## ## ## ## ## ## ||Names ofthe ch|arity trustees who m|anage the charity|||| |---|---|---|---|---|---|---| ||Trustee name|OfHce {ifany)|Dates acted ifnot forwhole
ear|Name
toa|ofperson (orbody) entitled
oint trustee
lfan|| ||i Nixon|Chair||||| ||LNewton|Secretary||||| ||JNfatson|Treasurer||||| |4|PWheian|||||| |5|JWoodroffe|||||| ||LSmith||26 November 2020 to 31|||| ||||March 2021|||| |7||||||| |8||||||| |9||||||| |10||||||| |11||||||| |12||||||| |13||||||| |14||||||| |15||||||| |16||||||| |17||||||| |18||||||| |19||||||| |20||||||| ||Names o|Names o|fthe tru|stees for|the charity, ifany, (for example, any custodian trustees)|| |---|---|---|---|---|---|---| ||Name||||Dates acted ifnot forwho1e
ear|| |Names and addresses||||ofadvisers {Optional Information)||| |T|eofadviser|||Name|Address|| |Independent
Examiner||||Sarah-Jane Sargent
12Alma Square, Scarborough,
North Yorkshire, YO11||| ||||||1JU|| |Bankers||||Santan|der
Bridle Road, Bootle, Merseyside,
L304GB|| |Accountant||||Moore|12Alma Square, Scarborough,
North Yorkshire, YO11|| ||||||1JU|| |Name ofchief executive or names ofsenior staff members
{Optionai information)||||||| |||0|s||~ ~
4
0
Q
0
a|| |Description||ofthe charity's trusts||||| ||Type of governing|||document|Constitution|| ||How the charity is constituted||||Charitable
Incorporated
Organisation|| ||Trustee selection|||methods|The Constitution
outlines the procedure forthe appointment
ofTrustees
and the management
ofthe Charity.
SixTrustees are currently|| ||||||responsible
forthe management
ofthe Charity.
The Constitution
requires|| ||||||a minimum
ofthree.
Italso requires that at every AGM ofthe members|of| ||||||the CIO, one third ofthe longest serving charity Trustees
shall retire from|| ||||||office by rotation.
Therefore, at this AGM, two Trustees
wIII retire. They|| ||||||are eligible for re-appointment
ifthey so wish.|| ||||||The members
orthe Trustees may at any time decide to appoint anew|| ||||||charity trustee provided
that no more than twelve Trustees are serving at|| ||||||any one time.|| ||||||The management
committee
may include other individuals
who may be|| ||||||co-opted to assist in the running
ofthe charity but who will not be|| ||||||Trustees.|| ## |Additionai
governance
iss|Additionai
governance
iss|Additionai
governance
iss|Additionai
governance
iss|Additionai
governance
iss|Additionai
governance
iss|Additionai
governance
iss|Additionai
governance
iss|ues|(Optional
information)| |---|---|---|---|---|---|---|---|---|---| |You may choose to include
additional
information,
where
relevant,
about:|||||||||Toguide the Trustees
in exercising their duty ofcare to members
and
users ofthe library, the following
policies have been adopted:
~
Health and Safety Policy
~
Child and Vulnerable
Adults Policy| ||policies
adopted|
|and procedures
for the induction|||||and|~
Equality and Diversity
Policy
~
Data Protection Policy and Privacy Statement| ||training||oftrustees;||||||Copies ofthese policies are made available to all Volunteers
and to library| |~|the charity's|||organisationai|||||users on request.| ||structure||and any wider||||||| ||network||with|which||the|charity||The Trustees also work within the requirements
ofthe Service Level| ||works;||||||||Agreement
which exists with North Yorkshire County Council as the basis| |~|relationship
parties;|||with any related|||||ofthe Library's operation.
These requirements
include training for
volunteers
and acceptance of NYCC policies.| |~|trustees'||consideration||||of||Insurance —The library is insured
with respect to contents and damage to| ||major risks and||||the|system|||glazing by Hiscox insurance (f50,000cover).
It is insured
with the same| ||and procedures||||to|manage|||company
with respect to, public liabihty (&0m), employers'
liabIty (85m),| ||them.||||||||legal assistance
and personal accident,| ||||||||||The Trustees recognise that they are under a legal obligation to protect| ||||||||||the building,
its users and voiunteers
through
adequate
and appropriate| ||||||||||insurance.| ||||||||||Further precautions
are undertaken
with regard to buildings:| ||||||||||~ A building
condition survey is undertaken
at five yearly intervals
by| ||||||||||NYCC;| ||||||||||~Gas appliances
and portable electrical appliances
are tested by qualified| ||||||||||personnel
annually;| ||||||||||~The mains electrical installation
is checked by a qualified
engineer every| ||||||||||five years;| ||||||||||~A Fire Safety Risk Assessment
is updated
annually;| ||||||||||~ Fire fighting appliances are inspected
annually
under contract with the| ||||||||||supplier;| ||||||||||~ A member ofthe management
committee carries out other regular| ||||||||||maintenance
checks as re uired.| ||||||||||~ ~
~
~
e| ||||||||||To promote for the inhabitants
of Newby and Scalby Parish, tothe north| ||||||||||ofScarborough
in North Yorkshire, and the surrounding
area, without| |Summary ofthe objects
charity set out in its
governing
document|||||||ofthe||distinction
ofsex, sexual orientation,
race or political, religious or other
opinions
by associating together the said residents and the statutory
authorities,
voluntary
and other organisations
in a common
effort to
advance education
and to provide facilities
in the interests ofsocial| ||||||||||welfare for recreation
and leisure time occupation
with the objective of| ||||||||||im
rovin
the conditions of life for the residents.| ## ## ## |e|e|e|| |---|---|---|---| |Summary
ofthe main
achievements
ofthe charity
during the year|||As one might expect, the report for 2020-2021 is very different this year.
Wewere completely
closed for4 months
and operated on a very limited
basis for the remaining
8months.
No group activities could take place
and even when members ofthe public were allowed
in, numbers
and| ||||browsing
were limited.
We operated a successful
click and collect| ||||service whereby customers
could order specific books or book bundles| ||||online or by phone; these were then prepared
for collection ata later| ||||date. They proved popular.
NYCC saw numbers ofonline users| ||||increase significantly
during this period.
From January 2021,a limited| ||||Home Library service was reintroduced.| ||||We used the opportunity
ofhaving the library closed to upgrade the sinks| ||||in the public and staff toilets to provide more hygienic taps. We aiso| ||||replaced the operating
mechanisms
for the sliding doors at the entrance| ||||as these had become obsolete and unreliable.
Further improvements| ||||were made to security and other lighting
in the outside areas ofthe| ||||library.
ln order to maintain
some income, we explored the potential
of| ||||online sales ofsecond hand books and this has become a permanent| ||||and lucrative income stream.| ||||The financial
position ofthe library has remained
encouraging
despite the| ||||inevitable loss ofincome during the months ofclosure.
NYCC made a| ||||contribution
to our repair costs, which we are very grateful for given that| ||||our lease requires us to pay for ali repairs.
Secondly, we received a| ||||marvellous
F5,000from Proudfoot's
Making A Difference Locally scheme.| ||||Their Trustees have awarded
us the money from their Heart ofthe| ||||Community
Fund.
Along with other funds received from the Co-op and| ||||the Business Support Grant,
it means the library is financially
in| ||||surprisingly
good shape as the new financial year opens.| ## ## |~||a|~|~|e|r||~
~|~|~ ~|| |---|---|---|---|---|---|---|---|---|---|---|---| ||||||||Unrestricted||Restricted||Endowment| ||Categories||||Details|||funds||funds|funds| ||||||||to|nearest S|to|nearest S|to nearest S| |81Cash|funds||||Cash at bank and In hand|||59,227|||| ||||||Total cash funds|||59,227|||| ||||||(agree balances with receipts|and payments|||||| |||||||scscuni(s))|||||| ||||||||Unrestricted||Restricted||Endowment| ||||||||funds|||funds|funds| ||||||Details||to|nearest e.|to|nearest S|to nearest S| |82 Other|monetary assets||||||||||| ||||||Details||Fund towhich
asset balon
a||Cost (optional)||Currant value
o llonal| |83Investment assets|||||||||||| ||||||||Fund to which||||Current value| ||||||Details||asset balon a||||o tlonal| |84Assets retained forthe|||||||||||| |charity's|own use||||||||||| ||||||||Fund|to which|Amount due||When dua| ||||||Details||llablll|ral ta|o|tlo al|o tlonal| |85Llabtlitles|||||||||||| |Signed byone ortwo trustees on
behalf ofall the trustees|||||Signature|||Print|Name||Date of
a
roval|