WOOLMER FOREST HERITAGE SOCIETY
Annual Report and Accounts
For the year ended 30 September 2024
Bank:
CAF Bank Ltd 25 Kings Hill Avenue, Kings Hill West Malling, Kent ME19 4JQ
Published by
WOOLMER FOREST HERITAGE SOCIETY
c/o The Haywain, Hollywater Road, Bordon, Hants GU35 0AD
Registered Charitable Incorporated Organisation No 1168637
Registered Charitable Incorporated Organisation No 1168637
WOOLMER FOREST HERITAGE SOCIETY
Charity's principal address:
c/o The Haywain, Hollywater Road, Bordon, Hants, GU35 0AD
Trustees and Committee Members:
Mr D Graham, FSA President Cllr A Carew Patron Trustee Office Dr C B Wain Chair Mr C R Brash Vice-Chairman Dr W H Wain Minutes Secretary Mrs L Vychodil Mr P Burgess Secretary Mr C Perry Webmaster,, Facebook Co-ordinator Mrs D Chennell Mrs M Perry Treasurer Mr P H Kennedy Until August 2024 Mr C Abraham Co-opted August 2024
Appointment of Trustees
Number of charity trustees
(a) There should be not less than three (3) nor more than fourteen (14) appointed trustees;
(b) There must be at least three charity trustees (3). If the number falls below this minimum, the remaining trustee or trustees may act only to call a meeting of the charity trustees, or appoint a new charity trustee.
No trustee appointment may be made in excess of these provisions.
Chairing of meetings
The charity trustees may appoint one of their number to chair their meetings and may at any time revoke such appointment. If no-one has been so appointed, or if the person appointed is unwilling to preside or is not present within 10 minutes after the time of the meeting, the charity trustees present may appoint one of their number to chair that meeting.
Trustees shall elect from amongst themselves a chairman, a secretary and a treasurer, who shall hold office from the conclusion of that meeting
Bankers: - The Bankers of the Society are
CAF Bank Ltd, 25 Kings Hill Avenue Kings Hill West Malling, Kent’ ME19 4JQ Account Number 00012029 Sort Code 40-52-40
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Chairperson’s Report for 2023/2024
Chris Wain began by thanking all the Trustees for their dedicated efforts to keep the Society’s work known throughout the pandemic and during the less restricting time afterwards. Further research on education topics is continuing.
During 2023 the Chair and Secretary had been in correspondence with a research group in the Netherlands looking at the many allied planes which had been shot down returning to the UK after raids in Germany.
This was advertised on Facebook and members of the Wrighting and Holland family came to the October meeting to hear about the demise of the plane in which one of their family died. We finished the presentation with a video sent to us by the Dutch group taken on Christmas Eve when candles are lit on all the War graves.
After the October meeting we had an outdoor trip to HMS Nelson Open Day when there were displays from WWll. One of our original members Bob Mallinson was especially keen to visit this event.
This was an opportunity to renew the display in the library with material from WWll material sent to us by the Dutch Research Group on our Local Heroes.
Our AGM in December was followed by a Quiz of the talks we had had during the year compiled by Chris Perry. On March 16[th] , the only sunny day in Spring we visited the Longmoor Firing Ranges to look at the area burnt out in the summer of 2023. This was led by Chris Abraham and Chris Perry to look for any signs of worked flints which are nor easily seen in the natural herbage. Nothing significant was found bur Chris Perry wrote a report which was submitted to the Longmoor Conservation Group and the DIO Archaeologist.
In recognition of the approach of the 80[th] anniversary of D Day the WTC asked us to provide a display on this event for their AGM in March. This we were able to do as we had information on preparations taking place here and the formation of an Atlantic Wall nearby. We also prepared another two boards to go into Whitehill Village Hall and the Phoenix for the 6[th] June. Here the flag was raised and the Beacon supplied by the Red Cross lighted
In April we had invited the Dinosaur Museum in the IOW to join us in Hogmoor Inclosure for a Dinosaur Day. This was well attended and much enjoyed by members of the Public.
In June the Hogmoor Inclosure hosted another Secrets of the Heath which we attended with our new Gazebo.
In June we also attended the Blessing of the Bower taken by Father John from the Sacred Heart Church, we were very lucky for the weather here.
At the beginning of September we saw the latest plans for the Sergeants Mess as proposed by the Arts Commission. We were not on it!
The rest of September was very wet and we were unable to attend the Woodland Fair or the WWll event in Hogmoor Inclosure.
Chris Wain, Chair WFHS October 2024
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General Report
1. The Society
The governing document of the Society is the Constitution, formally accepted by the Trustee’s with effect from October 1[st] 2016. The Society has been in existence, prior to having charitable status, since 1983.
2. Objectives of the Society
The objects of the CIO are to advance the education of the public in the history of Whitehill and Bordon and neighbourhood in the district of East Hampshire by maintaining an archive of artefact, document, digital and photographic material and to foster archaeological fieldwork, excavation and historical research.
3. Education A display cabinet is available to the public in the local library. It has a removable section to enable examples of artefacts to be taken to public events locally.
4. Community
The display cabinet in Bordon Library, with the assistance of the Library Staff, has been used for exhibitions about differentb aspects of WWII, including Local Heroes and D-Day 80 years on
5. Public Benefit
To facilitate the raising of the public’s awareness of their local heritage, the Society maintains a series of lectures and events open to the public as well as maintaining the display in the library.
6. Talks and Events
Many of the talks this n year were given by members of the Society which attracted as new audience, including the families of Local Heroes. The display in the Library, as at other venues in the town, demonstrated the local connection with D Day preparations. An outside visit to Fort Nelson in Portsmouth to see their interpretation of D Day was much enjoyed
7. Press and Publicity
Many Society activities were posted on the website. Events are posted on the Facebook page to ensure the Society retains a place in the digital community.
8. Fund Raising
Subscriptions and Visitor Fees £396 Fund Raising £38
9. Reserves
The Society maintains a General Fund sufficient to cover six months operating costs
10. The Year Ahead
We aim to maintain and develop the profile of the Woolmer Forest Heritage Society, both for the benefit of the local community and furthering the knowledge of the heritage in our area. We continue to press for premises in which we can hold, identify and conserve local finds. The Whitehill and Bordon Regeneration Company have designated a space within the Mess Hall of the new Town Centre as a Heritage Centre and work should commence there in 2027/28. We intend that our Society’s contribution towards the life of the local community will lead to a greater awareness of Whitehill and Bordon’s heritage and sense of place.
11. Acknowledgements
The Chair wishes to thank all the dedicated members and volunteers who have supported our Society over the past year. She extends her thanks to the Officers and Trustees of the Society without whose help and support the success of the Society could not be maintained.
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Accounts
| Receipts and Payments Account | Receipts and Payments Account | Receipts and Payments Account | ||||
|---|---|---|---|---|---|---|
| for the period from 1st October 2023 to 30th September 2024 | ||||||
| Unrestricted Funds |
Designated Funds |
Restricted Funds |
Total Funds | 30/09/2023 | ||
| Receipts | £ | £ | £ | £ | £ | |
| Members Subscriptions | 396.00 | 396.00 | 288.00 | |||
| Gift Aid | - | 229.40 | ||||
| Visitors' Fees | 111.00 | 111.00 | - | |||
| Donations | - | - | 23.07 | |||
| Sale of Refreshments | 344.00 | 344.00 | 294.00 | |||
| Fund Raising (4 Tee shirts and raffles) | - | - | 40.00 | |||
| Raffle | 38.00 | 38.00 | - | |||
| Bank Interest Gold and Ellis Gold | 95.66 | 2,555.87 | 2,651.53 | 1,530.03 | ||
| Total Recei | 984.66 £ |
2,555.87 £ |
- £ |
3,540.53 £ |
2,404.50 £ |
|
| Payments | £ | £ | £ | £ | £ | |
| Hall Hire | 265.00 | 265.00 | 353.00 | |||
| Lecture Fees | 100.00 | 100.00 | 55.00 | |||
| Sum Upfees | 15.02 | 15.02 | 7.63 | |||
| Website | 180.00 | 180.00 | - | |||
| Gazebopurchase | - | 2,686.80 | ||||
| Bank charges | 60.00 | 60.00 | 60.00 | |||
| Historic England aerial images | - | 468.00 | ||||
| Storage | 90.00 | 90.00 | - | |||
| EHDC Cllr Wild Life Videos | - | 500.00 | ||||
| Health & Safetycosts | 27.02 | 27.02 | - | |||
| Printingand stationery | - | 259.48 | ||||
| Insurance | 548.08 | 548.08 | 517.88 | |||
| Total Paym | 647.04 £ |
548.08 £ |
90.00 £ |
1,285.12 £ |
4,907.79 £ |
|
| Net of Receipts(Payments) | 337.62 | 2,007.79 | (90.00) | 2,255.41 | (2,503.29) | |
| Transfer between funds | 617.50 | (617.50) | 0.00 | 0.00 | ||
| Cash Funds lastyear End | 1,740.85 | 101,590.68 | 2,044.00 | 105,375.53 | 107,878.82 | |
| Cash funds this Year End | 2,695.97 £ |
102,980.97 £ |
1,954.00 £ |
107,630.94 £ |
105,375.53 £ |
|
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St•trrnntofu••l• •nd bIllI•S u at 30th r 2024 C•l•gorl•• Funds Fund• Fund• To1al Fund• a0$+2> Cash Fmls Gewal F1 2M95.97 2,695.97 41.$4 1.740.85 41.54 476.02 481.69 461.69 1,W.75 1.064.75 1Lf2,980.97 101,590.68 107.630.94 £105,375.53 41.54 386.02 461.69 1.W.75 OffK Rert cefAr1808 20241 c crr SfryytslTrJ ¢>art HCC CkA Carew tr'1 Hal 102,980.97 £ 1ffi95J7 £ lo2897 £ 1954.00 Totsl C4•h Fund• Otsr Morfary Assets charitys Slde Sr VHS DVD rgcordor Sts)rnge Cats'rts Portabkn Equpm8rt Epfi GT. 15000 A3 Scarrnr DiyCalM'rnts Di4)lay Parn TiThlr¢ Pa Digilal Disp CovFythr Equwmrt 120.00 120.00 S20.00 520.CKI 2.310.00 2.310.00 1,743.fAI 1,743. 767.00 767.IKI 4.412.IX) 4,412.00 1.438.67 1.436.67 2,S98.fJ) 2,598.LX) 636.CK) 638. 900. 900.00 2.686.80 2.686.80 504.94 504.94 1.341.20 1,341.20 343.65 343.65 500. soo. £ 2011926 £ 20.81926 spIes Repl9 Propctr)r Loop 9bIt Tol•l A•••ts Liabilties Total Llabllll•• NL Slgrnd byt4 trLes on betro101 all tr* tre$ Slgrwl0 Prfrt Nam Dakn ofAppro4ol 151612 61Page
Independent Examinerfs Report to the Committee Membws d the WOOLMER FOREST HERITAGE SOCIErY On ts accounts for the Yrn ended 30 September 2024 I report on the accourts of ts Socx for the yw erthd 30 SeFknber 2024, which axe set out on pages 5 and 6 of this Report Respeclive responsibilitios of the committee memberJ and the examlngr The Committee Member3 consthr that an audit is not required for this year under seckni 144(2) of the chareS Art 2011 (ts Act) and that examination 15 needed. It is my responsibilrty to: . examine the accwts uThJer sec11 145 of the A¢ . under se(on 14515) (b) of the ACL and . to state vthethw partIclar matters have come to my attenti(. Basls of independent examinerfs report Nen the Charlty My examination was caried out in accordarKX Wrth Genwal Direcaiortsx kept y the Association and a Commission. An examinatson Indudes a revw of the accountsng reco Comparis of the accounts we5ented wrth those records. It also indudes Consi of any unusual Ftems or disclosu$ in ts acunts, and s8ekiThJ explanations from ts Committee Members conceming any such matters. The procedures urmjertaken do not provide all the evidence that would be required in an audil and consequenty no opinion is gNen as to whether ts aC(ntS present a Irue and fairf VI and the re is limited to those matters set wt in ts Statem kth. Independent oxaminerfs statomont In cOnnlI0n my examination. rK> matter has come to my attenlK)n: (1) whith gives me r&?SobIe cause to believe that in any mtsial respect the UIrements. To ke ac¢ourrtiTrJ records in accordarw th secti(xi 130 of the 2011 Act arKI requirements of trE 2011 Act have rKrt been n( or {2) To which. in my opinion. attenlion st#wkl be itrawn in order to enable a Fxoper UrndIng of the I f June 2025 Name: Mr Rotert Mfibon FCA Address". 5 Pilgrims Way, HelleY Hants