Trustees’ Annual Report for the period
From 1 April 2023 31 March 2024
Charity name: Dorchester Youth & Community Centre
Charity registration number:1168701
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | Our objective is to provide encouragement and motivation for young people resident in Dorchester and its surrounding areas. We will do this through the provision of recreational and leisure time activities designed to enrich their life activities designed to enrich their life experience, develop their skills, capacities and capabilities, to enable them to develop as mature and responsible individuals. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
We run youth clubs on 5 nights per week and for a SEND group on alternate Saturdays. We are year 4 into a ‘Reaching Communities’ Lottery funded outreach project aimed those not in education, employment or training. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The Trustees have read the notes on Public Benefit and remain satisfied that we take full account of the guidance. We believe that DYCC continues to deliver public benefit through reducing the likelihood of young person’s offending, reduction in substance abuse, supporting community cohesion improving young person’s well-being enhanced educational outcomes and support to families. |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | Not applicable |
| Policy on social investment | Para 1.38 | Not applicable |
| including program related investment |
||
|---|---|---|
| Contribution made by volunteers |
Para 1.38 | We continue to encourage volunteer participation to develop young people (Senior member helpers) and as an opportunity of additional help ensuring the smooth running of the club and with some building maintenance activities (Adult volunteers). This all adds significantly to the social value. |
| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The club continues to provide a safe, inclusive and welcoming fun space for young people to meet, socialise with their peers and join in activities. Mixing is encouraged through the activities provided for social development. The supporting environment allows young people to express themselves and receive support to foster better mental health and well-being. It is believed that young persons have improved their self confidence and self-esteem and sense of accomplishment through their attendance. Through the Reaching Communities Lottery funded ‘Networks’ project the club continues to effectively target youth work to children Not in Education, Employment or Training often tackling disengagement, family issues and the lack of academic and social skills to progress to secure employment or worthwhile training. The club has continued to provide very well received and respected targeted outreach youth work at the nearby Gypsy and Traveller camp that has resulted in some very positive outcome for young people at the camp who are often difficult to reach and bring back in to mainstream education. |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | The DYCC has continued to find new and innovative activities and maintain financial stability in testing times. |
|
|---|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | We are very grateful to Dorchester Town Council that it has continued its regular significant unrestricted funding, and grants continue to be sourced through all available funders, generous donors continue to come forward. Funding ongoing overheads to run an old building remains a challenge. A long term tenant of our upstairs office space moved out of however we were able to quite quickly find a new tenant on slightly better terms on a 3 year lease. Spare hall space continues to be hired out to commercial outlets providing services to the wider community as well as providing a vital income stream. |
|---|---|---|
| Investment performance against objectives |
Para 1.41 | Not applicable |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The financial position remains good in respect of the level of reserves. Some significant unavoidable levels of repair and modernisation have put expenditure levels above the normal but have been managed well. The grant s team have remained successful in partly offsetting some repair projects. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The charity continues to consider it prudent to set aside reserves to cover unexpected events and building defects as well as a level to cover redundancy and other legal and financial obligations. |
| Amount of reserves held | Para 1.22 | £20,000 |
| Reasons for holding zero reserves |
Para 1.22 | Not applicable |
| Details of fund materially in deficit |
Para 1.24 | None |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | There is no great concern about the charity remaining a going concern but it remains ever challenging to get grants to support revenue spend and particularly administrative overheads. The charity is one of many local groups looking for a treasurer trustee. |
Additional information (optional) You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including any fundraising) |
Para 1.47 |
Dorchester Town Council remains the largest regular funder with £20,200 provided (unrestricted). Remaining funds are generated through lettings, our office tenant and membership fees small grants. |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | All investments are in cash saving account bonds providing good rate of return. Bonds are reviewed by a Financial Working Group of Trustees prior to them maturing to consider the best returns and the likelihood of needing the investments in the near to long term. With regard to social investment The United Trust Bank has a focus on environmental and social banking it is committed to equality and diversity in its hiring and gives employees the opportunity to invest in charities. The Hampshire Trust Bank does not have a direct policy but is committed to responsible business practice including and section related to modern slavery and corporate responsibility. |
| A description of the principal | Para 1.46 | Maintaining an old building partly listed and losing some regular grant funders. |
risks facing the charity Other
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Charitable Incorporated Organisation |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees appointment follows our constitution and set out at para 12. |
Additional information (optional)
You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees |
Para 1.51 |
Trustees are made aware of changes and essential reading to ensure they carry out their role. |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | The charity has a close relationship with the Dorset Youth, the Town Council and Dorset Council to ensure best use of resource and activity relates to identified need. |
| Relationship with any related parties |
Para 1.51 | Many members are also elected representatives of Dorchester Town and Dorset Council and many are also members of the various local Rotaries. |
| Other |
Reference and Administrative details
| Charity name | Dorchester You and Community Centre |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1168701 |
| Charity’s principal address | Kings Road Dorchester Dorset DT1 9NJ |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Richard Biggs | Chair | |||
| Richard Brind | Vice Chair | |||
| Stella Jones | SafeguardingLead | |||
| LesleyFryBEM | FundingLead | |||
| Peter Farrington | Health and Safety Lead |
|||
– Corporate trustees names of the directors at the date the report was approved
Director name None
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for whole year | |
|---|---|---|
| None | ||
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Richard Biggs
Full name(s) RICHARD MARTIN BIGGS
Position (eg Secretary, Chair Chair, etc)
Date 03/10/2020
| Dorchester Youth and Community Centre | |||||
|---|---|---|---|---|---|
| No. | BUDGET 2023- 2024 |
Actual to date at 31.03.24 |
SUBTOTALS | TOTALS | |
| UNRISTRICTED INCOME | |||||
| Dorchester Town Council | 21,200 | 21,200.00 | |||
| Lettings main hall and barn(stage) | 7,500 | 6,375.00 | |||
| Trainingroom lettings | |||||
| Home-Start Rent/Chele Care Rent | 6,250 | 5,562.49 | |||
| Home-Start Services Contribution/Chele Care Utilities | 3,000 | 1,950.00 | |||
| Bank Interest | 500 | ||||
| HMRC | |||||
| Members attendance fees | 10,000 | 7,188.50 | |||
| Shopsales | 5,000 | 3,404.35 | |||
| Beerex | 3,400 | 3,401.08 | |||
| Rotary | 1,488 | 1,488.00 | |||
| Car Boot Fund(WDDC)- Project 1(18/19) | |||||
| WDDC Innovation fund | |||||
| DYCC Car Park Income | 1,000 | 326.00 | |||
| 100 CLUB | |||||
| Anon - Significant Donation | 15,000 | 15,000.00 | |||
| OPEN DAY - 05.10.19 | |||||
| OPEN DAY & SUMMER EVENTS 2021 | |||||
| Year 10 + | |||||
| COVID GRANTS | |||||
| DONATIONS - OTHER | 1,791.15 | ||||
| Project 2 - Networks | 400.00 | ||||
| Project 13 - Bridge Trust | 4,320 | 1,850.00 | |||
| Project 14 - Centre Redecoration | |||||
| Project 16 - Shoebox Appeal 2021 | |||||
| Project 18 - Piddlehinton Education/Link | 500.00 | ||||
| Project 20 - Toilets | 19,864 | 19,864.00 | |||
| Project 21 - Shoebox 2022 | |||||
| Project 22 - Silent Disco - Fund Raiser | |||||
| Project 23 - Steven - Unrestricted contribution | |||||
| Project 24 - Music - Unrestricted contribution | |||||
| Project 25 - ReachingCommunties - Unrestricted | 4,850 | 5,430.00 | |||
| Project 26 - Easter HAF 2023 - Unresticted contribution | 160 | 300.00 | |||
| Project 27 - Summer HAF 2023 - Unrestricted contribution | 480 | 477.90 | |||
| Project28 - FridayWellbeing | 625.00 | ||||
| Project 30 - Easter HAF 2024 | 256.00 | ||||
| TOTAL UNRESTRICTED INCOME | 104,012 | £97,389.47 | |||
| RESTRICTED INCOME | |||||
| Project 2 - NETWORKS Jun 19 - Mar 22 - NEETS | 2,040 | 3,680.00 | |||
| Project 3 - PoundburyOutreach - 2019 | |||||
| Project 4 - WDDC - CBF - CookeryProject - Sep19 | |||||
| Project 5 - LANTERN - Dec 2019 | |||||
| Project 6 - Zoom & Online Networks 19-21 | |||||
| Project 7 - PoundburyOutreach - 2020/2021 | |||||
| Project 8 - Dorchester Centre Outreach - 21/22 | |||||
| Project 9 - Stratton Outreach - 2020-2023 | 1,200 | 1,444.40 | |||
| Project 10 - Low Carbon - New centre lights 2020 | |||||
| Project 11 - Online(Dec 2020 onwards) | |||||
| Project 12 - Shoebox Appeal 2020 | |||||
| Project 13 - Piddlehinton Outreach(Bridge) | 9,030 | 10,600.00 | |||
| Project 15 -(HAF)Summer Sessions 2021 | |||||
| Project 17 - Groundworks NEETS(Dec 2021) | |||||
| Project 18 - DC Piddlehinton Education | 12,080.00 | ||||
| Project 19 - Youth Club Food & Drink - HealthyEat | |||||
| Project 23 - Steven 2023 | |||||
| Project 24 - Music 2023 | |||||
| Project 25 - ReachingCommunties | 42,352 | 41,772.00 | |||
| Project 26 - Easter HAF 2023 | 1,475 | 1,475.00 | |||
| Project 27 - Summer HAF 2023 | 1,390 | 1,686.60 | |||
| Project 28 - FridayWellbeing | 1,787.00 | ||||
| Project 29 - Ingredients & Utensils | 500.00 | ||||
| Project 30 - Easter HAF 2024 | 880.00 | ||||
| TOTAL RESTRICTED INCOME | 57,487 | £75,905.00 | |||
| TOTAL INCOME | 161,498.50 | 173,294.47 | £173,294.47 | ||
| EXPENDITURE | |||||
| Staff | |||||
| Youth Work Manager | 12,500 | 6,418.32 | |||
| Part time Youth Workers in Charge | 7,500 | 5,742.46 | |||
| Part time Youth Workers | 13,270 | 9,354.96 | |||
| Administration | 6,000 | 5,075.23 | |||
| Cleaner | |||||
| PAYE(Tax/Emplyer NIC) | 3,500 | 4,429.34 | |||
| Pension | 1,100 | 2,888.52 | |||
| 15 | Training | 500 | 517.50 | ||
| 27 | Travel | 480 | 154.80 | ||
| 14 | Recruitment & DBS | 1,000 | 306.95 | ||
| TOTAL STAFFING COSTS | 45,850 | £34,888.08 | |||
| Premises | |||||
| 23 | Electricity | 3,000 | 2,477.90 | ||
| 24 | Gas | 4,450 | 3,914.14 | ||
| 26 | Business Rates 80% reduction | ||||
| 25 | Water | 500 | 469.63 | ||
| 8 | Contract Cleaning | 11,000 | 6,907.20 | ||
| 9 | Waste disposal | 700 | 658.56 | ||
| 28 | Buildingmaintenance | 1,000 | 0.00 |
| 37 | Fire Contract & Repairs | 250 | 1,788.54 | ||
|---|---|---|---|---|---|
| 38 | Boiler Contract & Repairs | 1,000 | 1,749.21 | ||
| 39 | Alarm Contract & Repairs | 600 | 820.86 | ||
| 40 | Lift Contract & Repairs | 400 | 168.00 | ||
| 5 | Maintenance repairs & materials | 3,000 | 4,349.17 | ||
| 22 | Hygiene Contract | 700 | 174.04 | ||
| 30 | Grounds maintenence and trees | 500 | 130.00 | ||
| 31 | Buildings Insurance & Contents | 5,000 | 3,815.64 | ||
| 50 | Project 14 - Centre Redecoration | 0 | 0.00 | ||
| 57 | Project 20 - Toilets | 14,372 | 15,824.00 | ||
| 62 | Roof | 10,000 | 2,580.85 | ||
| 18 | Insurance - Other | ||||
| TOTAL PREMISES COSTS | 56,472 | £45,827.74 | |||
| Supplies/Inhouse Projects | |||||
| 3 | Youth Club activities/craft | 1,000 | 146.03 | ||
| 11 | Phone Line Rental & Calls + Broadband | 800 | 1,010.88 | ||
| 10 | Internet connection | 0.00 | |||
| 12 | IT Licenses/Software and Equipment | 800 | 538.98 | ||
| 19 | Medical | 100 | 82.86 | ||
| 4 | Stationery, postage andprint | 400 | 344.92 | ||
| 29 | Furniture | 1,000 | 0.00 | ||
| 2 | YC Food and drink | 500 | 317.98 | ||
| 1 | Shopstock | 4,000 | 2,461.86 | ||
| 16 | Gifts | 150 | 0.00 | ||
| 13 | Payroll | 800 | 660.00 | ||
| 7 | Cleaningmaterials/supplies | 150 | 140.61 | ||
| 17 | Music and Licences(TV) | 400 | 318.85 | ||
| 20 | Legal support(Tenancy) | 750.00 | |||
| 6 | SurveyCosts | 100 | 0.00 | ||
| 100 CLUB | 0 | ||||
| Misc - DO NOT PUT ANY ITEMS TO MISC. | |||||
| 53 | Project 16 - Shoebox Appeal 2021 | 0.00 | |||
| 58 | Project 21 - Shoebox 2022 | 0.00 | |||
| 59 | Project 22 - Silent Disco | 0.00 | |||
| 21 | Subscriptions | 50 | 0.00 | ||
| 52 | Bank Charges | 150 | 90.87 | ||
| TOTAL SUPPLIES COSTS | 10,400 | £6,863.84 | |||
| TOTAL UNRESTICTED COSTS | 112,722 | £87,579.66 | |||
| PROJECTS - RESTRICTED EXPENDITURE | |||||
| Car Boot Fund - Project 1(18/19) | |||||
| 32 | Project 2 - NETWORKS - June 2019 - Mar 22 NEETS | 4,100 | 1,553.39 | ||
| 33 | Project 3 - PoundburyOutreach - Jul 19 | 0.00 | |||
| 34 | Project 4 - WDDC - CBF - CookeryProject - Sep19 | 0.00 | |||
| 35 | Project 5 - LANTERN - Dec 2019 | 0.00 | |||
| 36 | OPEN DAY - 05.10.2019 | 0.00 | |||
| 41 | Project 6 - Zoom & 121 - 20/21/22 | 0.00 | |||
| 42 | Project 7 - PoundburyOutreach 2020/2021 | 0.00 | |||
| 43 | Project 8 - Dorchester Town Outreach 21/22/23 | 14,591 | 3,313.12 | ||
| 44 | Project 9 - Stratton Outreach 2020-2023 | 1,200 | 1,444.40 | ||
| 45 | Project 10 - Low Carbon - New Centre Lights | 0.00 | |||
| 46 | Project 11 - Online(Dec 2020 onwards) | 0.00 | |||
| 47 | Project 12 - Shoebox Appeal | 0.00 | |||
| 48 | Project 13 - Piddlehinton Outreach | 15,350 | 9,615.49 | ||
| 49 | OPEN DAY & SUMMER EVENTS 2021 | 0.00 | |||
| 51 | Project 15 -(HAF)Summer Sessions 2021 | 0.00 | |||
| 54 | Project 17 - NETWORKS(Dec 2021) | 0 | 0.00 | ||
| 55 | Project 18 - DC Piddlehinton Education | 4,642 | 9,624.78 | ||
| 56 | Project 19 - Youth Club Food & Drink | 1,804 | 1,360.96 | ||
| 60 | Project 23 - Steven 2023 | 20,000 | 0.00 | ||
| 61 | Project 24 - Music 2023 | 4,480 | 4,480.00 | ||
| 63 | Project 25 - ReachingCommunities | 42,352 | 37,389.51 | ||
| 64 | Project 26 - Easter HAF 2023 | 1,635 | 862.33 | ||
| 65 | Project 27 - Summer HAF 2023 | 1,869 | 2,287.54 | ||
| 66 | Project 28 - FridayWellbeing | 1,831.16 | |||
| 67 | Project 29 - Ingredients & Utensils | 0.00 | |||
| 68 | Project 30 - Easter HAF 2024 | 16.87 | |||
| TOTAL RESTRICTED COSTS | 112,023 | £73,779.55 | |||
| TOTAL EXPENDITURE | 224,745 | 161,359.21 | £161,359.21 | ||
| Unrestricted Income minus Unrestricted Expenditure | £9,810 | ||||
| Restricted Income minus Restricted Expenditure | £2,125 | ||||
| £11,935 | |||||
| Total Income minus total Expenditure - Check line | 11,935 | ||||
| Project moneyringfenced as at 31 Mar 24 | 52,065 | ||||
| Bank Balance at 31 Mar 24 | £37,782.69 | ||||
| Interest BearingAccounts at 31 Mar 24 | £58,851.43 | ||||
| Cash held at 31 Mar 24 | £1,839.44 | ||||
| Current funds held 31 Mar 24 | £98,473.56 | ||||
| Current restrictedproject funds as at 31 Mar 24 | £52,064.92 | ||||
| Available unrestricted funds as at 31 Mar 24 | £46,408.64 | ||||
| £98,473.56 | |||||
Independent examinevs report on the accounts Section A Independent Examiner s Report Report to the trustaes On accounts for the year ended 3( M4rtCM Zolfr Charlty no (If any) 1168701 I report to the trustees on my 8y2minatDn ofthe accowts ofthe above chafly Cthe TNst) for the year end1 Responsiblllllas and basls of Rport As the thaiity3 trustees. you ar8 responsible for the preparatbn of the accounts In accordance with the requlrements of Ihe Charfties Ac 2011 cthe Actl. I report kn respecl of my examination of the TN's accounts carried o under section 145 of 2011 Act and in carrylng out my eyaminatlon. I hav8 followed all the applicable Dire(#K>ns given by tha Charly Commission under 88Ction 145{5)(b) of the Act. Independent trhe examIne8 statement u ual fri the In ame of I hawa completed my examiiation. I conflnn that no mat8rial matter8 ha come to my atterrtlr in ccffinectkm with Ihe 6xamnation (other th that disdosed below ? which gives me U89 to le¥e that in. any rnatsrfal respect: the accounting records wero not kept In accordarY2 with se&lon 130 of the Charlties Act; or the accrJunts did not accoTd wlth the accounting records: or the accounts did not compty with the appltable requirements conmIng Ihe fomi and content of accounts sat (Mrt in the Charities (Accounts and Reports) Regulations 28 olher than any requirement th th8 accounts give a Irue and fair view which is not a matter consfflered as part ol an In(erwient ey2minatK>n. I have no concems and have come no other matters in connection with the examnation to which attentlon should be drawn n this report in order to erkqble a propor understanding of Ihe accounts to be reached. . Hease delets the ords in the brdd(ets rfthey do not apply. Sfied: C FFPP 08 202 ) Es CAIG- £r/ LLnAV Relevant professlonal qualification(s) or body of IER Oct 2018
(W any 77 Sec:ion B isclosure Only complde if the examiner needs to hhght material matter5 of concem 9thdaa forex•nr). Give here brlaf dolajs ol any kem that the examiner wishe5 to disclose. Oct 2018
DOR(IIESTER YOUTH & COMMU NITY cElRE IDYCC} Flnat Accounts 2023124 Report of the Independent Examlner ID E Smallman) l. The mapr object placed up¢)n the Independent Examiner, is to report to the Charity Commissloners that DYCC is complying with the Financial Rules, that have been stipulated for tharity organisations. as part of ensuring public trust, and confidence in tharities. 2. My role is to complete an Annual StstemenL which Is then submitted to the CC by DYCC The Statement for the 2023124 Is attached for DYCC to forvmrd to the CC. There are NO issues that I consider need to be raised with the Charity Commissioners. However, I have made some comments bel(w whlch I feel need to be gi*n consideration by the DYCC Trustees in the current year. In the Trustee5 excellent report, mention was made of the total Income sum of £258,702.11, that was awailable in 2023124. This sum included £85,407 of income received from prevlous years. It should be noted that the Charity Commissioners will requlre Charities to adopt Accrual Accounting procedures, rather than the current Receipts and Payments accounting basls, if the income received in one year exteeds £250,OCM). Slnce the actual income levels in 2023124 did not exceed £250.OCM) I do not vlew that any action to change the Accountin8 Practlces will be required. It Is, however,somethlng that the Tnjstees should be aware of, if the Income levels start to reach the £250,OL)O level. 4. A far more important issue is the current ab$eTr of a OYCC TREASURER. Thls posltion Is vital for DYCQ and an appointment should be made as quickly as possible.