**WOOLMER FOREST HERITAGE SOCIETY** Annual Report and Accounts For the year ended 30 September 2020 ## **Bank:** CAF Bank Ltd 25 Kings Hill Avenue, Kings Hill West Malling, Kent ME19 4JQ ## **Published by** ## **WOOLMER FOREST HERITAGE SOCIETY** c/o The Haywain, Hollywater Road, Bordon, Hants GU35 0AD Registered Charitable Incorporated Organisation No 1168637 **WOOLMER FOREST HERITAGE SOCIETY** Registered Charitable Incorporated Organisation No 1168637 ## **Charity's principal address:** c/o The Haywain, Hollywater Road, Bordon, Hants, GU35 0AD ## **Trustees and Committee Members:** Mr D Graham, FSA Cllr A Carew Office President Patron Trustee Dr C B Wain Mr C R Brash Dr W H Wain Mrs A Miller Mrs L Vychodil Mr R Mallinson Mr P Burgess Mr C Perry Mr D Delve Mrs L Delve Chairman Vice Chairman Secretary Treasurer Minutes Secretary Webmaster 2 | P a g e ## **Appointment of Trustees** ## **Number of charity trustees** (a) There should be not less than three (3) nor more than fourteen (14) appointed trustees; (b) There must be at least three charity trustees (3). If the number falls below this minimum, the remaining trustee or trustees may act only to call a meeting of the charity trustees, or appoint a new charity trustee. No trustee appointment may be made in excess of these provisions. ## **Chairing of meetings** The charity trustees may appoint one of their number to chair their meetings and may at any time revoke such appointment. If no-one has been so appointed, or if the person appointed is unwilling to preside or is not present within 10 minutes after the time of the meeting, the charity trustees present may appoint one of their number to chair that meeting. Trustees shall elect from amongst themselves a chairman, a secretary and a treasurer, who shall hold office from the conclusion of that meeting ## Bankers: - The Bankers of the Society are CAF Bank Ltd, 25 Kings Hill Avenue Kings Hill West Malling, Kent’ ME19 4JQ Account Number 00012029 Sort Code 40-52-40 Registered Charitable Incorporated Organisation No 1168637 ## **WFHS Report from the Chair 2019/2020** This report covers the financial year from 1[st] October 2019 to 30[th] September 2020 and I would like to thank all the trustees and members for their support during this very difficult period. Our year began with the new Firefly Club in Bordon, (next to Tesco) asking for a talk on the history of the area for their residents many of whom were new to the town. Bill already had a talk he had prepared for a group last year, so this we took along to the Club together with pamphlets and books. Quite a few of the residents came to listen and an ex army couple were particularly interested. In November we changed the display in the library for the start of a series showing the changes in the town. The first one was centred on Quebec showing the original wooden barracks that were built there in 1903, their replacement with 100 man blocks between the wars and the housing development by Radian that was there now. Two of the 100 man blocks were retained for office use and between them a café was created called Café 1759 to recall the name of the original barracks which celebrated the battle for Quebec. At the end of November the Whitehilll and Bordon Community Trust bought 20 apple trees and organised their planting at Alexandra Park by the Blackmoor Apple Company. We were offered one along with other groups and the various schools. We went along to the planting and chose an old fashioned apple, a Keswick Codlin. Once it was planted we took some pictures and revisited it again in the summer to see that it was in leaf and healthy. In January we replaced the exhibition in the library to show the changes in the town in the area of Station Road. This we intended to follow with pictures of VE Day plus 50 in 1995, but Covid 19 intervened. In early March Chris Perry and Adam Carew were very concerned with the parking of cars on the barrows around Whitehill village Hall. A meeting was convened and it was agreed to protect them with more boulders. This was to be funded by Adam Carew’s County Council grant, but at this point Covid 19 prevented any further action. Bordon Camera Club were very interested in the photographic plates we had printed up for the Millennium. Bill went to one of their meetings and took along a selection and they were very keen to see the rest of the plates we had printed, which are now on our website. After Lockdown at the end of March we produced a local Quiz on Bordon, two power point presentations and a field walk around Woolmer Pond. To celebrate the 300[th] birthday of the famous naturalist, Gilbert White, we put a Quiz on line in three stages Gilbert White’s life and times, the Natural History of Selborne and the Antiquities. Finally a power point presentation on Local Hoards was produced by Colin for the Website. During Lockdown we finalised the draft for another information board on the Time Gun which the Army had placed on Broxhead Common overlooking the five barracks. On a very hot day in August, taking care with social distancing, we asked Lt Col. Ludlow from Longmoor, as Broxhead Common is Army training ground, and EHDC Councillor Paul Wigman, who funded the board from his Community Fund, to unveil the board. A report and a picture appeared in the local Bordon Herald and all the pictures can be seen on the Website. During the summer we were very fortunate to be offered by a member a donation of £100,000 to enhance the future of the Society. This has been added to our CAF Bank account as The Ellis Fund, to draw on when needed as authorised by the Trustees 4 | P a g e ## **General Report** **1. The Society** The governing document of the Society is the Constitution, formally accepted by the Trustee’s with effect from October 1[st] 2016. The Society has been in existence, prior to having charitable status, since 1983. **2. Objectives of the Society** The objects of the CIO are to advance the education of the public in the history of Whitehill and Bordon and neighbourhood in the district of East Hampshire by maintaining an archive of artefact, document, digital and photographic material and to foster archaeological fieldwork, excavation and historical research. **3. Education** A display cabinet is available to the public in the local library. It has a removable section to enable examples of artefacts to be taken to public events locally. **4. Community** The display cabinet in Bordon Library, with the assistance of the Library Staff, has been used for exhibitions about Changes in the Town ## **5. Public Benefit** To facilitate the raising of the public’s awareness of their local heritage, the Society maintains a series of lectures and events open to the public as well as maintaining the display in the library. Due to the Coronovirus pandemic these have been limited and as an alternative, presentations have been posted on the Society’s website. **6. Talks and Events** During the year there have been 6 evening talks held at the Forest Community Centre. The Society held exhibitions at public events at the Woodland Fair in the Deadwater Valley Local Nature Reserve in September. **7. Press and Publicity** Many Society events were reported in the local press. Linda Delve, a Trustee, has kindly taken on the role of Facebook Co-ordinator to ensure the Society retains a place in the digital community. **8. Fund Raising** Subscriptions and visitor Fees £195.00 (£204 rcd in 2019) Gift Aid £114.31 Sale of refreshments & raffle £184.00 Donations £100.007.54 Fund Raising £00.00 ## **9. Reserves** The Society maintains a General Fund sufficient to cover six months operating costs **10. The Year Ahead** We aim to maintain and develop the profile of the Woolmer Forest Heritage Society, both for the benefit of the local community and furthering the knowledge of the heritage in our area. We continue to press for premises in which we can hold, identify and conserve local finds. The Whitehill and Bordon Regeneration Company have designated a space within the cinema block as a Heritage Space and work should commence there in Spring 2022. We intend that our Society’s contribution towards the life of the local community will lead to a greater awareness of Whitehill and Bordon’s heritage and sense of place. ## **11. Acknowledgements** The Chair wishes to thank all the dedicated members and volunteers who have supported our Society over the past year. She extends her thanks to the officers and Trustees of the Society without whose help and support the success of the Society could not be maintained. 5 | P a g e |||**Receipts and Payments Account**|**Receipts and Payments Account**|||| |---|---|---|---|---|---|---| |||||||| ||for the period from 1st October 2019 to 30th September 2020|||||| |||||||| |||**Unrestricted Funds **|**Endowment Funds**|**Restricted Funds **|**Total Funds**|**30-Sep-19**| |**Receipts**||**£**||**£**|**£**|| |||||||| |Members Subscriptions(Note 1)||168.00
£||-
£|168.00
£|480.00
£| |Gift Aid||114.31
£||-
£|114.31
£|66.18
£| |Visitors' Fees||27.00
£||-
£|27.00
£|60.00
£| |Donations(Note 2)||7.54
£|100,000.00
£||100,007.54
£|180.63
£| |Sale of Refreshments||155.00
£||-
£|155.00
£|273.00
£| |Fund Raising||29.00
£||-
£|29.00
£|67.50
£| |Pre-historyDay||-
£||-
£|-
£|100.00
£| |Amazon refund||5.00
£||-
£|5.00
£|5.39
£| |EHDC Cllr Roman Day||-
£||-
£|-
£|200.00
£| |EHDC Cllr Archiving project||-
£||-
£|-
£|174.00
£| |EHDC Cllr Fire Station Board||||560.00
£|560.00
£|| |EHDC Cllr Time Gun Board||||560.00
£|560.00
£|| |HCC Cllr Whitehill Village Hall Barrows||||3,082.21
£|3,082.21
£|| |Bank Interest||9.10
£|0.81
£|-
£|9.91
£|9.34
£| ||**Total Receipts**|**514.95**
**£**|**100,000.81**
**£**|**4,202.21**
**£**|**104,717.97**
**£**|**1,616.04**
**£**| |||||||| |**Payments**||£||£|£|| |||||||| |Hall Hire||132.90
£|||132.90
£|195.15
£| |Lecture Fees||40.00
£|||40.00
£|115.00
£| |Refreshments||35.35
£|||35.35
£|-
£| |IT costs||24.00
£|||24.00
£|24.00
£| |Bank charges||60.00
£|||60.00
£|60.00
£| |Pre-historyDay||-
£|||-
£|100.00
£| |Roman Day||-
£||-
£|-
£|201.56
£| |Havannah Barracks Boards||-
£||-
£|-
£|560.00
£| |Hogmoor Inclosure Boards||-
£||-
£|-
£|560.00
£| |Heritage Centre Exhibits||-
£||-
£|-
£|500.00
£| |ArchivingProject||||188.99
£||| |Fire Station Board||||560.00
£||| |Time Gun Board||||560.00
£||| |Events||-
£||-
£|-
£|360.00
£| |Printingand stationery||-
£||-
£|-
£|65.00
£| |Trophy||58.99
£|||58.99
£|-
£| |Insurance||113.36
£||300.00
£|413.36
£|410.10
£| ||**Total Payments**|**464.60**
**£**|**-**
**£**|**1,608.99**
**£**|**764.60**
**£**|**3,150.81**
**£**| |Transfer between Funds||14.99
-£||14.99
£|**-**
**£**|| |||£||||| |||||||| |**Net of Receipts/Payments**||**35.36**
**£**|**100,000.81**
**£**|**2,608.21**
**£**|**102,644.38**
**£**|**1,534.77**
**-£**| |||||||| |Cash Funds lastyear End||3,093.14
£|-
£|2,621.77
£|5,714.91
£|7,249.68
£| |||||||| |**Cash funds this Year End**||**3,128.50**
**£**|**100,000.81**
**£**|**5,229.98**
**£**|**108,359.29**
**£**|**5,714.91**
**£**| |||||||| |Note 1: Members subs 2019/20 totalling£204 werepaid during year ended 30 September 2019(2018/19 £48).||||||| |Note 2: A donation of £100,000 was received to set upthe Ellis Fund,an endowment fund to support the charitable objects of the Society.||||||| 6 | P a g e |||||||| |---|---|---|---|---|---|---| |||**Statement of assets and liabilities at the end of the year**||||| |||||||| |**Categories**||**Details**|**Unrestricted Fund**|**sEndowment Funds**|**Restricted Funds**|**30/09/19**| |||||||| |Cash Funds||General Fund|3,128.50
£||-
£|3,093.14
£| |||Grants for Excavations|-
£||41.54
£|41.54
£| |||Grants for Museum and Artefacts|-
£||-
£|175.74
£| |||Office Rent|-
£||476.02
£|600.28
£| |||HCC Cllr StorytellingGrant|-
£||1,330.21
£|1,330.21
£| |||EHDC Cllr Heritage Centre fees|-
£||300.00
£|300.00
£| |||EHDC Cllr Heritage Archive Project|||-
£|174.00
£| |||HCC Cllr Whitehill Village Hall Barrows|-
£||3,082.21
£|-
£| |||Ellis Fund|-
£|100,000.81
£|-
£|-
£| |||**Total Cash Funds**|**3,128.50**
**£**|**100,000.81**
**£**|**5,229.98**
**£**|**5,714.91**
**£**| |||||||| |Other MonetaryAssets||None||||| |||||||| |Investment Assets||None||||| |||||||| |Assets retained for the
charity's own use and
belongingto the charity||Slide Scanner|||120.00
£|120.00
£| |||VHS DVD recorder|||520.00
£|520.00
£| |||Storage Cabinets|||2,310.00
£|2,310.00
£| |||Toshiba Projector|||-
£|-
£| |||Portable Sound Equipment|||1,743.00
£|1,743.00
£| |||Epson GT - 15000 A3 Scanner|||767.00
£|767.00
£| |||DisplayCabinets|||4,412.00
£|4,412.00
£| |||DisplayPanels|||1,436.67
£|1,436.67
£| |||Timeline Panels|||2,598.00
£|2,598.00
£| |||Digital Display|||636.00
£|636.00
£| |||Computer Equipment|||349.00
£|349.00
£| |||DigSupplies|||504.94
£|504.94
£| |||Replicas|||1,341.20
£|1,341.20
£| |||Laptopdonated bytrustee|||-
£|-
£| |||A1 Printer donated bytrustee|||-
£|-
£| |||Projector|||343.65
£|343.65
£| |||Hollywood Loopexhibit|||500.00
£|500.00
£| |||**Total Assets**|**-**
**£**||**17,581.46**
**£**|**17,581.46**
**£**| |||||||| |||||||| |Liabilities||||||| |||||||| |||||||| |||**Total Liabilities**|**-**
**£**|||| |||||||| |Signed by two trustees
on behalf of all the
trustees||||||| |||Signature|Print Name||Date of Approval|| ||||Dr Chris Wain||09-Nov-20|| ||||Dr Bill Wain||09-Nov-20|| |||||||| |||||||| 7 | P a g e lideprndtwi Lx¥rAiTrtr'* Re[￿rI to ihp Trwitts 01 Wwlm¢r i1¢rt￿tt lJd¢pMdrwl ¢i¥Thi4VT'¥ rrpTrrl I￿ Iht IrM•lyN olWookn¢r FvrHI 11rril￿¥ l th¢ 4*arity truStt￿ on ￿Y OCih￿ W￿￿kneE For£￿ Heritw ￿CItty (theLTr￿ly) fvr the ended SeweiTrkn-?D?O RttpMiihlliiit* Ind b•%li ofrtport A5 th¢ rhllnly Df thr thriiy Art (or w¢pAriibJfft of th¥ a(v)unty th¢ tEwirerneÉtsofth• CEWil￿$ An4¥rnJ4nd huve i¢ftiXS othermthevj Ill ¢￿Ine¢1￿)n wlih tho tomthich4it¢nti￿ Shu￿bj be d￿wil th this r¢w in ordtr lo tMblt&prawundtW5tsndEIBafthE ￿0￿nE5 ti>bc Trathed. P E H WT4hi FCA DClhA ShteTh stick￿nd Lhartcml AcLJ>uhWI 7 P&llthi Lhi(hcs¢¢r W¢si Su55Ql PO19 1111 ￿NOVember •020 81Page