# **The Louis Ross Foundation Charity Number: 1168723** **Trustees' Annual Report and Financial Statements for the Period 2 June 2020 to 1 June 2021** March 30, 2022 **Reference & Administration Details** ## **Charity name: The Louis Ross Foundation** Charity number: 1168723 Charity's operating address: Ashley Wood House Tarrant Keyneston Blandford Forum Dorset Postcode DT11 9JG ## **Names of the Charity Trustees who Manage the Charity** _**Trustee Name Office Appointed Retired**_ 1: Penny Ross Chair June 2019 2: John Ross Treasurer June 2019 3: Ray Brash June 2019 4: Tim Evans June 2019 5: Judi Tipping June 2019 6: Richard Stephenson June 2019 - 6: Richard Stephenson ## **Names & Addresses of Advisors** _**Name Address & Postcode**_ **Independent** Amanda Peroni Ivy Cottage **Examiner** F.C.C.A. Stubhampton Blandford Forum Dorset DT11 8JU **Structure, Governance & Management** ## **Description of the Charity's Trusts** **Type of Governing Document:** Constitution **How the Charity is Constituted:** Charitable Incorporated Organisation **Trustee Selection Methods:** Appointed by the Board of Trustees. **How New Trustees are Inducted and Trained:** The charity trustees will make available to each new charity trustee, on or before his or her first appointment: (a) a copy of the current version of this constitution; and (b) a copy of the CIO’s latest Trustees’ Annual Report and statement of accounts. ## **Summary of the Objects of the Charity as set out in its Governing Document** 1) The relief of those in need, by reason of youth, age, ill-health, disability, financial or other disadvantage for the public benefit, in particular, but not exclusively by, providing donations to: a) Charities supporting young people or young people in Dorset, Hampshire and Wiltshire who provide regular or on-going caring support to a family member who is either physically or mentally ill, disabled or addicted to substances, by providing the resources for respite activities and practical help. b) Charities in Dorset, Hampshire and Wiltshire helping homeless young people who provide shelter and sustenance with the aim of helping them return to the community and enabling them to resume a normal life. c) Institutions and charities in Dorset, Hampshire and Wiltshire providing care, respite and education facilities for autistic young people and their families. d) Improve the emotional resilience and mental health of children and young people throughout Dorset, Hampshire and Wiltshire by informing and actively engaging with children, young people, parents, policymakers and professionals. 2) To advance such charitable purposes (according to the law of England and Wales) as the trustees see fit from time to time in particular, but not limited to advancing the education of young people for the public benefit by making awards that foster innovation and opportunity to financially disadvantaged students in full-time education in Dorset, Hampshire and Wiltshire. ## **Summary of the Main Activities Undertaken for the Public Benefit in Relation to the Charity's Objects** The Foundation have focused in granting monies to charities, institutions that ‘help young people facing difficulties’ and directly to young people within the framework of the objectives documented above. The overriding criteria is that monies given must make a difference by either contributing to individuals directly to address a specific need or by contributing to a project run by the charity or institution. In advance of the approving and granting of monies, a visit is made by several trustees to discuss directly with the charity/institution/individuals concerned to ascertain exactly how the money will be spent, the impact it will make and arrange a follow up to ascertain the results of the contribution. During the financial year, June 2, 2020, to June 1, 2021, the following charities/individuals have received funding from the Foundation totalling £14,997: - Victoria School - The Ollie Foundation - Stable Family Home Trust - Faithworks Wessex - Sleepsafe - The Elizabeth Foundation - Home Schooling Chromebook - Charlotte’s Kitchen Project - Fernheath Play - Mosaic ## **Additional Details Activities – Grant Making/Donations** A clear and documented account of any proposal for funding will have to be submitted to our Trustees for proposed donations to individuals, groups or projects. All applications will include and observe at a minimum the following criteria: a. An explanation of how funding will achieve the Foundation’s objectives. The proposal must ensure how the application, whether it be from an individual, charity or organisation will directly benefit young people in difficulty in the areas outlined by the Foundation’s objectives e.g. homelessness, autism, young carers, young people’s mental health and education b. The location of the individual, group or project must be resident or operating within Dorset, Wiltshire or Hampshire c. Where funding is going towards a charity, the organisation must be registered with the Charity Commission for England and Wales. Preference will be given to local charities when making donations d. The time period within which the proposal is valid must be one year. (Subsequent future funding applications will have to be submitted for re-approval by the Trustees) e. Donations to individuals will be limited to £1,250.00 in any 12-month period. (Variation to this will be at the discretion of the Board of Trustees) f. For funding given to individuals, a letter of support (from a qualified medical, social care professional or educationalist) should accompany the proposal 2. Organisations will be required to demonstrate the benefit of any donations made by the Foundation by providing an impact report to the Board of Trustees within an agreed time period. ## **Achievements & Performance** ## **Statutory Declaration** The trustees declare that they have complied with their duty to have due regard to the guidance on public benefit published by the commission in exercising their powers or duties. ## **Summary of the Main Achievements of the Charity for the Year** This Trustee report represents activity within the period June 2, 2020 to June 1, 2021 (as defined by the Charity Commission). ## **Donations Made** We are proud to have **donated a total of £14,997** to the following worthy causes/charities during the financial year, in line with our mandate: - **VICTORIA SCHOOL £2,000** – Students at Victoria School have physical disabilities or complex medical/neurological conditions; many also have additional needs including communication and learning difficulties. Our donation helped fund the school’s urban arts festival. This enabled the students to work with external practitioners in dance, music and sport. - **THE OLLIE FOUNDATION £1,455** – The OLLIE Foundation is a suicide prevention charity set up by three parents after the loss of three young men to suicide. Our donation meant that they were able to offer suicide prevention training to universities within our area. - **STABLE HOME FAMILY TRUST (SHFT) £1092** – The SHFT is a charity that offers wide-ranging support services to individuals with learning disabilities in Dorset and Hampshire. Our donation has been used to purchase specific sensory items to improve the lives of five young men who live in supported-living in Bournemouth. - **FAITHWORKS WESSEX SLEEPSAFE £3,000** - donated for the fifth consecutive winter! This Bournemouth-based winter project successfully changes the lives of rough sleepers and as we know that Louis cared about the lives of the homeless, it gives us great comfort to know that a total of £23,000 has been donated in his name. - **THE ELIZABETH FOUNDATION £2,000** – We were pleased to make a second donation to the Elizabeth Foundation, an amazing charity that offers educational support to deaf babies and young children and their families. Our donation was specifically to help preschool Constantin. - **CHROMEBOOK £300** – This was a direct donation to a local teenager who was struggling with ME and was much in need of a Chromebook for use in home-schooling. Unfortunately, this was out of reach financially. Our donation enabled her to purchase the computer. - **MOSAIC £350** – A wonderful charity that support bereaved children. Our donation was able to support a bereaved youngster from Shaftesbury School by funding special needs counselling. - **CHARLOTTE’S KITCHEN PROJECT £2,300** – We were pleased to donate towards Charlotte’s kitchen project. Charlotte has had a very difficult time since being diagnosed with a cancerous brain tumour in 2017, aged 14. Her family has had to watch her endure invasive brain surgery, six weeks radiotherapy and nine months chemotherapy. Throughout the ordeal, Charlotte has remained determined and courageous and is now focused on her rehabilitation. Sadly, her tumour has left Charlotte with many difficulties, which include poor mobility and not being able to walk unaided. The family kitchen needed major adaptions to allow her access with her walker. Our donation was to cover the cost of new flooring. - **FERNHEATH PLAY £2,500** – This was our second donation to this worthwhile charity. This play centre and after-school club ensures that vulnerable children and those with special need are cared for during out of school hours. Our funding paid for an experienced member of staff. ## **Fundraising** The above donations made by the Foundation have been funded through numerous fundraising activities and donations made. The Trustees want to put on record how grateful we are to everybody who has donated, undertaken fundraising activities or helped the Foundation in any way. We are so grateful to those people who remain loyal friends of the Foundation and whose enthusiasm and commitment helps Louis’s Foundation to achieve its aims and make real differences to those experiencing difficulty who are unable to help themselves. It is so touching that in remembrance of Louis, acts of kindness and positivity are carried out. In total **£5,231** has been raised in fundraising activities. This is significantly down on last year (£23,408), mainly due to planned fundraising events in the year having to be cancelled due to the CoVid 19 lockdown restrictions. A summary of fundraising activities throughout the year is highlighted below. Please note that the figure only reflects monies received within the financial year and will not include money raised by activities towards the year end, as money from these events will not have been received within the financial year: ## **August 2020** Cream Tea Afternoon – This year’s Cream Tea afternoon was extremely well supported and blessed with good weather and raised over £1,250! Huge thanks to all those who attended, supported, donated and helped. ## **November 2020** We are so grateful to Louis’ lovely friend Toby Stalker, who along with his Exeter Uni housemates, entered into Movember to raise money for Louis’ Foundation with the request that this be channelled towards assisting young people’s mental health/suicide prevention (the money raised was subsequently donated to the Ollie Foundation – see donations section in the report). The seven young men grew taches, busked and bravely dipped in the November sea to launch their fundraiser which raised an incredible £1,250. ## **February 2021** Sturminster Marshall Co-Op – Many thanks to the colleagues at the Sturminster Marshall Co-Op store. We received £250 from their community fund. ## **May 2021** We were incredibly touched when ex-Canfordian, Ollie Leat chose Louis’ Foundation to receive funds raised by his mammoth challenge he undertook with his Dad, Neil. Ollie and Neil cycled from John O Groats to Land’s End, the JOGLE route and raised £3,506 for the Foundation. Thank you so much Ollie and Neil. ## **Donations to the Foundation** During this year, the Foundation received over **£12,485** in donations from friends of John & Penny, school friends and mates of Louis and from work colleagues. Thanks to you all. We are also very grateful to Sheila Mary Black. We were contacted by MJP Law of Wimborne to inform us that Sheila (sadly unknown to us) had passed away and that the Foundation was to receive a very large sum of £9,758 from her estate. For this we are very grateful and very touched but saddened that we could not say thank you in person. Additionally, we are so grateful to have the assistance of lawyer, Will Moore during his Fellowship year. Will assisted us in claiming the charity **Gift Aid** due to us from the four years preceding the claim. Thanks to his efforts we were successful in receiving a payment for **£2,268** . **Financial Review** ## **Brief Statement of the Charity's Policy on Reserves** It is the aim of the Foundation to donate on a quarterly basis depending on funds availability. The donations made in the financial year amount to 72.5% of gross receipts. It is the intention of the Foundation to maintain this level of giving - this will still allow sufficient funds to help source future fundraising activities. This represents an increase in donations on last year in percentage terms (62% 2019-20). Income received by the Foundation comes in two forms, fundraising and donations. This year has seen a considerable decrease in the in-flow of funds from fundraising activities – specifically a decrease of £18,497. This reflects the impact of CoVid 19 restrictions and the cancellation/postponement of several planned fundraising activities by the Foundation and its supporters. On the positive side, the retrospective claiming of Gift Aid has provided £2,268 extra funding and donations are up significantly (£12,486 in y/e 2021 compared to £2,877 in 2020). This mainly due to a donation by Sheila Mary Black of £9,758 (see details above). Expenditure has increased relating to Merchandise (£3,240 in 2021 compared to £934 in 2020) this represents a purchase of additional stock to service the Louis Ross festival in July 2021. This is also reflected in the increase costs relating to Advertising and Fundraising in the year (£1,747 vs £603). Total costs represent 27.5% of income received but include all expenses relating to fundraising. Only £260 has been spent on administration costs (1.23%). Cash at Bank has decreased by £729 at £71,185. All funds are unrestricted. ## **Details of Any Funds Materially in Deficit** Not Applicable ## **Statutory Notes to the Accounts** ## **Particulars of Any Outstanding Guarantee Given by the CIO** None ## **Particulars of Any Outstanding Debt** None **Declaration** **The Trustees declare that they have approved the Trustees' Report above.** Signed on behalf of the Charity's Trustees |**Signature(s):**
**Full**
**Name(s):**
**Position(s):**
**Date:**|John M Ross

Treasurer

March 30, 2022
|| |---|---|---| |||Penny A Ross
Chair of Trustees
March 30, 2022| ||**The Louis Ross Foundation**
**1**|**The Louis Ross Foundation**
**1**|**The Louis Ross Foundation**
**1**|**168723**||**CC16a**| |---|---|---|---|---|---|---| |||||||| ||**Receipts and payments accounts**|||||| ||**For the period from**|Period start date|**To**
|Period end date||| |||June 2,2020||June 1, 2021||| |||||||| |**Section A Receipts and payments**||||||| ||**Unrestricted funds**|**Restricted**
**funds**|**Endowment**
**funds**|**Total funds**||**Last year**| ||**to the nearest £**|**to the nearest £**|**to the nearest £**|**to the nearest £**||**to the nearest £**| |**Receipts**||||||| |**Activity inperiod 02/06/20 to 01/06/21**||||||| |Donations in Year|**12,486**|**-**|**-**|**12,486**||**2,877**| |Fundraising in Year|**4,911**|**-**|**-**|**4,911**||**23,408**| |Merchandise Sales|**320**|**-**|**-**|**320**||**229**| |Trf from PayPal Account|**5,235**|||**5,235**||| |Gift Aid|**2,268**|**-**|**-**|**2,268**||**-**| |**_Sub total_**_(Gross income for AR) _|**25,220**|**-**|**-**|**25,220**||**26,514**| |||||||| |**Asset and investment sales, (see table).**||||||| ||**-**|**-**|**-**|**-**||| |**_Sub total_**|**-**|**-**|**-**|**-**||**-**| |||||||| |**_Total receipts_**|**25,220**|**-**|**-**|**25,220**||**26,514**| |||||||| |**Payments**||||||| |**Activity inperiod 02/06/20 to 01/06/21**|**-**|**-**|**-**|**-**||**-**| |Donations made|**14,997**|**-**|**-**|**14,997**||**15,964**| |Fundraising& Advertising|**1,747**|**-**|**-**|**1,747**||**603**| |Marketing|**470**|**-**|**-**|**470**||**1,653**| |Merchandise|**3,240**|**-**|**-**|**3,240**||**934**| |PayPal Trf to HSBC Account|**5,235**|**-**|**-**|**5,235**||| |Trustee Insurance|**260**|**-**|**-**|**260**||| ||**-**|**-**|**-**|**-**||**-**| |**_Sub total_ **|**25,949**|**-**|**-**|**25,949**||**19,154**| |||||||| |**A4 Asset and investment purchases, (see**
**table)**||||||| ||**-**|**-**|**-**|**-**||| ||**-**|**-**|**-**|**-**||| |**_Sub total_ **|**-**|**-**|**-**|**-**||**-**| |||||||| |**_Totalpayments_**|**25,949**|**-**|**-**|**25,949**||**19,154**| |||||||| |**_Net of receipts/(payments)_**|**(729)**|**-**|
**-**|
**(729)**||**7,360**| |**A5 Transfers between funds**|**-**|**-**|**-**|**-**||**-**| |**A6 Cash funds lastyear end**|**71,914**|**-**|**-**|**71,914**||**64,554**| |**_Cash funds thisyear end_**|**71,185**|**-**|
**-**|
**71,185**||**71,914**| |||||||| |||||||| |**Section B Statement of assets and liabilities at the end of the period**||||||| |**Categories**|**Details**||**Unrestricted**
**funds**|**Restricted**
**funds**||**Endowment**
**funds**| ||||**to nearest £**|**to nearest £**||**to nearest £**| |**B1 Cash funds**|HSBC @ 01/06/21||**71,092**|**-**||**-**| ||PayPal @ 01/06/21||**94**|**-**||**-**| ||||**-**|**-**||**-**| ||**_Total cash funds_**||**71,185**|**-**||**-**| ||(agree balances with receipts andpayments account(s))||OK|||OK| ||||**Unrestricted**
**funds**|**Restricted**
**funds**||**Endowment**
**funds**| ||**Details**||**to nearest £**|**to nearest £**||**to nearest £**| |**B2 Other monetary assets**|||**-**|**-**||**-**| ||||**-**|**-**||**-**| ||||**-**|**-**||**-**| ||||**-**|**-**||**-**| ||||**-**|**-**||**-**| ||||**-**|**-**||**-**| |||||||| ||**Details**||**Fund to which**
**asset belongs**|**Cost (optional)**||**Current value**
**(optional)**| |**B3 Investment assets**||||**-**||**-**| |||||**-**||**-**| |||||**-**||**-**| |||||**-**||**-**| |||||**-**||**-**| |||||||| ||**Details**||**Fund to which**
**asset belongs**|**Cost (optional)**||**Current value**
**(optional)**| |**B4 Assets retained for the charity’s own**
**use**||||**-**||**-**| |||||**-**||**-**| |||||**-**||**-**| |||||**-**||**-**| |||||**-**||**-**| |||||**-**||**-**| |||||**-**||**-**| |||||**-**||**-**| |||||**-**||**-**| |||||||| ||**Details**||**Fund to which**
**liability relates**|**Amount due**
**(optional)**||**When due (optional)**| |**B5 Liabilities**||||**-**||| |||||**-**||| |||||**-**||| |||||**-**||| |||||**-**||| |||||||| |Signed by one or two trustees on behalf of all the
trustees|Signature||Print N|ame||Date of approval| ||||John M|Ross||23/03/2022| CHARITY (OMMISSION FOR ENGLANO AND WALES Independent examinerfs report on the accounts Report to th• trusteesl members of The Louis Ross FoJTrJatK)n On •ccounts for the year ended 011C612021 Charity no Irf any) 1168723 Set out on pages I report to the trustees on Try examination of the accounts of the atK•ve charity (Ihe Trust") for the year ended 0110612021. Responsibilities and basis of rftport As the charivs trustees. YCMJ are reS￿nSIble for the preparation of the accourrts in actordance wrth the requireff£nts of the Charrties Act 2011 (Ihe A￿). I report in respecl of my exanmnation of the Trust's ac£ounts carried OLrt under sec*'on 145 of the 2011 Act and in carrying out my examination. I have followed all the applicable Dire(*ons given ty the Charty Commission under sec*on 145{5){b) of the Act. Independent examinerfs ststement app1w￿. Delete [ ] rfnot applicable. I have completed my examination. I wffirm that no material matters have to my attention in connec*'on ￿ryth the examination which gi%es me Cause to belie¥E that in. any matenal the aC￿UntIng r￿OrdS were not kept in &cordan￿ with Sects'C￿ 130 of the Charities Acl". or the accounts did not actord with ttrE acminting re￿rdS.. or the ac£ounts did not comply with the applicabk requirenEnts conceming the fom arKI content of &counts set out in the char￿eS (Accounts and Retorts) Regulations 2008 other than any requirement that the a￿OuntS give a INe arKI fairf view which is not a matter considered as part of an indeFendent exarrwnation. I have no concems and have come xross no other matters in connection wrth the examin*¢)n to whid) attention should t* drawn in this reFort in order to enatAe a proper understanding of the accounts to be rexhed. . Please (klete the ￿ in the brad(ets rfthey (*) not ap￿y. Slgned: /qY2 2410312022 Nam•: AmaThJa Peroni Relfrvant professional qualification($l or Ix)dy FCCA IER Oct 2018 {If anyl: Address: Ivy Coffage. Stubhampton Blandford Dorset. DT11 8JU Only complete If Ihe examiner needs lo highlight material malteis of con￿rn (see CC32. Independent exarnlnat￿n of charity &£ounts.' direth(￿S and guidan￿ for examiners). Give hère brief details of any items that th• •xaminer wishes to disclos•. NONE IER Oct 2018