account(s)) 1 |
Agreement Error | OK | OK | 14/01/2023 |
CCXX R1 accounts (SS)