swDoN CHtLDREN'S SCRAPSTORE CHARITABLE INCORPORATED ORGANISATION SWINDON CHILDREN'S SCRAPSTORE UNIT 7 BRAMBLE CLOSE ELGIN INDUSTRIAL ESTATE SWINDON WILTSHIRE SN2 8DW REGISTERED NUMBER 1168574 REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2024
sI)0N CHILDREN'S SCRAPSTORE CHARITABLE INCORPORATED ORGANISATION REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2024 CONTENTS Page Charity Information Statement of Responsibilities Trnstees, Report Independent ExamiDer81 Report Ststement of Financlal Activities Balance Sheet 10 Notes to the FinaDcial Statements 11
swtNDON CHILDREN'S SCRAPSTORE CHARITABLE INCORPORATED ORGANISATION CHARITY IP4FORMATION 1168574 TRUSTEES S. Cheney S. Connell S. Huggins R. Sihra CHIEF EXECUTIVE OFFICER O. McCaDn REGISTERED OFFICE Bramble Close Elgin Industrial Estate Swindon Wiltshire SN2 8DW BANKERS Co-operative Bank PLC PO Box 250 Skelmersdale WN86 INDEPENDENT EXAMINER Robert Raynes Bridleway Cottage 85 Priors HAII Wroughton Swindon SN4 ORL
S14qNDON CHtLDREN'S SCRAPSTORE CHARITABLE INCORPORATED ORGANISATION TRUSTEES, RESPOPISIBILITIES Charity law requires the trustees io prepare financial statements which give a true and fair vlew of the state of affairs of the charity and of the surplus or deficit of the charity for that perlod. In preparmg those financial statements, the trustees are required to: Select suitsble accounting policies and then apply them consistently: Make judgements and estimates that are reasonable and prudent; Follow applicable accounting standards, subject to any material departures disclosed and explained in the financial statements; Prepare the financial statements on the going concern basis unlS it is inappropriate to presume that the charity will continue in business. In addition to complying with charities, legislation the trustees are also required to have regard to the Ststement of Recommended Practice, Accounting and Reporting by Chari¢ies.' Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) {effective 1st January 2015). The trustees are responsible for keeping proper accounting records which diloSe with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the SORP and the Charities Act 2011. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregul&rities.
SWINDON CHILDREN'S SCRAPSTORE CHARITABLE INCORPORATED ORGANISATION TRUSTEES REPORT FOR THE YEAR ENDED 31ST MARCH 2024 The trustees present their report and the flnancial statements for the year ended 3 1st March 2024. Introduction This report covers the perAod from the last reported y&gr ended 1st April 2023 to 3 1st March 2024. Structure Governance and M em Swindon Children's Scrapstore is a charity governed by its Trust Deed. Members support the aims of the organisation and are Invited to the Annual General Meeting. Members elect the tnthes of the management committee. Recruitment and A intment of Mana ment Committee Our aim is to ensure that the needs of our clients are appropriately reflected through the diversity of the trustee body and to enhance the potential pool of trustees, the charity sttks to identify potential new trustees relevant to the nature of its work. Business, social care, financial services, human resource management and legal skills-are well represented on the management committee. In an effort to maintain a broad skill mix, members of the management committee are requested to provide an outline of their skills and, in the event of particular skills being lost due to retirements, individuals are approached to offer themselves for election to the management committee. An annual audit of sknlls is carried out to identify any existing gaps in the Board. io and rainin The charity operates a clear procedure for the recruitment of new trustees. Any potential new trustees are firstly invited to meet with the Chief Executive at the offices of the charity. An overview of the charity's work is provided at this session, together with a tour of the building to meet with staff members. At this stage an infonnation pack is provided, outlining the operational structure of the charity, the work carried out by each service. the current fmancial position as set . out in the latest published financial statements, and future plaThs and objectives. Afte'r submitting an application forni and CV the candidate will be invited to meet with the Chairperson and one other trustee for interview. At this stage the discussions will tske place regarding the responsibilities of being a trustee of the organisation and the suitsbility of the candidate will be assessed.
SWNDON CHELDREN'S SCRAPSTORE CHARITABLE INCORPORATED ORGANISATION TRUSTEES, REPORT FOR THE YEAR ENDED 31ST MARCH 2024 Potential trustees will be asked to provide a CV as evidence of their skills and background. Following their Anterview if the panel recommend the &qndidate as a suitable trustee, they will then be then invited to attend the next full mceting of the rnanagernent committee. After this, existing tnteeS fornially vote on the suitability of each candidate as trustees and, once accepted, can thereafter function on the committee as co-operative member. At the first Annual General Meeting following this, the members of the charity vote on whether to accept the co-opted member as full trustses. Risk Mana ement The trustees have reviewed major risks and assessed the charity's main constraints as part of its annual business planning process. Systems have been established to mitigate any risks to which the charity may be exposed. In addition to the above the charity is involved in an area of voluThtary Service in which it is essential, for the protection of those served by the charity, for employees to be properly assessed in order to minimise risk both to the charity's beneficiaries and the employees themselves. For this Teason, before any prospective employee is engaged by the charity. comprehensive checks will be conducted by way of ves and Activities The focus of the organisatioTh's work covers the following areas- (i) To promote for the benefit of the inhabitants of Swindon and the surrounding area the provision of facilities for recreation or other leisure time occupation of individuals who have Treed of such facilities by reason of their youth, age, infirniity or disablement, fmaThcial hardship or social and economic circumstsnces or for the public at large in the interests of social welfare and with the object of improving the condition of life of the said iThhabitants. (li) The protection and preservation of the environment for public benefit in Swindon and surrounding are4 in particular by: a) Collecting, storage and redistribution of reusable waste for art, craft and play. b) Advancing the education of the public and promoting the benefits of all aspects of waste c) The relief of financial hardship through the provision of waste re-use and related activities; d) The provision of training or retraining and work experience in waste re-use and related actlVAties' Swindon Children's Scrapstore is non-party political. non-sectarian and an equal opportimities employer. Public Benefit The trustees have had regard to the Charity Commission guidance with regard to public benefiL The charity provides opportunities to all people irrespective of race, gender or religious or sexual orientation.
SWNDON CHtLDREN'S SCRAPSTORE CHARITABLE INCORPORATED ORGANISATION TRUSTEES, REPORT FOR THE YEAR ENDED 31ST MARCH 2024 ACIUEVE S AND PERFORMANCE Visits made to the Scrapstore: 8,792 members of the public visited the Scrapstore durAng the year. 1,482 baskets and 583 Trolleys of non-priced creative resources were collected from the Scrapstore by our members and customers during the period l&t April 2023 _ 315t March 2024. Waste diverted from landfill: 545 toDnes of redundant reusable materials were diverted from landfill back into re-use for the benefit of the local community and at the same time protecting the enviroThment. Community Repaiut Scheme: 1927 litres of paint were passed on to local people and community groups, thus saving the envitonment by diverting toxic waste from landfill. Office Furniture Reuse Project: We redistributed 132 items = approximately 23 tonnes of reusable office furniture to local schools, charities, small businesses and community groups. Project Reboot: We redistributed 86 refurbished computers and laptops to local community groups and people on low incomes who otherwise would not be able to afford to buy I. computer. We also provided volunteering opportunities supporting 4 volunteers on the I.T project Serappers Boxing Gym & Communlty Fltness Centre: provides access to fithess and boxing skills at low cost to all members of the community of Swindon and surnunding areas aged S to 100. We worked directly with 1320 young people aged 5 - 24 years and I40 adults aged 25 years and above. Volunteering Opportunlties Projeet: The smooth running of the Scrapstore operations is facilitsted by a regular team of volunteers who help to deliver vital project roles; including reception, shop? Stock preparation, shelf-filling, driving the van, helping with collections, administration and the operation of IT and network systems. Volunteer in Kind Support: We provAde regular volunteering and work placement opportunities for 32 regular volunteers each year, they work on average 18 hours each per week over 50 weeks this provides us with 28800 hours of volunteer in kind support per year. In additio we accept referrals from the Swindon Probation Service to provide community payback where offenders work on projects to pay back the conmnunity for their crim¢s. Financial Review: The charity has a financial deficit this year, due to increased overheads, the cost of living crisis and some community projects we deliver nmning at a reduced capacity following relocation and lack of space to accommodate the project in our current premises. We have taken steps to the eliminate the deficit by cutting leaselrentsl costs and reducing operating expenses. We have sufficient reserves to meet the deficit.
swDoN CHILDIIEN'S SCRAPSTORE CHARITABLE INCORPORATED ORGANISATION TRUSTEES, REPORT FOR THI YEAR EIYDED 31ST MARCH 2024 Reserv Poli The Tnte¢S believe that the charity should hold sutTicieTht financial reserves to facllitate the winding do1 of the charity's operations in the event of the charity ceasing to operate on pennanent basis. To achieve thi4 the charity's policy is to have unrestricted funds amounting to between three to six months of expenditure. Plans for Future Periods The trustees are focussed on the need to seek sustainable funding for the provision of our service in Swindon and see this as a main priority throughout the year alongside continuing to recrui¢ develop and support our volunteer workforce. The charity is fundraising and building up general reserves with the intention of purchasing a building from which to conduct its operations. This cost of this property is expected to amount to approximately £800,000. On Behalf of the Trustees S.R Cheney 3rd January 2025
SWM)ON CHILDREN'S SCRAPSTORE CHARITABLE INCORPORATED ORGANISATION INDEPENDEr EXAMINER'S REPORT REGISTERED CHAIUTY NUMBER: 1168574 To the trustees of Swindon Children's Scrapstore, I report on the financial statements of the charity for the year ended 31. March 2024. which are set out in pages: 9-18. nsibilities and Basis of Re As the charity's trustees, you are responsible for the preparation of the accounts in accordance wlth the Charities Act 2011 ('the Act,). I report in respect of my examination of the Trusts accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Inde endeTht aminer's Statement The charities gross income exceeded £250.000 and l am qualifi to undertake the examination by being a qualified member of The Institute of Chartered Accountants in England and Wales. I have completed my examination. I confirm that no material matters have come to my attention in connection with the eLqmination which gives me cause to believe that in. any material respect: accounting records were not kept in accordance with Section 130 of the Charities Act: or the accounts did not accord with the accounting records: or the accounts did not comply with the applicable requirements concerning the fonn and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requir¢rnent that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Robert RayDes Bridleway Cottage 85 Priors Hill Wroughton Swindon SN4 ORL 3rd January 2025
sI)0N CHILDREN:S SCRAPSTORE CHARITABLE INCORPORATED ORGANISATION STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31ST MARCH 2024 2024 Funds Incoming Rewrees IDcomiDg ReNo•rceg fro Generated Funds Donations and Gifts Aetivilie8 for Generntlllg Fund8: Sales Boxing Ring Sa]¢ Gym Memberships Miscellaneous Income Investment Income IpeomiBg Reso•9 from CharitslAe Aedvldtj 158,635 158,635 195.151 Sl972 4.000 lJ85 51.972 4,000 lJ85 67.461 9,048 5,560 607 862 532 2,717 532 862 Grants 1,905 1,905 Totsl Incoming Resouree8 £226 Re8oureeg Exptnded Costs of Generating Funds- Sales Ch8TAtsble A¢tivities Governance Costs 126 241,457 5,708 126 254.768 5,708 2.214 241,544 5232 13,311 Totsl Resour$ Expended (22,806) {11,406) (34,212) 34,699 Transfers between Funds (32,806) 182,663 10,000 330,275 (11,406) 68.828 (34,212) 581,766 34.699 581,766 Fund Balance8 Broutht Forwml Fund Balan¢e8 CaThied Fonvard £ 149 857 £ 321 £ SILL54 £ 581766
SWINDON CHtLDREN'S SCRAPSTORE CHARITABLE INCORPORATED ORGANISATION BALANCE SHEET AS AT 31ST MARCH 2024 2023 TANGIBLE ASSETS Tangible yed Ass&s 5,453 7,943 CURRENT ASSETS Stock Debtors Cash at Bank and in Hand 6.464 12,584 6,567 36,422 CREDITORS: Arnounts falling due within one year 542.101 573,823 TOTAL ASSETS LESS cului LIABILITIES 55 RESERVES Restricted Fund8 57,422 68,828 Desiwd Funds 340,275 330,275 Unrestrx¢ted Funds 149,857 182,663 io £54 £ &£LLi6 The financial statements were approved by the tsustees of the committee on 3 January 2025 and are signed on their behalf by: Trnstees io
SWN)ON CHtLDREN'S SCRAPSTORE CHARITABLE INCORPORATED ORGANISATION P40TES TO ThE FINANCIAL STATEMENTS FOR THE YEAR EISDED 31STMARCH 2024 I. ACCOUNTING POLICIES A). Basis of Accounting The fmancial statements have been prepared under the Historical Cost Convention and in accordance with the Standard of Recommended Practice applicable to charities preparing their financial statement in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1st January 2015). BN Financial Reporting Standard 102 - Reduced disclosure exemption The charity has tsken advantage of the following disclosure exernption in preparing these financial statements, as pern]itted by FRS 102 "The Financial Reporting Standard in the UK and Republic of Ireland" _ the requirements of Section 7 Statement of Cash Flows. C). Voluntary Ineome Voluntary income is received by way of donations and grants and is included in full in the income and expenditure account when received. D). Donations ill Kind The charity is fortunate in the level of support it receives from its volunteers. Without this voluntary supporL considerable expense would be incurred. It is not thought meaningful or practicable to put a monetary value on the support but the committee is grateful to those who provide it. E). Crants Grants receivable and payable are included in the financial statements when received or paid. Where grants are received or made for a defined period any amounts relating to a period extending beyond the charity's accounting date are deferred. F). Restricted and Unrestricted Funds The financial statements distinguish between restn'cted and unrestricted funds. The former funds are received from donors and are subject to restrictions on the purposes for which they may be used. Unrestricted funds are those where they are no externally imposed restrictions. They include those freely available to the charAty for expenditure or appropriation to reserves for internally designated purposes. GN Designated Funds The trustees have decided to set up a designated fund to allocatr monies towards the acquisition of a property. In allocating funds to the designated fimds the trustees will ensure that adequate funds are maintained in restricted and unrestrlcted funds to ensure the sustainability of the charity.
S)NDON CHILDREN'S SCRAPSTORE CHARITABLE INCORPORATED ORGANISATION NOTES TO THE FINANCIAL STATEMKNTS FOR THE YEAR ENDED 31STMARCH 2024 H). Re8our¢es Expended Expenditure is recognised on an accrual basis as a liability is incued. Expenditure includes any VAT which &qnnot be fully recovered, and is reported as part of the expenditure to which it relates: - Costs of generating fLmds comprise the costs associated with attracting voluntary income. - Charitable expenditure comprises those costs incurred by the charity in the delivery of Its activities and services for its beneficiaries. It includes both costs that can be allocated dRrectly to such activities and those costs of an indirect nature necessary to support them. - Governance costs include those costs associated with meeting the constitutional and statutory requirements of the charity and include the audit fees and costs linked to the strategic management of the charity. - All costs are allocated between the expenditure categories of the SOFA on a basis designed to reflect the use of the resources. Costs relating to a particular activity are allocated directly, others are apportioned on an appropriate basis e.g. floor areas, per captia or estimated usage 12
SION CHILDREN'S SCRAPSTORE CHARITABLE INCORPORATED ORGANISATION NOTES TO THE FINANCIAL STATEMEFITS FOR THE YEAR ENDED 318TMARCH 2024 l.AccouNfiNG POLICIES 11 Depreciation Depreciation is calculated to write off the COSL less estimated residual value4 of tangible fixed assets over their expected useful lives, as follows: Plant and Equipment Motor Vehicle 330A 33% Straight Line Method Straight Line Method Expendrture amounting to less than £100 per item is not capitalised. J). Restrieted Funds The charity's restricted funds have the following pUOses. l. The Threadneedle Foundation. Boxing for Health - Mentsl Health Sessions at Scrappers Gym and Boxing for Health - Sessions for people who are Partially Sighted (changed to Boxing for Health in 2021122). Grant for sessional worker fees for Disability Sessions (£2,000) and purchase of Gym Equipment for Disabled (£1,000) received in 2022123. Grant for Gym Equipment (£250) received in 2023124. ersim on Charitable Foundatio Grant towards replacing the lighting at Scrappers Gym and winning of voting competition prize for Scrappers Community Gym. 3. Nei bourl Commu d: Grants for purchase of plastic storage boxes for food. Further Grants received in 2023124 (£1,055) 4. Asda Foundation: Grant for 2 weeks rent of Scrapstore. 5. Nationwide Communi Foundation: Grant towards the cost of a new van for Scrapstore. Deferred Anto 2024125. 13
sI)0N CHILDREN'S SCRAPSTORE CHARITABLE INCORPORATED ORGANISATION NOTES TO TKE FINANCIAL STATEMEFITS FOR THE YEAR ENDED 31STMARCH 2024 Restricted Grants: The Threadneedle Foundation Nei8hbourly Community Fuod Asda Foundation Nationwide Community Foundation 250 250 I,055 600 10.000 1,055 600 10,000 £L9L5 £io.000 stsff Costs Admin Costs ProfeBsional Fees 3,966 iJ22 1,203 24 Net InCoMXdItiwe for th year 18 Stated after chargin DeprKiation 14
SWINDON CFllLDREN:S SCRAPSTORE CHARITABLE INCORPORATED ORGANISATION NOTES TO THE FJIYANCIAL STATEMENTS FOR YEAR ENDED 31ST MARCH 2024 Plant and Motor At 1st April 2023 Additions at Cost 75,926 61).926 15,000 926 £15 000 Depreciation At 1st April 2023 Charge for the Year 67,983 56,420 11,563 £L73 £5 Net Book An)ount At 3 1st March 2024 At 31st March 2023 Stock comprises 8OCAlg for resttle and 1$ valued at the lowtt of cost and estimated net realizable value. Cost is detemiined on a first-1 firstwout basi$. Net r¢alizable value is based on estimated selling pric< less any fiuther costs of re&liz*ion. 2023 7. DEBID Trade Debtor8 1¥ePall¢nts 4.S87 25,346 £36 8. CRED 1,069 10,000 10,084 Restricted Grants received in Advance Accruals and Deferred Income £WLi £15 Nationwide Community Foundation £10,000 15
SI)0N CHILDREN'S SCIWSTORE CHARITABLE INCORPORATED ORGANISATION NOTES TO THE FINANCIAL STATEMENTS FOR YEAR EM)ED 31STMARCH 2024 io. ALYS Balance Current Year Ist April 2023 Funds Expendit Balance 31st March 2024 The Tre8theedle Foundation Neighbourly Community Fund Persimmon Charitable Foundation National Lottery Community Fund Asda Foundation 3.748 250 1,055 2,099 2,095 7.395 1,122 600 1.899 62,918 1.122 55.523 600 £68 £Li05 £ILllL 30 Totsj Charity Fwid8 Grants received in advance A shown in nots nin¢. 16
SWINDON CHtLDREN:S SCRAPSTORE CHARITABLE INCORPORATED ORGANISATION NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31STMARCH 2024 There was one employee who vffis in receipt of remunerntion in excess of £60,01)O during the year. Aggregale payroll wsts are anatysed as follows: Gross Salaries 121.625 10,564 110.673 9,642 Employer's National Insuran¢e Pensio £134 The avera8e number of ll-time equivalent employees of the charity was 4.0 (20214.0) analysed os follows: Administratio Management and Support During the year, no expens¢9 were paid to any tru8tees of the charity. 12. tsun Land And LAnd And Expiring within one to three years The charithble incorporated organisation is controlled by its trustses. No individual exerciseB overall control. 17
swDoN CHILDREN'S SCRAPSTORE CHARITABLE INCORPORATED ORGANISATION INCOME AND EXPEIYDITURE ACCOUNT FOR THE YEAR EI¥DED 31ST MARCH 2024 1.538 71550 2244 88.546 3.119 6230 120 OiTice FuTnithw Dopation3 Repint Scheme DDnatiofis Bicycle Sales Don&ti0Th8 GiftA 176 22.088 155 4238 43.641 7268 143 9.795 4&058 6147 Computer ProiectDonatio New Sknp Food Dojwtions terna Sth Shopsaks 8oxin8 Rin8 Sale {3)Gym Subs {4)Memberthip {5) M15c¢ll0S kneoo Commwiity Lottery Payments 50.401 1.571 4.000 l J85 64.812 2fi49 $20 12 2,717 562 45 Investment Income (6) Fuodrniimgfora new buildin8 Exp¢dlthre Shop Stork Bank SerYi¢¢Chor8es Activities Event 2.214 3,974 4,971 590 210 725 2250 1268 Liceneeyknd Permits Mketin8and PromLrtiL Miscellaneous DoThations Food Parc¢ly OfficeSupplieA Rent Other Pffmiw Costs 205 583 1000 3571 13.828 68.943 10263 6540 46 1,045 16.993 58,269 13.930 7.407 E-Bay Fe• Accounting CoDsultin8. Websits Mainthrm Solories and WA8e8 Social Surity 636 480 858 121.625 10563 2.195 1,050 2.316 2.467 6.620 636 230 110.673 9.642 1067 Staff Expemes Voluntter Exper TelephDnE and Inkn)et Vehi¢leEYp¢nse Dweciation 3.308 2202 SvFpIEnforthe Y 18