Wollaton Park Community Association (Registered charity, number 1168667) Financial statements for the year ended 30 September 2023
| Page | Contents |
|---|---|
| 2 - 4 | Trustees’ annual report |
| 5 | Independent examiner’s report |
| 6 | Receipts & payments account |
| 7 | Statement of assets & liabilities |
| 8 - 9 | Notes to the accounts |
Wollaton Park Community Association Trustees’ annual report for the year ended 30 September 2023
Full name Wollaton Park Community Association
Organisation type Charitable incorporated organisation
Registered charity number 1168667
Principal address
Wollaton Park Community Centre, Harrow Road, Nottingham, NG8 1FG
Trustees Sue Twyford, Chair Cate Woodward, from 30/09/22 Jean Low, Treasurer Pamela Wheatcroft, from 30/09/22 Miriam Pearman, Secretary Barbara Kluk, from 22/10/22 Nancy Briggs David Atkins, from 13/11/22 Joan Rosalyn Clarke Pauline Peck, until 2023 Derek Shaw William Clarke, until 2023 Karen Roberts, from 30/09/22
Independent examiner
John O’Brien, employee of Community Accounting Plus, Units 1 & 2 North West, 41 Talbot Street, Nottingham, NG1 5GL
Governance and management
The charity is operated under the rules of its CIO Association Constitution, adopted 08/08/16.
Trustees are elected or re-appointed at the AGM.
Objectives and activities
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To promote the benefit of the inhabitants of the Wollaton Park area of Nottingham without distinction of sex, sexual orientation, race or of political, religious or other opinions, by associating together the said inhabitants and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interest of social welfare for recreation and leisure time occupation with the object of improving the conditions of life for the said inhabitants;
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To establish, or secure the establishment of, a community centre and to maintain and manage the same (whether alone or in co-operation with any statutory authority or other person or body) in furtherance of the objects;
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To promote such other charitable purposes as may from time to time be determined.
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Wollaton Park Community Association
Public benefit statement
The Trustees confirm that they have complied with the duty in section 17 of the Charities Act 2011 to have due regard to the Charity Commission's general guidance on public benefit, 'Charities and Public Benefit'.
Summary of the main activities undertaken for the public benefit
We hire out rooms to various groups for activities, for example Tia Chi, Pilates, Songtime, Badminton, Ladies and Men’s groups, Children’s Groups, Religious Groups. We also hire out the centre for birthday parties, wedding celebrations and for other occasions.
We hold a Coffee Morning for Local Residents and this has proved very popular. We still continue to run a garden tidy on the first Friday of the month which is manned by local volunteers. The garden is also used by local people who use the doctor’s surgery, and their staff who sit in it for their lunch break when the weather is fine. It is also used by parents when they collect their children from the school next door.
The centre is a well-run, well used building for many local groups who would otherwise have nowhere else to meet, with good facilities in a pleasant and clean environment.
Summary of the main achievements during the period
As well as all of the ongoing groups who meet at the centre on a daily basis, plus room hire for parties and celebrations, we also held a tea party for the King's Coronation, which was very well attended by local people and their friends. Entertainment was provided by a singer.
We held another social tea afternoon later in the year following feedback from how much people enjoyed the previous one.
The Coffee Morning is very well attended each week, it is a place where people can meet their friends for a chat or come and meet others and make new friends. The Community Police Officers call in regularly and chat to people and listen to any problems that they may be able to help with.
We again held the Christmas Fair which comprised of stalls run by the centre and sales stalls from local businesses and traders. We also had a Santa's grotto and all children were given a present for free.
Financial review
At the end of the reporting period the Association was still in surplus although the year had been difficult recovering from the pandemic.
We are prudent and careful in what we spend as the grant from the Council gets less each year. We still have a savings account with the Skipton Building Society which is set aside for our reserves should we need it.
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Wollaton Park Community Association The charitys policy on reserves We hold reserves for specific on&off expenditure that is not planned for. One-off expendtture is identified as that needed within the next 2 years. Our target level is £30,000+. Our current position is that we have the adequate funding in our reserve. There are no current known plans to U the reserve and we also have no plans to increase or derease IL The reserves policy is reviewed regularly by the Trustees. Financial risks Nottingham City Council are cutting back on communty spending and are considering c1ure of some ntres, and also are going to cut or withdraw grant fvnding. This would be a small hit for the association rf we lost council grants: however, rf they chose to dose the centre this would be (xtastrophic. We need to be able to maintain income from room hire for meetings. groups, and parties as this is our main source of income. Signed on behalf of the charitys trustees: Signed Sue Twyford, Trustee Date
Independent examiner’s report to the trustees of Wollaton Park Community Association for the year ended 30 September 2023
I report to the trustees on my examination of the accounts of Wollaton Park Community Association (the charity) for the year ended 30 September 2023.
Responsibilities and basis of report
As the trustees of the charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the charity as required by section 130 of the Act; or
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the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
07/05/2024 Signed ____ Date _______ John O’Brien MSc, FCCA, FCIE Employee of Community Accounting Plus
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Wollaton Park Community Association Receipts & payments account for the year ended 30 September 2023
| 2022 Total Unrestricted Funds Funds £ Note £ Receipts 1910 Activities income 3850 69 Bank interest 634 2396 Community Café sales - - Fundraising 566 9 Garden receipts - 5222 Grants & donations 2 4445 16848 Room hire & car park 33463 1460 Sundry receipts 30 27914 Total receipts 42988 Payments 651 Activity classes 925 762 Bookkeeping 327 556 Cleaning 1103 997 Community Café costs 16 53 Equipment, repairs & renewals 6336 - Events & activities expenditure 970 870 Freelance pay 1885 1250 Honorarium 1250 - Independent examination 636 1067 Insurance 1114 - Internal payments - 802 Licences 402 2931 Premises maintenance & security 2451 56 Printing & stationery 22 950 Refreshments 117 163 Sundry payments 226 996 Telephone & postage 1074 2500 Utilities & rent 5614 21516 Wages, NI & pension 22843 36120 Total payments 47311 (8206) Net receipts/(payments) (4323) 104403 Cash funds at start of this period 77858 - Transfers between funds 2681 96197 Cash funds at end of this period 76216 |
2023 Restricted Total Funds Funds £ £ - 3850 - 634 5281 5281 - 566 - - 7496 11941 - 33463 - 30 12777 55765 - 925 - 327 - 1103 2300 2316 - 6336 - 970 - 1885 - 1250 - 636 - 1114 - - - 402 807 3258 - 22 - 117 - 226 - 1074 - 5614 1847 24690 4954 52265 7823 3500 18339 96197 (2681) - 23481 99697 |
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Wollaton Park Community Association Statement of assets and liabilities at 30 September 2023 Cash assets Barl( accourts Cash in hand 95992 205 96197 99461 236 99697 Other monetary assets Prepayments 693 693 1025 1025 Assets retained forthe charity's own use Gerra1 equipmert 20 xvisitor chairs, pChaSed JLty 23, £2,208. BoilirvJ water fEater, PLrcFEsed March 23, £1,459. KitcFEn applIaS pwchased Dernber20, £949. steam deaniro system purttEsed February 20, £3,780. Storage Lrits purchased September 19, £8,056. SOUKI system puchased ALXJUSt 19, £2,739. Llabilities Creditors 1861 {1861) 1747 1747 These financial statements are accepted on behalf of the charity by: Signed Jean Low, Trustee Dated 162L
Wollaton Park Community Association Notes to the accounts for the year ended 30 September 2023
1. Receipts & payments accounts
Receipts and payments accounts contain a summary of money received and money spent during the period and a list of assets and liabilities at the end of the period. Usually, cash received and cash spent will include transactions through bank accounts and cash in hand.
2. Grants & donations
| The National Lottery Community Fund Nottingham City Council The Jones 1986 Charitable Trust Sundry donations |
Unrestricted £ - 2056 900 1489 4445 |
Restricted Total £ £ 7496 7496 - 2056 - 900 - 1489 7496 11941 |
|---|---|---|
3. Funds analysis
| Restricted funds Community café Garden fund Marjorie Kingsland Trust Coffee mornings (NLCF) Unrestricted funds General fund Hall floor reserve Opportunity reserve |
Opening balance £ 246 314 17779 - 18339 67858 10000 - 77858 |
Receipts (Payments) £ £ 5281 (620) - - - (807) 7496 (3527) 12777 (4954) 42388 (42463) - (1320) 600 (3528) 42988 (47311) |
Transfers £ - - (2681) - (2681) (27319) - 30000 2681 |
Closing balance £ 4907 314 14291 3969 |
|---|---|---|---|---|
| 23481 | ||||
| 40464 8680 27072 |
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| 76216 |
We still hold the Marjorie Kingsland fund which was a bequest made by a former Trustee of the centre whose request was that it cover the Garden Costs and any other project the Trustees thought necessary which the Council would not provide for. A transfer was made from this fund to the General fund to correct the closing balance on this fund.
A transfer was made from the General fund to a newly created Opportunity fund. The trustees decided to ringfence some money for things like significant property maintenance/repairs and equipment purchases.
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Wollaton Park Community Association
4. Prepayments
| Insurance Licences Premises maintenance & security |
£ 723 122 180 |
|---|---|
| 1025 |
5. Creditors
| Bookkeeping Independent examination Utilities Wages, NI & pension |
£ 100 636 183 828 |
|---|---|
| 1747 |
6. Premises & staff
The premises are provided by the local authority for a nominal rent of £10 per annum.
7. Trustees’ remuneration
During the year, a total of £1,250 was paid to two trustees, for administrative work done for the charity.
8. Related party transactions
During the year, Jason Pearman, who is the husband of Trustee Miriam Pearman was paid a total of £151 for PAT testing at the centre.
9. Badminton club’s analysis
| Thursday badminton Friday badminton |
Opening balance £ 269 95 364 |
Receipts (Payments) £ £ 1161 (1100) 1357 (1312) 2518 (2412) |
Closing balance £ 330 140 |
|---|---|---|---|
| 470 |
10. Glossary of terms
Creditors: These are amounts owed by the charity, but not paid during the accounting period.
Prepayments: These are services that the charity has paid for in advance, but not used during the accounting period.
Restricted funds: These are funds given to the charity, subject to specific restrictions set by the donor, but still within the general objects of the charity.
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