WOOLMER FOREST HERITAGE SOCIETY
Annual Report and Accounts
For the year ended 30 September 2021
Bank:
CAF Bank Ltd 25 Kings Hill Avenue, Kings Hill West Malling, Kent ME19 4JQ
Published by
WOOLMER FOREST HERITAGE SOCIETY
c/o The Haywain, Hollywater Road, Bordon, Hants GU35 0AD
Registered Charitable Incorporated Organisation No 1168637
WOOLMER FOREST HERITAGE SOCIETY
Registered Charitable Incorporated Organisation No 1168637
Charity's principal address:
c/o The Haywain, Hollywater Road, Bordon, Hants, GU35 0AD
Trustees and Committee Members:
Mr D Graham, FSA President Cllr A Carew Patron Trustee Office Dr C B Wain Chair Mr C R Brash Vice-Chairman Dr W H Wain Secretary to 08/01/21; Treasurer Mrs A Miller Treasurer until 31/12/20 Mrs L Vychodil Minutes Secretary Mr R Mallinson Until 01/12/2020 Mr P Burgess Secretary from 08/01/21 Mr C Perry Webmaster Mr D Delve Mrs L Delve Facebook Co-ordinator
Appointment of Trustees
Number of charity trustees
(a) There should be not less than three (3) nor more than fourteen (14) appointed trustees;
(b) There must be at least three charity trustees (3). If the number falls below this minimum, the remaining trustee or trustees may act only to call a meeting of the charity trustees, or appoint a new charity trustee.
No trustee appointment may be made in excess of these provisions.
Chairing of meetings
The charity trustees may appoint one of their number to chair their meetings and may at any time revoke such appointment. If no-one has been so appointed, or if the person appointed is unwilling to preside or is not present within 10 minutes after the time of the meeting, the charity trustees present may appoint one of their number to chair that meeting.
Trustees shall elect from amongst themselves a chairman, a secretary and a treasurer, who shall hold office from the conclusion of that meeting
Bankers: - The Bankers of the Society are
CAF Bank Ltd, 25 Kings Hill Avenue Kings Hill West Malling, Kent’ ME19 4JQ Account Number 00012029 Sort Code 40-52-40
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Chair’s Report for 2020/2021
This report covers the financial year from 1[st] October 2020 to 30[th] September 2021 and I would like to thank all the trustees and members for their support during this challenging period.
As mentioned in the last report, the problem of parking cars on the area around the barrows at Whitehill Village Hall, had been discussed and initially Hampshire County Council agreed to raise the kerbs in that area. Alan Waterhouse, Chair of WVH committee, was able to direct this raised edge around the western barrow, which has solved the problem completely. Two large boulders will now be moved to protect the edge of the eastern barrow. Adam Carew had given us a grant from his Hampshire County Council budget to cover this and to purchase wildflower seeds and screening beside the Green Loop. Four Holly trees were purchased and planted where Alan wanted them to prevent fence diversions and wild flower seeds were scattered and raked in.
Information boards have been designed and when East Hampshire District Council has finally agreed to their placement, we will have them unveiled along the new Green Loop at the side of the Village Hall. The one nearest the main road will describe the Bronze Age barrows and the other at the far end will give the history of Hogmoor Lodge, now demolished.
In May we joined the Spring into Health initiative at Hogmoor Inclosure by producing a walk along the Gilbert White trail. On a rather wet day we were joined by seven stalwarts, who completed Heritage Explorer’s booklets on the famous naturalist. A prize was generously donated by Hogmoor Café, and the winner was Nora Dobson, who enjoyed their coffee and nibbles.
We joined with the Whitehill Bordon Town Partnership for their Fun day in August at the Community Centre. Although the day started with drizzle it gradually cleared up and a good number of children enjoyed our activities and learned about the heritage of the area.
Chris Perry has worked hard on the Website, so that it is accessible to all the modern gadgets used these days. Linda Delve has also had a lot of success with Facebook, so that more residents are logging in to see what events we have on. The Society is becoming known to more people in the area.
Chris Wain, Chair, October 2021
Treasurer’s Report for Annual Accounts October 2020 to September 2021
The Independent Examiner (Auditor), Bob Wilson has examined the Accounts for the Society for 2020 – 2021 and they are correct.
The Society has agreed with the Charity Commission that the allocation in 2020 of the £100,000 Ellis Fund as an Endowment Fund was inconsistent with the minuted intentions of the donor. The Society has now allocated the Ellis Fund as a Designated Fund. This allows the Society to manage the Ellis Fund separately within the accounts for the Society but does not impose restrictions on the way in which the monies in the Ellis Fund are used. There is no specific ‘designation’ for the Ellis Fund.
The Trustees have agreed to accept these Accounts and two Trustees have signed a copy of these Accounts.
Bill Wain,
Treasurer. 21[st] January 2022
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General Report
1. The Society
The governing document of the Society is the Constitution, formally accepted by the Trustee’s with effect from October 1[st] 2016. The Society has been in existence, prior to having charitable status, since 1983. 2. Objectives of the Society The objects of the CIO are to advance the education of the public in the history of Whitehill and Bordon and neighbourhood in the district of East Hampshire by maintaining an archive of artefact, document, digital and photographic material and to foster archaeological fieldwork, excavation and historical research. 3. Education A display cabinet is available to the public in the local library. It has a removable section to enable examples of artefacts to be taken to public events locally.
4. Community The display cabinet in Bordon Library, with the assistance of the Library Staff, has been used for exhibitions about Changes in the Town
5. Public Benefit To facilitate the raising of the public’s awareness of their local heritage, the Society maintains a series of lectures and events open to the public as well as maintaining the display in the library. Due to the Coronovirus pandemic these have been limited and as an alternative, presentations have been posted on the Society’s website.
6. Talks and Events During the year there have been no evening talks until 1[st] September 2021, which was well attended. The Society held an exhibition at the public event at the Family Fun Day in August 2021.The Society held a Walking Quiz on Gilbert White in Hogmoor Inclosure as part of East Hampshire District Council’s Spring into Health
7. Press and Publicity
Many Society activities were posted on the website. Linda Delve, a Trustee, has kindly taken on the role of Facebook Co-ordinator to ensure the Society retains a place in the digital community.
8. Fund Raising
Subscriptions and visitor Fees £282.00 (£195 rcd in 2020) Donations £232.75 Fund Raising £00.00
9. Reserves
The Society maintains a General Fund sufficient to cover six months operating costs
10. The Year Ahead
We aim to maintain and develop the profile of the Woolmer Forest Heritage Society, both for the benefit of the local community and furthering the knowledge of the heritage in our area. We continue to press for premises in which we can hold, identify and conserve local finds. The Whitehill and Bordon Regeneration Company have designated a space within the Mess Hall of the new Town Centre as a Heritage Space and work should commence there in 2022. We intend that our Society’s contribution towards the life of the local community will lead to a greater awareness of Whitehill and Bordon’s heritage and sense of place. 11. Acknowledgements
The Chair wishes to thank all the dedicated members and volunteers who have supported our Society over the past year. She extends her thanks to the officers and Trustees of the Society without whose help and support the success of the Society could not be maintained.
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WOOLMER FOREST HERITAGE SOCIETY
Receipts and Payments Account
| WOOLMER FOREST HERITAGE SOCIETY | WOOLMER FOREST HERITAGE SOCIETY | WOOLMER FOREST HERITAGE SOCIETY | WOOLMER FOREST HERITAGE SOCIETY | WOOLMER FOREST HERITAGE SOCIETY | WOOLMER FOREST HERITAGE SOCIETY | WOOLMER FOREST HERITAGE SOCIETY |
|---|---|---|---|---|---|---|
| Receipts and Payments Account | ||||||
| for theyear ended 30 September 2021 | ||||||
| Unrestricted Funds |
Designated Funds |
Endowment Funds |
Restricted Funds |
Total Funds | 30/09/2020 | |
| Receipts | £ | £ | £ | £ | £ | £ |
| Members Subscriptions | 282.00 £ |
282.00 £ |
168.00 £ |
|||
| Gift Aid | - £ |
114.31 £ |
||||
| Visitors' Fees | - £ |
27.00 £ |
||||
| Donations | 232.75 £ |
232.75 £ |
100,007.54 £ |
|||
| Sale of Refreshments | - £ |
155.00 £ |
||||
| Fund Raising | - £ |
29.00 £ |
||||
| Amazon refund | 5.00 £ |
5.00 £ |
5.00 £ |
|||
| EHDC Cllr Fire Station Board | - £ |
560.00 £ |
||||
| EHDC Cllr Time Gun Board | - £ |
560.00 £ |
||||
| HCC Cllr Whitehill Village Hall Barrow s(1) | - £ |
3,082.21 £ |
||||
| EHDC Cllr Laptop | 900.00 £ |
900.00 £ |
- £ |
|||
| HCC Cllr Whitehill Village Hall Barrow s(2) | 1,120.00 £ |
1,120.00 £ |
1,120.00 £ |
|||
| Bank Interest | 0.84 £ |
9.93 £ |
10.77 £ |
20.70 £ |
||
| Total Receipts | 520.59 £ |
- £ |
9.93 £ |
2,020.00 £ |
2,550.52 £ |
105,848.76 £ |
| Payments | ||||||
| Hall Hire | - £ |
- £ |
||||
| Lecture Fees | 40.00 £ |
40.00 £ |
40.00 £ |
|||
| Refreshments | - £ |
- £ |
||||
| IT costs | 52.78 £ |
52.78 £ |
52.78 £ |
|||
| Bank charges | 87.00 £ |
55.00 £ |
142.00 £ |
197.00 £ |
||
| RepayS Pond Grant | 300.00 £ |
300.00 £ |
- £ |
|||
| Time Gun Board | - £ |
560.00 £ |
||||
| HCC Cllr Whitehill Village Hall Barrow s(1) | 85.46 £ |
85.46 £ |
- £ |
|||
| Printingand stationery | 17.61 £ |
17.61 £ |
17.61 £ |
|||
| Trophy | - £ |
58.99 £ |
||||
| Insurance | 125.00 £ |
350.96 £ |
475.96 £ |
413.36 £ |
||
| Total Payments | 322.39 £ |
- £ |
55.00 £ |
736.42 £ |
1,113.81 £ |
1,339.74 £ |
| £ | ||||||
| Net of Receipts/Payments | 198.20 £ |
- £ |
£(45.07) | 1,283.58 £ |
1,436.71 £ |
102,644.38 £ |
| Cash Funds lastyear End | 3,128.50 £ |
- £ |
100,000.81 £ |
5,229.98 £ |
108,359.29 £ |
5,714.91 £ |
| Transfer of Ellis funds | - £ |
99,955.74 £ |
£(99,955.74) | - £ |
- £ |
- £ |
| Cash funds this Year End | 3,326.70 £ |
99,955.74 £ |
- £ |
6,513.56 £ |
109,796.00 £ |
108,359.29 £ |
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Independent Examinevs Report to the T[leaS of the WOOLMER FOREST HERITAGE SOCIETY On the accounts for the yr ended 30 September 2021 I report on the accounts ofthe Souety forthe year ended 30 se1xemr 2021, vthich are set out on pages 5 to 6 of this Annual Rert. Respective responsibilities of the trustees and the examiner The tharrtls trustees are responsit4e for the preparation of the acc$. The charitys trustees consider that an audit is not required this year under 88Glion 144(2) of the Charities Act 2011 (the Act) and that an iThJeFendeni examination is needed. It is my responsibility to: examine the accounts under section 145 of the Ad, to follow the prodUreS laid down in the General DirectM)ns given by the Charity Commissioners undèr section 14515) {bl of the Act., and to state whothèr particuSar matters have come to my ntion. Ba81s of Independent examinerfs report My éxamination was carried out in acc(xdance wilh General Direction8 given by the Charity Commission. An examination includes a review of thè xcounting records kept by the charity and a compartson of the accounts presented wth those records. It also includes conw"deration of any unusual rtems or disclosurés in the accounts, and seeking explanations from the trustees con¢eming any such matters. The procedures undertaken do not provide all the evidence that wtyJld be required in an audit, and consequently no opinion is given as to whether the accounts Fyesent a Inje arxl fairf view the report is limited to those matters $8t out in the statement Èetow. Independent examlnorf8 Statsment In connection with my examination. no matter has come to my attention.. {1) which gives me reasonable cause to bdi8ve that in any material respec the requirem8nts: To keep accounting records in acoYdarKe fyth section 130 of the 2011 Act", and To prepare 2tLounts whK accord wth the aCCnting records armj comply wilh the accounting requirements of Ihe 2011 Act have not been or {2} To which, in my opinion, atlention shId be thawn in orderto enable a prcper understsndtng of the accounts to be reached. Signed 4pJ 2 January 2022 Name.. Mr. R J Ihllson. FCA Address.. 5 Pilgrims way. Hea&y, Bordon, Hants. GU35 8LB 71Page