WOOLMER FOREST HERITAGE SOCIETY
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Annual Report and Accounts
For the year ended 30 September 2023
Bank:
CAF Bank Ltd 25 Kings Hill Avenue, Kings Hill West Malling, Kent ME19 4JQ
Published by
WOOLMER FOREST HERITAGE SOCIETY
c/o The Haywain, Hollywater Road, Bordon, Hants GU35 0AD
Registered Charitable Incorporated Organisation No 1168637
WOOLMER FOREST HERITAGE SOCIETY
Registered Charitable Incorporated Organisation No 1168637
Charity's principal address:
c/o The Haywain, Hollywater Road, Bordon, Hants, GU35 0AD
Trustees and Committee Members:
Mr D Graham, FSA President Cllr A Carew Patron Trustee Office Dr C B Wain Chair Mr C R Brash Vice-Chairman Dr W H Wain Treasurer Mrs L Vychodil Minutes Secretary Mr P Burgess Secretary Mr C Perry Webmaster Mr D Delve Mrs L Delve Facebook Co-ordinator Mrs D Chennell Mrs M Perry
Appointment of Trustees
Number of charity trustees
(a) There should be not less than three (3) nor more than fourteen (14) appointed trustees;
(b) There must be at least three charity trustees (3). If the number falls below this minimum, the remaining trustee or trustees may act only to call a meeting of the charity trustees, or appoint a new charity trustee.
No trustee appointment may be made in excess of these provisions.
Chairing of meetings
The charity trustees may appoint one of their number to chair their meetings and may at any time revoke such appointment. If no-one has been so appointed, or if the person appointed is unwilling to preside or is not present within 10 minutes after the time of the meeting, the charity trustees present may appoint one of their number to chair that meeting.
Trustees shall elect from amongst themselves a chairman, a secretary and a treasurer, who shall hold office from the conclusion of that meeting
Bankers: - The Bankers of the Society are
CAF Bank Ltd, 25 Kings Hill Avenue Kings Hill West Malling, Kent’ ME19 4JQ Account Number 00012029 Sort Code 40-52-40
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WFHS Chair’s Report 2022-2023
This report is for the financial year from 1[st] October 2022 to 30[th] September 2023. The Society has been able to meet without the restrictions of the Pandemic which has allowed more freedom of choice in our programme for our hardworking Trustees. Many thanks are due to their efforts.
Monthly meetings have continued with the first being a look at the effects of the Pandemic from March 2020 to February 2022 with the shutdown of schools, queues for food and vaccinations for the vulnerable and the elderly. As Queen Elizabeth II had died on the 8[th] September 2022 we removed the display in the library on Jubilees in the town and replaced it in April 2023 with a display on Coronations celebrated locally. We were very fortunate in that two of our trustees had mugs from the Coronation of 1953 and a plate from the Coronation of George VI in 1937. Whitehill Town Council ran a gardening competition in which one of the categories was for a Coronation display which was won by your Chair!
Society members and neighbours were invited to celebrate at a Coronation tea party on the 6[th] May. The Town Council placed a Coronation plaque above the gates of Jubilee Park in celebration of the event. In April 2023 we took our new gazebo for the stall to the Secrets of the Heath in Hogmoor Inclosure. The weather was fine and our display complemented the history being re-enacted around us with Romans, Saxons and prehistory displays.
At the beginning of June we were asked to remove our Time Line boards from the Community Centre Hall as they wished to redecorate and put in a new a hearing system. These boards have now been stored in anticipation of being used in the new rooms we have been promised in the Mess Hall.
In June we took part in the Blessing of the Bower built by the DVT staff and the children of Woodlea School on the Walldown Monument. Our usual Gilbert White was unable to attend so a volunteer from the Forest Community Centre actors read from the relevant piece from The Natural History of Selborne instead. Rev Alison Waterhouse took the service and produced a small programme for it.
The Society attended the September Woodland Fair in the Deadwater and our first visitor was the Mayor Cllr Leeroy Scott.
The Society changed the Library Display again in September, with many artefacts of WWII collected by Society member Chris Abraham used as the basis for a display of images about Whitehill and Bordon during WWII.
At the end of September Hogmoor Inclosure held a Military History day and we took along our display boards showing the Army’s involvement in the area since 1859. Again we were visited by the Mayor Cllr Leeroy Scott.
Chris Wain, Chair WFHS October 2023
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General Report
1. The Society
The governing document of the Society is the Constitution, formally accepted by the Trustee’s with effect from October 1[st] 2016. The Society has been in existence, prior to having charitable status, since 1983.
2. Objectives of the Society The objects of the CIO are to advance the education of the public in the history of Whitehill and Bordon and neighbourhood in the district of East Hampshire by maintaining an archive of artefact, document, digital and photographic material and to foster archaeological fieldwork, excavation and historical research.
3. Education A display cabinet is available to the public in the local library. It has a removable section to enable examples of artefacts to be taken to public events locally.
4. Community The display cabinet in Bordon Library, with the assistance of the Library Staff, has been used for exhibitions about Commemorations in the Town for past Jubilees and Coronations
5. Public Benefit
To facilitate the raising of the public’s awareness of their local heritage, the Society maintains a series of lectures and events open to the public as well as maintaining the display in the library.
6. Talks and Events
During the year there have been nine talks. The Society has attended three local events with a new gazebo for the stall at Secrets of the Heath (South Downs National Park), Woodland Fayre (Deadwater Valley Trust) and WWII Military History Day (Land Trust).
7. Press and Publicity Many Society activities were posted on the website. Linda Delve, a Trustee, has kindly taken on the role of Facebook Co-ordinator to ensure the Society retains a place in the digital community.
8. Fund Raising
Subscriptions and visitor Fees £288.00 (£324 rcd in 2022) Donations £23.07 Fund Raising £40.00 Gift Aid £229.40
9. Reserves
The Society maintains a General Fund sufficient to cover six months operating costs 10. The Year Ahead
We aim to maintain and develop the profile of the Woolmer Forest Heritage Society, both for the benefit of the local community and furthering the knowledge of the heritage in our area. We continue to press for premises in which we can hold, identify and conserve local finds. The Whitehill and Bordon Regeneration Company have designated a space within the Mess Hall of the new Town Centre as a Heritage Centre and work should commence there in 2024. We intend that our Society’s contribution towards the life of the local community will lead to a greater awareness of Whitehill and Bordon’s heritage and sense of place.
11. Acknowledgements
The Chair wishes to thank all the dedicated members and volunteers who have supported our Society over the past year. She extends her thanks to the Officers and Trustees of the Society without whose help and support the success of the Society could not be maintained.
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| Receipts and Payments Account | Receipts and Payments Account | Receipts and Payments Account | Receipts and Payments Account | Receipts and Payments Account | |||
|---|---|---|---|---|---|---|---|
| for the period from 1st October 2022 | to 30th | September 2023 | |||||
| Unrestricted | Designated | Restricted |
|||||
| Funds | Funds | Funds | Total Funds | 30/09/2022 | |||
| Receipts | £ | £ | £ | £ | £ | ||
| Members Subscriptions | 288.00 | 288.00 | 324.00 | ||||
| Gift Aid | 229.40 | 229.40 | - | ||||
| Visitors' Fees | - | 51.00 | |||||
| Donations | 23.07 | 23.07 | 1,082.20 | ||||
| Sale of Refreshments | 294.00 | 294.00 | 235.02 | ||||
| Fund Raising (4 Tee shirts and raffles) | 40.00 | 40.00 | 88.00 | ||||
| Amazon refund | - | 7.33 | |||||
| Books & post | - | 17.04 | |||||
| EHDC Cllr Wild Life Videos | - | 1,000.00 | |||||
| HCC Cllr Digital Images | - | 468.00 | |||||
| WBTPJubilee | - | 380.14 | |||||
| Bank Interest Gold and Ellis | |||||||
| Gold | 67.82 | 1,462.21 | 1,530.03 | 183.88 | |||
| £ | £ | £ | £ | ||||
| Total Receipts | £ | 942.29 | 1,462.21 | - | 2,404.50 | 3,836.61 | |
| Payments | £ | £ | £ | £ | £ | ||
| Hall Hire | 353.00 | 353.00 | 158.73 | ||||
| Lecture Fees | 55.00 | 55.00 | 245.00 | ||||
| Refreshments/SumUpfees | 7.63 | 7.63 | - | ||||
| Laptop Cllr Pond | - | 900.00 | |||||
| Gazebo purchase | 2,169.24 | 517.56 | 2,686.80 | - | |||
| Bank charges | 60.00 | 60.00 | 91.50 | ||||
| Historic England aerial images | 468.00 | 468.00 | - | ||||
| HCC Cllr Whitehill Village Hall Barrows (1 and 2) | - | 2,752.00 | |||||
| EHDC Cllr Wild Life Videos | 500.00 | 500.00 | 500.00 | ||||
| WBTPJubilee | - | 380.14 | |||||
| Printing and stationery | 259.48 | 259.48 | 114.70 | ||||
| Tee shirts | - | 120.80 | |||||
| Insurance | 517.88 | 517.88 | 490.92 | ||||
| Total | £ | £ |
£ | £ | |||
| Payments | £ | 3,422.23 | - | 1,485.56 | 4,907.79 | 5,753.79 | |
| Net of Receipts (Payments) | (2,479.94) | 1,462.21 | (1,485.56) | (2,503.29) | (1,917.18) | ||
| Cash Funds last year End | 4,220.79 | 100,128.47 | 3,529.56 | 107,878.82 | 109,796.00 | ||
| £ | £ | £ | £ | ||||
| Cash funds this Year End | £ | 1,740.85 | 101,590.68 | 2,044.00 | 105,375.53 | 107,878.82 |
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Statement of assets and liabilities as at 30th September 2023
| Categories Details Unrestricted Funds Designated Funds Restricted Funds Total Funds 30/09/2022 £ £ £ £ £ Cash Funds General Fund 1,740.85 1,740.85 4,220.79 Grants for Excavations 41.54 41.54 41.54 Office Rent (use for cellar fees 2024) 476.02 476.02 476.02 HCC Cllr Storytelling Grant 461.69 461.69 979.25 EHDC Cllr Davies Wildl;ife Videos - 500.00 HCC Cllr A Carew Whitehill Village Hall Barrows 1,064.75 1,064.75 1,064.75 HCC Cllr A Tree Historic England Aerial images - - 468.00 Ellis Fund 101,590.68 101,590.68 100,128.47 Total Cash Funds £ 1,740.85 £ 101,590.68 £ 2,044.00 105,375.53 £ 107,878.82 Other Monetary Assets None Investment Assets None Assets retained for the charity's own use and belonging to the charity Slide Scanner 120.00 120.00 VHS DVD recorder 520.00 520.00 Storage Cabinets 2,310.00 2,310.00 Portable Sound Equipment 1,743.00 1,743.00 Epson GT - 15000 A3 Scanner 767.00 767.00 Display Cabinets 4,412.00 4,412.00 Display Panels 1,436.67 1,436.67 Timeline Panels 2,598.00 2,598.00 Digital Display 636.00 636.00 Computer Equipment 900.00 900.00 Gazebo 2,686.80 - Dig Supplies 504.94 504.94 Replicas 1,341.20 1,341.20 Projector 343.65 343.65 Hollywater Loop exhibit 500.00 500.00 Total Assets £ 20,819.26 £ 18,132.46 Liabilities Total Liabilities - - Signed by two trustees on behalf of all the trustees Signature Print Name Date of Approval |
Unrestricted Funds Designated Funds Restricted Funds £ £ £ 1,740.85 41.54 476.02 461.69 1,064.75 - 101,590.68 |
Total Funds 30/09/2022 £ £ 1,740.85 4,220.79 41.54 41.54 476.02 476.02 461.69 979.25 - 500.00 1,064.75 1,064.75 - 468.00 101,590.68 100,128.47 |
|---|---|---|
| £ 1,740.85 £ 101,590.68 £ 2,044.00 |
105,375.53 £ 107,878.82 |
|
| 120.00 120.00 520.00 520.00 2,310.00 2,310.00 1,743.00 1,743.00 767.00 767.00 4,412.00 4,412.00 1,436.67 1,436.67 2,598.00 2,598.00 636.00 636.00 900.00 900.00 2,686.80 - 504.94 504.94 1,341.20 1,341.20 343.65 343.65 500.00 500.00 |
||
| £ 20,819.26 £ 18,132.46 |
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