## ## ## ## ## ## ||Names|ofthe|trustees for the charity,
ifany, (for example,
any custodian trustees)|trustees for the charity,
ifany, (for example,
any custodian trustees)|trustees for the charity,
ifany, (for example,
any custodian trustees)|||| |---|---|---|---|---|---|---|---|---| ||Name||||Dates acted if not for whole
ear|||| |Names and||addresses||ofadvisers
(Optional
information)||||| |T|eof adviser|||Name|Address|||| |Bankers||||Santander
Bridle Road, Bootle, Merseyside,
L304GB||||| |Accountant||||Smailes|Goldie
12Alma Square, Scarborough,
North Yorkshire, YO11|||| |||||Watson|1JU|||| |Name ofchief executive or names ofsenior staff members
(Optional
information)||||||||| ||~|a|||~ ~
~,
~
~|||| |Description||ofthe|charity's trusts|||||| ||Type of governing|||document|Constitution|||| ||(eg. trust deed, constitution)|||||||| ||How the|charity|is constituted||Charitable
Incorporated
Organisation|||| ||(eg. trust,|association,||company)||||| ||Trustee selection
(eg. appointed
by,|||methods
elected by)|The Constitution
outlines the procedure
for the appointment
ofTrustees
and the management
ofthe Charity.
Six Trustees are currently
responsible
for the management
ofthe Charity.
The Constitution
requires|||| ||||||a minimum
ofthree.
It also requires that at every AGM ofthe members|||of| ||||||the CIO, one third ofthe longest serving
charity Trustees
shall retire from|||| ||||||office by rotation.
Therefore,
at this AGM, two Trustees
will retire.||They|| ||||||are eligible for re-appointment
ifthey so wish.|||| ||||||The members
orthe Trustees
may at any time decide to appoint a new|||| ||||||charity trustee
provided
that no more than twelve Trustees|are serving||at| ||||||any one time.|||| ||||||The management
committee
may include other individuals|who may be||| ||||||co-opted to assist
in the running
ofthe charity but who will|not be||| ||||||Trustees.|||| ## |You may choose to include
additional
information,
where
relevant,
about:|You may choose to include
additional
information,
where
relevant,
about:|You may choose to include
additional
information,
where
relevant,
about:|You may choose to include
additional
information,
where
relevant,
about:|You may choose to include
additional
information,
where
relevant,
about:|You may choose to include
additional
information,
where
relevant,
about:||To guide the Trustees
in exercising their duty ofcare to members
and
users ofthe library, the following
policies have been adopted:
Health
and Safety Policy
Child and Vulnerable
Adults
Policy|To guide the Trustees
in exercising their duty ofcare to members
and
users ofthe library, the following
policies have been adopted:
Health
and Safety Policy
Child and Vulnerable
Adults
Policy| |---|---|---|---|---|---|---|---|---| |~|policies|and|procedures||||Equality
and Diversity
Policy|| ||adopted|for|the induction|||and|Data Protection
Policy and Privacy Statement|| ||training|oftrustees;||||||| |~|the charity's||organisational||||Copies ofthese policies are made available to all Volunteers
and to
users on request.|library| ||structure|and any wider||||||| ||network
works;|with|which|the|charity||The Trustees also work within the requirements
ofthe Service Level
Agreement
which exists with
North Yorkshire
County
Council as the|basis| |~|relationship
parties;||with any related||||ofthe Library's
operation.
These requirements
include training
for
volunteers
and acceptance of NYCC policies.|| |~|trustees'
consideration
of
major risks and the system
and procedures
to manage
them.||||||Insurance —The library
is insured
with respect to contents
and damage to
glazing
by Hiscox Insurance
(F50,000 cover).
It is insured
with the same
company
with respect to, public liability (Ejgm), employers'
liability (f5m),
legal assistance
and personal
accident.|| ||||||||The Trustees recognise that they are under a legal obligation
to protect|| ||||||||the building,
its users and volunteers
through
adequate
and appropriate|| ||||||||insurance.|| ||||||||Further precautions
are undertaken
with regard to buildings:|| ||||||||.A building
condition
survey is undertaken
at five yearly intervals
by|| ||||||||NYCC;|| ||||||||~ Gas appliances
and portable electrical appliances
are tested
by qualified|| ||||||||personnel
annually;|| ||||||||~The mains electrical installation
is checked by a qualified
engineer|every| ||||||||five years;|| ||||||||~ A Fire Safety Risk Assessment
is updated
annually;|| ||||||||~ Fire fighting
appliances
are inspected
annually
under contract with|the| ||||||||supplier;|| ||||||||~ A member ofthe management
committee
carries out other regular|| ||||||||maintenance
checks as re uired.|| ||||||||To promote for the inhabitants
of Newby and Scalby Parish, to the north|| ||||||||ofScarborough
in North Yorkshire,
and the surrounding
area, without|| |Summary
ofthe objects
charity set out in its
governing
document|||||ofthe||distinction
ofsex, sexual orientation,
race or political, religious
or other
opinions
by associating
together the said residents
and the statutory
authorities,
voluntary
and other organisations
in a common
effort to
advance education
and to provide facilities
in the interests
ofsocial|| ||||||||welfare for recreation
and leisure time occupation
with the objective|of| ||||||||im
rovin
the conditions
of life for the residents.|| ## |~|~||~
~
~| |---|---|---|---| |Summary
ofthe main
achievements
ofthe charity
during the year|||The year to 1 April 2023 proved to be a significant
improvement
on the
unsettling
period ofCovid.
Customer
numbers
rose gradually
through
the
year reflecting
an understandable
caution.
The Summer of2022 saw us
run weekly events throughout
the school holidays
which were well| ||||attended
and appreciated
by hard-pressed
parents.
We were immensely| ||||grateful to our local councillors'
Locality Fund which supported
these very| ||||popular,
free events.| ||||Through
most ofthe year we continued
to host meetings
which supported| ||||Ukrainian
refugees.
These helped the refugees to keep connected
and| ||||ensured
that representatives
from different organisations
were available| ||||to assist.
The fact that these meetings
ultimately
became superfluous
is| ||||a testament
to their success.| ||||The library also continues
to provide a venue for Employment
Support| ||||and Individual
Tutoring for students
unable to attend school and the| ||||computer
suite is a vital resource for people needing
support.
This is| ||||particularly
the case for those who qualified
for the government's| ||||Household
Support vouchers.
Our volunteers
were on hand to assist| ||||people
in claiming
them.| ||||Extending the supporting
role ofthe library
within the community
is our| ||||mission
and we were particularly
pleased to welcome back visits from| ||||local schools after a hiatus oftwo years.
Children
from Newby
& Scalby,| ||||Barrowcliff, St Peter's and Northstead
were able to visit, join the library| ||||and borrow books.
This ran alongside
our continued
School Project| ||||working
with disadvantaged
children
in local schools.
We committed
to| ||||this for two years and this was scheduled
to complete
in July 2023.| ||||Another example of our community
out-reach
work was a very successful| ||||garden
party for our Home Library customers
in July 2022. A major effort| ||||was made to transport
our normally
housebound
users to our garden to| ||||enjoy a lovely tea and some live music.| ||||Our clubs and groups
continue to be popular
and support
and| ||||companionship
for both pre-school
children
and our older customers.| ||||Our fundraising
has continued
to be generally
successful
with grants and| ||||donations
from a range of mainly
local bodies.
We have been particularly| ||||grateful to our local councillors
who have always supported
our activities.| ||||We are also pleased that our second-hand
book sales continue to| ||||provide an important
source offunding
via direct sales in the library and| ||||internet sales.
As ever, the challenge
is finding
funds for running
costs| ||||rather than specific projects.| |Briefstatement
ofthe|Briefstatement
ofthe|Briefstatement
ofthe|Briefstatement
ofthe|The Charity has maintained
budgeting.|The Charity has maintained
budgeting.|The Charity has maintained
budgeting.|The Charity has maintained
budgeting.|The Charity has maintained
budgeting.|The Charity has maintained
budgeting.||a prudent|a prudent|a prudent||and cautious|and cautious|approach to|approach to||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| |charity's
policy on reserves||||||||||||||||||||| |||||As a principle,|||it is the Trustees'|||||policy|||to maintain||unrestricted
reserves|||| |||||of between||100'/o and 150'/o|||||of annual||||revenue|budget expenditure.||||It is,| |||||therefore,||pleasing||to once||again,|||report a healthy||||cash position.||It|is the| |||||Trustees'||future policy to maintain|||||||unrestricted|||reserves at||a similar||level.| |||||The Trustees|||are responsible||||for||the|maintenance|||ofthe community|||| |||||library and||from time|||to time||this|may||involve major works||||in excess||of| |||||cash reserves|||held.||On identifying||||such works,|||fundraising||will be||| |||||undertaken||with the||object||of meeting|||||the costs|in full. Such funds|||would|| |||||be restricted.||||||||||||||||| |Details of any funds
in deficit|||materially|N/a||||||||||||||||| |Further financial
review details||||(Optional|information)|||||||||||||||| |You may choose to||include||||||||||||||||||| |additional
information,|||where|||||||||||||||||| |relevant
about:||||||||||||||||||||| |~|the charity's
principal|||||||||||||||||||| ||sources offunds|(including||||||||||||||||||| ||any fundraising);|||||||||||||||||||| |~|how expenditure|has||||||||||||||||||| ||supported
the key||objectives|||||||||||||||||| ||ofthe charity;|||||||||||||||||||| |~|investment
policy||and|||||||||||||||||| ||objectives
including||any|||||||||||||||||| ||ethical investment||policy|||||||||||||||||| ||adopted.|||||||||||||||||||| |||||~
-||||||||||||||||| ||||||~ ~||~|||~|||~|~||||||| ## |O
ENARny
EOMjy((SS(0N
FOR ENGLAND
ANO SALES|O
ENARny
EOMjy((SS(0N
FOR ENGLAND
ANO SALES|O
ENARny
EOMjy((SS(0N
FOR ENGLAND
ANO SALES|O
ENARny
EOMjy((SS(0N
FOR ENGLAND
ANO SALES||Newby and Scalby Library and Information
Centre
Receipts and payments|Newby and Scalby Library and Information
Centre
Receipts and payments|Newby and Scalby Library and Information
Centre
Receipts and payments|Newby and Scalby Library and Information
Centre
Receipts and payments|Newby and Scalby Library and Information
Centre
Receipts and payments|Newby and Scalby Library and Information
Centre
Receipts and payments|1168661
accounts|1168661
accounts||CC&6s|| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||||||Forthe period
from|||01-Apr-22||To||31-Msr-23|||| |'|||||||||||||||| |~||~|.|~|~||||||||||| ||||||Unrestricted
funds|||Restricted
funds||Endowment
funds||Totalfunde||Lastyear|| ||||||to the nearest
f|||to the nearest 7|to the nearest f.|||tothe nearest f||tothe nearest|f| |A1 Receipts|||||||||||||||| |Fees for charitable
activities|||||||12 6'l2||||||12,612|9,829|| |Fundraising
events|||||||1 878||||||1,878|1|085| |Donations
and grants|||||||5033||||||5,033|3|619| |Members'
subscriptions|||||||||||||545||494| |Sub total (Gross income for
AR)|||||||20,068||||||20,068|16,027|| |A2 Asset and investment||sales|||||||||||||| |(eee table).|||||||||||||||| ||Sub total||||||||||||||| |Total||receipts|||||20,008|||||-|70,000|15,027|| |A3 Pa ments|||||||||||||||| |Utilities|||||||0,329||||||6,329|2,858|| |Insurance|||||||458||||||458||437| |Coosumables|||||||859||||||||663| |Repairs end maintenance|||||||4,856||||||4.856|4,660|| |Equipment
costs|||||||736||||||736|3,188|| |Printmg,
postage aod stationery|||||||320||||||320||213| |Goods for resale|||||||1,142||||||1,142||530| |Volunteer expenses|||||||603||||||603||329| |Miscellaneous
expenses|||||||392||||||392||316| |Accountancy|||||||780||||||780|1,200|| |Legal ahd
rolessional
fees|||||||250||||||250||| |Schools project expenditure|||||||499||||||499|3,386|| |Cost oflundrsising
events|||||||5,150||||||5,150|4,857|| ||Sub||total||||22,374||||||22,374|22,643|| |A4 Asset and investment|||||||||||||||| |purchases,
(see table)|||||||||||||||| |Com
uter equipment|||||||||||||||| |Sub
r,i,ir,r|||total
„M~~~~||||||||||||| |Nat ofrecaiptsl(payments)|||||||(2,306)||||||{2,306)|(7,966)|| |A5 Transfers
between|funds||||||||||||||| |A6 Cash funds last year||end|||||51,261||||||51,26'I|59,227|| |Cash funds this|year||and||||40,955||||||46,955|51,261|| |~||I||||||~
~||~ ~|||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---| |||||||||Unrestricted|Restricted|||Endowment|| ||Csteocriss||||Details|||funds||funds||funds|| |||||||||to nearest E||to nearesta||to nearest|5| |B1Cash|funds||||Cash at bank and||In hand|48,855|||||| ||||||||Total cash funds|45,955|||||| ||||||(agree|baiapcec|with receipts cnd permenic||||||| ||||||||account(c))||||||| |||||||||Unrestricted|Restricted|||Endowment|| |||||||||funds||funds||funds|| ||||||Details|||to nearest 5|to nearest||E|to ncareat|5| |B2Other|monetary assets||||||||||||| ||||||Details|||Fund to which
asset balan
e||||Current
value
o Itorwl|| |B3investment|||assets||||||||||| |B4Assets retained for||||the|Details
Computer|equipment||Fund to which
asset baton
a
unrecidcied|Coat (optional)
350|||Current
value
o tlonal
358|| |charity's|own use||||||||||||| |||||||||Fund towhich|amount due|||When due|| |65Liabilities|||||Details|||sabsl
relates||o Ilplptl||o
ionai|| |Signed by one or two trustees
behalf ofall the trustees||||on||Signature||Print|Name|||Date of|| |||||||||36 rJ'IXV||||a
roust||