Trustees' Annual Report for the period
| Period start date | Period start date | Period end date | Period end date | ||||
|---|---|---|---|---|---|---|---|
| 01 | 04 | 2023 | 31 | 03 | 2024 | ||
| From | To |
Section A Reference and administration details
Charity name
Derbyshire Parent Carer Voice
Other names charity is known by
| Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|
| 1 Cyrilene Cullen | Chair | 28/3/24 | |
| 2 Claire Elliott | Co-Chair | 25/3/24 | |
| 3 Lynne Stevenson | Treasurer | 29/2/24 | |
| 4 Louise Cheung | Secretary | 28/3/24 | |
| 5 Angela Shepherd | 1/6/23 | ||
| 6 Elaine Pauk | |||
| Michelle Wainwright-Hicks |
2/6/23 | ||
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Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
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Names and addresses of advisers (Optional information)
| Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) |
|---|---|---|
| Type of adviser Name Address |
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| Name of chief executive or names of senior staff members (Optional information) | ||
Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document
- (eg. trust deed, constitution)
How the charity is constituted
- (eg. trust, association, company)
Trustee selection methods
Constitution Charity Incorporated Organisation Elected by Members
- (eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
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policies and procedures adopted for the induction and training of trustees;
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the charity’s organisational structure and any wider network with which the charity works;
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
Summary of the objects of the charity set out in its governing document
To relieve the needs of children and young people who have disabilities or special educational needs, their parents, carers and families in the Derbyshire area, in such ways as shall be thought fit. This includes promoting their voice and young people, promoting their inclusion and helping to support them reach their full potential.
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All events and outputs are consulted and agreed at Management Group Meeting and minuted, minutes are available at the main office of Derbyshire Parent Carer Voice. Events – A varied programme of face to face and online events took place responding to parent carer needs for signposting, support and involvement. Needs were identified via surveys. Events – Face to face DIASS workshop, Local offer signposting session, Health workshop/signposting, Social Care workshop/signposting, Christmas Cinema showing. Online Events – SEND System Update with Q&A, Parent representative training workshop, Behaviour support/autism outreach workshop/signposting, Holiday activities and food program signposting, Transitions workshop with a total of 180 attendees across the year which is an increase of 20% Summary of the main activities undertaken for the We carried out two online surveys to gain views of parent carers, public benefit in relation to receiving a total of 879 responses. A transitions survey (identified as a these objects (include within key area of need from 2023 survey) gained 78 responses and a large- this section the statutory scale Pre OFSTED survey (Area SEND survey – to be used as an annual declaration that trustees have SEND survey in the future) was carried out and received 801 responses. had regard to the guidance (Of which 357 were non-members). This produced a high number of issued by the Charity individual free text responses (3000+) and required significant analysis Commission on public and coding. Outputs were analysed and collated into a report and shared benefit) using a ‘you said, we did’ approach, with all key stakeholders, parent carers, local authority, education, social care, and health. The survey outputs shaped the DPCV calendar of events (support, information and engagement events) offered to parent carers to meet their needs Events and survey activity met all our core aims of extending reach, increasing membership and promoting greater parent carer participation. We have a social media co-ordinator to work on all our social media platforms. This is working well and sharing useful, reliable and participation information to ensure we gain views not just from our members but from the wider community and the ability share on further. This meets our core aim of extending our reach to more/ diverse parent carers. Our current social media platforms have a total 3515 followers, our website figures for the year are 10564 views.
Additional details of objectives and activities (Optional information)
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In Half 1 2023/24 (March 2023 - August 2023) DPCV strengthened the forum by continuing to focus on extending reach to more parent carers, increasing membership and promoting greater parent carer participation. Forum numbers were increased via large scale surveys, newsletter distribution and by offering more workshops to empower parent carers whilst gaining their views.
You may choose to include further statements, where relevant, about:
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policy on grantmaking;
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policy programme related investment;
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contribution made by volunteers.
In Half 2 2023/24 (September 2023 - March 2024) Significant work has been undertaken to strengthen the forum and seeking to ensure financial stability. This has included a Forum Refresh and Renew event, parent rep training delivered by Contact and DPCV roles event to secure more trustees, into designated roles. Engagement with local authority decision makers in SEND and Health has occurred as well as a proposal presented to the Senior Leadership Team regarding long term core funding for an operational manager and administrative staff The forum AGM took place in April 2024 and the forum survived with enough new trustees coming forward to take over and fill designated roles vacated by the existing trustees (Chair, Vice Chair, Secretary and Treasurer).
Section D Achievements and performance
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Section D Achievements and performance
Summary of the main achievements of the charity during the year
We continue to be part of an ever-increasing number of strategic meetings, working with the local authority, health and other agencies across the county. We share evidence from parent carer surveys and experiences of families across the county to support change. Throughout 2023-2024 DPCV continued to reach more families and parent carers through social media interactions. DPCV has shared responses from partners and responded and signposted parent carers and promoted membership. Due to severely limited volunteer numbers and capacity to support key roles DPCV has struggled to maintain the forum. Since December 2023 DPCV has worked with Contact consultant to review the forum set up. A more collaborative and consultive consortium approach is being developed.
New memberships for professionals and groups are being introduced. There is a huge untapped resource with a real power in numbers. Forum refresh and increase participation via: 1. Welcoming fresh faces: new trustees to drive more inclusive and diverse representation 2. Amplifying voices: broadening representation across Derbyshire 3. Seizing opportunities: Engaging parents in SEND projects and coproduction initiatives with training 4. Pioneering partnership: taking a lead role in new opportunities such as the Partnership for Neurodiversity in Schools (PINS) project to develop mini parent forums in up to 40 schools 5. Better collaboration: strengthening engagement with locality-based SEND groups, SENDCOs, and schools This involves adding a new steering group comprising of parent carer representatives from locality SEND groups. We also focused on increasing contact with locality groups and school-based forums. For example, via engaging with SENCO LA network by attending their meetings in Q4 2023/ 2024. We also worked on increasing the number of trustees. Renew and refresh events - DPCV invited all members, representatives from locality-based SEND groups, schools and professionals to attend a series of events including a key event on Friday 1st March 2024 to explain the work of the forum, new strategic direction and call for new trustees. Parent rep training - Specialist training was delivered over four sessions in Q3/4 of 2023/ 2024 by Contact to ensure parent carers were both aware and understood the role of being a trustee.
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Section E Financial review From the funding during this financial year it was specified by the funder Brief statement of the that this money was to be spent by the end of the financial year. Our charity’s policy on reserves bank account has surplus funds from previous money fundraising and donations. Details of any funds materially We do not have the ability to be in deficit position. in deficit ~~oe~~ Further financial review details (Optional information) You may choose to include additional information, where relevant about: • the charity’s principal sources of funds (including any fundraising); • how expenditure has supported the key objectives of the charity; • investment policy and objectives including any ethical investment policy adopted. ~~_~~ Section F Other optional information ~~___~~ Section G Declaration The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees Signature(s) Laura Aucote Full name(s) Claire Walsh Position (eg Secretary, Chair, Chair Secretary etc) Date 14/6/24 TAR 6 March 2012
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| Derbyshire Parent Carer Voice | Derbyshire Parent Carer Voice | Derbyshire Parent Carer Voice | Charity Number: | Charity Number: | 1168641 |
|---|---|---|---|---|---|
| Annual accounts for theperiod: | |||||
| Start Date: | 01/04/2023 | To | End Date: | 31/03/2024 |
Statement of financial activities Restricted Unrestricted income Endowment Total this Total last funds funds funds year year £ £ £ £ £ Incoming resources Income and endowments from: Donations and legacies 500 - - 500 - Charitable activities - 24,870 - 24,870 17,500 - - - - - Other trading activities Investments - - - - - - - - - - Separate material item of income Other 10,000 - - 10,000 - - Total incoming resources 10,500 24,870 35,370 17,500 ~~—~~ Resources expended Expenditure on: - - Raising funds 11,632 11,632 7,698 Charitable activities - 10,177 - 10,177 9,760 - - - - - Separate material item of expense Other - - - - - - - Total resources expended 21,809 21,809 17,459 ~~Sae=e~~ Net income/(expenditure) before 10,500 3,061 - 13,561 41 investment gains/(losses) - - - - - Net gains/(losses) on investments Net income/(expenditure) 10,500 3,061 - 13,561 41 - - - - - Extraordinary items Transfers between funds - - - - - ~~——~~ Other recognised gains/(losses): Gains and losses on revaluation of fixed assets for the charity’s own use - - - - - - - - - - Other gains/(losses) Net movement in funds 10,500 3,061 - 13,561 41 Reconciliation of funds: - - - - Total funds brought forward 26,071 Total funds carried forward 10,500 3,061 - 13,561 26,112 ~~—~~
Derbyshire Parent Carer Voice Charity Number 1168641 Annual accounts for the period: Start Date: 01/04/2023 To End Date: 31/03/2024 ~~_,___~~
| Balance sheet |
|---|
| Unrestricted Restricted Endowment Total this Total last |
| funds income funds funds year year |
| £ £ £ £ £ |
| Fixed assets |
| Intangible assets - - - - - Tangible assets - 336 - 336 432 Heritage assets - - - - - Investments - - - - - Total fixed assets - 336 - 336 432 ~~S555~~ |
| Current assets |
| Stocks - - - - - Debtors - 244 - 244 - Investments - - - - - Cash at bank and in hand 15,716 26,515 - 42,231 33,566 Total current assets 15,716 26,759 - 42,475 33,566 Creditors: amounts falling due within one year - 3,181 - 3,181 7,886 ~~S55==~~ |
| Net current assets/(liabilities) 15,716 23,578 - 39,294 25,680 |
| Total assets less current liabilities 15,716 23,914-39,630 26,112 Creditors: amounts falling due after one year - - - - - Provisions for liabilities and charges - - - - - Total net assets or liabilities 15,716 23,914 - 39,630 26,112 ~~=====~~ |
| Funds of the Charity |
| Unrestricted funds 15,716 15,716 5,216 Restricted income funds 23,914 23,914 20,896 Endowment funds - - - Revaluation reserve - - Total funds 15,716 23,914 - 39,630 26,112 ~~==~~ |
| Date Signature Print Name Signed by one or two trustees on behalf of all the trustees ~~—~~ |
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees Charity Name Derbyshire Parent Carer Voice ~~oo~~ On accounts for the year 31[st] March 2024 Charity no 1168641 ended (if any) ~~eeee eee~~ Set out on pages 1 - 2 (remember to include the page numbers of additional sheets) ~~OO~~ I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 / 03 / 2024.
Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the which gives me cause to believe that in, any material respect:
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the accounting records were not kept in accordance with section 130 of the Charities Act; or
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the accounts did not accord with the accounting records; or
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the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Date: 25/09/2024 ~~—~~
Signed: Name: Mrs Chloe Mount Relevant professional The Institute of Chartered Accountants in England and Wales (ICAEW) qualification(s) or body Membership Number: 1437173 (if any):
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IER
Address: The Wesley Centre, Blyth Road, Maltby, Rotherham, S66 8JD
Section B Disclosure
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
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IER