Report of the Friends of Albury Old Saxon Church for the period 1 August 2020 to 30 April 2021
Registration and Trustees
The Charity was registered under the above name on 2 August 2016. The registration number is 1168550. Its principal address is Fellgarth, Shophouse Lane, Albury Guildford GU5 9EQ.
The trustees at the end of the year 2020/21 were
Mr Michael Charles George Baxter Mrs Monica Cassels Mrs Daphne Mary Foulsham Mrs Sally Godfrey (Hon. Secretary) Mr Christopher John Hammond Mrs Stephanie Harley Mr Roy Hogben The Revd. Andrew Michael Pearson (Chairman)
Although not themselves trustees, the above were assisted by Mrs Linda Floyd as Hon. Treasurer, and Mrs Betty Adams and Mrs Sarah (Sally) Stevens helping coordinate events and activities.
The charity’s accounting year end was changed from 31 July to 30 April in November 2021, and the change has effect for this report.
Objectives
The objectives of the Charity are:
A) For the benefit of the public to maintain, repair, restore, preserve, improve and enhance the fabric of the old church of St Peter and St Paul, Albury, in the county of Surrey, England, its monuments, fixtures, fittings, furniture, stained glass, ornaments and other chattels and its churchyard.
B) To advance the education of the public in the heritage of the church and the local area by providing information on its history and architecture.
Structure
We are a Charitable Incorporated Organisation governed by a Foundation Constitution. The only members are the Trustees. The Trustees meet as required to consider fundraising and activities, and to determine direction. The activities of the Charity are modest enough not to need a complex management structure, but the Trustees will make use of sub-committees (which may include non-members) as required for specific purposes.
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The Trustees seek to ensure that they are sufficient in number and have the range of skills needed for adequate management and pursuit of objectives. New Trustees (up to the permitted maximum number of twelve), when required, are appointed by the existing Trustees from local people with a strong interest in Albury’s Old Church and the objectives of the ‘Friends’.
In addition to the Trustees, there are a number of supporters of the charity who are not members of it but are often loosely referred to as the ‘Friends’. They pay an annual subscription, or make a once-off payment for ‘life membership’ or ‘Benefactor’ status. In return they receive a periodic newsletter, are invited to an annual garden tea (not held in 2020 owing to the pandemic), and receive details of matters and events affecting the Old Church.
Activities in the year 1 August 2020 to 30 April 2021 (the Charity’s fifth reporting period)
In planning our activities the Trustees have given careful consideration to the Charity Commission’s public benefit guidance.
Activities from March 2020 were drastically affected by the lockdowns and other precautions resulting from the Covid-19 pandemic, continuing through the period covered by this report. The following activities were lost in the reporting period in question:
-
Supporters Tea as noted above
-
The very popular annual carol service
-
Some concerts and events
However the church was able to host the following, with Covid restrictions:
-
Guildford Heritage Weekend September 2020
-
Dramatic productions, notably by ‘This is my Theatre’, and a musical recording session by ‘redbook’
-
A service on Good Friday 2021
The church was open to visitors when restrictions allowed, and was fully decorated for Christmas 2020.
Covid was also a major block to progress on the Drummond Chapel restoration, which will demand much additional financial and practical activity.
The Charity received £2,322.18 in subscriptions and donations in the nine months to 30 April 2021, including £407.36 donated specifically towards the next phase of the Drummond Chapel. It passed £900.43 (net) to the Churches Conservation Trust, the owners and managers of the building, for its general upkeep, principally money collected for the CCT through the wall safe and from collections at events and services, having deducted £644.39 for expenses incurred on the CCT’s behalf. After expenditure there was an overall deficit on the nine months of £1,382.13.
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We met the CCT on site in September 2020 as they carried out a condition survey. It appears that the modifications to the downpipes and drains referred to in earlier reports have been of benefit, although damp continued to be a concern and we will see how the building dries out.
After repeated failure by the film company to remove it, the false grave referred to in previous reports was removed by two Trustees.
The discussions with Guildford Borough Council over responsibility for maintenance of the closed churchyard continued sporadically.
Throughout the year the Charity has cleaned inside the building, carried out minor works of upkeep in liaison with the CCT, and fielded enquiries.
The Trustees are satisfied that so far as possible in another unusual part-year, the Charity has kept the Old Saxon Church in the public eye, encouraged the donation of funds for its upkeep and repair, and carried out such activities as were possible to keep it tidy, attractive, and in good order, and to improve local and wider knowledge of this heritage building.
Financial Review
A full financial statement accompanies this report. Funds are either passed to the CCT for the maintenance of the building or kept pro tem against known future requirements, the main example of which at present is the gathering of funds to continue the work on the Drummond Chapel. The Charity currently has no need to hold unallocated reserves, beyond small amounts necessary for minor disbursements. It would need to review this approach if it became responsible for significant contracts.
The Charity holds no funds as custodian trustee.
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NOTE 1
THE FRIENDS OF ALBURY OLD SAXON CHURCH Registered Charity No: 1168550
GENERAL FUND Nine months ended 30 April 2021
INCOME
| Friends' Membership Hire of equipment EXPENDITURE Membership Administration Expenses PayPal fees CCT Donation Sundry expenses Depreciation Excess of Expenditure over Income/Income over Expenditure Surplus brought forward Balance carried forward |
360.00 £ - £ 360.00 £ 75.00 £ - £ 2,500.00 £ 27.00 £ 118.45 £ 2,720.45 £ 2,360.45 -£ 9,207.52 £ 6,847.07 £ nine months ended 30 April |
1,453.76 £ 40.00 £ 1,493.76 £ 119.87 £ 5.67 £ - £ 61.62 £ 210.65 £ 397.81 £ 1,095.98 £ 8,111.54 £ 9,207.52 £ y/e 31 July 2020 |
1,453.76 £ 40.00 £ 1,493.76 £ 119.87 £ 5.67 £ - £ 61.62 £ 210.65 £ 397.81 £ 1,095.98 £ 8,111.54 £ 9,207.52 £ y/e 31 July 2020 |
|---|---|---|---|
| 1,095.98 £ 8,111.54 £ |
|||
| 9,207.52 £ |
THE FRIENDS OF ALBURY OLD SAXON CHURCH
NOTE 2
Page 4
Registered Charity No: 1168550
DRUMMOND CHAPEL FUND Nine months ended 30 April 2021
INCOME
NOTE
| INCOME NOTE |
|||
|---|---|---|---|
| Donations Carol service EXPENDITURE One Enchanted Evening Carol service Excess of Income over Expenditure Surplus brought forward Balance carried forward |
407.36 £ - £ 407.36 £ - £ - £ - £ 407.36 £ 34,905.76 £ 35,313.12 £ nine months ended 30 April |
2,560.00 £ 190.29 £ 2,750.29 £ 154.90 £ 61.60 £ 216.50 £ 2,533.79 £ 32,371.97 £ 34,905.76 £ y/e 31 July 2020 |
|
| 2,533.79 £ 32,371.97 £ |
|||
| 34,905.76 £ |
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NOTE 3
THE FRIENDS OF ALBURY OLD SAXON CHURCH Registered Charity No: 1168550
FUNDS HELD ON BEHALF OF CHURCHES CONSERVATION TRUST (CCT) Nine months ended 30 April 2021
| INCOME Wallsafe Collections Churchyard subsidy (two years) Heritage Weekend EXPENDITURE Cards, bookmarks etc Churchyard Paid to CCT: Balance Balance brought forward Balance held |
781.27 £ 30.00 £ 700.00 £ 43.55 £ 1,554.82 £ 275.43 £ 625.00 £ 900.43 £ 654.39 £ 83.43 £ 570.96 £ 9.88 £ 580.84 £ nine months ended 30 |
1,248.38 £ 866.99 £ - £ - £ 2,115.37 £ 613.50 £ 625.00 £ 1,238.50 £ 876.87 £ 1,324.29 £ 447.42 -£ 457.30 £ 9.88 £ y/e 31 July 2020 |
1,248.38 £ 866.99 £ - £ - £ 2,115.37 £ 613.50 £ 625.00 £ 1,238.50 £ 876.87 £ 1,324.29 £ 447.42 -£ 457.30 £ 9.88 £ y/e 31 July 2020 |
|---|---|---|---|
| 876.87 £ 1,324.29 £ |
|||
| 447.42 -£ 457.30 £ |
|||
| 9.88 £ |
| e 2 THE FRIENDS OF ALBURY OLD SAXON CHURCH Registered Charity No: 1168550 Balance Sheet as at 30 April 2021 ASSETS Note Equipment at cost 4 £ 1,069.44 Less :Depreciation £ 555.96 £ 513.48 Cash at Bank 41,467.55 £ Sundry Debtors 4 760.00 £ 42,741.03 £ Less :Due to Church Conservation Trust (CCT) 3 580.84 £ 42,160.19 £ Represented by: General Funds 1 6,847.07 £ Drummond Chapel Fund 2 35,313.12 £ 42,160.19 £ 42,160.19 £ 30 April 2021 |
£ 1,069.44 -£ 437.51 £ 631.93 43,272.47 £ 218.76 £ 44,123.16 £ 9.88 £ 44,113.28 £ 9,207.52 £ 34,905.76 £ 44,113.28 £ 31 July 2020 |
£ 1,069.44 -£ 437.51 £ 631.93 43,272.47 £ 218.76 £ 44,123.16 £ 9.88 £ 44,113.28 £ 9,207.52 £ 34,905.76 £ 44,113.28 £ 31 July 2020 |
|---|---|---|
| 44,123.16 £ 9.88 £ |
||
| 44,113.28 £ |
||
| 44,113.28 £ |
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THE FRIENDS OF ALBURY OLD SAXON CHURCH Registered Charity No: 1168550 STATEMENT OF FINANCIAL ACTIVITIES for the nine months ended 30 April 2021
Page 1
| INCOMING RESOURCES Note General Funds 1 Drummond Chapel Fund 2 Churches Conservation Trust (CCT) 3 TOTAL INCOMING RESOURCES RESOURCES EXPENDED General Funds 1 Drummond Chapel Fund 2 Churches Conservation Trust (CCT) 3 TOTAL RESOURCES EXPENDED Payments to CCT 3 RESULT FOR THE YEAR General Funds 1 Drummond Chapel Fund 2 CCT 3 Brought forward General Funds 1 Drummond Chapel Fund 2 CCT 3 General Funds 1 Drummond Chapel Fund 2 CCT 3 |
360.00 £ 407.36 £ 1,554.82 £ 2,322.18 £ 2,720.45 £ - £ 900.43 £ 3,620.88 £ 1,298.70 -£ 83.43 £ 2,360.45 -£ 407.36 £ 570.96 £ 1,382.13 -£ 9,207.52 £ 34,905.76 £ 9.88 £ 44,123.16 £ 42,741.03 £ 6,847.07 £ 35,313.12 £ 580.84 £ 42,741.03 £ 9 months ended 30 April |
1,493.76 £ 2,750.29 £ 2,115.37 £ 6,359.42 £ 397.78 £ 216.50 £ 1,238.50 £ 1,852.78 £ 4,506.64 £ 1,324.29 £ 1,095.98 £ 2,533.79 £ 447.42 -£ 3,182.35 £ 8,111.54 £ 32,371.97 £ 457.30 £ 40,940.81 £ 44,123.16 £ 9,207.52 £ 34,905.76 £ 9.88 £ 44,123.16 £ y/e 31 July 2020 |
1,493.76 £ 2,750.29 £ 2,115.37 £ 6,359.42 £ 397.78 £ 216.50 £ 1,238.50 £ 1,852.78 £ 4,506.64 £ 1,324.29 £ 1,095.98 £ 2,533.79 £ 447.42 -£ 3,182.35 £ 8,111.54 £ 32,371.97 £ 457.30 £ 40,940.81 £ 44,123.16 £ 9,207.52 £ 34,905.76 £ 9.88 £ 44,123.16 £ y/e 31 July 2020 |
|---|---|---|---|
| 6,359.42 £ 1,852.78 £ |
|||
| 2,360.45 -£ 407.36 £ 570.96 £ |
1,095.98 £ 2,533.79 £ 447.42 -£ |
||
| 4,506.64 £ 1,324.29 £ |
|||
| 3,182.35 £ 40,940.81 £ |
|||
| 9,207.52 £ 34,905.76 £ 9.88 £ |
8,111.54 £ 32,371.97 £ 457.30 £ |
||
| 44,123.16 £ |
|||
| 9,207.52 £ 34,905.76 £ 9.88 £ |
|||
| 44,123.16 £ |
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NOTE 4
THE FRIENDS OF ALBURY OLD SAXON CHURCH
Registered Charity No: 1168550 30 April 2021 Notes to Balance Sheet
| SUNDRY DEBTORS GBC - Churchyard subsidy (two years) 700.00 £ Gift Aid 60.00 £ 760.00 £ 30 April 2021 31 July |
- £ 218.76 £ 2020 |
|---|---|
| 218.76 £ |
| Chairs Gazebo Signs Less : Depreciation |
778.46 £ 128.98 £ 162.00 £ EQUIPMENT |
1,069.44 £ 555.96 -£ 513.48 £ |
778.46 £ 128.98 £ 162.00 £ 1,069.44 £ 437.51 -£ 631.93 £ EQUIPMENT |
778.46 £ 128.98 £ 162.00 £ 1,069.44 £ 437.51 -£ 631.93 £ EQUIPMENT |
|---|---|---|---|---|
| 631.93 £ |