Section A Reference and administration details
Charity name Sheringdale Parent Teachers Association
Other names charity is known by Sheringdale PTA Registered charity number (if any) 1168706 Charity's principal address Sheringdale Primary School Standen Road London Postcode SW18 5TR
Names of the charity trustees who manage the charity
Dates acted if not for whole Name of person (or body) entitled Trustee name Office (if any) year to appoint trustee (if any) 1. Katharina Roelofsz PTA Chair AGM or PTA Committee 2. Rachael Douglas PTA Secretary AGM or PTA Committee
Names of the trustees for the charity, if any, (for example, any custodian trustees)
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Name Dates acted if not for whole year
N/A
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Names and addresses of advisers (Optional information)
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Type of adviser Name Address
Independent Examiner Ms Karishma Anand 4 Eden Court, 55 Standen Road, London SW18 5TH
Head Teacher Ms Sarah Jones Sheringdale Primary School, Standen Road, London SW18 5TR
Teacher Mr Paddy Hill Sheringdale Primary School, Standen Road, London SW18 5TR
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Name of chief executive or names of senior staff members (Optional information) N/A
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Section B Structure, governance and management
Description of the charity’s trusts
Constitution document adopted at the PTA Committee meeting of 5[th] May Type of governing document 2016. (eg. trust deed, constitution) ) The Sheringdale PTA is an Association.
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(eg. trust deed, constitution) )
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How the charity is constituted
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(eg. trust, association, company)
Nominated, seconded and voted for at the AGM. Between each AGM Trustee selection methods trustees can be co-opted by PTA Committee Members at PTA Committee (eg. appointed by, elected by) meetings.
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
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policies and procedures adopted for the induction and training of trustees;
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the charity’s organisational structure and any wider network with which the charity works;
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relationship with any related parties;
The Sheringdale PTA works closely with the school and Head Teacher, or their representative.
The Sheringdale PTA is a member of PTA UK.
- PTA Committee meetings are held regularly, mostly each half term, and as a minimum once a term. Project teams may be formed to work on specific events and activities independently, and regularly report back to the PTA Committee.
Each class has a PTA representative who liaises between the PTA Committee, project teams and parent volunteers.
- trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
The objective of the Sheringdale PTA is to advance the education of pupils in the school in particular by:
Summary of the objects of the ● Developing effective relationships between the staff, parents and charity set out in its governing others associated with the school. document
- Engaging in activities or providing facilities or equipment, which support the school and advance the education of the pupils.
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Development of effective relationships between the staff, parents and others associated with the school:
- Each year, the PTA hosts the Annual Quiz Night with wide participation from the parents and staff.
● Every year the PTA organises a Christmas Fair and Summer Fair. In addition to raising funds for the school, participation by parents and teachers develops a sense of school community increasing commitment to the school. All families are encouraged to participate in Summary of the main activities these events. undertaken for the public benefit in relation to these Activities aimed at advancing the education of pupils funded by the objects (include within this Sheringdale PTA include: section the statutory ● Playground equipment and wet play structure. declaration that trustees have ● Additional reading books for the school. had regard to the guidance ● IT Enrichment workshops and equipment. issued by the Charity ● Maths Enrichment workshops. Commission on public benefit) ● Geography Enrichment workshops.
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IT Enrichment and equipment.
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Black History Month workshops.
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Queens jubilee workshops and celebrations.
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Coaches for school trips to the seaside.
The trustees declare that they have throughout their activities had regard to the guidance issued by the charity commission on public benefit.
Additional details of objectives and activities (Optional information)
You may choose to include PTA is a member of Parentkind with an annual subscription cost of £128. further statements, where As part of our membership, we are covered by a bespoke insurance policy relevant, about: with Zurich which covers our PTA organised activities and volunteers.
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policy on grantmaking;
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policy programme related investment;
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contribution made by volunteers.
Section D Achievements and performance
It was a successful year of fundraising. Our charity performed well this Summary of the main past year, raising funds for Sheringdale Primary School and its pupils. achievements of the charity during the year Christmas fundraising activities raised £9,980. This included the sale of Christmas trees, a Christmas Auction, an Online Christmas Market and Christmas cards/mugs. The sale of PE t-shirts raised £1,447. Class Cake Sales raised £1,664. The Summer Raffle and Fair raised £13,349. World book day readathon raised £5,347. Further funds of £3,632 were generated from several initiatives, including Bags 2 School collection £182, Fancy dress sales £610, Quiz nights £2,340, John D Wood Boards for the Community Library £500. Donations from other sources such as Gift Aid, Easy Fundraising and Amazon Smile contributed £1,057.
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Section E Financial review
The charity’s policy on reserves is to maintain a minimum of £5,000 for Brief statement of the the purpose of being able to fund all forthcoming expenses and floats for charity’s policy on reserves our fundraising events and any donation commitments to the school.
Balance in the charity bank accounts on 1 September 2021 totalled £41,954 and the balance on 31 August 2022 was £31,606
Details of any funds materially in deficit
N/A
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
N/A
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the charity’s principal sources of funds (including any fundraising);
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how expenditure has supported the key objectives of the charity;
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investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
The Sheringdale PTA would like to thank all the parents, carers, teachers and school staff for their continued support and participation in our activities this year. We would particularly like to thank the staff in the school office.
The Sheringdale PTA would also like to thank John D Wood for their generous sponsorship of our Community Library.
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
K. Roelofsz | R.Douglas |
|---|---|---|
| Katharina Roelofsz | Rachael Douglas | |
| Chair | Secretary | |
| 30/5/2023 | 30/5/2023 |
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Sheringdale Parent Teacher Association 1168706 Receipts and payments accounts CC16a For the period 1-Sep-21 31-Aug-22 To from
| Sheringdale Parent Teacher Association 1168706 CC16a Receipts and payments accounts For the period from To 1-Sep-21 31-Aug-22 |
Sheringdale Parent Teacher Association |
Sheringdale Parent Teacher Association |
Sheringdale Parent Teacher Association |
1168706 | CC16a |
|---|---|---|---|---|---|
| For the period from |
1-Sep-21 | To | 31-Aug-22 | ||
| Section A Receipts and payments | |||||
| Unrestricted funds A1 Receipts to the nearest £ |
Restricted funds to the nearest £ |
Endowment funds to the nearest £ |
Total funds to the nearest £ |
Last year to the nearest £ |
|
| T-shirts | 1,447 | - | - | 1,447 | |
| Fundraising - Amazon, Easyfundraising | 780 | - | - | 780 | |
| Fancy Dress Day & Stalls | 610 | - | - | 610 | |
| Bags to School | 182 | - | - | 182 | |
| Cake sale | 1,664 | - | - | 1,664 | |
| Quiz Night | 2,340 | - | - | 2,340 | |
| 2022 Summer fair inc raffle | 13,849 | - | - | 13,849 | |
| Website & Subscriptions | 128 | - | - | 128 | |
| Queens Diamond Jubilee Party | 50 | - | - | 50 | |
| World Book Day Readathon | 5,347 | - | - | 5,347 | |
| All Christmas Events | 9,980 | - | - | 9,980 | |
| Marathon 2021 | 98 | - | - | 98 | |
| Previous FY Adjustments | - | ||||
| Sub total (Gross income for AR) |
36,476 | - | - | 36,476 | |
| A2 Asset and investment sales, (see table). |
|||||
| - | - | - | - | ||
| - | - | - | - | - | |
| A3 Payments Sub total Total receipts |
- | - | - | - | - |
| 36,476 | - | - | 36,476 | - | |
| Fundraising Costs | |||||
| T-shirts | - 1,044 |
- | - | - 1,044 |
|
| Fundraising - Amazon, Easyfundraising | - | - | - | - | |
| Fancy Dress Day & Stalls | - | - | - | - | |
| Bags to School | - | - | |||
| Quiz Night | - 1,240 |
- 1,240 |
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| 2022 Summer fair inc raffle | - 3,333 |
- 3,333 |
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| Website & Subscriptions | - | ||||
| World Book Day Readathon | - 40 |
- 40 |
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| All Christmas Events | - 7,122 |
- 7,122 |
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| Marathon 2021 | - 89 |
- 89 |
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| Previous FY Adjustments | - | - | |||
| Operating Cost | - | ||||
| Parentkind Insurance | - | - | - | ||
| Website Cost | - 227 |
- | - | - 227 |
|
| Appropriations | - | ||||
| Misc. Cost Incl Gifts | - 249 |
- | - | - 249 |
|
| Cake Sale Spend or Teacher Spend | - 300 |
- | - | - 300 |
|
| Maths Enrichment | - 1,066 |
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| History Enrichment (Incl. Black History) | - 1,000 |
- | - | - 1,000 |
|
| English/Literacy Enrichment | - | - | - | - | |
| Geography Enrichment | - 1,000 |
- | - | - 1,000 |
|
| IT Enrichment | - 6,649 |
- | - | - 6,649 |
|
| Music Enrichment | - | - | - | ||
| Wellbeing Spend | - | - | - | ||
| Year 6 Leavers Contribution | - 500 |
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| World Book Day Breakfast | - 475 |
- | - | - 475 |
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| School coach trips | - 9,485 |
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| Infrastructure - Playground Furniture/Equipment |
- 9,998 |
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| Queens Diamond Jubilee Party | - 3,008 |
- 3,008 |
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| Sub total | - 46,824 |
- | - | - 25,776 |
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| A4 Asset and investment purchases, (see table) |
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| - | - | - | |||
| - | - | - | |||
| A5 Transfers between funds A6 Cash funds last year end Sub total Total payments Net of receipts/(payments) Cash funds this year end |
- | - | - | - | |
| - 46,824 |
- | - | - 25,776 |
- | |
| - 10,348 |
- | - | - 10,348 |
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| - | - | - | - | - | |
| 41,954 | - | - | 41,954 | ||
| 31,606 | - | - | 31,606 | ||
CCXX R1 accounts (SS)
31/05/2023
1
| Section B Statement | of assets and liabilities | at the end of the period | at the end of the period | at the end of the period |
|---|---|---|---|---|
| Categories B1 Cash funds |
Details | Unrestricted funds to nearest £ |
Restricted funds to nearest £ |
Endowment funds to nearest £ |
| NatWest current account | 7,596 | - | - | |
| Barclays current account | 24,010 | - | - | |
| B2 Other monetary assets B3 Investment assets B4 Assets retained for the charity’s own use B5 Liabilities Signed by one or two trustees on behalf of all the trustees |
Total cash funds (agree balances with receipts and payments account(s)) Details |
31,606 | - | - |
| OK | OK | OK | ||
| Unrestricted funds to nearest £ |
Restricted funds to nearest £ |
Endowment funds to nearest £ |
||
| N/A | - | - | - | |
| Details | Fund to which asset belongs |
Cost (optional) | Current value (optional) |
|
| N/A | - | - | ||
| Details | Fund to which asset belongs |
Cost (optional) | Current value (optional) |
|
| Cupboard Shelving for storage | - | - | ||
| Trestle Tables and chairs | - | - | ||
| Marquees and other equipment used for school fairs |
- | - | ||
| Letter box, coin counter and other equipment used for running PTA |
- | - | ||
| Details | Fund to which liability relates |
Amount due (optional) |
When due (optional) |
|
| N/A | - | |||
| Signature | Date of approval |
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| Katharina Roelofsz | 30/5/2023 | |||
| Rachael Douglas | 30/5/2023 |
CCXX R2 accounts (SS)
31/05/2023
2
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees
Charity Name Sheringdale PTA
On accounts for the year 31 August 2022 Charity no 1168706 ended (if any)
Set out on pages
(remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended DD / MM / YYYY .
Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent [The charity’s gross income exceeded £250,000 and I am qualified to examiner's statement undertake the examination by being a qualified member of [insert name of applicable listed body]]. Delete [ ] if not applicable.
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect:
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the accounting records were not kept in accordance with section 130 of the Charities Act; or
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the accounts did not accord with the accounting records; or
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the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
- Please delete the words in the brackets if they do not apply.
Date: 31 May 20223
Signed: Name: Karishma Anand
1
Oct 2018
IER
Relevant professional qualification(s) or body (if any):
Institute of Chartered Accountants of Scotland
Address: CA House, 21 Haymarket Yards Edinburgh EH12 5BH
Section B Disclosure
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
2
Oct 2018
IER