THE SAMARITANS OF SOUTH DEVON
21 WARREN ROAD TORQUAY TQ2 5TQ
ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021
THE SAMARITANS OF SOUTH DEVON
ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021
INDEX
| Page | |
|---|---|
| Trustees’ Annual Report | 1-3 |
| Independent Examiner’s Report | 4 |
| Receipts and Payments Account | 5 |
| Statement of Assets and Liabilities | 6 |
| Notes to the financial statements | 7 |
THE SAMARITANS OF SOUTH DEVON
TRUSTEES’ ANNUAL REPORT
FOR THE YEAR ENDED 31 MARCH 2021
The trustees submit their annual report and the financial statements for the year ended 31 March 2021. The trustees have adopted the provisions of the Statement of Recommended Practice (SORP) “Accounting and Reporting by Charities” issued in 2015 in preparing the annual report and financial statements of the charity.
Structure, governance and management
The South Devon Branch of the Samaritans is a registered charity, No. 1168726. The charity’s principal address is:-
21 Warren Road Torquay Devon
The charity was established under a deed of constitution dated 1971 and subsequently amended in 1976, 1978, 1982, 1983 and 1990. The object of the charity is to work for the assistance of persons who are suicidal, despairing or in distress.
In October 2016, as part of a restructuring of the national Samaritans organisation, the assets, liabilities and activities of Samaritans of South Devon were transferred to a new Charitable Incorporated Organisation (CIO).
The trustees who served the charity during the year were as follows:-
R Langdon (Chair) K Wray (Treasurer) C Stone (Secretary) J Parker C Crocker
The Trustees are legally responsible for the overall management and control of the South Devon Branch of the Samaritans. The Branch Leadership Team including the Trustees meet 12 times per year. An annual general meeting is held in September. The scrutinising of the finances of the Charity is carried out at every meeting of the Trustees. Income and expenditure and monetary assets is reported on and monitored every month. Assessment and approval is assessed for every major item of expenditure over £100. The Trustees are aware of their requirements and responsibilities for risk management. This is to continue the work of the branch mainly providing for the supply and care of the volunteers, raising funds and maintaining the building and its contents. It has sufficient reserves at present.
Trustees’ responsibilities
In preparing the financial statements the trustees are required to select suitable accounting policies as described on page 7 and apply them consistently.
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
1
THE SAMARITANS OF SOUTH DEVON
TRUSTEES’ ANNUAL REPORT
FOR THE YEAR ENDED 31 MARCH 2021
Objectives and activities
The Charity’s core Objects, as set out in its Deed of Constitution, are to work for the assistance of persons who are suicidal, despairing or in distress and thus reduce the incentive of suicide. To enable such persons to receive immediate help, compassion and befriending from members of the charity who are selected and prepared for the purpose of working under direction. Also, where appropriate in accordance with Samaritan procedure referral to persons having specialist or professional skills and to support the company and aid in the establishment and support of probationary branches and the support of recognised branches of Samaritans.
In setting our objectives and planning our activities our Trustees have given careful consideration to the Charity Commission’s general guidance on public benefit.
Volunteers
The Charity has the continuing support of 120 volunteers, who undertake receiving telephone calls, answering emails, administrative work and fundraising. In 2020/21, 22,740 calls were answered, 2,942 emails responded to but no callers visited the centre, due to COVID-19. The mentoring process has continued particularly focusing on care skills. The Charity has also continued to recruit and train new volunteers. A special mention must go to those volunteers who have done many more duties than normal due to COVID-19, to compensate for those volunteers who have had to isolate.
Achievements and performance
The Branch has continued to contact other agencies to promote our services and to agree a Partnership if appropriate. Following the major refurbishment in the past, the premises are now in a well maintained state and regular reviews are carried out.
There are no subsidiaries.
Financial review
The Charity had a surplus of £22,674 for the year 2020/21 and the funds at the end of the year were £69,446 of these £13,983 related to restricted funds. This was a result which mostly was due to the one-off COVID-19 grants received from public organisations.
In the longer term the Charity will have to raise funds to cover its regular outgoings. To this aim the Charity has set up a fundraising team but its work has been thwarted by the covid-19 epidemic.
The Charity owns its own property in Warren Road, Torquay.
Going concern
The charity’s main source of income is donations and fundraising. The trustees have considered the impact on cash reserves and are satisfied that the charity can continue as a going concern.
2
THE SAMARITANS OF SOUTH DEVON
TRUSTEES’ ANNUAL REPORT
FOR THE YEAR ENDED 31 MARCH 2021
Fundraising
Volunteer fundraisers mainly set up a Samaritans banner and stand in public locations such as town centres, supermarkets and fetes. We also hold events such as coffee mornings, dances, quizzes, plant sales etc. We do not participate in any door-to-door campaigns.
There is no voluntary scheme or standard in place.
We do not employ a professional fundraiser. There have been no complaints in the last year about fundraising. The Charity does not approach people for funds, as they are voluntary payments from the public, so it does not affect vulnerable people.
Signed on behalf of the trustees
R Langdon - Chair
Date:
3
THE SAMARITANS OF SOUTH DEVON
Independent Examiner’s Report to the Trustees of The South Devon Branch of the Samaritans
Independent Examiner's Report to the Trustees of The South Devon Branch of The Samaritans
I report to the charity trustees on my examination of the accounts of the charity for the year ended 31 March 2021 which are set out on pages 5 to 7.
Responsibilities and basis of report
As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- accounting records were not kept in respect of the charity as required by section 130 of the Act; or 2. the accounts do not accord with those records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Will Hanbury BISHOP FLEMING LLP Chartered Accountants Century House Nicholson Road Torquay TQ2 TTD
Date:
4
THE SAMARITANS OF SOUTH DEVON
RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31 MARCH 2021
| 2021 | 2021 | 2021 | 2020 | ||
|---|---|---|---|---|---|
| Unrestricted | Restricted | Total | Total | ||
| £ | £ | £ | £ | ||
| Receipts | |||||
| Deeds of covenant and gift aid | 4,125 | - | 4,125 | 330 | |
| Bank and building society interest | 43 | - | 43 | 109 | |
| Donations | 22,363 | - | 22,363 | 12,854 | |
| General fund raising | 6,376 | - | 6,376 | 7,509 | |
| NOMS | - | 2,418 | 2,418 | 2,453 | |
| Abbfest | - | - | - | 1,473 | |
| COVID-19 Grants | 17,355 | - | 17,355 | - | |
| ──────── | ──────── | ──────── | ──────── | ||
| Total receipts | 50,262 | 2,418 | 52,680 | 24,728 | |
| ════════ | ════════ | ════════ | ════════ | ||
| Direct charitable expenditure | |||||
| Heating and lighting | 2,145 | - | 2,145 | 2,046 | |
| Telephone | 2,560 | - | 2,560 | 2,604 | |
| Insurance | 1,216 | - | 1,216 | - | |
| Water rates | 465 | - | 465 | 506 | |
| Cleaner, cleaning materials | 2,111 | - | 2,111 | 1,705 | |
| Alterations and repairs | 4,061 | 850 | 4,911 | 4,661 | |
| Branch contribution – Affiliation fee | - | - | - | 1,244 | |
| ──────── | ──────── | ──────── | ──────── | ||
| 12,558 | 850 | 13,408 | 12,766 | ||
| Other expenditure | |||||
| Publicity and advertising | 787 | - | 787 | 516 | |
| Stationery, printing and postage | 1,124 | - | 1,124 | 1,545 | |
| Travelling expenses | 12,740 | - | 12,740 | 12,963 | |
| Refreshments etc. | 441 | - | 441 | 1,361 | |
| Training expenses | - | - | - | 533 | |
| Miscellaneous | 232 | - | 232 | 528 | |
| Accountancy | 684 | - | 684 | 666 | |
| NOMS | - | 590 | 590 | 1,412 | |
| ──────── | ──────── | ──────── | ──────── | ||
| 16,008 | 590 | 16,598 | 19,524 | ||
| ──────── | ──────── | ──────── | ──────── | ||
| Total Payments | 28,566 | 1,440 | 30,006 | 32,290 | |
| ════════ | ════════ | ════════ | ════════ | ||
| Surplus/(deficit) of receipts over payments | |||||
| before capital expenditure | 21,696 | 978 | 22,674 | (7,562) | |
| Capital expenditure | - | - | - | - | |
| ──────── | ──────── | ──────── | ──────── | ||
| Surplus/(deficit) of payments over receipts | 21,696 | 978 | 22,674 | (7,562) | |
| Transfers between funds | - | - | - | - | |
| Monetary assets as at 31 March 2020 | 33,767 | 13,005 | 46,772 | 54,334 | |
| ──────── | ──────── | ──────── | ──────── | ||
| Monetary assets as at 31 March 2021 | 55,463 | 13,983 | 69,446 | 46,772 | |
| ════════ | ════════ | ════════ | ════════ |
5
THE SAMARITANS OF SOUTH DEVON
STATEMENT OF ASSETS AND LIABILITIES AS AT 31 MARCH 2021
| 31 March 2021 | 31 March 2021 | 31 March 2020 | 31 March 2020 | |
|---|---|---|---|---|
| £ | £ | £ | £ | |
| Monetary assets | ||||
| Barclays instant savings account | 58,412 | 43,369 | ||
| Current account | 11,034 | 3,403 | ||
| ─────── | ─────── | |||
| Total monetary assets(note 3) | 69,446 | 46,772 | ||
| ═══════ | ═══════ | |||
| Non monetary assets | ||||
| Freehold property | 65,628 | 65,628 | ||
| ─────── | ─────── | |||
| Fixtures and fittings | 139,598 | 139,598 | ||
| Additions to fixtures and fittings | - |
- | ||
| ─────── | ─────── | |||
| 139,598 | 139,598 | |||
Less: Accumulative depreciation |
(121,874) | (115,966) | ||
| Depreciation at 20% cost | (5,908) | (5,908) | ||
| ─────── | ─────── | |||
| (127,782) | (121,874) | |||
| 11,816 | 17,724 | |||
| ─────── | ─────── | |||
| Total non monetary assets | 77,444 | 83,352 | ||
| ═══════ | ═══════ |
We approve the Statement above and the Receipts and Payments Account for the year ended 31 March 2021.
R Langdon Date:
K Wray Treasurer Date:
6
THE SAMARITANS OF SOUTH DEVON
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2021
1. Principal accounting policies
Basis of accounting
The accounts have been prepared on the receipts and payments basis.
2. Trustees’ expenses
During the year £2,052 (2020: £1,119) was paid to 4 Trustees in respect of reimbursed expenses (2020: 3 Trustees).
3. Restricted funds
| Unrestricted Restricted: NOMS Abbfest Total restricted funds Total Funds |
Balance as at 1 April 2020 Incoming/ (outgoing) for the year Transfer between funds Balance as at 31 March 2020 £ £ £ £ 33,767 21,696 - 55,463 9,568 1,828 - 11,396 3,437 (850) - 2,587 |
|---|---|
| 13,005 978 - 13,983 |
|
| 46,772 22,674 - 69,446 |
Restricted funds
NOMS and Abbfest: these restricted funds represent money held for Outreach work at Channings Wood Prison under the National Offender Management Service.
7