## **Trustees' Annual Report for the period** Period start date Period end date 01 02 2020 **T** 31 01 2021 **From o** ## Section A Reference and administration details **Charity name** POSTCARDS FOR PEACE **Other names charity is known by Registered charity number (if any)** 1168645 **Charity's principal address** 6 RAYFORD CLOSE PEACEHAVEN EAST SUSSEX **Postcode BN10 8JY** ## **Names of the charity trustees who manage the charity** |1
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18|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or**
**body) entitled to appoint**
**trustee (ifany)**| |---|---|---|---|---| ||Martin David
Rowsell|Chair||| ||Marlou
Cornelissen
Hermsen|Treasurer||Martin Rowsell| ||Zita Luiten|Secretary||Martin Rowsell| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |19||||| March **2012** **TAR** 1 **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Charitable Constitution. Originally published August 2016 and amended Type of governing document with new trustee details in October 2018. (eg. trust deed, constitution) Charitable Incorporated Organisation whose only voting members are its How the charity is constituted charity trustees (‘Foundation’ model constitution) (eg. trust, association, company) Original trustees were selected by the founder, Martin Rowsell. Future Trustee selection methods trustees will be selected by existing trustees. (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: There are currently no policies and procedures in place for the induction and training of trustees. However, as the charity grows, and funding allows, this is something that will be considered, - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** March **2012** **TAR** 2 Due to the Covid-19 pandemic and the closure of schools around the world, it proved difficult to get any activities off the ground. **Summary of the objects of the Postcard Exchange Network charity set out in its governing document** The network has seen no activity over a number of years now. It didn’t take off as much as we hoped. **Postcards For Peace Ambassadors** Our Ambassadors are our connection to different countries and allow us to hear first hand what issues are affecting different parts of the world and how Postcards For Peace could work to help them.We suspended the recruitment of new Ambassadors in 2019, hoping to find a new way to utilise this network of like minded people. It has also proved difficult to get those Ambassadors already recruited to help us in the way they once did, partly because their lives have moved on. **Postcard Design Competition** Because of the global pandemic and with schools closed, we didn’t run the competition this year. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** ## **Additional details of objectives and activities (Optional information)** March **2012** **TAR** 3 Ambassadors act on behalf of Postcards For Peace on a voluntary basis. They may suggest ways in which we could help in their particular country or offer feedback on the work we are doing. They do not have access to, nor are offered, charity funds. You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. ## Section D Achievements and performance March **2012** **TAR** 4 **Summary of the main achievements of the charity during the year** **Major religious celebrations marked on social media.** **New postcards launched.** **Design Christmas card for Christmas 2020 sent in by a supporter and printed to raise money for the charity.** Sales through the online shop continued albeit at a slower pace. ## **Section E Financial review** March **2012** **TAR** 5 **Brief statement of the charity’s policy on reserves** At this point, Postcards For Peace does not have a reserves policy. **Details of any funds materially in deficit** N/A **in deficit Further financial review details (Optional information)** Income has come solely from online sales of postcards, T-shirts, cards You **may choose** to include and CDs. additional information, where relevant about: The most significant cost is the Cost of Goods Sold. This is the total cost ● the charity’s principal of Postcards bought during the year, but then adjusted to remove the sources of funds (including value of the year end stock as that has not been sold in the year. The any fundraising); cost value of stock was £1,605. ● how expenditure has supported the key objectives Much of the money from the website shop sales has been invested into of the charity; creating other products because we believe that the items we sell also ● help to educate and raise awareness of our work. investment policy and objectives including any ethical investment policy We have taken a very cautious approach to our funds and have always adopted. ensured that we maintain a contingency for unexpected costs. ~~—~~ **Section F Other optional information** ~~oo~~ **Section G Declaration[The trustees declare that they have approved the trustees’ report above. ] Signed on behalf of the charity’s trustees** **Signature(s)** ~~:~~ Marlou Cornelissen Hermsen **Full name(s)** Martin David Rowsell **Position (eg Secretary, Chair,** Chair Treasurer **etc) Date** 29/11/21 29/11/21 ~~—=~~ 6 March **2012** March **2012** **TAR** TAR March 2012 ||**For the period**
**from**
01-Feb-20
**CC16a**
**Receipts andpayments accounts**
**To**
31-Jan-21
**POSTCARDS FOR PEACE**
**1168645**
~~———~~|**For the period**
**from**
01-Feb-20
**CC16a**
**Receipts andpayments accounts**
**To**
31-Jan-21
**POSTCARDS FOR PEACE**
**1168645**
~~———~~|**For the period**
**from**
01-Feb-20
**CC16a**
**Receipts andpayments accounts**
**To**
31-Jan-21
**POSTCARDS FOR PEACE**
**1168645**
~~———~~|**For the period**
**from**
01-Feb-20
**CC16a**
**Receipts andpayments accounts**
**To**
31-Jan-21
**POSTCARDS FOR PEACE**
**1168645**
~~———~~|**For the period**
**from**
01-Feb-20
**CC16a**
**Receipts andpayments accounts**
**To**
31-Jan-21
**POSTCARDS FOR PEACE**
**1168645**
~~———~~|**For the period**
**from**
01-Feb-20
**CC16a**
**Receipts andpayments accounts**
**To**
31-Jan-21
**POSTCARDS FOR PEACE**
**1168645**
~~———~~|**For the period**
**from**
01-Feb-20
**CC16a**
**Receipts andpayments accounts**
**To**
31-Jan-21
**POSTCARDS FOR PEACE**
**1168645**
~~———~~| |---|---|---|---|---|---|---|---| |**Section A Receipts and payments**|||||||| ||**Unrestricted**|**Restricted funds**|**Endowment**|**Total funds**|||**Last year**| ||**to the nearest £**|**to the nearest £**|**to the nearest £**|**to the nearest £**||**to the nearest £**|| |**A1 Receipts**|||||||| |Donations,Legacies andgrants
**-**
**-**
**-**
**-**
**-**
Sales
**243**
**43**
**-**
**286**
**429**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
~~**_Sub total_**~~~~_(Gross income for AR)_~~**243**
**43**
**-**
**286**
**429**
**A2 Asset and investment sales,**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
~~**_Sub total_**~~**-**
**-**
**-**
**-**
**-**
**_Total receipts_**
**243**
**43**
**-**
**286**
**429**
~~7~~
~~SSS~~|||||||| |**A3 Payments**|||||||| |Advertising& Marketing|**-**|**-**|**-**|**-**||**28**|**28**| |Accountancy|**-**|**-**|**-**|**-**||**600**|**600**| |Bank interest and charges|**11**|**4**|**-**|**15**||**21**|**21**| |Cost of Goods Sold|**29**|**60**|**-**|**89**||**142**|**142**| |General Expenses|**-**|**-**|**-**|**-**||**12**|**12**| |IT Software and Consumables|**-**|**-**|**-**|**-**||**-**|**-**| |Postage,Freight & Courier|**43**|**4**|**-**|**47**||**74**|**74**| |Printing& stationary|**-**|**-**|**-**|**-**||**8**|**8**| |Travel/Subsistence national|**-**|**-**|**-**|**-**||**21**|**21**| |Repayment of loan|**350**|**-**|**-**|**350**||**-**|**-**| |**_Sub total_ **|**433**|**68**|**-**|**501**||**907**|**907**| |**A4 Asset and investment**|||||||| |Stock movement|**65**|**- 60**|**-**|**5**||**- 122**|**- 122**| ||**-**|**-**|**-**|**-**||**-**|**-**| |**_Sub total_ **|**65**|**- 60**|**-**|**5**||**- 122**|**- 122**| |**_Total payments_**|**498**|**8**|**8**
**-**|**506**||**785**|**785**| |**_Net of receipts/(payments)_**
**- 255**
**35**
**- **
**- 220**
**- 356**
**A5 Transfers between funds**
**-**
**- -**
**-**
**-**
**A6 Cash funds last year end**
**256**
**6**
**-**
**262**
**618**
**_Cash funds this year end_**
**1**
**41**
**- 42**
**262**
**Section B Statement of assets and liabilities at the end of the period**
~~==>>>~~|||||||| |**Categories**
**B1 Cash funds**|**Unrestricted**
**Restricted funds**
**Endowment**
**to nearest £**
**to nearest £**
**to nearest £**
**1**
**41**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**1**
**41**
**-**
OK
OK
OK
Cash Held
**Details**
**_Total cash funds_**
(agree balances with receipts and payments account(s))
~~<===~~||||||| ||||**Unrestricted**|**Restricted funds**|**Restricted funds**|**Endowment**|| ||||**funds**||||**funds**| ||**Details**||**to nearest £**|**to nearest £**|||**to nearest £**| |**B2 Other monetary assets**|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
~~—==—~~||||||| |CCXX R1 accounts (SS)||1|||||29/11/2021| 29/11/2021 |**B3 Investment assets**|**Fund to which asset**
**Cost(optional)**
**Current value**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Details**
~~===>~~| |---|---| ||**Fund to which asset**
**Cost(optional)**
**Current value**
**Details**| |**B4 Assets retained for the**
**charity’s own use**|Restricted
**685**
**-**
Unrestricted
**920**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
Stock Held
Stock Held
~~= ===~~| ||**Fund to which**
**Amount due**
**When due**
**Details**| |**B5 Liabilities**|Unrestricted
**320**
Unrestricted
**400**
**-**
**-**
**-**
Creditors
Loan
~~=—==—~~| |Signed by one or two trustees on|Date of approval
29/11/2021
29/11/2021
29/11/2021
Print Name
Marie-Louise Hermsen
YolandaZitaLuiten
Martin Rowsell
Signature
~~————~~| |1. The trustees confirm, in accordance with the Charitable Incorporation (General) Regulations 2012, that at the period end the CIO did not have|| |any outstanding gurantees to third parties any debts secured on assets of the CIO.|| CCXX R2 accounts (SS) 29/11/2021 2