Trustees’ Annual Report for the period
From 01-04-2024 To 31-03-2025
Charity name: Flat Friends UK
Charity registration number: 1168730
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The relief of women in the UK who have had or may face mastectomy and who live or are considering living without breast reconstruction; in particular (but not exclusively) by providing information, advice, and raising awareness among healthcare professionals andthewiderpublic |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Continuing to provide breast units nationwide with our booklet, “Living Without Reconstruction”, which is given to ladies facing mastectomy surgery without immediate reconstruction. Attendance to the Association of Breast Surgery Annual Conference as well as attending Breast cancer related events organised by NHS trusts across the country. Participation in research activities related to mastectomies & outcomes of surgery conducted by universities in the UK |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | All trustees have had regard to the guidance issued by the Charity Commission on public benefit. Trustees have taken the guidance into account when making decisions on which proposed projects, activities and services would carry out our purposesfor the public benefit. |
Additional information (optional)
You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| n/a | ||
| Para 1.38 | ||
| Policy on grant making |
| Policy on social investment including program related investment |
Para 1.38 | n/a |
| Contribution made by volunteers |
Para 1.38 | Moderating content and approving new members in our closed Facebook support group. Organisation of regional face to face meet-ups. Providing 1:1 support where needed. Contribute to social media posts and provide input on governance of the charity. All of our volunteers are members of our group and are living without breast reconstruction after mastectomy. |
| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Our online community has now grown to over 3400 women and we have close to 4000 supporting our public social media. As well as our online presence for support we now have coordinators organising regional meet ups in areas across the country and this is something we are continuing to expand. We subsidise at £5 a head for these gatherings and cover coordinator expenses. It is apparent that face to face support is as important as online and the regular meet ups and our weekend retreats are well supported and enjoyed by our members. By being part of a strong community women are developing self-esteem and the confdence to promote living without reconstruction as a positive outcome. Many have been involved in media articles and are proud of who they are. Flat Friends trustees have closely worked with researchers in particular at Shefeld and Bristol university in the past year on research related to outcomes of mastectomy (physical and psychological) and participated to articleswhich were publishedin |
medical journals. Trustees have also participated to the Association of Breast Surgeons conference in May, and attended several NHS organised conferences to represent Flat Friends charity perspective on breast surgery and living flat.
Additional information (optional) You may choose to include further statements where relevant about:
Achievements against objectives set |
Para 1.41 |
|
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Positive position with sufcient funds to continue charitable activities |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Policy is to hold a cash balance to cover the next year’s charitable activities in case we are not ablet to raise sufcient funds to continue. Post covid we have been able to reinstate regional face to face meetings and are involved in possible research opportunities, which will require funding in the near future. We also partially fund our Flat Friend WE to allow all members to join regardless of their fnancial means. |
| Amount of reservesheld | Para 1.22 | 29,546 |
| Reasons for holding zero reserves |
Para 1.22 | n/a |
| Details of fund materially in deficit |
Para 1.24 | n/a |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | n/a |
Additional information (optional)
You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including any fundraising) |
Para 1.47 |
Justgiving through various fundraising activities organised by our members; smaller Paypal & other sources of donations |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | Savings account |
| A description of the principal risks facing the charity |
Para 1.46 | Reduced fundraising as this is the main source of income |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
|||
|---|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution dated 8th August 2016 | |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO Foundation Structure, whose only voting members are its Trustees |
|
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Any new Trustees would be appointed by a resolution passed at a properly convened meeting of the charity trustees. In selecting individuals the charity trustees will have regard to skills, knowledge and experience needed for the efective administration of the CIO |
Additional information (optional)
You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Flat Friends UK |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1168730 |
| Charity’s principal address | 45 Brookfield Road W4 1DF London |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Sarah Coombes | Chair | |||
| Odile Wittemans | Secretary & Treasurer |
|||
| Clare Jacobs | Trustee | Resigned as trustee in May2025 |
||
| Nicky King | Trustee | Joined as trustee in August 2024 |
||
| Carolyn Garritt | Trustee | Joined as trustee in July 2025 |
||
| Ona Riamah | Trustee | Joined as trustee in July 2025 |
||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) O Wittemans
Full name(s) Odile Wittemans
Position (eg Secretary, Secretary Chair, etc)
Date
07/01/2026
Flat Friends UK
UNAUDITED ACCOUNTS
For the year ended 31[st] March 2025
Charity Commission Number 1168730
Flat Friends UK
Financial Statements For the year ended 31[st] March 2025
| Contents | Contents | Page |
|---|---|---|
| 1. | Report of the Trustees | 2 - 3 |
| 2. | Income and Expenditure Account | 4 |
| 3. | Balance Sheet | 5 |
| 4. | Notes to the Financial Statements | 6 - 8 |
1 | P a g e
Flat Friends UK
Report of the Trustees For the year ended 31[st] March 2025
1. The Trustees of Flat Friends UK present their report and financial statements for the year ended 31[st] January.
2. Principal activities
The principal activity of the charity is the relief of women in the UK who have had or may face mastectomy and who live or are considering living without breast reconstruction; in particular (but not exclusively) by providing information, advice, and raising awareness among healthcare professionals and the wider public
3. Financial result
The Charity generated a loss for the year of (9206).
4. Environmental, Health and Safety
The charity seeks to comply with all Health and Safety Regulations
5. Financial risk management objectives and policies
The charity uses conventional forms of working capital to finance its day to day activities and as such the figures appearing in the accounts reflect the absolute value of amounts recoverable and payable. The Trustees receive regular reports on these figures in order to manage the charity requirements.
6. Insurance
The charity insures against risk in relation to the business.
7. Employment policies
The charity has no employees.
9. Related party transactions
As at 31[st] March 2025 there are no related party transactions
Report of the Trustees For the year ended 31[st] March 2025
10. Going concern
The Trustees consider that the going concern basis of accounting is appropriate
11. Charity information
The Charity was registered on August 8th 2016.
The Charity's registered office is at 45 Brookfield Road W4 1DF London.
2 | P a g e
Flat Friends UK
12. Statement of Trustee's responsibilities in relation to the Charities’ financial statements
The Trustees are legally required to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the surplus or deficit of the charity for the year then ended.
In preparing these financial statements, the Trustees are required to:
-
select suitable accounting policies and apply them consistently;
-
make reasonable and prudent judgements and estimates;
-
state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;
-
prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue its operations.
The Trustees also responsible for:
-
keeping proper accounting records;
-
safeguarding the Charity's assets;
-
taking reasonable steps for the prevention and detection of fraud and other irregularities.
BY ORDER OF THE TRUSTEES
Odile Wittemans SECRETARY
January 6[th] 2026 DATE
3 | P a g e
FLAT FRIENDS UK
Income and Expenditure Account For the year ended 31[st] March 2025
| Notes | 2025 | |
|---|---|---|
| £ | ||
| Income | 26,614 | |
| Operating costs | 35,820 | |
| Operating (defcit)/ surplus | - | |
| Interest receivable and other income | 4 | - |
| Interest payable and similar charges | - | |
| (Defcit)/surplus on ordinary activities before | ||
| taxation | ||
| Tax on (defcit)/ surplus on ordinary activities | 5 | - |
| (Defcit)/surplus for the year | (9206) | |
| Surplus at beginning of year | 38,751 | |
| Surplus at end of year | 29,546 |
The notes on pages 7 to 9 form part of these accounts
4 | P a g e
FLAT FRIENDS UK Balance Sheet As at 31[st] March 2025
| Notes | 2025 | ||
|---|---|---|---|
| Fixed assets | £ | £ | |
| Fixed Assets | 6 | - | |
| Current assets | |||
| Debtors | 7 | - | |
| Cash at bank and in hand | 29,946 | ||
| 29,946 | |||
| Less :Creditors amounts falling |
|||
| due within one year | 8 | - | |
| Net current assets | 29,946 | ||
| Total assets less current liabilities | 29,946 | ||
| Creditors amounts falling due | |||
| after more than one year | 9 | - | |
| Capital and reserves | |||
| Income and expenditure account | 29,946 | ||
| 29,946 |
The financial statements on pages 5 to 6 were approved by The Trustees on 07/01/2026 and were signed on its behalf by:-
Odile Wittemans
SECRETARY
Odile Wittemans
TRUSTEE
Sarah Coombes
TRUSTEE
The notes on pages 7 to 9 form part of these accounts
5 | P a g e
FLAT FRIENDS UK Notes to the Financial Statements For the year ended 31[st] March 2025
1. Principal accounting policies
The financial statements are prepared in accordance with UK Generally Accepted Accounting Principles (UK GAAP) and the Statement of Recommended Practice:
Basis of accounting
The financial statements are prepared on the historical cost basis of accounting.
Income
Represents donations, sponsorship and other raised income
Tangible fixed assets and depreciation
There are currently no fixed assets
2. Trustees emoluments
No remuneration was paid to the trustees. 2025 £ Total expenses reimbursed to the directors not chargeable - - to United Kingdom income tax
3. Employee information 2025 No - The charity has no employees £ Staff costs: - For the above persons 4. Interest receivable and similar income 2025 £ Interest receivable
Notes to the Financial Statements For the year ended 31[st] March 2025
6 | P a g e
FLAT FRIENDS UK
5. Taxation 2025 £ Current tax - UK corporation tax on (deficit)/surplus for the year Current tax reconciliation Taxable (deficit)/surplus on ordinary activities before taxation - 5. Taxation [Continued] 2025 £ Theoretical tax at UK corporation tax rate 20% (2025 - - 20%) 6. Tangible fixed assets Fixtures & Equipment fittings £ £ Cost
As at 31[st] March 2025 - -
7 | P a g e
FLAT FRIENDS UK Notes to the Financial Statements For the year ended 31[st] March 2025
| 7. | Debtors | 2025 |
|---|---|---|
| £ | ||
| Amounts falling due within one year: | ||
| Charitable activities | - | |
| - | ||
| 8. | CREDITORS: Amounts falling due within one year | 2025 |
| £ | ||
| Creditors | - | |
| Deferred Revenue | - | |
| Loan | - | |
| Bank overdraft | - | |
| CREDITORS: Amounts falling due after more than | ||
| 9. | one year | 2025 |
| £ | ||
| Loans | - | |
| - |
8 | P a g e
FLAT FRIENDS UK Income and Expenditure Account For the year ended 31[st] March 2025
| 2025 | ||
|---|---|---|
| Income | £ | £ |
| Donations | 9,264 | |
| Sponsorship | ||
| Misc Fundraising | 17,349 | |
| 26,614 | ||
| Expenditure | ||
| Merchandise | 1,438 | |
| Members Conference | ||
| Professional Fees | 220 | |
| Leafets & print | 1,178 | |
| Insurance | 135 | |
| Web | 240 | |
| General Expenses inc postage | 32,608 | |
| 35,820 | ||
| Net (defcit)/ surplus for the year | (9206) |
9 | P a g e
Reports are not audited due to size of charity & income/expenditure