## **Trustees’ Annual Report for the period** ## **From 1 April 2022 to 31 March 2023** ## **Charity name: Dorchester Youth & Community Centre** ## **Charity registration number: 1168701** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**Our objective is to provide**
**encouragement and motivation for young**
**people resident in Dorchester and its**
**surrounding areas. We will do this**
**through the provision of recreational and**
**leisure time activities designed to enrich**
**their life experience, develop their skills,**
**capacities and capabilities, to enable**
**them to develop as mature and**
**responsible individuals.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|**We run youth clubs on 5 nights per week**
**and for a SEND group on alternative**
**Saturdays.**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The Trustees have read the guidance**
**notes on Public Benefit and are satisfied**
**that we take full account of the guidance.**| |**Additional information (optional)**
You may choose to include further statements where relevant about:||| ||SORP reference|| |Policy on grant making|Para 1.38|**Not applicable**| |Policy on social investment
including program related
investment|Para 1.38|**Not applicable**| |Contribution made by
volunteers|Para 1.38|**We encourage volunteer participation**
**both as a means to develop young people**
**(Senior member helpers) and as an**
**opportunity of additional help in ensuring**
**the smooth running of the club. (Adult**
**volunteers)**| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**The club provides a secure place for the**
**young people to meet, and join in social**
**activities. This encourages participation**
**and social mixing.**
**The club provides support for NEET**
**young people.**
**The club also provides outreach support**
**in Dorchester and Poundbury.**
**In addition, the club supports a local**
**traveller camp to assist young people’s**
**integration into the school system**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|**Using digital social media we advertise**
**the club offering and have seen a**
**significant increase in the number of**
**young people attending.**
**We established a group of Trustees who**
**provide financial and business**
**experience.**| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|**We have received sufficient Fundraising**
**support in again this year, which has**
**allowed us to successfully operate the**
**club, make provision for future expansion**
**and build a fund to meet any unexpected**
**costs in subsequent years.**
**Continuing support from Dorchester**
**Town Council is the mainstay of this**
**funding.**| |Investment performance
against objectives|Para 1.41|**Not applicable**| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|The Charity is holding a strong level of Reserves
to cover future emergencies. Sufcient funds are
held both in the Bank Account and Reserves to
sustain the Charity for a period of up to 3 years
assuming the same level of support is received
from Dorchester Town Council and our other
regular sources of income/grants. The Grants
Team have been very successful in obtaining
grants to support our ongoing actvites.
It is important that the Trustees contnue look to
new sources of funding to ensure that DYCC is
safe as a going concern for the future and in the
meantme, costs need to be contained as far as
possible.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The charity contnues to set aside £5000 per
annum to build a reserve fund to meet future
building maintenance costs. It is antcipated that
these reserves may need to be drawn on in the
new fnancialyear| |Amount of reserves held|Para 1.22|£58,500| |Reasons for holding zero
reserves|Para 1.22|Not applicable| |Details of fund materially in
deficit|Para 1.24|None| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|There are no concerns about the charity as a
going concern.| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|
Dorchester Town Council provides the sum of
£20,000 per annum to assist in covering the core
running costs of the centre. We also raise funds
through rentng the facilites to other
organisatons and actvely pursue grants to
enable the charity to contnue to provide youth
services to the town of Dorchester and its
surroundingvillages.| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|Reserves will be held by the trust on deposit
obtaining the best interest rate available at the
tme the deposit is made.
The term of any fxed deposit or the notce
period will be agreed by the Trustees on a case
by case basis.
The Financial Insttuton will be researched to
ensure, as far as it is possible to do so, that it
carries out its business in an ethical manner.
Investments other than deposit accounts are not
to be held.| |A description of the principal
risks facing the charity|Para 1.46||**There are two key risks that the Charity faces:**

The frst and the biggest risk is the
future of the Charity if the funding from
Dorchester Town Council were to stop.
This would result in the need fnd
signifcant funding from elsewhere and
to look closely at the level of services
that could be ofered.

The second risk is the potental cost of
redundancies. If services need to be
reduced and staf made redundant, it is
important that the Trustees understand
the full implicaton of any costs in this
respect.| |---|---|---|---| |Other|||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Constitution**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Charitable Incorporated Organisation**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**The procedure for the appointment of**
**Trustees is set out in Para 12 of the**
**Constitution.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|**The current trustees review any**
**weaknesses in our capabilities and seek**
**to recruit additional trustees.**
**The policy is to initially invite suitably**
**qualified persons to join the management**
**committee. In this way, we can measure**
**how the experiences that they offer**
**complement the team.**
**After an evaluation period of at least 1**
**year, we would invite suitable persons to**
**join as trustees.**
**New trustees are advised to review the**
**role of a trustee and are supported by the**
**rest of the team**| |---|---|---| |The charity’s organisational
structure and anywider||**The charity works closely with Dorset**
**Youth Association.**| |network with which the
charity works|Para 1.51|**The charity follows the guidelines set out**
**by the National Youth Association**| |---|---|---| |Relationship with any related
parties|Para 1.51|**None**| |Other||| ## **Reference and Administrative details** |Charity name|Dorchester Youth & Community Centre| |---|---| |Other name the charity uses|| |Registered charity number|1168701| |Charity’s principal address|Kings Road
Dorchester
DT1 9NJ| ||| ## **Names of the charity trustees who manage the charity** |**Trustee name**
**Office (if any)**
**Dates acted if not for whole**
**year**
**Name of person (or body)**
**entitled to appoint trustee**
**(ifany)**
1
Christopher Davies
Chairman
Actingtreasurer
1/4/22 to 27/2/23
1/12/22 to 31/3/23
2
Richard Brind
Vice Chairman
3
Richard Biggs
Risk Management
ActingChairman
1/4/22 to 27/2/23
1/12/22 to 31/3/23
4
Enid Stella Jones
SafeguardingLead
5
LesleyFryBEM
FundingLead
6
Tim Stiles
Buildings Lead
7
David Russel
Harris
Treasurer
1/4/22 to 1/12/22
8
RoryMajor
1/4/22 to 18/10/22
9
10
11
12
**Corporate trustees– names of the directors at the date the report was approved**
**Director name**
**None**|**Trustee name**|**Office (if any)**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Dates acted if not for whole**
**year**|**Name of person (or body)**
**entitled to appoint trustee**
**(ifany)**| |---|---|---|---|---|---|---| ||Christopher Davies|Chairman
Actingtreasurer||1/4/22 to 27/2/23
1/12/22 to 31/3/23||| ||Richard Brind|Vice Chairman||||| ||Richard Biggs|Risk Management
ActingChairman||1/4/22 to 27/2/23
1/12/22 to 31/3/23||| ||Enid Stella Jones|SafeguardingLead||||| ||LesleyFryBEM|FundingLead||||| ||Tim Stiles|Buildings Lead||||| ||David Russel
Harris|Treasurer||1/4/22 to 1/12/22||| ||RoryMajor|||1/4/22 to 18/10/22||| |||||||| |||||||| |||||||| |||||||| |**Director name**||||||| |**None**||||||| |||||||| ## **Name of trustees holding title to property belonging to the charity** |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |**None**||| ## **Funds held as custodian trustees on behalf of others** |Description of the assets
held in this capacity|None| |---|---| |Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|Not applicable| |Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own assets|Not applicable| ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and**|**addresses of advisers (Optional information)**|**addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser**|**Name**
**Address**|| |**Solicitor**|Sarah Grant|1A South Terrace, South Street Dorchester DT1 1DE| |||| |||| |||| ## **Name of chief executive or names of senior staff members (Optional information)** Kathleen Parkman Youth Work Manager ## **Exemptions from disclosure** ## **Reason for non-disclosure of key personnel details** Not applicable ## **Other optional information** Not applicable ## **Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** Christopher Davies **Full name(s)** Christopher John Davies **Position (eg Secretary,** Acting Treasurer **Chair, etc)** **Date** 2 January 2024 ||**Dorchester Youth and Community Centre**|**Dorchester Youth and Community Centre**|**Dorchester Youth and Community Centre**||
**SUBTOTALS**|**TOTALS**| |---|---|---|---|---|---|---| |**No.**|**UNRISTRICTED INCOME**|**21/22 Income /**
**Spend**|**BUDGET 2022-**
**2023**|**Actual to date at**
**31.03.2023**||| ||Dorchester Town Council|21,800.00|20,000|21,200.00||| ||Lettings main hall and barn(stage)|2,425.00|3,750|4,320.00||| ||Trainingroom lettings|||||| ||Home-Start Rent|6,000.00|6,000|6,000.00||| ||Home-Start Services Contribution|1,485.00|2,100|1,800.00||| ||Bank Interest|225.26|250|515.60||| ||HMRC|7,222.29||||| ||Members attendance fees|5,832.40|10,000|9,279.50||| ||Shopsales|3,511.46|4,500|5,067.11||| ||Beerex|90.00|6,500|9,490.88||| ||Rotary|1,000.00||||| ||Car Boot Fund(WDDC)- Project 1(18/19)|0.00||||| ||WDDC Innovation fund|0.00||||| ||DYCC Car Park Income|500.00|1,000|700.00||| ||100 CLUB|120.00||120.00||| ||Anon - Significant Donor|0.00||||| ||OPEN DAY - 05.10.19|0.00||||| ||OPEN DAY & SUMMER EVENTS 2021|0.00||||| ||Year 10 +|0.00||||| ||COVID GRANTS|23,894.00||||| ||DONATIONS - OTHER|20,518.62||6,101.17||| ||Project 9 - Stratton Outreach - 2020-2023|304.11||205.67||| ||Project 13 - Unrestricted for resources and insurance|||1,490.00||| ||Project 14 - Centre Redecoration|400.00||||| ||Project 16 - Shoebox Appeal 2021|320.00||||| ||Project 20 - Toilets|500.00||450.00||| ||Project 21 - Shoebox 2022|||150.00||| ||Project 22 - Silent Disco - Fund Raiser|||141.20||| ||Project 23 - Project Steven - Unrestricted contribution|||5,000.00||| ||Project 24 - Music - Unrestricted contribution|||500.00||| |||||||| ||**TOTAL UNRESTRICTED INCOME**||54,100||**£72,531.13**|| |||||||| ||**RESTRICTED INCOME**|||||| ||Project 2 - NETWORKS Jun 19 - Mar 22 - NEE|T
2,040.00|2,000|134.02||| ||Project 3 - PoundburyOutreach - 2019|0.00||||| ||Project 4 - WDDC - CBF - CookeryProject - Sep|0.00||||| ||Project 5 - LANTERN - Dec 2019|0.00||||| ||Project 6 - Zoom & Online Networks 19-21|0.00||||| ||Project 7 - PoundburyOutreach - 2020/2021|1,000.00||||| ||Project 8 - Dorchester Centre Outreach - 21/2|2
17,032.00||||| ||Project 10 - Low Carbon - New centre lights 2|0
0.00||||| ||Project 11 - Online(Dec 2020 onwards)|0.00||||| ||Project 12 - Shoebox Appeal 2020|0.00||||| ||Project 13 - Piddlehinton Outreach(Bridge)|17,050.00|16,000|8,560.00||| ||Project 15 -(HAF)Summer Sessions 2021|6,480.00||||| ||Project 17 - Groundworks NEETS(Dec 2021)|8,000.00|12,000|1,905.98||| ||Project 18 - DC Piddlehinton Education|13,260.00||||| ||Project 19 - Youth Club Food & Drink - Healthy|3,000.00||||| ||Project 23 - Steven 2023|||20,000.00||| ||Project 24 - Music 2023|||4,480.00||| |||||||| ||**TOTAL RESTRICTED INCOME**||30,000||**£35,080.00**|| |||||||| ||**TOTAL INCOME**|**164,010.14**|**138,200**|**107,611.13**||**£107,611.13**| ||**EXPENDITURE**
**Staff**|||||| |||||||| ||Centre Manager|7,648.12|14,770|10,907.69||| ||Part time Youth Workers in Charge|4,737.50|11,135|6,555.01||| ||Part time Youth Workers|8,091.25|13,698|13,146.72||| ||Administration|5,389.38|6,705|5,182.79||| ||IT Support Staff|320.00||0.00|**£41,004.25**
**£90,640.33**
**£9,531.55**|**£41,004.25**
**£90,640.33**
**£9,531.55**| |---|---|---|---|---|---|---| ||Caretaker/keyholder|0.00||||| ||Cleaner|0.00||||| ||PAYE(Tax/Emplyer NIC)|2,601.43|3,000|3,290.62||| ||Pension|1,015.83|1,000|1,227.72||| |15|Training|454.99|1,380|217.80||| |27|Travel|0.00|500|81.90||| |14|Recruitment & DBS|602.00|1,000|394.00||| |||||||| ||**TOTAL STAFFING COSTS**|**30,860.50**|**53,188**||**£41,004.25**|| ||**Premises**|||||| |||||||| |23|Electricity|1,256.72|3,500|2,629.60||| |24|Gas|1,972.11|2,000|2,690.92||| |26|Business Rates 80% reduction|0.00||0.00||| |25|Water|289.84|900|1,122.43||| |8|Contract Cleaning|3,405.00|4,500|6,830.40||| |9|Waste disposal|386.80|600|622.30||| |28|Buildingmaintenance|264.00|4,000|5,462.40||| |37|Fire Contract|473.40|200|422.18||| |38|Boiler Contract|243.60|350|4,572.01||| |39|Alarm Contract|589.97|550|1,132.45||| |40|Lift Contract & Repairs|428.71|250|1,511.29||| |5|Maintenance repairs & materials|3,073.33|3,500|2,926.87||| |22|Hygiene Contract|610.21|750|668.36||| |30|Grounds maintenence and trees|884.22|250|1,171.00||| |31|Buildings Insurance & Contents|2,614.07|3,000|4,408.22||| |50|Project 14 - Centre Redecoration|1,000.00|2,000|0.00||| |57|Project 20 - Toilets|0.00||29,679.40||| |62|Roof|||24,790.50||| |18|Insurance - Other|0.00||0.00||| ||**TOTAL PREMISES COSTS**|**17,491.98**|**26,350**||**£90,640.33**|| ||**Supplies/Inhouse Projects**|||||| |||||||| |3|Youth Club activities/craft|297.57|1,000|885.61||| |11|Phone Line Rental & Calls + Broadband|1,247.00|1,250|611.43||| |10|Internet connection|0.00||0.00||| |12|IT Licenses/Software and Equipment|747.36|1,000|600.00||| |19|Medical|46.10|100|4.14||| |4|Stationery, postage andprint|243.61|250|401.65||| |29|Furniture|0.00||0.00||| |2|YC Food and drink|464.29||404.48||| |1|Shopstock|3,037.39|3,000|4,115.59||| |16|Gifts|120.80|150|105.00||| |13|Payroll|1,012.50|1,000|840.00||| |7|Cleaningmaterials/supplies|75.06|150|74.38||| |17|Music and Licences(TV)|637.83|300|430.93||| |20|Legal support(Tenancy)|360.00||0.00||| |6|SurveyCosts|0.00|1,500|450.00||| ||100 CLUB|0.00||0.00||| ||Misc - DO NOT PUT ANY ITEMS TO MISC.|||||| |44|Project 9 - Stratton Outreach 2020-2023|349.73||205.67||| |53|Project 16 - Shoebox Appeal 2021|317.00||0.00||| |58|Project 21 - Shoebox 2022|||9.00||| |59|Project 22 - Silent Disco|||281.18||| |21|Subscriptions|0.00|50|0.00||| |52|Bank Charges|54.64|140|112.49||| ||**TOTAL SUPPLIES COSTS**|**9,011**|**9,890**||**£9,531.55**|| ||**TOTAL UNRESTICTED COSTS**|**57,363**|**89,428**|||**£141,176.13**| |||||||| ||**PROJECTS - RESTRICTED EXPENDITURE**|||||| ||Car Boot Fund - Project 1(18/19)|0.00||0.00||| |32|Project 2 - NETWORKS - June 2019 - Mar 22 N|
36.50|2,000|0.00||| |33|Project 3 - PoundburyOutreach - Jul 19|||0.00||| |34|Project 4 - WDDC - CBF - CookeryProject - Sep19|||0.00||| |35|Project 5 - LANTERN - Dec 2019|||0.00||| |36|OPEN DAY - 05.10.2019|||0.00||| |---|---|---|---|---|---|---| |41|Project 6 - Zoom & 121 - 20/21/22|960.75||0.00||| |42|Project 7 - PoundburyOutreach 2020/2021|1,150.91||0.00||| |43|Project 8 - Dorchester Town Outreach 21/22/2|823.37|12,000|3,424.26||| |45|Project 10 - Low Carbon - New Centre Lights|||0.00||| |46|Project 11 - Online(Dec 2020 onwards)|0.00||0.00||| |47|Project 12 - Shoebox Appeal|||0.00||| |48|Project 13 - Piddlehinton Outreach|13,429.58|16,000|9,200.73||| |49|OPEN DAY & SUMMER EVENTS 2021|0.00||0.00||| |51|Project 15 -(HAF)Summer Sessions 2021|4,021.07||0.00||| |54|Project 17 - NETWORKS(Dec 2021)|1,397.88|19,000|8,508.10||| |55|Project 18 - DC Piddlehinton Education|1,075.13|12,500|7,542.80||| |56|Project 19 - Youth Club Food & Drink|0.00|3,000|1,195.99||| |60|Project 23 - Steven 2023|||0.00||| |61|Project 24 - Music 2023|||0.00||| |||||||| ||**TOTAL RESTRICTED COSTS**
**22,895**
**64,500**
**£29,871.88**|||||| ||**TOTAL EXPENDITURE**
**80,259**
**153,928**
**171,048.01**
**Unrestricted Income minus Unrestricted Expenditure**
**-£68,645**
**Restricted Income minus Restricted Expenditure**
**£5,208**
**-£63,437**
Total Income minus Expenditure - Check line
**-63,437**
Project moneyringfenced as at 31 March 2023
**49,907**
Bank Balance at 31 March 2023
£27,023.82
Reserves held at 31 March 2023
£57,500.00
Cash held at 31 March 2023
£883.82
**£85,407.64**|||||| |||||||**£171,048.01**| |||||||| ## **Independent examiner's report on the accounts** ## **Section A Independent Examiner’s Report** **Report to the trustees** Charity Name **On accounts for the year ended Set out on pages** **Charity no (if any)** (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **DD / MM / YYYY** . ## **Responsibilities and basis of report** As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** [The charity’s gross income exceeded £250,000 and I am qualified to **examiner's statement** undertake the examination by being a qualified member of [insert name of applicable listed body]]. _Delete_ [ ] _if not applicable._ I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect: - the accounting records were not kept in accordance with section 130 of the Charities Act; or - the accounts did not accord with the accounting records; or - the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ **Signed: Date: Name: Relevant professional qualification(s) or body (if any):** 1 **Oct 2018** **IER** ## **Address:** ## **Section B Disclosure** Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . 2 **Oct 2018** **IER**