## **Trustees’ Annual Report for the period** ## **From: 1 October 2019 Period start date To 30 September 2020 Period end date** ## **Charity name: Burgess Hill Shed** ## **Charity registration number: 1168743** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To further or benefit the residents of
Burgess Hill and the neighbourhood by
associating together the said residents and
the local authorities, voluntary and other
organisations in a common effort to:
Promote social inclusion for the public
benefit by preventing people from
becoming socially excluded, relieving the
needs of those people who are socially
excluded and assisting them to integrate
into society.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|The establishment and operation of a safe
community place for the people of Burgess
Hill and surrounding areas, to enable the
aims stated above to be achieved.
Essentially, the community place is a craft
workshop which has been organised and
equipped with tools and equipment to
enable members of the public to come
together and pursue their own projects,
group projects and community projects.
The charity has been effective in providing
craft activities over the current year and
has helped other community organisations.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|Trustees are given a brief on the Constitution,
the Charity Mission and objectives and the role
of Trustee using guidance from Charity
Commission| ## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference The Charity does not award grants Para 1.38 Policy on grant making |Policy on social investment
including program related
investment|Para 1.38|Not applicable| |---|---|---| |Contribution made by
volunteers|Para 1.38|See Achievements below| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The
Charities
performance
can
be
measured in several ways and the most
important is achieving the mission.
Achievement can be measured by the
number of people (members) helped; the
level of attendance achieved; the quality of
the benefits to members and their level of
satisfaction.
Achievement can also be measured form
ability to operate in a sustainable way,
potential for growth and value to the
community.
At the beginning of the year the Charity
made steady progress, building on our
previous
successes,
improving
the
workshop
and
increasing
membership.
Unfortunately, as many other charities and
organisations, activities were significantly
affected by the Covid 19 pandemic. The
Pandemic meant the workshop had to be
closed for nearly 6 months, re-opening
again in August with operating restrictions.
Nonetheless
on
many
measures
the
Charity
improved
performance
as
described further below.
**Membership**
Notwithstanding
the
impact
of
the
Pandemic,
remarkably
our
overall
membership increased by over 10% year
on year (from 50 members to 56). We
were also pleased to attract 2 more ladies
into our membership and several people
are waiting to join when the Covid
situation improves.
During the year a few members left for
health, personal and relocation reasons.
However this was more than compensated
by
new
members
joining
and
most
importantly
the
majority
of
members
continued their membership. Thanks to all| those that joined and renewed this year, and thanks also to previous members for their contributions in the past. **Attendance** At the beginning of the year, there was a real buzz in the workshop with as many as 25 members attending each day. To satisfy growing attendance rates, we looked into opening 5 days each week with quiet machine-less days for a wider range of crafts. Initially with Burnside’s permission, we set up leatherwork and upholstery sessions on Mondays. Had things continued this way there is no doubt we would have increased attendance levels this year. Unfortunately further expansion was prevented because the Burnside Management decided for unexplained reasons, not to allow us to open more than 3 days each week (see Lease below) and more significantly, attendance was affected from March by the Covid crisis. We returned to the workshop as soon as possible in August with Covid controls in place and numbers quickly grew to around 12 in the workshop, and with the Kiln starting in September, attendance increased further. During lockdown Jasmine Patel initiated and co-ordinated support and communications, especially to our more vulnerable members. Special attention was paid to celebrations (a wedding, birthdays and good news items). The website was updated and other features added. Many members continued projects at home by making products which were later sold, and this helped to limit the financial consequences of the lockdown. **Quality of Benefits** In September 2019, we conducted a survey of members to measure the qualitative benefits they had experienced through membership. The survey was based on similar surveys conducted at other sheds. The survey compares well with the results from other Sheds and showed that we are providing a high level of satisfaction overall. **Volunteer Value** Another wider measure of performance, relevant to our role in the community is volunteer value. Our members not only receive benefits from being part of the Shed, they also make significant contributions mainly in time to help community projects, to run the workshop, attend events and contribute to finances. Using standard approaches which equate to how much it would cost a local authority to run the venture, we estimate that the annual voluntary value is over £75K and since we began, members have contributed a cumulative value of over £300K to local authorities and the community. Most importantly, for the investment made by Councils and the public, BH-Shed provides a significant return when compared to other organisations in the area. This performance measure is useful to Councils in deciding grant awards and other forms of support and it was likely a key factor in WSCC offering a low rent for the Burnside workshop. ## **Additional information (optional)** You may choose to include further statements where relevant about: Achievements against objectives set Para 1.41 Performance of fundraising activities against objectives set Para 1.41 Investment performance against objectives Para 1.41 Other ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|The Charity is in good financial health.
Overall, our bank balance increased from
£16.5K (2019) to £20.1K (2020) which is a
very good result considering the
restrictions this year.
Outgoings are low due to support from West
Sussex County Council mainly allowing use of
premises at low cost.
The charityhas no debts.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The Charity has built a financial reserve. The
purpose of the reserve is to cover costs due to
relocation to other premises. It is needed
because the Charity rents space on short term
lease (6 months break clause). The workshop is
a configured space which has to be built to
appropriate needs and cannot be sources
elsewhere. In the event of having to relocate,
equipment assets and materials will need
storage at commercial rates. Relocation and
restart costs will be significant. The contingency
will enable the Charity to rent premises for a
year until alternative longer term premises are
found.| |Amount of reserves held|Para 1.22|£20,121| |Reasons for holding zero
reserves|Para 1.22|Not applicable| |Details of fund materially in
deficit|Para 1.24|Not applicable| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|The biggest risk is loss of current premises due
to the closure by the Landlord, West Sussex
County Council| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Members Subscriptions and attendance charges.
Members fund raising activities. Donations.| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|The Charity invests all funds internally in pursuit
of its mission**.**| |A description of the principal
risks facing the charity|Para 1.46|Los of premises as above| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed,royal charter)|Para 1.25|Burgess Hill Shed written Constitution as
submitted to the CharityCommission| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees are elected by members or invited by
trustees. Trustees invited by trustees stand for
election at the next AGM. Trustees stand for re-
election after 3 years.| |**Additional information (optional)**
Youmay choose toincludefurtherstatementswhererelevant about:|**Additional information (optional)**
Youmay choose toincludefurtherstatementswhererelevant about:|**Additional information (optional)**
Youmay choose toincludefurtherstatementswhererelevant about:| |---|---|---| |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|The Constitution Document. Supporting policies
include Health and Safety, Membership.| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|The charity is formed on a board of trustees and
members. All trustees and members are
volunteers.| |Relationship with any related
parties|Para 1.51|None| |Other||| ## **Reference and Administrative details** |Charity name|Burgess Hill Shed| |---|---| |Other name the charity uses|BH-Shed| |Registered charitynumber|1168743| |Charity’s principal address|3 Farnlea, Burgess Hill, West Sussex. RH15 0BD| ||| ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or**
**body) entitled to**
**appoint trustee (if**
**any)**| |---|---|---|---|---| ||Eric Palmer|Chair||| ||Ian Lucas|||| ||David Bailey|||| ||David Hayes|Treasurer||| ||Tim Penn|||| ||PhilipMalet|||| ||Jasmine Patel|||| ||Keith McKenzie|||| ||David Friend||Died May20|| ||Martin Cornish||Resigned Sep20|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved ## **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** **Funds held as custodian trustees on behalf of others** Description of the assets None held in this capacity Name and objects of the Not applicable charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for Not applicable safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** Accounts- Receipts and Payments Unrestrirted Fund5 Restricted Funds Enilowment Funds Total Funds Al Reulpts Donab'ons Sales Session Fees Member Sub5 Gfants Other Petty Cash Bal In Hand Sub Totsl 1220 2842 2229 1025 1220 2842 2229 1025 75 iio 7501 75 iio 7501 Al Asset and Investment Sales Loans Received Sub Totsl Total Recei 7501 7501 A3 P•ym•nts Equipment Trdining Courses Insurance Premise Hire Sundries Legal & PtYJf Expenses Postage Gen Expenses 859 524 397 859 524 397 1896 1896 162 162 Sub Total 3842 3842 A4 Asset & Invast Purchases Loans repayèd Sub Total Total Pa ments 3842 3842 Net R•ceSpts 3659 3659 A5 TrJnsfer5 between fund$ A6 Cash Funds Last Year End 16462 16462 Cash Funds thls year end 20121 20121