2023-03-31-accounts - Derbyshire Parent Carer Voice

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	Trustees' Annual Report	Trustees' Annual Report	Trustees' Annual Report	Trustees' Annual Report	Trustees' Annual Report	for theperiod	for theperiod	for theperiod
	From	Period start date			To	Period end date
		01	04	2022		31	03	2023

Section A Reference and administration details

Charity name Other names charity is known by Registered charity number (if any) Charity's principal address	Derbyshire Parent Carer Voice	Derbyshire Parent Carer Voice


	1168641
	Grassmoor Community Centre
	Grassmoor
	Chesterfield
	Postcode	S42 5EE

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year
Cyrilene Cullen	Chair
Claire Elliott	Vice-Chair
Lynne Stevenson	Treasurer
Louise Cheung	Secretary
Angela Shepherd
Elaine Pauk
Michelle Wainwright-Hicks
TraceyGreen		20.10.22

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

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Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)
Type of adviser Name Address




Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

(eg. trust deed, constitution)

How the charity is constituted

(eg. trust, association, company)

Trustee selection methods

Constitution Charity Incorporated Organisation Elected by Members

(eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

To relieve the needs of children and young people who have disabilities or special educational needs, their parents, carers and families in the Derbyshire area, in such ways as shall be thought fit. This includes promoting their voice and young people, promoting their inclusion and helping to support them reach their full potential.

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All events and outputs are consulted and agreed at Management Group Meeting and minuted. Minutes are available at the main office of Derbyshire Parent Carer Voice. Events Online Home School Transport workshop, health and well-being sessions, Sleep course, Sensory Processing Needs Toolkit Launch, Meet and Eat events with DIASS, Sensory Processing Needs session, Cerebra - Accessing Public Services workshop and Safeguarding Futures - Wills, Trusts and Power of Attorney workshop, with a total of 149 attendees across the year.

Surveys

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

We carried out two online surveys to gain the views of parent carers, receiving a total of 338 responses. These two large-scale, broad surveys focused on the SEND Green Paper and a more targeted follow up, Areas of Concern across SEND, Health and Social Care. The outputs were analysed and collated into reports and reported and shared with all key stakeholders. Outputs were shared online, via our website, social media, email database and in person during meetings. Survey outputs were shared with parent carers, the local authority education, social care and health leading to further engagement in all three areas. DPCV responded with a ‘you said we did’ approach. The survey outputs shaped the DPCV calendar of events (support, information and engagement events) offered to parent carers to meet their needs. Events and survey activity met all our core aims of extending reach, increasing membership and promoting greater parent carer participation.

Social media We have a social media co-ordinator to work on all our social media platforms. This is working well and sharing useful, reliable and participation information to ensure we gain views not just from our members but from the wider community and the ability share on further. Our current social media platforms have a total 3115 followers, our website figures for the year are 11032 views. Social Media activity meets our core aim of extending our reach to more/ diverse parent carers.

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Additional details of objectives and activities (Optional information)

We have strengthened the forum by:

1. Updated processes and practices - We bench marked and tapped into best practice cross county/ cross region Parent Carer Forums.

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

We have reviewed and updated all DPCV policies and procedures (20).

2. Provided clear expectations of roles - We have produced new role profiles for freelance positions (Admin support, Communication and Engagement and Social Media) and Coordinator.

3. Introduced new processes - Operational meetings weekly (with core management team and Co-ordinator) to focus on priorities, termly book of work and weekly operational priorities, high level budget projection to ensure budget information available to all audiences in user friendly PowerPoint format as well as spreadsheet.

Streamlining end to end practices to avoid duplication and to ensure consistency and standardised approach to save time (e.g. standardised email communications to accompany surveys and promotion of events as well as the design of consistent post event feedback surveys).

Section D Achievements and performance

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Section D Achievements and performance

Summary of the main achievements of the charity during the year

Meeting core aims We have strengthened the forum by tightly focusing on core aims of: 1. To extend reach to more parent carers 2. To increase membership 3. To promote greater parent carer participation Extended reach to more parent carers and promoted participation We have continued to reach a greater number of families over the past year through social media interactions. We have provided more responses on social media by influencing the LA and ICB to engage and provide subject matter expert responses to specific topics raised. We have also engaged with parent carers on social media more regularly and more widely to encourage participation e.g. Seeking views on locations for events to increase uptake and participation as well as asking for input and ideas on future events to increase involvement. Increased membership We have actively encouraged membership at every opportunity. With links to sign up in our surveys and on email communications and by promoting membership at our programme of face-to-face meet and eat information and engagement events. We extended our outreach via meet and eat events to new areas of the county based on feedback from parent carers. We have increased forum numbers by promoting membership via our large-scale surveys and by offering more workshops to empower parent carers whilst gaining their views. The Meet & Eat information and engagement sessions with LA partners/ DIASS were very successful in increasing numbers to the database. This year we have increased our members by 110. This is a 20% increase in membership in 2022/23. Cross functional working achievements We have continued to have regular meetings with various services heads relating to SEND within Derbyshire. This is to ensure we continue to build new relationships with new employees and with new steering group members. Worked together on the multi-agency SEND strategic plan with all relevant agencies that impact life of families with SEND. Reports submitted following SEND Green Paper and Areas of Concern (SEND, Health and Social Care) which influenced SEND, ICB and social Care to engage with parent carers We actively contributed to the following boards/ groups: SEND Strategic Board, Joint Working Group (DPCV, SEND, ICB, DIASS) Special Schools Forums, Sensory Processing Steering Group, SEND Health Footprint Delivery Group, Neuro Diverse Pathway ICB Meetings, Autism Schools Project, Keyworker Project Meetings, Parent Carer Forum ICB meetings, Attendance Educational Psychology meetings,

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Section D Achievements and performance

Local Offer meetings, DIASS meetings, OT meetings, Early Years SEN Meetings, Social Care Disabled Children's Services meetings, Co-production Educational Psychology meetings Regional East Midlands Parent Carer Forums We also actively contributed to the national and local response to the SEND Green Paper Consultation feeding back DPCV parent carer views to the Local Authority as well as submitting our own response.

Positive outcomes for parent carers

Workshops and question and answer sessions have provided parent carers with the opportunity to be able to up-skill and speak directly with decision makers.

Meet and Eat information and engagement face to face events helped increase parent carer knowledge and confidence around SEND and EHCP as well as reduce isolation.

Health and well-being and sleep workshops helped build parent carer knowledge and skills in terms of self-care, resilience and well-being as well as reduce isolation.

Online workshops helped build parent carer confidence, skills and knowledge utilising internal and external experts (Cerebra and Securing Futures) covering subjects such as sensory needs, wills and trusts and accessing public services.

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Section E Financial review

From the funding during this financial year it was specified by the funder Brief statement of the that this money was to be spent by the end of the financial year. Our charity’s policy on reserves bank account has surplus funds from previous fundraising and donations. Details of any funds materially We do not have the ability to be in a deficit position. in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees


Cyrilene Cullen air, etc) Chair		Claire Elliott
	Chair	Vice Chair
	20thSeptember 2023
	20thSeptember 2023

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Derbyshire Parent Carer Voice	Derbyshire Parent Carer Voice	Derbyshire Parent Carer Voice	Charity Number:	Charity Number:	1168641
Annual accounts for theperiod:
Start Date:	01/04/2022	To	End Date:	31/03/2023

Restricted Statement of financial activities	Restricted Statement of financial activities	Restricted Statement of financial activities
Unrestricted	income	Endowment	Total this	Total last
funds	funds	funds	year	year
£	£	£	£	£


-	-	-	-	-
-	17,500	-	17,500	16,743
-	-	-	-	5,000
-	-	-	-	-
-	-	-	-	-
-	-	-	-	-
-	17,500	-	17,500	21,743

-	7,639	-	7,639	9,264
-	9,760	-	9,760	9,652
-	-	-	-	-
-	-	-	-	-
-	17,400	-	17,400	18,917

-	100	-	100	2,826
-	-	-	-	-
-	100	-	100	2,826
-	-	-	-	-
-	-	-	-	-

-	-	-	-	-
-	-	-	-	-
-	100	-	100	2,826

5,216	20,855	-	26,071	23,245
5,216	20,955	-	26,171	26,071

	Derbyshire Parent Carer Voice	Derbyshire Parent Carer Voice	Derbyshire Parent Carer Voice	Charity Number	1168641
	Annual accounts for			theperiod:
	Start Date:	01/04/2022	To	End Date:	31/03/2023

Balance		sheet
Fixed assets Intangible assets Tangible assets Heritage assets Investments *Total fixed assets* Current assets Stocks Debtors Investments Cash at bank and in hand *Total current assets* Creditors: amounts falling due within one year *Net current assets/(liabilities)* *Total assets less current liabilities* Creditors: amounts falling due after one year Provisions for liabilities and charges *Total net assets or liabilities* Funds of the Charity Unrestricted funds Restricted income funds Endowment funds Revaluation reserve *Total funds* Signed by one or two trustees on behalf of all the trustees	Unrestricted funds £	Restricted income funds £	Endowment funds £	Total this year Total last year £ £
	-	-	-	-	-
	-	432	-	432	576
	-	-	-	-	-
	-	-	-	-	-
	-	432	-	432	576

	-	-	-	-	-
	-	-	-	-	614
	-	-	-	-	-
	5,216	28,350	-	33,566	26,994
	5,216	28,350	-	33,566	27,608

	-	7,886	-	7,886	-

	5,216	20,464	-	25,680	27,608

	5,216	20,896	-	26,112	28,184

	-	-	-	-	2,113
	-	-	-	-	-

	5,216	20,896	-	26,112	26,071

	5,216			5,216	5,216
		20,896		20,896	20,855
			-	-	-
				-	-

	5,216	20,896	-	26,112	26,071

	Signature		Print	Name	Date
			Cyrilene Cullen		28.12.23
			Claire Elliott		28.12.23