The Louis Ross Foundation Charity Number: 1168723
Trustees' Annual Report and Financial Statements for the Period 2 June 2021 to 1 June 2022
March 30, 2023
Reference & Administration Details
Charity name: The Louis Ross Foundation
Charity number: 1168723
Charity's operating address: Ashley Wood House Tarrant Keyneston Blandford Forum Dorset
Postcode DT11 9JG
Names of the Charity Trustees who Manage the Charity
Trustee Name Office Appointed Retired 1: Penny Ross Chair March 2023 2: John Ross Treasurer March 2023 3: Ray Brash March 2023 4: Tim Evans March 2023 5: Judi Tipping March 2023 6: Richard Stevenson March 2023
Names & Addresses of Advisors
Name Address & Postcode Independent Amanda Peroni Ivy Cottage Examiner F.C.C.A. Stubhampton Blandford Forum Dorset DT11 8JU
Structure, Governance & Management
Description of the Charity's Trusts
Type of Governing Document: Constitution
How the Charity is Constituted: Charitable Incorporated Organisation
Trustee Selection Methods: Appointed by the Board of Trustees.
How New Trustees are Inducted and Trained:
The charity trustees will make available to each new charity trustee, on or before his or her first appointment:
(a) a copy of the current version of this constitution; and
(b) a copy of the CIO’s latest Trustees’ Annual Report and statement of accounts.
Summary of the Objects of the Charity as set out in its Governing Document
1) The relief of those in need, by reason of youth, age, ill-health, disability, financial or other disadvantage for the public benefit, in particular, but not exclusively by, providing donations to:
a) Charities supporting young people or young people in Dorset, Hampshire and Wiltshire who provide regular or on-going caring support to a family member who is either physically or mentally ill, disabled or addicted to substances, by providing the resources for respite activities and practical help.
b) Charities in Dorset, Hampshire and Wiltshire helping homeless young people who provide shelter and sustenance with the aim of helping them return to the community and enabling them to resume a normal life.
c) Institutions and charities in Dorset, Hampshire and Wiltshire providing care, respite and education facilities for autistic young people and their families.
d) Improve the emotional resilience and mental health of children and young people throughout Dorset, Hampshire and Wiltshire by informing and actively engaging with children, young people, parents, policymakers and professionals.
2) To advance such charitable purposes (according to the law of England and Wales) as the trustees see fit from time to time in particular, but not limited to advancing the education of young people for the public benefit by making awards that foster innovation and opportunity to financially disadvantaged students in full-time education in Dorset, Hampshire and Wiltshire.
Summary of the Main Activities Undertaken for the Public Benefit in Relation to the Charity's Objects
The Foundation have focused in granting monies to charities, institutions that ‘help young people facing difficulties’ and directly to young people within the framework of the objectives documented above. The overriding criteria is that monies given must make a difference by either contributing to individuals directly to address a specific need or by contributing to a project run by the charity or institution. In advance of the approving and granting of monies, a visit is made by several trustees to discuss directly with the charity/institution/individuals concerned to ascertain exactly how the money will be spent, the impact it will make and arrange a follow up to ascertain the results of the contribution.
During the financial year, June 2, 2021, to June 1, 2022, the following charities/individuals have received funding from the Foundation totalling £16,658:
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Challengers
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Mosaic
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Callum Young
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Faithworks Wessex - Sleepsafe
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Harry Jenner
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Chester Legg
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Patrick Hart
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Alex Goodman
Additional Details Activities – Grant Making/Donations
A clear and documented account of any proposal for funding will have to be submitted to our Trustees for proposed donations to individuals, groups or projects. All applications will include and observe at a minimum the following criteria:
a. An explanation of how funding will achieve the Foundation’s objectives. The proposal must ensure how the application, whether it be from an individual, charity or organisation will directly benefit young people in difficulty in the areas outlined by the Foundation’s objectives e.g. homelessness, autism, young carers, young people’s mental health and education
b. The location of the individual, group or project must be resident or operating within Dorset, Wiltshire or Hampshire.
c. Where funding is going towards a charity, the organisation must be registered with the Charity Commission for England and Wales. Preference will be given to local charities when making donations
d. The time period within which the proposal is valid must be one year. (Subsequent future funding applications will have to be submitted for re-approval by the Trustees)
e. Donations to individuals will be limited to £1,250.00 in any 12-month period. (Variation to this will be at the discretion of the Board of Trustees)
f. For funding given to individuals, a letter of support (from a qualified medical, social care professional or educationalist) should accompany the proposal
- Organisations will be required to demonstrate the benefit of any donations made by the Foundation by providing an impact report to the Board of Trustees within an agreed time period.
Achievements & Performance
Statutory Declaration
The trustees declare that they have complied with their duty to have due regard to the guidance on public benefit published by the commission in exercising their powers or duties.
Summary of the Main Achievements of the Charity for the Year
This Trustee report represents activity within the period June 2, 2021 to June 1, 2022 (as defined by the Charity Commission).
Donations Made
We are proud to have donated a total of £16,658 to the following worthy causes/charities during the financial year, in line with our mandate:
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CHALLENGERS £1,250 - We were pleased to make our second donation of £1,250 to Challengers - a charitable organisation providing inclusive play and leisure activities for disabled children and young people, helping them to enjoy fun activities and make friends.
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MOSAIC £700 - In August, we paid £700 to Mosaic to provide bereavement counselling for two siblings from Shaftesbury school. The request came from their school following the tragic loss of their mum.
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CALLUM YOUNG £994 – We were thrilled to be able to help eight-year-old Callum Young who has Downs Syndrome and attends Yewstock School. Callum needed a specialised, tailor-made tricycle; the cost of which would require fundraising by his family. We were delighted to have presented Callum's family with the £994 to buy the perfect tricycle.
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HARRY JENNER £3,800 – Our donation helped not only Harry, but also his family; single mum Lucy and his younger brother. Lucy made an application to us requesting help with the desperately needed garden makeover. Her 12-year-old son, Harry, a pupil at Beaucroft school, has a diagnosis of autism, global development delay, severe learning difficulties and complexities and is nonverbal. He also has PICA which causes him to mouth everything, including grass, flowers, soil and stones. Harry therefore needs constant one to one supervision whilst in the garden and it made a huge difference to have a garden that is in fact a safe area with artificial turf and paving.
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FAITHWORKS WESSEX SLEEPSAFE £6,061 - donated for the sixth consecutive winter! This Bournemouth-based winter project successfully changes the lives of young rough sleepers and as we know that Louis cared about the lives of the homeless, it gives us great comfort to know that a total of £29,061 has been donated in his name so far.
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CHESTER LEGG £400 - We were pleased to help Chester's family. Chester, who is 10 months old, has many difficulties including spina bifida, hydrocephalus, displaced hips, club feet and a lung condition requiring continuous oxygen. His Bryanston-based family had no soft floor coverings in their home, making it impossible for Chester to spend any time on the floor and uncomfortable for his autistic three-year-old brother. We were able to arrange for two large, room-sized rugs to be made - supplied at a discount by Mark Robbins carpets, for which we are very grateful. We also gave the family a donation towards clothes and shoes for their three children.
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PATRICK HART £1,432 - We're delighted to have supported Mum, Tasmin and her son, Patrick from the Shaftesbury area. Tasmin had been landscaping her garden single-handedly, over the past few years to make it safe and suitable for 11-year-old Patrick, who has autism and is nonverbal. Quotes to have the work carried out proved far too expensive for a single parent's budget but Tasmin's determination meant that she sourced the materials as inexpensively as possible and just did all the hard work herself! We were pleased to cover t - e costs of materials.
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ALFIE PIMPERTON £520 – Requested Dorset social services, we donated £520 to thirteen-yearold Alfie for sports classes to enrich his life.
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ALEX GOODMAN £1,500 - We were pleased to donate £1,500 to 15-year-old Alex and his family. Alex has a beautiful pet therapy owl named Willow who helps him to manage the PTSD he suffers from, following the difficulties he's had to face. Alex has suffered from bone cancer and underwent lengthy, radical surgery in the USA. Our £1,500 donation has provided a safe aviary for Willow - a helping hand from the Foundation, much-needed as the family has financed much of Alex's treatment - which is ongoing, and Alex will also need further surgery.
Fundraising
The above donations made by the Foundation have been funded through numerous fundraising activities and donations made. The Trustees want to put on record how grateful we are to everybody who has donated, undertaken fundraising activities or helped the Foundation in any way. We are so grateful to those people who remain loyal friends of the Foundation and whose enthusiasm and commitment helps Louis’s Foundation to achieve its aims and make real differences to those experiencing difficulty who are unable to help themselves. It is so touching that in remembrance of Louis, acts of kindness and positivity are carried out.
In total £36,301 has been raised in fundraising activities. Whilst this is significantly up on last year (£4,911 in year 20/21 - mainly due to planned fundraising events in the year 20/21 having to be cancelled due to the CoVid 19 lockdown restrictions), fundraising activities in the first six months of 2022 were also affected by the on-going CoVid restrictions.
A summary of fundraising activities throughout the year is highlighted below. (Please note that the figure only reflects monies received within the financial year and will not include money raised by activities towards the year end, as money from these events will not have been received within the financial year):
JULY 2021
The Louis Ross Festival - What an event! Enormous thanks to Max Tipping, Louis's great friend for his gem of an idea and then working so hard to make it a realisation. Over 400 people enjoyed
two days of music, fun and friendship in the wonderful Moonacre Partyfield setting. An amazing reunion for so many groups of friends and Max made sure Louis was not forgotten. A big vote of
thanks to all those special friends and helpers who used their many talents to assist, to the DJs for their time and their music and to everyone. The profits amounted to a massive £15,000! To Max, we must say - you have done Louis proud in every way possible.
Wimborne House, Canford School – we were so grateful to receive £1,318.75 raised by Wimborne House at Canford school. Many thanks to the Wimborne House community led by Mr Pearce, for remembering and continuing to recognise Louis's Foundation.
AUGUST 2021
Tarrant Ladies Group - The Tarrant Ladies Group decided they unfortunately must close their formal group and very kindly donated £250 of monies remaining in their funds, to Louis's Foundation. We were surprised and delighted to receive a visit from Pam Eaton of Tarrant Keyneston to deliver the cheque. Thank you all so much for this thoughtful donation.
SEPTEMBER 2021
Ride Across Britain - Louis's dad, John, took on an amazing 9-day challenge on September 4th – taking part in the Ride Across Britain, cycling from Land's End up to John O'Groats! 990 miles covered and 56,000 feet climbed! raising just over £4,000 for the Foundation.
Churchill Green Fundraising Day - We were pleased to accept an invitation to be a part of Sturminster Marshall's Churchill Green Fundraising day on September 18th. The event was wellattended and the sun shone - helping us to raise £230 with a Tombola stall.
Anchor at Shapwick Quiz Night - A big thanks to The Anchor at Shapwick for hosting a Quiz Night on September 30th and an equally big thank you to Mike Sandford for his brilliant quiz! It was a most enjoyable evening, and we were grateful to all who attended for helping us raise £309.
Poole Netball League - we were so grateful to receive £500 raised by Poole Netball League. Enormous thanks go to Lorraine Warrener, friend of the Foundation, for nominating Louis's Foundation. Poole Netball League has been running for many years and at the start of each winter season, they hold a charity fundraising tournament. The £500 gifted to us was raised prior to the first Lockdown.
OCTOBER 2021
Bournemouth Half-Marathon - very well done and huge thank you to Grace Ashman, a friend of Louis's, who ran the Bournemouth half-marathon in aid of Louis's Foundation, raising a brilliant £461.25!
Donations to the Foundation
During this year, the Foundation received over £10,393 in donations from friends of John & Penny, school friends and mates of Louis, from work colleagues and members of the public. Amongst these were several large donations from The Hoare Trustees and our friends Mark Furber and David Nicholas. We are so appreciative for all donations to Louis’s Foundation. Thank You.
Financial Review
Brief Statement of the Charity's Policy on Reserves
It is the aim of the Foundation to donate on a quarterly basis depending on funds availability. The donations made in the financial year £16,658 and amount to 54% of net receipts, reflecting a cautious approach to awarding grants during the CoVid period. There was an increase of £14,535 of cash in Bank at the end of the financial year.
Income received by the Foundation comes in two forms, fundraising and donations. This year has seen a considerable increase in the in-flow of funds from fundraising activities – specifically an increase of £22,483. This reflects the lifting of CoVid 19 restrictions and increased large fundraising activities, specifically the Louis Ross Festival, which brought in a net profit of £15,000. Donations to the Foundation remain steady, with several large donations received from individuals and charity trusts.
Expenditure has increased mainly relating to the cost of staging The Louis Ross Festival. This is reflected in the increase costs relating to Advertising and Fundraising in the year (£15,689 vs £1,747). Total costs represent 33% of income received but includes all expenses relating to fundraising. Only £306 has been spent on administration costs.
Cash at Bank has increased by £14,535 at £85,720. All funds are unrestricted.
Details of Any Funds Materially in Deficit
Not Applicable
Statutory Notes to the Accounts
Particulars of Any Outstanding Guarantee Given by the CIO
None
Particulars of Any Outstanding Debt
None
Declaration
The Trustees declare that they have approved the Trustees' Report above.
Signed on behalf of the Charity's Trustees
Signature(s): Full John M Ross Penny A Ross Name(s): Position(s): Treasurer Chair of Trustees Date: March 30, 2023 March 30, 2023
| The Louis Ross Foundation | The Louis Ross Foundation | The Louis Ross Foundation | 1168723 | 1168723 | 1168723 | CC16a | |
|---|---|---|---|---|---|---|---|
For the period from |
June 2,2021 Period start date |
To |
P |
eriod end date June 1,2022 |
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| Section A Receipts and payments | |||||||
| Receipts Activity inperiod 02/06/21 to 01/06/22 |
Unrestricted funds to the nearest £ |
Restricted funds to the nearest £ |
Endowment funds to the nearest £ - - - - - - - - |
Total funds to the nearest £ 10,393 36,301 1,009 - - 47,703 - - 47,703 |
Last year to the nearest £ |
||
| Donations in Year | 10,393 | - | - | 12,486 | |||
| Fundraising in Year | 36,301 | - | - | 4,911 | |||
| Merchandise Sales | 1,009 | - | - | 320 | |||
| Trf from PayPal Account | 5,235 | ||||||
| Gift Aid | - | - | 2,268 | ||||
| Sub total(Gross income for AR) | 47,703 | - | - | 25,220 | |||
| Asset and investment sales, (see table). | |||||||
| - | - | - | |||||
| Sub total Total receipts Payments |
- | - | - | - | |||
| 47,703 | - | - | 25,220 | ||||
| Activity inperiod 02/06/21 to 01/06/22 | - | - | - | - | - | ||
| Grants & Donations made | 16,658 | - | - | 16,658 | 14,997 | ||
| Fundraising& Advertising | 15,689 | - | - | 15,689 | 1,747 | ||
| Marketing | 515 | - | - | 515 | 470 | ||
| Merchandise | - | - | - | - | 3,240 | ||
| PayPal Trf to HSBC Account | - | - | - | 5,235 | |||
| Trustee Insurance | 260 | - | - | 260 | 260 | ||
| Admin - software | - | ||||||
| Bank & Trx Fees | 46 | - | - | 46 | - | ||
| **Sub total ** | 33,168 | - | - | 33,168 | 25,949 | ||
| - - - - - - - - |
- - - 33,168 14,535 - 71,185 85,720 |
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| A4 Asset and investment purchases, (see table) |
|||||||
| - | - | - | |||||
| - | - | - | |||||
| **Sub total ** | - | - | - | - | |||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
|||||||
| 33,168 | - | - | 25,949 | ||||
| 14,535 | - | - |
14,535 | - 729 | |||
| - | - | - | - | - | |||
| 71,185 | - | - | 71,185 | 71,914 | |||
| 85,720 | - | - |
85,720 | 71,185 |
Section B Statement of assets and liabilities at the end of the period
| Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B4 Assets retained for the charity’s own use B3 Investment assets B2 Other monetary assets B1 Cash funds |
Details | Unrestricted funds to nearest £ 84,902 117 700 85,720 OK Unrestricted funds to nearest £ - - - - - - Fund to which asset belongs Fund to which asset belongs Fund to which liability relates Print N |
Restricted funds to nearest £ - - - - OK Restricted funds to nearest £ - - - - - - Cost (optional) - - - - - Cost (optional) - - - - - - - - - Amount due (optional) - - - - - ame Ross |
Endowment funds to nearest £ |
|---|---|---|---|---|
| HSBC @ 01/06/22 | 84,902 | - | ||
| PayPal @ 01/06/22 | 117 | - | ||
| SumUp @ 01/06/22 | 700 | - | ||
| Details Total cash funds (agree balances with receipts and payments account(s)) |
85,720 | - | ||
| OK | ||||
| Endowment funds to nearest £ |
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| - | - | |||
| - | - | |||
| - | - | |||
| - | - | |||
| - | - | |||
| - | - | |||
| Details | Current value (optional) |
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| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| Details | Current value (optional) |
|||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| Details | When due (optional) | |||
| Signature | ||||
| Date of approval | ||||
| John M | Ross | 21/03/2023 | ||
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ Charity Name The Louis Ross Foundation members of On accounts for the year 01/06/2022 Charity no 1168723 ended (if any) Set out on pages (remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 01/06/2022.
- Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention ~~(other than that disclosed below *~~ ) in connection with the examination which gives me cause to believe that in, any material respect:
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accounting records were not kept in accordance with section 130 of the Act or
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the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
- Please delete the words in the brackets if they do not apply.
Signed: AJ Peroni Date: 24/03/2023 Name: Amanda Jane Peroni Relevant professional FCCA qualification(s) or body (if any): Address: Ivy Cottage, Stubhampton Blandford Dorset, DT11 8JU
1
October 2018
IER
Section B Disclosure
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
NONE
2
October 2018
IER