Trustees’ Annual Report for the period
From 1st May 2020 Period start date - To Period end date 30th April 2021 Charity name: FRIENDS OF THE VIGILANCE
Charity registration number: 1168570
Objectives and Activities
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SORP reference
Summary of the purposes of Para 1.17 To advance the preservation and
the charity as set out in its conservation of the Brixham based heritage
governing document sailing trawler “Vigilance BM76” for the
public benefit and,
To advance education for the public benefit
in the subject of Vigilance BM76, sail
trawlers and the social, industrial and sailing
heritage and history associated with this.
Summary of the main Para 1.17 and Fund raising by the Fundraising team and
1.19
activities in relation to those social committee of Friends of the Vigilance
purposes for the public to provide ongoing finance for the purposes
benefit, in particular, the of restoration and conservation of the vessel
activities, projects or Vigilance BM76. Events and activities were
services identified in the suspended until covid safe.
accounts.
In this sixth period of operation the Trustees
focussed on the operational business tasks
and general maintenance for Vigilance after
a major governance review ceased the
trading activity of FOTV’s sister company
and passed ownership of the business to the
C.I.O. All aspects of the operation are now
managed by FOTV with significant advances
being made in training, maintenance and
retail operations. Fundraising was halted
due to Covid 19 and NLHF criteria. All
pledges however were sought and received
for ‘general purposes’ from donors providing
a safety net of significance for FOTV.
Statement confirming Para 1.18 All Trustees have had regard and also
whether the trustees have received the guidance notes issued by the
had regard to the guidance Charity Commission on public benefit.
issued by the Charity
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Commission on public benefit
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SORP reference All decisions on possible grants/donations have been taken at a full meeting of the Trustees. Para 1.38 Policy on grant making N/A Para 1.38 Policy on social investment including program related investment All Trustees and Members are willing volunteers and continue to give of their time without any remuneration. It is notable that Para 1.38 several Trustees and Officers have given Contribution made by considerable time and effort to our new volunteers projects and to the operational aspects of Vigilance since the C.I.O. took ownership of Vigilance. It is also commendable that the contributions of volunteer crew and has been significant during the uncertainty and restrictions imposed by Covid 19. Other
Achievements and Performance
SORP reference
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | In this further full period of the CIO, the support from NLHF was withdrawn and subsequently denied on re application. Minor income streams have remained steady with the addition of retail income from trading Vigilance and her brand. Donations in this period to “Vigilance BM76” have included receipt of all pledges to be used for general purposes ‘safety net’ during covid. The Fundraising strategy has adapted several times during covid to deal with the changing circumstances of support. Trustees have continued to be proactive in this period in encouraging and recruiting and training new volunteers with the requisite skills to further achieve our Aims and Objectives. Much effort has been given towards improving our structure / organisation with regard to our future aspirations and for the benefit of all our members and for the people of Brixham and Torbay |
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General objectives were set in the period
towards possible avenues of grant funding
and NLHF project targets. A full fundraising
strategy was devised regarding our new
Achievements against
Para 1.41 project targets and was initiated in part
objectives set
during this period. Covid has meant several
revisions of these strategies and a revision
of our restoration strategy meaning that
targets have not been met.
Small successes were achieved during this
period but it should be noted that all major
fundraising was suspended on advice.
However all previous pledges were secure
Performance of fundraising
and banked. Our objectives and project have
activities against objectives
now changed and we are fundraising for a 4
set Para 1.41
stage restoration process. Stage 1 has
preliminary support from NHMF and Garfield
Weston which we are currently pursuing.
A review of potential investment
opportunities was made. No action has been
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taken to date.
Investment performance
against objectives Para 1.41
Other
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Financial Review
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Review of the charity’s Para 1.21 At the end of this period of operation the
financial position at the end Charity’s financial position is considered to
of the period be very satisfactory, with a continued excess
of income over expenditure. This is due to
an accumulation of granted funds secured
for general purposes but earmarked for
project expenditure. The addition of trading
surplus in difficult circumstances has further
improved our position.
Statement explaining the Para 1.22 At the present time the Trustees have
policy for holding reserves agreed that a prudent reserve to cover any
stating why they are held unforeseen contingencies of at least
£10,000.00 should be maintained in the
Bank Accounts of the CIO.
Amount of reserves held Para 1.22 £10,000.00
Reasons for holding zero Para 1.22 N/A
reserves
Details of fund materially in Para 1.24 N/A
deficit
Explanation of any Para 1.23 Our current situation operationally is that we
uncertainties about the need major support for restoration works by
charity continuing as a going the end of the next report period to retain our
concern commercial coding. Without this Vigilance
will cease to trade and the C.I.O. will either
have to scrap Vigilance or retain her as a
museum piece, which itself will rely on
further funding.
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In this period of the CIO sources of income
have continued to originate from fund raising
activities in the local community, open to all
members and the general public.
The charity’s principal
sources of funds (including
Also specific pledges have been received
any fundraising) Para 1.47
resulting from successful funding
applications.
Income related to Torbay Lottery and use of
Virgin Money Giving in conjunctions with
events was also received.
Trading income is now one of the charities
main streams.
N/A
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Investment policy and objectives including any social investment policy Para 1.46 adopted The charities main commercial asset will not be operationally viable without a major sponsor by 2023. A description of the principal risks facing the charity Para 1.46
Structure, Governance and Management
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Description of charity’s
trusts:
Type of governing document Para 1.25 Charity Commission Model Constitution and
dated 30th March 2016.
How is the charity Para 1.25 Charitable Incorporated Organisation with a
constituted? maximum of seven Trustees.
Trustee selection methods Para 1.25 The present Trustees have been selected
including details of any with a view to a wide ranging and
constitutional provisions e.g. professional background, in order to
election to post or name of complement and enhance the aims and
any person or body entitled objectives of the organisation.
to appoint one or more
trustees
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All new Trustees have been provided with a
copy of the Constitution, the Institute of
Fundraising Handbook, the Essential
Trustee guide and policy documents where
Policies and procedures
appropriate.
adopted for the induction and
training of trustees Para 1.51
The charity is made up of Trustees/
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Directors, officers and project teams.
The charity’s organisational
structure and any wider
network with which the There 3 official offices, Chair / Secretary /
Para 1.51 Treasurer
charity works
N/A
Relationship with any related
parties Para 1.51
Other
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Reference and Administrative details
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Charity name Friends of the Vigilance
Other name the charity uses
Registered charity number 1168570
Charity’s principal address 37 Berry Head Road
Brixham
Devon
TQ5 9AA
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Names of the charity trustees who manage the charity
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Dates acted if not for whole
Trustee name Office (if any)
year
Chairman appointed 30/4/20
1 [Ray Longhurst]
appointed chair 7/9/20
Trustee resigned chair 7/9/20
2 [Craig Ballard]
long term trustee
3 David Faithful Trustee long term trustee
4 Miles Pomphrett Secretary / Trustee appointed 1/12/2019
5 Neil Murray Trustee appointed 7/9/20
6 Nigel Gooding Treasurer / Trustee appointed 7/9/20
7 Clive Robson Trustee appointed 7/9/20
8
9
1
0
1 Peter Saward Trustee resigned 1/8/20
1
1 John Ashford Trustee resigned 1/3/2021
2
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Corporate trustees – names of the directors at the date the report was approved Director name
N/A
Name of trustees holding title to property belonging to the charity
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Trustee name Dates acted if not for whole year
N/A
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Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Additional information (optional)
Names and addresses of advisers (Optional information) Type of Name Address adviser Accounta Ian Barrett FCA FCIE 22 Union Street Newton Abbot Devon TQ12 2JS nt Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details N/A
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s)
Full name(s) Ray Longhurst
Position: Chair (for this reporting year)
Date 21[st] October 2021
Friends of the Vigilance CIO Receipts & Payments Account for the Year Ended 30th April 2021 Charlty No= 1168570 2021 2020 Grants Donations Torbay Lottery Sailing Bookings Merchandise Amazon Smile Donations Bank Savings Interest Received Fund Raising Events Gift Aid 87,0 14,828 1,471 3,503 750 505 1.672 10 16 101 5.110 106,893 8.146 Pa Advertising & Promotion Fundraising Expenses Postago, Printing & Stationery Ind8pend8nt Examination F88s HLF Consultants Fee Purchase of Equipment Repairs & Maint8nanc8 Insurance Fire Protection Mooring Fees and Harbour Du8S Miscellaneous R8COV8rabl8 VAT Donatlon to Vigilance of Brixham Ltd 287 353 317 832 1,155 1,327 3.803 5.861 3,991 5.506 232 2,435 500 2.107 223 1,150 1,428 17,062 89,831 43,311 133.142 Net SurplusllDeficit} for the Period Bank Balanc6s at start of the year Bank Balances at end of the year 6,307 49,618 43,311
Friends of the Vigilance CIO statement of Assets & Liabilities As at the 30th April 2021 Charity No.. 1168570 2021 2020 Assets.. Fixed Assets: Vigilance Heritage Trawler Cash Funds Current Account Savings Account PayPal Account Total Cash Funds 670 130.294 2.177 133.141 583 42,728 43.311 Debtors VAT Recov8rable Total Debtors 1,150 abilti8s Creditors Accrued expenses Totsl Liabilties 347 960 1,307 960 960 Notes to the Accounts.. The trustees confimi, in accordance with the Charitatle Incorp)rated Organsisations (General) Regulations 2012. that at the year endlhe CIO did not have any outstsnding guarantees to third parties nor any debts secured on the ass6ts of th8 CIO. Signed by: Ray Longhurst CHAIR OF THE TRUSTEES Prepared by". Nigel Gooding FINAACE DIRECTOR & TRUSTEE Date:
Independent Examiner’s Report to the Trustees of The Friends of the Vigilance CIO Charity no. 1168570
I report to the trustees on my examination of the accounts of The Friends of the Vigilance CIO for the year ended 30[th] April 2021.
Responsibilities and basis of report
As the charity trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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(1) Accounting records were not kept in respect of the Charity as required by section 130 of the Act; or
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(2) The accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
I P Barrett FCA FCIE
Barretts Chartered Accountants 22 Union Street Newton Abbot Devon TQ12 2JS 12[th] November 2021