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← St Athan Community Hub And Library

2025-03-31-accounts

St Athan Community Hub and Library (SACHaL) Charity Number: 1168648

Trustees' Annual Report and Financial Statements for the Period 01 April 2024 to 31 March 2025

Board of Trustees:

David Crompton (Chair)

Derek Willmot (Secretary, Head of Facilities and Logistics) David Lindsay (Treasurer) Clifton Russell Kate Stavrides

30 July 2025

Reference & Administration Details

Charity name: St Athan Community Hub and Library Other names charity is known by: SACHaL Charity number: 1168648 Operating address: St Athan Library, Church Lane, St Athan, Barry, CF62 4PL

Names of the Charity Trustees who Manage the Charity (Add extra rows as required) Trustee Name Office (if any) Appointed Retired 1 David Crompton Chair 01-08-2016 2 Derek Willmot Secretary, Head of 01-08-2016 Facilities and Logistics 3 Clifton Russell - 09-08-2022 4 David Lindsay Treasurer 09-08-2022 5 Kate Stavrides - 20-09-2022

-

Structure, Governance & Management

Description of the Charity's Trusts Type of Governing Constitution Document:

How the Charity is Charitable Incorporated Organisation (CIO) Constituted:

Trustee Selection Methods:

Trustee Selection Methods: Local advertising, interview, appointment by vote of board (simple majority at a quorate meeting) How New Trustees are Each new trustee receives a pack which fully outlines the Inducted and Trained: objectives of the charity, the services it provides, and a full account of its charitable benefits. Each new trustee jobshadows the others to learn their roles and also undertakes library training and on-the-job training in all policies and standard operating procedures. This training is carried out by other trustees and also by one of Vale of Glamorgan Council’s Peripatetic Library Support Officers. Trustees also attend the training that the Vale of Glamorgan Council provides for its library service staff (appropriate to role) and courses put on by Glamorgan Voluntary Services, the Welsh Council for Voluntary Action, and other training providers as required. These cover all aspects of governing and running a charity, delivering library services, and operating a building and grounds for usage by community groups.

Objectives & Activities

Summary of the Objects of the Charity as set out in its Governing Document

To further or benefit the residents of St Athan in the Vale of Glamorgan and the surrounding areas, without distinction of sex, sexual orientation, race or of political, religious or other opinions by associating together the said residents and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation leisure time occupation with the objective of improving the conditions of life for the residents.

In furtherance of these objects but not otherwise, the trustees shall have power:

To assist in the running of the Library and Community Centre in St Athan and to maintain, develop or manage or co-operate with any statutory authority in the maintenance, development and management of such a center for activities promoted by the charity in furtherance of the above objectives.

Summary of the Main Activities Undertaken for the Public Benefit in Relation to the Charity's Objects

Our main public benefit activities, and their effects on the community of St Athan, are shown in the following diagram, which is based on our charitable objectives and also rooted in our service level agreement for the provision of library services:

The diagram also accurately reflects our activities since the community asset transfer took place on 2 December 2016, and remains the basis of our activities programme in 2024-25. It was also supplemented by a number of high level benefits for St Athan, the Vale of Glamorgan and the south central Wales region, which relate directly to our charitable objects and to which the work of SACHaL contributes. These have been removed from around the outer edge of the diagram and listed below for clarity:

Achievements & Performance

Statutory Declaration

The trustees declare that they have complied with their duty to have due regard to the guidance on public benefit published by the commission in exercising their powers or duties.

Summary of the Main Achievements of the Charity for the Year

Good working relations were maintained with the Community Council. After careful consideration, the possibility of combining our two premises in order to be able to provide more indoor space for community activities was not pursued.

Work in respect of the project to refurbish the interior of the library building, to provide external storage and to make other improvements outside the building. Funding from the Strong Communities Grant Fund was provided. The total cost was £23,336.65. The grant of £21,338.73 covered the majority of the cost, with the balance of £1,997.32 coming from funds that we already held. Work on the project was started in the year 2023-24 and was completed the year 2024-25.

The library building was used as a polling station for the first time in May 2024 (Police and Crime Commissioner) and again in July 2024 (General Election). The premises used previously were no longer available. We provided a readily accessible venue, for use by the local community.

A plant sale was organised: bringing attention to the charity. We received gifts of plants, which were then sold, producing funds.

The charity continued to engaged with the local primary school. There was a library visit by a group of children, who were encouraged to investigate the library facilities and to borrow books.

We started creating a garden area outside the library building in order to make the premises more appealing and to attract visitors. Outside furniture was delivered in February 2025. This was paid for by a grant from the Co-op Local Community Fund . Plans were put in place acquire suitable plants and to to recruit “garden volunteers” in the spring.

In February 2025, there was a fire at the local primary school, during school hours. Fortunately no one was hurt. Two classrooms, the IT Suite and the kitchen area were destroyed. The weather was bad at that time so the library building was opened in order to provide shelter in a comfortable

space while the children were waiting to be picked up. Warm drinks were available. The school buildings were not useable for several days. The library building was used over the next seven working days as a lunchtime pick up point for the free school meals. It was also used on two days for educational therapy sessions. The facilities were provided at no cost to the users, as our contribution to the needs of the local community.

We participated in the Warm Space initiative in January to March 2025, providing warm drinks and biscuits.

We ordered new doors for the library building in January 2025. The deposit was paid through a grant from the Co-op Local Community Fund . However, because of a considerable delay at the manufacturer, they were not installed until June 2025.

Financial Review

Brief Statement of the Charity's Policy on Reserves

Reserves will be used for the areas of greatest need at the discretion of the Trustees, as decided by a simple majority at a quorate meeting. This applies to the use of reserves for non- emergency situations such as meeting a shortfall in operating costs, improving facilities, or work on the library building or grounds where these have become necessary but cannot be met by grant funding or unrestricted funds in the current account or annual fund.

If access to reserves is needed to meet the immediate costs of an emergency then this vote can be held by email, telephone, or instant messaging and if a quorum is not possible (at least 5 of the Trustees to vote) then the treasurer and one other trustee may authorise access to financial reserves. This will apply to any situation which any reasonable person would recognise as an emergency, such as storm damage to the library building, flood, fire, or burglary.

It was agreed that an amount approximately equal to £1,000 plus half of the annual operating payments, without taking any receipts into account, would be set aside and formally designated as being reserves. Based on the projections for the year 2024-25 the amount was set at £3,000.

It has not been necessary to make use of any of the money set aside as reserves. The Trustees have managed the routine expenditure incurred so that there was no shortfall and there has not been an emergency.

Details of Any Funds Materially in Deficit

Not applicable

Further Financial Review Details

Not applicable

Statutory Notes to the Accounts CS Particulars of Any Outstanding Guarantee Given by the CIO

Not applicable

Particulars of Any Outstanding Debt

Not applicable

Declaration CC

The Trustees declare that they have approved the Trustees' Report above.

Signed by the Charity Trustees (not including the ex-officio and nominated trustee as they are not empowered to make such a declaration):

Signature(s):

Full Name(s): David Crompton Derek Willmot Position(s): Trustee, Chair Trustee, Secretary Date: Signature(s): Full Name(s): David Lindsay Clifton Russell Position(s): Trustee, Treasurer Trustee Date:

Signature(s):

Full Name(s): Kate Stavrides

Position(s): Trustee

Date:

Charity Name
No (if any)
CC16a
St Athan Community Hub and Library (SACHaL)
1168648
Receipts andpayments accounts
Period start date
To
Period end date
01/04/24
31/03/25
For the period
from
~~——————~~
~~ae~~		 Charity Name
No (if any)
CC16a
St Athan Community Hub and Library (SACHaL)
1168648
Receipts andpayments accounts
Period start date
To
Period end date
01/04/24
31/03/25
For the period
from
~~——————~~
~~ae~~		 Charity Name
No (if any)
CC16a
St Athan Community Hub and Library (SACHaL)
1168648
Receipts andpayments accounts
Period start date
To
Period end date
01/04/24
31/03/25
For the period
from
~~——————~~
~~ae~~		 Charity Name
No (if any)
CC16a
St Athan Community Hub and Library (SACHaL)
1168648
Receipts andpayments accounts
Period start date
To
Period end date
01/04/24
31/03/25
For the period
from
~~——————~~
~~ae~~		 Charity Name
No (if any)
CC16a
St Athan Community Hub and Library (SACHaL)
1168648
Receipts andpayments accounts
Period start date
To
Period end date
01/04/24
31/03/25
For the period
from
~~——————~~
~~ae~~		 Charity Name
No (if any)
CC16a
St Athan Community Hub and Library (SACHaL)
1168648
Receipts andpayments accounts
Period start date
To
Period end date
01/04/24
31/03/25
For the period
from
~~——————~~
~~ae~~		 Charity Name
No (if any)
CC16a
St Athan Community Hub and Library (SACHaL)
1168648
Receipts andpayments accounts
Period start date
To
Period end date
01/04/24
31/03/25
For the period
from
~~——————~~
~~ae~~		 Charity Name
No (if any)
CC16a
St Athan Community Hub and Library (SACHaL)
1168648
Receipts andpayments accounts
Period start date
To
Period end date
01/04/24
31/03/25
For the period
from
~~——————~~
~~ae~~		 Charity Name
No (if any)
CC16a
St Athan Community Hub and Library (SACHaL)
1168648
Receipts andpayments accounts
Period start date
To
Period end date
01/04/24
31/03/25
For the period
from
~~——————~~
~~ae~~
Section A Receipts and payments
Unrestricted
funds		 Restricted
funds		 Endowment
funds		 Total funds Last year
to the nearest
£		 to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Donations and Grants 1,776 12,968 - 14,744 23,972
LibraryService Sales 461 - - 461 555
Other Income 1,872 - - 1,872 774
Bank Interest 311 - - 311 406
- - - - -
- - - - -
- - - - -
- - - - -
Sub total(Gross income for AR) 4,420
(Gross income for AR)		 12,968 - 17,388 25,707
-
-
-
-
-
-
-
-
-
Sub total -
-
-
-
-
Total receipts 4,420
12,968
-
17,388
25,707
A2 Asset and investment sales,
(see table).
~~———_——~~
A3 Payments
Utilities 2,634 - 2,634 2,926
Insurance (Combined) 1,246 - - 1,246 1,085
Library Service Costs 855 - - 855 601
Other Costs 3,328 - 3,328 23,114
Bank Charges 60 - - 60 60
- - - - -
- - - - -
- - - - -
- - - - -
Sub total 2,161 5,962 - 8,123 27,786
-
-
-
-
-
-
-
-
Sub total -
-
-
-
-
Total payments 2,161
5,962
-
8,123
27,786
A4 Asset and investment
purchases, (see table)
~~————=~~
**Net of receipts/(payments) ** 2,259 7,006 - 9,265 - 2,079
A5 Transfers between funds A5 Transfers between funds 8,713 - 8,713 - -
A6 Cash funds last year end 3,152 6,657 - 9,809 11,887
**Cash funds this year end ** 14,124 4,950 - 19,074 9,808

Section B Statement of assets and liabilities at the end of the period

Categories
B1 Cash funds
B2 Other monetary assets
B3 Investment assets
B5 Liabilities
B4 Assets retained for the
charity’s own use		 Details
Cash On Hand
Bank Current Account
Bank Deposit Account
Details
Details
Details
Details
Total cash funds
(agree balances with receipts and payments
account(s))		 to nearest £
163
106
13,856
14,125
Agreement Error
to nearest £
-
-
-
-
-
-
Unrestricted
funds
Unrestricted
funds
Fund to which
asset belongs
Fund to which
asset belongs
Fund to which
liability relates		 to nearest £
-
-
4,950
4,950
OK
to nearest £
-
-
-
-
-
-
Cost (optional)
-
-
-
-
-
Cost (optional)
-
-
-
-
-
-
-
-
-
-
-
-
-
-
Restricted
funds
Restricted
funds
Amount due
(optional)		 to nearest £
Endowment
funds
-
-
-
-
OK
to nearest £
Endowment
funds
-
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
-
-
-
-
When due
(optional)
-
-
-
-
-

Signed by one or two trustees on behalf of all the trustees

Signature

Date of Print Name approval