WOOLMER FOREST HERITAGE SOCIETY
Annual Report and Accounts
For the year ended 30 September 2022
Bank:
CAF Bank Ltd 25 Kings Hill Avenue, Kings Hill West Malling, Kent ME19 4JQ
Published by
WOOLMER FOREST HERITAGE SOCIETY
c/o The Haywain, Hollywater Road, Bordon, Hants GU35 0AD
Registered Charitable Incorporated Organisation No 1168637
WOOLMER FOREST HERITAGE SOCIETY
Registered Charitable Incorporated Organisation No 1168637
Charity's principal address:
c/o The Haywain, Hollywater Road, Bordon, Hants, GU35 0AD
Trustees and Committee Members:
Mr D Graham, FSA President Cllr A Carew Patron Trustee Office Dr C B Wain Chair Mr C R Brash Vice-Chairman Dr W H Wain Treasurer Mrs L Vychodil Minutes Secretary Mr P Burgess Secretary Mr C Perry Webmaster Mr D Delve Mrs L Delve Facebook Co-ordinator Mrs D Chennell Mrs M Perry
Appointment of Trustees
Number of charity trustees
(a) There should be not less than three (3) nor more than fourteen (14) appointed trustees;
(b) There must be at least three charity trustees (3). If the number falls below this minimum, the remaining trustee or trustees may act only to call a meeting of the charity trustees, or appoint a new charity trustee.
No trustee appointment may be made in excess of these provisions.
Chairing of meetings
The charity trustees may appoint one of their number to chair their meetings and may at any time revoke such appointment. If no-one has been so appointed, or if the person appointed is unwilling to preside or is not present within 10 minutes after the time of the meeting, the charity trustees present may appoint one of their number to chair that meeting.
Trustees shall elect from amongst themselves a chairman, a secretary and a treasurer, who shall hold office from the conclusion of that meeting
Bankers: - The Bankers of the Society are
CAF Bank Ltd, 25 Kings Hill Avenue Kings Hill West Malling, Kent’ ME19 4JQ Account Number 00012029 Sort Code 40-52-40
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Chair’s Report for 2021/2022
This report is for the financial year from 1[st] October 2021 to 30[th] September 2022. Again our programme has been interrupted by Covid 19, but we have met when possible, and I would like to thank all the Trustees for their dedicated efforts to keep the Society’s work known.
In the last report we were involved with the protection of the Bronze Age Barrows at Whitehill Village Hall. As part of the protection of the grassed areas around the barrows we organised the removal of three of the large boulders to an area where they prevented cars parking on the barrows’ surrounds.
In December we were able to site two information boards on the newly finished part of the Green Loop, which ran alongside Whitehill Village Hall.
The one nearest the road showed the structure of the Bronze Age barrows and the one further along described Hogmoor Lodge, a forestry worker’s residence within the Hogmoor Inclosure.
We were unable to hold our AGM in December because of Covid, so we held it later than usual in February. This was possible as we managed to restart our monthly talks in February, and before Tony Cross gave his lecture on Pub Signs, we held a very quick AGM, during which Adam Carew showed a very early Bronze Age flat axe which had been found on The Slab.
In March we organised the removal and installation of the Walks Board from the Phoenix to BOSC. This gives details of three countryside walks in the area and is more easily studied in its new position.
The Platinum Jubilee was on our minds and so we made enquiries about other Jubilees in the area and SarahJane Dann came forward as one of the Weyford Junior school children who had planted the Lime tree avenue for the Ruby Jubilee in 1992. We were asked by Whitehill Town Council to give a talk at their AGM, and so we put together all the Jubilee events in the Parish from Queen Victoria’s Golden Jubilee in 1887 to Queen Elizabeth’s Diamond Jubilee in 2012. On seeing that in 2002 for the Golden Jubilee, the Parish had a Town Crier, the Town Council decided to create a post for one in time for the Platinum Jubilee. At the Meeting, the Council gave Brian Wood the Freedom of the Town in recognition of the 25 marathons he had run in 25 days in remembrance of the 635 members of the Armed Forces killed in Iraq and Afghanistan. There is now a large mural at the Quebec Underpass to illustrate this.
The photos of the Jubilees in our Parish used for the presentation to the Town Council, were transferred to the library and exhibited in our display case for more residents to see.
In April for Walking for Health week, we devised a walk round Hogmoor Inclosure following the REME trail with a quiz on the history of the Army in Bordon. This was won by a lady who had seen it advertised in Petersfield and she was delighted to receive a voucher for the Hogmoor Café.
Our Patron Adam Carew had given the society money from his District Councillor’s Community budget for two large information boards on the building of the Bronze Age barrows. These he had designed and we unveiled them near to the two barrows to the east and west of the Village Hall.
At the end of May the Society was asked to join in the first anniversary of the opening of The Shed. We took along our 3D map of the town and pointed out the many buildings of interest. Many people were interested to find their homes and learn more about the surrounding area.
For the Platinum Jubilee we organised a Treasure Trail, which took participants around the Parish to visit features of historic importance. This was held over the first two days of the Bank Holiday. The two treasure chests were presented by the Mayor Leeroy Scott at the party in the recreation ground where we had our stall.
The Jubilee celebrations were followed by the Blessing of the Bower built by the Woodlea children on the Walldlown Monument in the morning. The Padre Father John from the Sacred Heart Church presided and the event was followed by tea. In August we took our stall to the Fun Day at the Community Centre, which after a little drizzle turned into a pleasant sunny day. In September some members went to Winchester Cathedral to see their new Exhibition called Kings and Scribes. This showcased the Winchester bible, which was finished in 1160 taking one monk over 15 years and beautifully illuminated by a further six monks.
Chris Wain, Chair WFHS October 2022
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General Report
1. The Society
The governing document of the Society is the Constitution, formally accepted by the Trustee’s with effect from October 1[st] 2016. The Society has been in existence, prior to having charitable status, since 1983.
2. Objectives of the Society
The objects of the CIO are to advance the education of the public in the history of Whitehill and Bordon and neighbourhood in the district of East Hampshire by maintaining an archive of artefact, document, digital and photographic material and to foster archaeological fieldwork, excavation and historical research.
3. Education A display cabinet is available to the public in the local library. It has a removable section to enable examples of artefacts to be taken to public events locally.
4. Community
The display cabinet in Bordon Library, with the assistance of the Library Staff, has been used for exhibitions about Changes in the Town
5. Public Benefit
To facilitate the raising of the public’s awareness of their local heritage, the Society maintains a series of lectures and events open to the public as well as maintaining the display in the library. Due to the Coronovirus pandemic these have been limited and as an alternative, presentations have been posted on the Society’s website.
6. Talks and Events During the year there have been only seven instead of the usual nine talks because of the Covid shut-down over December and January. The Society held a Walking Quiz on the Army in Bordon in Hogmoor Inclosure as part of East Hampshire District Council’s Spring into Health. As part of the celebrations in the town for the Platinum Jubilee on June 3[rd] , the Society organised a Treasure Hunt directing entrants to 12 different heritage sites around the parish. The Mayor of Whitehill presented the winner’s prizes at the Jubilee Day on the Recreation Ground. The Society also had a stall on that day. The Society held an exhibition at the public event at the Family Fun Day in August 2022.
7. Press and Publicity
Many Society activities were posted on the website. Linda Delve, a Trustee, has kindly taken on the role of Facebook Co-ordinator to ensure the Society retains a place in the digital community.
8. Fund Raising
Subscriptions and visitor Fees £324.00 (£282 rcd in 2021) Donations £1082.20 Fund Raising £88.00
9. Reserves
The Society maintains a General Fund sufficient to cover six months operating costs
10. The Year Ahead
We aim to maintain and develop the profile of the Woolmer Forest Heritage Society, both for the benefit of the local community and furthering the knowledge of the heritage in our area. We continue to press for premises in which we can hold, identify and conserve local finds. The Whitehill and Bordon Regeneration Company have designated a space within the Mess Hall of the new Town Centre as a Heritage Centre and work should commence there in 2023. We intend that our Society’s contribution towards the life of the local community will lead to a greater awareness of Whitehill and Bordon’s heritage and sense of place.
11. Acknowledgements
The Chair wishes to thank all the dedicated members and volunteers who have supported our Society over the past year. She extends her thanks to the Officers and Trustees of the Society without whose help and support the success of the Society could not be maintained.
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Independent Examinerfs Report to the Committee Members of the WOOLMER FOREST HERITAGE SOCIETY On the accounts for the years ended 30 Septsmber 2022 I report on the accounts of the Assoaation for the years ended 30 September 2022. which are set out on pages 5 to 6 of this Annual Report Respective responsibilities of the committee members and the examiner The Committee Members are responsible for the preparation of the aountS. The Commtttee Members consider that an audtt is not required for this year under section 144{2) of the Charities Act 2011 (the Act) and that an indep6fKlent examination is needed. It is my responsibilty to.. examine the accounts under section 145 of the Ad. to follow the procedures laid down in the General Directions given by the Charity Commissioners under section 145{51 (bl of the Act", and to state whether particular matters have come to my attention. Basls of independent examinevs report My examination was carried out in accordan with General Directions given by Ihe Charity Commission. An examinab'on includes a review of the accounting records kept by the Association and a comparison of the a¢wunts presented wth those rernrds. It also includes consideration of any unusual items or disdosures in the accounts, and seeking explanations from the Commrttee Members concernin any such matters. The procedures undertaken do not rovide all the evidence that would be require in an audit. and consequentty no opinion is given as to whether t e atxounts present a 'true and fairf view and the report is limrted to those matters set out in the statement bethi. Independent examinerfs ststement In connection viith my examination, no matter has come to my attentFon.' (1) which gives me reasonable Cause to believe that in any material respect the requirements: To keep accounting records in accordance with section 130 of the 2011 Act: and To prepare acojunts which accord wtth the attounting records and comply with the accounting requirements of the 2011 Aci have not been met., or (2} To which, in my opinion, attention should be drawn in order to enable a proper understanding of the a¢xounts lo be reached. Signed .7. November 2022 Name.. Mr Robert Wilson FCA Address.. 5 Pilgrims Way, Headley Hants 71Page