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← Dorchester Youth & Community Centre

2025-03-31-accounts

Trustees’ Annual Report for the period

From 1 April 2024 To 31 March 2025

Charity name: Dorchester Youth and Community Centre

Charity registration number:1168701

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 Our objective is to provide
encouragement and motivation for
young people resident in Dorchester
and its surrounding areas. We will do
this through the provision of
recreational and leisure time activities
designed to enrich their life experience,
develop their skills, capacities and
capabilities, to enable them to develop
as mature and responsible individuals.
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.		 Para 1.17 and
1.19		 We run youth club events 5 days a week
including one night in Poundbury with
different nights focused on differing age
ranges. Additionally, a Saturday club is
run for young people with SEND.
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18 The trustees have read the notes on
Public Benefit and remain satisfied that
we take full account of the guidance. We
believe DYCC continues to deliver
Public Benefit through reducing the
likelihood of young person’s offending,
a reduction in substance abuse,
supporting community cohesion,
improving young person’s well-being
with enhanced educational outcomes
and support to families.

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference
Policy on grant making Para 1.38 Not applicable
Policy on social investment
including program related		 Para 1.38 Not applicable
investment
Contribution made by
volunteers		 Para 1.38 We continue to encourage volunteer
participation to develop young people
(senior member helpers) and as an
opportunity of additional help ensuring
the smooth running of the centre and
with some building maintenance
activities by adult volunteers.
Other

Achievements and Performance

SORP reference
Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 DYCC provides a safe, inclusive and fun
space where young people can meet
with friends, socialise and take part in
activities. Activities are designed to help
them mix with others and try new things
with the support and guidance of our
excellent youth work team. Our Youth
Workers are dedicated to supporting our
young people's mental health and
nurturing their wellbeing. Networks
Project, that is funded through the
Reaching Communities Lottery Funding
has a growing cohort of young people
who are Not in Education, Employment
or Training. Our dedicated Networks
team hold our young people at the heart
of what they do, helping them to
navigate their futures in a supportive,
nurturing way. They find meaningful
opportunities to help tackle
disengagement, build confidence to
gain skills and qualifications. Our
outreach youth work team have
continued to work with our families and
young people from the nearby Gypsy
and Traveller Camp. We have continued
to help them access education and have
one young person successfully
accessing higher education for the first
time.

Additional information (optional) You may choose to include further statements where relevant about:

The DYCC have continued to provide a wide range of activities while keeping Achievements against Para 1.41 the building safe and welcoming for all. objectives set Dorchester Town Council has remained a great supporter both in financial grant

Performance of fundraising
activities against objectives
set		 Para 1.41 and engagement with councillors and
officers.
Investment performance
against objectives		 Para 1.41 Not applicable
Other

Financial Review

Financial Review
Review of the charity’s
financial position at the end
of the period		 Para 1.21
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 The charity continues to hold cash
reserves to cover unforeseen risks such
as redundancy, legal and major building
repairs.
Amount of reserves held Para 1.22 £20,000
Reasons for holding zero
reserves		 Para 1.22 Not applicable
Details of fund materially in
deficit		 Para 1.24 None
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23 There is no major concern of the charity
remaining as a going concern but as
always securing ongoing revenue is an
ongoing challenge.

Additional information (optional)

You may choose to include further statements where relevant about:


The charity’s principal
sources of funds (including
any fundraising)
Para 1.47
Dorchester Town Council remains the
principal source of revenue at over £20K
per year. Room hire, a long-term tenant,
fees and project grants are the main
source of funding. There are local
fundraisers too.
Investment policy and
objectives including any
social investment policy
adopted		 Para 1.46 All investments are held in cash bonds
providing a competitive rate of interest.
Bonds are reviewed prior to maturity to
ensure that new bonds give a good rate
of return and flexibility. The United Trust
Bank has a focus on environmental and
social banking it is committed to
equality and diversity in its hiring and
gives employees the opportunity to
invest in charities.
A description of the principal
risks facing the charity		 Para 1.46 Upkeeping an old building (partly listed)
remain the biggest challenge as well as
rising energy costs and keeping
volunteers motivated and trained to a
higher standard required by the National
Youth Agency
Other

Structure, Governance and Management

Description of charity’s
trusts:
Type of governing document
(trust deed, royal charter)		 Para 1.25 Constitution
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25 Charitable Incorporated Organisation
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 Trustees are appointed by following our
constitution as set out in para 12.

Additional information (optional)

You may choose to include further statements where relevant about:


Policies and procedures
adopted for the induction
and training of trustees
Para 1.51
Trustees are made aware of of changes
and essential reading to ensure they
carry out their role.
The charity’s organisational
structure and any wider
network with which the
charity works		 Para 1.51 The charity remains good working
relations with Dorset Youth, Dorchester
Town Council and Dorset Council to
ensure best use of resource and activity
relates to identified community need.
Relationship with any
related parties		 Para 1.51 Many members and trustees are town
councillors, Dorset councillors and
many are members of various local
Rotaries
Other

Reference and Administrative details

Charity name Dorchester Youth and Community Centre
Other name the charity uses NA
Registered charity number 1168701
Charity’s principal address Kings Road,
Dorchester,
Dorset
DT1 9Nj

Names of the charity trustees who manage the charity

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20		 Trustee name Office (if any) Dates acted if not for whole
year		 Name of person (or body) entitled
to appoint trustee (ifany)
Richard Biggs Chair
Richard Brind Vice Chair
Stella Jones MBE Safeguarding
LesleyFryBEM Grant fundinglead
Peter Farrington Health and Safety
lead

– Corporate trustees names of the directors at the date the report was approved Director name None

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year
None

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects

Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Richard Biggs Full name(s) Richard Biggs Position (eg Secretary, Chair Chair, etc) Date 14th Jan 2026

Financial Report for the Year 01/04/2024 to 31/3/2025

Policies and processes

Statement of Policy for Holding Funds

Part of our funds are held on deposit, obtaining the best interest rate available at the time the deposit is made.

The term of any fixed deposit or the notice period will be agreed by the Trustees on a case by case basis.

The Financial Institution will be researched to ensure, as far as it is possible to do so, that it carries out its business in an ethical manner.

Investments other than deposit accounts are not to be held.

Review of the Charites Positon at the Year ending 31/03/2025

We started the year with assets of £98,473.56 and generated unrestricted income of £82,643.06 along with £89,984.27 of restricted income, giving us a total available funds for the period of £271,100.89. The successful Reaching Communities bid with funding for 5 years is continuing well and we continue to increase the support we offer from this project.

Our expenditure totalled £148,729.51, which was £75,293.00 from unrestricted funds and £73,436.51 Projects expenditure from restricted funds.

The year end funds position stood at a total of £124,875.73 with a split of unrestricted at £56,262.97 and restricted funding at £68,612.76 to move into the 2025/2026 financial year. Out of our unrestricted funds we have agreed that £20,000.00 will be our current Reserves figure which are there to meet any unexpected costs such as repairs to the building or in case the charity needs to cease activities these will allow us to meet our outstanding financial obligations including redundancy costs.

Income: Looking at how the budget compared with the actuals we received unrestricted funding of £82,643.06 against a budgeted amount of £63,694.00. A new tenant in the first floor offices meant that we received income that was in doubt when Homestart vacated. We gained additional room bookings and car parking fees to those budgeted which helped our unrestricted income to increase along with 12 new projects who each contributed a figure towards overheads.

We had budgeted restricted income of £47,042.00 and actually received £89,984.27. Major funding to support our project work was from The Bridge Trust and The National Lottery, along with some

smaller projects supported by Wessex Water, Dorset Council, Dorchester & Weymouth LAGs and Police Commissioning all contributed to the funds and the services we were able to provide to our young people.

The Grants team continue to be very active and as can be seen with the list of projects we have completed or continue to run this year, achieved success in obtaining grants to not only cover the running costs of the centre but also expand our delivery.

Expenditure: Our unrestricted expenditure is split into 3 sections, Staffing, Premises and Supplies. The budget for staffing charged to Unrestricted funds was £44,500.00 with an actual of £29,447.26 – considerably lower than the budget due to staffing costs being very closer analysed and charged to the relevant projects. The Premises budget of £45,200.00 which included a large sum for roof work, produced an actual spend of £37,624.32 however there is more work needed on the roof and items like the lift, and the boiler (heating) cost more than budgeted. The Supplies budget was £9,800.00 and with most items matching the budget we actually spent £9,269.30.

The budget for the restricted expenditure was £98,509.00 (this included monies carried forward from the previous year) and the actual spend totalled £73,436.51 – main reasons for difference being that the £16,000 Project Steven was not utilised along with approximately £9,000 from Reaching Communities as this project expenditure spans 2 of our financial years. A number of new projects had expenditure that had not been included in the budget – however neither was the income but it is reflected in the spend. A detailed financial breakdown of each project is calculated and monitored to make sure the spending is in line with the funding proposal.

Interest Bearing Accounts

There are currently 4 accounts held with the United Trust Bank and 2 accounts with the Hampshire Trust Bank totalling £61,355.48. Our initial investments into these accounts was £57,500.00 therefore the interest we have made since they were opened is £3,855.48). Interest is added to the accounts as each one comes to term. The intrest earned in 2024-25 was £2504 and the anticipated return on these for the next financial year is approximately £2,630.00.

Statement of the Charity as a going Concern

The Charity has achieved a surplus in its activities this year but is holding a lower than desirable amount of Reserves to cover future emergencies. There is 2 further years of funding planned for the Reaching Communities project. We will need to continue to monitor all income and expenditure very closely and continue to apply for where possible unrestricted donations to sustain the Charity. We have secured continued support from Dorchester Town Council and hope that some of our other generous grants will also continue. The Grants Team have been very successful in obtaining funds to support our ongoing activities as well as attracting funding for new projects, however it is important that the Trustees continue look to new sources of funding to ensure that DYCC is safe as a going concern for the future.

There are two key risks that the Charity faces:

Summary

In summary, the Trust has had a good 12 months financially but will need to continue to apply for grants on an ongoing basis or obtain additional sources of long term funding to ensure the position remains that way. The continued need to identify and recruit a Treasurer is extremely important at this time.

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Dorchester Youth and Community Centre
24/25 Income / BUDGET 2024- Actual to date at TOTALS
No. Spend 2025 31.03.2025
PREVIOUS YEAR END BALANCE C/F: £46,408.64 46,408 £46,408.64
UNRISTRICTED INCOME
Dorchester Town Council 21,200.00 21,200 21,200.00
Lettings main hall and barn (stage) 10,450.00 7,500 10,450.00
Training room lettings
Home-Start Rent/Chele Care Rent 5,729.83 6,250 5,729.83
Home-Start Services Contribution/Chele Care Utilities 2,750.00 3,000 2,750.00
Bank Interest
HMRC
Members attendance fees 6,880.00 8,000 6,880.00
Shop sales 3,738.72 3,500 3,738.72
Beerex 2,771.69 2,771.69
Rotary
Car Boot Fund (WDDC) - Project 1 (18/19)
WDDC Innovation fund
DYCC Car Park Income 1,004.00 500 1,004.00
100 CLUB
Anon - Significant Donation
OPEN DAY - 05.10.19
OPEN DAY & SUMMER EVENTS 2021
Year 10 +
COVID GRANTS
DONATIONS - OTHER 16,185.00 6,000 16,185.00
Project 2 - Networks 400
Project 12 - Shoebox Appeal 2020
Project 13 - Bridge Trust 600.00 1,850 600.00
Project 14 - Centre Redecoration
Project 16 - Shoebox Appeal 2021
Project 18 - Piddlehinton Education/Link
Project 20 - Toilets
Project 21 - Shoebox 2022
Project 22 - Silent Disco - Fund Raiser
Project 23 - Steven - Unrestricted contribution
Project 24 - Music - Unrestricted contribution
Project 25 - Reaching Communties - Unrestricted 5,700.00 5,430 5,700.00
Project 26 - Easter HAF 2023 - Unresticted contribution
Project 27 - Summer HAF 2023 - Unrestricted contribution
Project28 - Friday Wellbeing
Project 30 - Easter HAF 2024 64.00 64 64.00
Project 31 - FUNdraiser May 2024 273.05 273.05
Project 32 - Sensory Room Revamp 2024 835.00 835.00
Project 33 - Transition Youth Sessions Year 8 to Year 9 285.60 285.60
Christmas Fayre 2024 329.17 329.17
Project 34 - Poundbury Outreach 150.00 150.00
Project 35 - Together Thursdays 1,050.00 1,050.00
Project 36 - Wessex Activities 150.00 150.00
Project 38 - GRT Project 500.00 500.00
Project 39 - Wellbeing 250.00 250.00
Project 40 - Saturday Club 25/26 772.00 772.00
Project 41 - Bystander 975.00 975.00
TOTAL UNRESTRICTED INCOME £82,643.06 £110,102.00 £82,643.06 £129,051.70
CLOSED PROJECTS - BALANCES MOVED FROM RESTRICTED 297.15
UNRESTRICTED EXPENDITURE
Staff
Youth Work Manager 5,252.59 8,500 5,252.59
Part time Youth Workers in Charge 3,835.94 7,000 3,835.94
Part time Youth Workers 5,461.73 12,000 5,461.73
Administration 5,160.89 6,000 5,160.89
Cleaner
PAYE (Tax/Employer NIC) 5,882.25 6,000 5,882.25
Pension 3,320.26 3,500 3,320.26
15 Training 226.20 750 226.20
27 Travel 27.50 250 27.50
14 Recruitment & DBS 279.90 500 279.90
TOTAL STAFFING COSTS £29,447.26 £44,500.00 £29,447.26
Premises
23 Electricity 2,201.26 3,000 2,201.26
24 Gas 3,841.11 4,500 3,841.11
26 Business Rates 80% reduction 0.00
25 Water 479.54 500 479.54
8 Contract Cleaning 6,177.60 8,000 6,177.60
9 Waste disposal 830.92 700 830.92
28 Building maintenance 3,000 0.00
37 Fire & Emergency Lights Contract & Repairs 1,315.92 1,000 1,315.92
38 Boiler Contract & Repairs 4,991.70 3,000 4,991.70
39 Alarm Contract & Repairs 344.61 1,000 344.61
40 Lift Contract & Repairs 1,536.00 500 1,536.00
5 Maintenance repairs & materials 1,869.00 5,000 1,869.00
22 Hygiene Contract 875.80 500 875.80
30 Grounds maintenence and trees 0.00 500 0.00
31 Buildings Insurance & Contents 4,068.46 4,000 4,068.46
50 Project 14 - Centre Redecoration 0.00 0.00
57 Project 20 - Toilets 0.00 0.00
62 Roof 9,092.40 10,000 9,092.40
18 Insurance - Other 0.00
TOTAL PREMISES COSTS £37,624.32 £45,200.00 £37,624.32
Supplies/Inhouse Projects
3 Youth Club activities/craft 171.49 500 171.49
11 Phone Line Rental & Calls + Broadband 1,016.93 1,000 1,016.93
10 Internet connection 0.00
12 IT Licenses/Software and Equipment 348.30 600 348.30
19 Medical 91.15 150 91.15
4 Stationery, postage and print 897.35 400 897.35
29 Furniture 0.00 1,000 0.00
2 YC Food and drink 821.39 500 821.39
1 Shop stock 3,350.76 4,000 3,350.76
16 Gifts 123.10 100 123.10
13 Payroll 555.00 800 555.00
7 Cleaning materials/supplies 407.56 200 407.56
17 Music and Licences(TV) 398.76 400 398.76
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20 Legal support (Tenancy) 0.00 0.00
6 Survey Costs 0.00
100 CLUB
Misc - DO NOT PUT ANY ITEMS TO MISC.
Car Boot Fund - Project 1 (18/19) - SEE NOTE ADDED 27.08.24
36 OPEN DAY - 05.10.2019 - SEE NOTE ADDED 27.08.24
47 Project 12 - Shoebox Appeal 2020
53 Project 16 - Shoebox Appeal 2021 0.00
58 Project 21 - Shoebox 2022 0.00
59 Project 22 - Silent Disco 0.00
21 Subscriptions 40.00 40.00
52 Bank Charges 100.85 150 100.85
69 Project 31 - FUNdraiser May 2024 76.29 76.29
70 Project 32 - Sensory Room Revamp 2024 586.94 586.94
73 Christmas Fayre 2024 283.43 283.43
TOTAL SUPPLIES COSTS £9,269.30 £9,800.00 £9,269.30
TOTAL UNRESTICTED EXPENDITURE £76,340.88 £99,500.00 £76,340.88 £76,340.88
PROJECT BALANCE C/F 23/24 £52,064.92 52,065 52,065.00
RESTRICTED INCOME
Project 2 - NETWORKS Jun 19 - Mar 22 - NEETS 0.00 2,040
Project 8 - Dorchester Centre Outreach - 21/22 0.00 0
Project 9 - Stratton Outreach - 2020-2023 1,610.87 0 1,610.87
Project 13 - Piddlehinton Outreach (Bridge) 17,326.40 3,010 17,326.40
Project 18 - DC Piddlehinton Education 0.00 0
Project 19 - Youth Club Food & Drink - Healthy Eat 0.00 0
Project 23 - Steven 2023 0.00 0
Project 25 - Reaching Communties 43,862.00 41,772 43,862.00
Project 29 - Ingredients & Utensils 0.00 0 0.00
Project 30 - Easter HAF 2024 265.00 220 265.00
Project 33 - Transition Youth Sessions Year 8 to Year 9 3,583.00 3,583.00
Project 34 - Poudbury Outreach 350.00 350.00
Project 35 - Together Thursdays 3,950.00 3,950.00
Project 36 - Wessex Activities 3,850.00 3,850.00
Project 37 - All Saints 1,634.00 1,634.00
Project 38 - GRT Project 5,500.00 5,500.00
Project 39 - Wellbeing 2,250.00 2,250.00
Project 40 - Saturday Club 25/26 4,228.00 4,228.00
Project 41 - Bystander 1,575.00 1,575.00
0.00
TOTAL RESTRICTED INCOME £89,984.27 £99,107.00 £89,984.27 £142,049.27
PROJECTS - RESTRICTED EXPENDITURE
Project 2 - NETWORKS - June 2019 - Mar 22 NEETS 950.03 6,304.00 950.03
Project 8 - Dorchester Town Outreach 21/22/23 6,992.56 10,500.00 6,992.56
Project 9 - Stratton Outreach 2020-2023 2,277.75 2,277.75
Project 13 - Piddlehinton Outreach 9,682.77 6,955.00 9,682.77
Project 18 - DC Piddlehinton Education 7,097.29 7,000.00 7,097.29
Project 19 - Youth Club Food & Drink 443.05 400.00 443.05
Project 23 - Steven 2023 3,726.52 20,000.00 3,726.52
Project 25 - Reaching Communities 37,152.05 46,000.00 37,152.05
Project 29 - Ingredients & Utensils 247.85 500.00 247.85
Project 30 - Easter HAF 2024 1,083.13 850.00 1,083.13
Project 33 - Transition Youth Sessions Year 8 to Year 9 1,681.75 0.00 1,681.75
Project 34 - Poudbury Outreach 0.00 0.00 0.00
Project 35 - Together Thursdays 236.34 0.00 236.34
Project 36 - Wessex Activities 407.15 0.00 407.15
Project 37 - All Saints 797.27 0.00 797.27
Project 38 - Dorchester GRT 412.87 0.00 412.87
Project 39 - Wellbeing 61.13 0.00 61.13
Project 40 - Saturday Club 25/26 187.00 0.00 187.00
Project 41 - Bystander Project 0.00 0.00 0.00
TOTAL RESTRICTED EXPENDITURE £73,436.51 £98,509.00 £73,436.51
CLOSED PROJECTS - BALANCES MOVED TO UNRESTRICTED £297.15
UNRESTRICTED INCOME MINUS UNRESTRICTED EXPENDITURE £68,315.53 £68,612.76
Check lines:
Unrestricted Income B/F from 23/24 £46,408.64
Unrestricted Income 24/25 £82,643.06
Unrestricted Expenditure 24/25 - that has been paid from the accounts £75,293.00
Balance of Unrestricted funds at 31.03.25 £53,758.70
Reserves are £30,000 of this figure therefore £22,000 for running
Restricted Income B/F from 23/24 £52,064.92
Restricted Income 24/25 £89,984.27
Restricted Expenditure 24/25 £73,436.51
Balance of Restricted funds at 31.03.25 £68,612.68
Difference is the interest earned but not appeared in bank. £122,371.38
Bank Balance at 31.03.2025 £62,708.32
PLEO Balance at 31.03.25 £340.11
Interest bearing accounts held at 31.03.25 £61,355.78
Cash held at 31.03.2025 £471.52
Current funds held £124,875.73
Current restricted project funds as at 31.03.2025 £67,240.53
Available unrestricted funds as at 31.03.2025 £57,635.20
Check figure £124,875.73
Project Adjustments:
Project 8 - Moved £500 To Project 34 to match fund - Nov 24 £500.00
Project 8 - Moved £500 to Project 39 to match fund - Jan 25 £500.00
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Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees Charity Name DORCHESTER YOUTH & COMMUNITY CENTRE On accounts for the year 31 March 2025 Charity no 1168701 ended (if any) Set out on pages 1 & 2 (Sections A and B here) (remember to include the page numbers of additional sheets)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended DD / MM / YYYY .

Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent [ ~~The charity’s gross income exceeded £250,000 and I am qualified to~~ examiner's statement ~~undertake the examination by being a qualified member of [insert name of applicable listed body]].~~ Delete [ ] if not applicable.

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination ~~(other than that disclosed below *)~~ which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed: K M Reid Date: 4th January 2026 Name: KATHARINE MARY REID Relevant professional Institute of Chartered Secretaries & Administrators (ICSA) qualification(s) or body – now The Chartered Governance Institute (CGI) (if any):

1

Oct 2018

IER

Address: 28 South Walks Road Dorchester Dorset, DT1 1ED

Section B Disclosure

Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

None

2

Oct 2018

IER