REGISTERED CHARITY NUMBER: 1168537
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Report of the Trustees and Unaudited Financial Statements
for the Year Ended 31 August 2023
for
Purbeck Youth & Community Foundation
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Ward Goodman 4 Cedar Park Cobham Road Ferndown {Industrial Estate Wimborne Dorset BH21 7SF
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Purbeck Youth & Community Foundation
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Contents of the Financial Statements for the Year Ended 31 August 2023 Page Report of the Trustees 1 to 6 Independent Examiner's Report 7 Statement of Financial Activities 8 Balance Sheet 9 Notes to the Financial Statements 10 to 22
Purbeck Youth & Community Foundation
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Report of the Trustees for the Year Ended 31 August 2023
The trustees present their report with the financlal statements of the charity for the year ended 31 August 2023. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES
Objectives and aims To continue to provide a location for the Wareham Youth Club and other Community users. To provide education, activities and fun, support and advisory services to young people in a safe location thal promotes their safety, wellbeing and participation in their local community. To develop the use ofthe location such that it is used to its maximum potential.
Public benefit
All of our activities and projects contribute to public benefit. Trustees have had due regard to Charity Commission guidance on public benefit.
Social investments Our work benefits young people, fammities and the local community. We stop some problems escalating into issues that would Grantmakingrequire more costly interventions. We believe we save more for the local community than we spend. Purbeck Youth Community Foundation do not award grants. We bid for grants that enable us to carry out activities identified in the aims of our constitution.
Volunteers Our Volunteers (young leaders and adult leaders) have helped run youth club sessions alongside qualified youth workers. Volunteers also contribute by assisting with fundraising, helping to keep centre in good order, and assisting with administration.
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Purbeck Youth & Community Foundation
Report of the Trustces
for the Year Ended 31 August 2023
ACHIEVEMENT AND PERFORMANCE
Charitable activities
At feast 750 young people have linked with PYCF activities in the last year. We ran 2200 events and included adults tinked with us. We continued to manage our recovery from the effects of Covid19, and rising costs. Our open access youth clubs in Wareham, Wool and Corfe run both inside and outside premises.
We have continued walk and talk work in some schools and feedback has been positive in achieving good outcomes for young people. In the summer term we ran some one-day sessions for school transition with year 6 pupils. Our Planet Purbeck and PYCF youth group has a core group of dedicated young people who arrange activities for wider numbers of young people and is an example of us working in partnership and linking in with schools and various environmental organisations. During school holidays we ran activities for young people receiving free school meals and others. We enabled some trips to local places. These were thoroughly enjoyed. We ran a weekend residential (rip in October and some day and evening trips. We have also completed some | to | work with young people in troubled families and assisted them remaining in education. The income from this activity contributes to our running costs. We have undertaken outreach on foot and in our dedicated vehicle and also used the vehicle at a few community events, The Duke ofEdinburgh session is running well.
Our weekly club for over 50s is enjoyed and helps us raise funds. We ran a weekly woman's group for the first term but then took the time to run a 0-5 age group with parents and carers which meets fortnightly. We managed a family session at Christmas. Summer and Easter activities had young people between 8 years and 16 years attending including some with Special Education Needs, We are working with Dorset Mind to restore our links post Covid. Services around us are very busy.
The Purbeck Gateway club for adults with a learning disability is now running as usual. Hire of rooms has started to get back to some normality and we are keen to be an asset in the community with various services being offered locally in a_ family hub model. ,
We took opportunity to implement a new structure having grown since we started in 2016 and recruited a Youth and Community Manager. Our plan for a Senior Youth worker has been more challenging to recruit and the search continues. We have recruited some good volunteers and a Trustee to provide opportunity for increasing people's skills and wellbeing and supporting us. We have made updates to our social media, and we are updating our website. Overheads are rising and competition for funding is high so we will continue to monitor finances carefully. It has been important o provide the necessary training for staff,
We kept on track to meet the aims in our constitution. We have also been working to become a family hub by meeting the Department ofEducation's 24 requirements.
Fundraising activities
We were cautious in our targets for fundraising activities in year 7 and sadly that proved correct. Bid writing continued and some I:1 work was undertaken. We so appreciate local support.
Investment performance
The only investment made was our resetve holding in Redwood Bank.
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Purbeck Youth & Community Foundation Report of the Trustees for the Year Ended 31 August 2023
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FINANCIAL REVIEW FinancialYear 7 waspositiona successful year for the club, and also an exciting one as we moved slowly towards becoming a Family Hub, which will enable us to provide more services to the community and source more funding. Comments on the detailed statement of financial activities Income and Endowments Trading income was about 95% of the previous year. The six main income streams (excluding grants and donations) are listed below. Please note that we do not aim to make significant profits from activities or running club sessions. Youth workers-other work - This is the important one to one work carried out by trained staff, working with young people, : some of whom may be excluded from regular education for various reasons. This work is dependent on funds being available : to the budget holders. There was a significant decrease in this income compared to fast year. | Youth workers who run Wool and Corfe Castle youth clubs but are employed by the charity. We aim to recover the salary | costs of the staff, plus a smal! management charge. We were not able to increase our income compared to the previous year. | Activities - Activities may be trips organised for the young people, where we make a smal] margin, or specific fundraising |: events such as a tombola stall or a supper evening organised by a committee member,[they][are] We[subsidised] ran a varied[by][certain] programme[restricted] of events,[grants] : with income higher than last year. This did not cover the full cost of[activities-] which we seek regularly. Tuck shop - We aim to make a margin on the snacks and drinks sold to the young people during club opening times. We had a healthy inerease in revenue compared to last year. Rental income - Our rentals showed a useful increase but we are challenged to make still greater use of our premises.
Club donations - The small donation recommended for entry to evening club sessions was increased to take some account of inflation. It had been unchanged since the charity started in 2015. Grants and donations made up around 57% ofour income, a {ithe lower than last year. The charity was generously supported[can][be][mentioned][here:][the][ Lions][ and][Rotary][clubs,][Wareham] by many focal and national organisations, only some of[which] Town Council, Dorset Council, UK Youth, Dorset Community Foundation, Arne & Sandford Parish Councils, Wareham Art Club and Planet Purbeck. A heartfelt thanks is also given to the individuals who have supported the club through monthly or annual donations.
Expenditure Other trading activities- Purchases There are two main categories: the major part is to pay for activities organised for the young people and comprises chiefly of transport costs (minibus or coach hire), entry fees, accommodation costs and subsistence. The other component of these costs arises from the purchase of food and drink for sale in the club. This was significantly higher than last year, but the cost was largely covered by the associated income. Staff costs - This covers salaries and other costs associated with the employment of qualified youth workers, an administrator and cleaner for the Wareham premises. This is by far the single most significant cost, representing about 83% of the total support costs. Note that the staff costs associated with Wool and Corfe Castle clubs are recovered, as described above. In addition to direct salary and National Insurance costs, the charity also contributes to the pensions of those who are registered for a workplace pension. A number of staff changes, including some unfilled vacancies, led to a_ significant reduction in staff costs this year. Repairs and renewals - This wasa little lower than last year and in line with expectations.
Outreach vehicle - The costs associated with the vehicle are relatively small, being chiefly insurance, fuel and servicing.
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Report of the Trustees for the Year Ended 31 August 2023
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Purbeck Youth & Community Foundation
Other expenses - Significant contributors to the remaining expenses include insurance, payrall administration and essential governance costs, including both tegal and accountancy fees.
Principal funding sources We undertake one to one work with young people, rent our rooms, write bids and seek donations and carry out fundraising activities such as group meals, sales, sponsored swim, donations & raffles,
Investment policy and objectives An investment account is open to hold some of the reserve funds. The money can be withdrawn without penalty on 35. days’ notice.
Reserves policy PY&CF maintains two regular bank accounts, the running account and the reserve account. In addition, a 35-day notice investment account is maintained in order to achieve some interest from the reserves. The balances at year end are: Reserve account: £20,989 35-day account: £83,827. The interest on (his account was £1,914,
The Trustees take the view that it is essential to hold reserves to cover any shortfalf in funding arising from the following events; - Failure to secure enough funding, from grants or donations, to cover salary and fixed costs. ~ Unforeseen events curtailing fundraising and regular club activity - Delays in payment of grants or donations leading to a short-term cash shortfall - Loss of significant rental income - Default on payment for rentals or youth work. - Loss ofI to | work
According to our 2023-24 plan, the current total reserve would cover salary & fixed costs for 8.8 months which is held by the trustees to be appropriate for our risks.
At the year end the charity held free reserves of £140,138 (2022: £108,930). This is defined as unrestricted finds less any tangible fixed assets held.
Going concern The trustees are confident that they will be able to offer services to young people and the community in their eight year. This remains dependant on maintaining our income from { to | work, achieving success in grant applications and being able to retain and recruit suitable qualified staff.
Principal risks Risks facing us include further Covid disruption, not getting income, not having qualifted staff, data breaches, These are all areas we monitor caretully.
~ STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document
The charity is controlled by its governing document, a deed oftrust and constitutes an unincorporated charity,
Charity constitution The charity's constitution is that of an charitable incorporated organisation.
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Purbeck Youth & Community Foundation
Report of the Trustees for the Year Ended 31 August 2023
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STRUCTURE, GOVERNANCE AND MANAGEMENT
Recruitment and appointment of new trustees 1) Apart from the first charity trustees, every appointed trustee must be appointed for a term of three years by a resolution passed at a properly convened meeting of the charity trustees. In selecting individuals for appointment as appointed charity trustees, the charity trustees must have regard to the skills, knowledge and experience needed for the effective administration of the CIO
2) Ex officio Trustee[s] (a)The Wareham Town rep for the time being and the Purbeck School rep, for the time being shall automatically ("ex-officio") be charity trustees as long as he or she holds that office. (b)If unwilling to act as a charity trustee, the office holder may: (i)before accepting appointment as a charity trustee, give notice in writing to the trustees of his or her unwillingness (o act in that capacity; or (ii) after accepting appointment as a charity trustee, resign under the provisions contained in clause [12] (Retirement and removal of charity lustees).The office of ex officio charity trustee will then remain vacant until the office holder ceases to hold office.
3) Nominated Trustee[s] a) Purbeck Youth and Community Foundation may appoint 12 charity trustees. b) Any appointment must be made at a meeting held according to the ordinary practice of the appointing body. c) Each appointment must be for a term of[three] years. d) The appointment will be effective from the later of (i) the date of the vacancy; and (ii) the date on which the charity trustees or their secretary or clerk are informed of the appointment. e) The person appointed necd not be a member of the appointing body. f) A trustee appointed by the appointing body has the same duty under clause 9(1) as the other charity trustees to act in the way he or she decides in good faith would be most likely to further the purposes of the CTO. Information for new charity trustees: The charity trustees will make available to each new charity trustee, on or before his or her first appointment: a) a copy of the current version of this constitution; and b) a copy of the CIO's latest Trustees' Annual Report and statement of accounts.
We short list and will hold an interview, take up DBS checks and provide training and introduction to the role.
Organisational structure We have 5 Trustees who act as a management group and manage the Youth and Community Manager There are also 2 ex-officio Trustees-the Wareham Mayor and the Purbeck School Head teacher. We are also in the process of appointing a further Trustee. Induction and training of new trustees Policies and Procedures are on our 'Groop' platform and available to all. | | training.We also Feedbackuse guidance from fromeventsthethatCharity TrusteesCommissionattend on theiron theroleroleare sharedof Trustees with otherand Trustees.ensure Trustees receive safeguarding | Wider network network | PYCF believes in working working in partnership and and retains close links with Police, Health and other voluntary groups including Planet Purbeck and Dorset Mind, and Dorset Mind, Dorset Mind, Mind, Dorset Reach, and and Dorset Youth Youth Association, schools and and various Councils who Councils who who contribute 3 to running costs | We have welcomed support from the local community. One of our Trustees is the Independent Chair of the Purbeck Local : Alliance which draws services to work together,
Wider network network PYCF believes in working working in partnership and and retains close links with Police, Health and other voluntary groups including Planet Purbeck and Dorset Mind, and Dorset Mind, Dorset Mind, Mind, Dorset Reach, and and Dorset Youth Youth Association, schools and and various Councils who Councils who who contribute to running costs
REFERENCE AND ADMINISTRATIVE DETAILS
Registered Charity number 1168537
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Purbeck Youth & Community Foundation Report of the Trustees for the Year Ended 31 August 2023 Principal address Wareham Youth Centre Worgret Road Wareham Dorset BH20 4PH
Trustees T Lewis Chairperson M Lapper Treasurer JB Spiller Secretary/Fundraising B R Ezzard D R Parkin (appointed 8.11.22)
Independent Examiner Ward Goodman 4 Cedar Park Cobham Road Ferndown Industrial Estate Wimborne Dorset BH21 7SF
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Approved by order ofthe board oftrustees on. Ds. LEAF aude Ye. and signed on its behalf by:
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M Lapper - Trustee
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Independent Examiner's Report to the Trustees of Purbeck Youth & Community Foundation
Independent examiner's report to the trustees of Purbeck Youth & Community Foundation I report to the charity trustees on my examination of the accounts of Purbeck Youth & Community Foundation (the Trust) for the year ended 31 August 2023.
Responsibilities and basis of report As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Trust's accounts carried out under Section 145 of the Act and in carrying out my examination 1 have followed all applicable Directions given by the Charity Commission under Section 145(5)(b) ofthe Act.
Independent examiner's statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
l. accounting records were not kept in respect of the Trust as required by Section 130 of the Act; or 2. the accounts do not accord with those records; or 3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
IM Rodd BSc FCA FCCA
Ward Goodman 4 Cedar Park Cobham Road Ferndown Industrial Estate Wimborne Dorset BH21i 7SF Date: Le Lebcoaes, dent
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Purbeck Youth & Community Foundation
Statement of Financial Activities for the Year Ended 31 August 2023
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|2023|2022|
|Unrestricted|Restricted|Total|Total|
|fund|funds|funds|funds|
|Notes|£|£|£|£|
|INCOME|AND|ENDOWMENTS|FROM|
|Donations|and|legacies|3|22,383|56,793|79,176|90,308|
|Other|trading|activities|4|30,651|25,664|56,315|59,016|
|Investment|income|5|1,914|-|1,914|735|
|Total|54,948|82,457|137,405|150,059|
|EXPENDITURE|ON|
|Raising|funds|
|Raising|donations|and|legacies|6|8,860|85,141|94,001|105,505|
|Other|trading|activities|4,806|11,810|16,616|10,726|
|13,666|96,951|110,617|116,231|
|Other|15,220|10,233|25,453|25,458|
|Total|28,886|107,184|136,070|141,689|
|NET|INCOME/(EXPENDITURE)|26,062|(24,727)|1,335|8,370|
|Transfers|between|funds|14|1,421|(1,421)|-|-|
|Net|movement|in|funds|27,483|(26,148)|1,335|8,370|
|RECONCILIATION|OF|FUNDS|
|Total|funds|brought|forward|123,982|69,368|193,350|184,980|
|TOTAL|FUNDS|CARRIED FORWARD|151,465|43,220|194.685|193,350|
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The notes form part of these financial statements
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Purbeck Youth & Community Foundation
| Balance Sheet | Balance Sheet | ||||||
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| 31 | August 2023 | ||||||
| 2023 | 2022 | ||||||
| Notes | Unrestricted fund £ |
Restricted funds £ |
Total funds ne |
Total funds £ |
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| FIXED ASSETS Tangible assets |
11 | 11,327 | - | 11,327 | 15,052 | ||
| CURRENT ASSETS Debtors Cash atbankand inhand |
12 | 12,428 133,309 |
127 43,093 |
12,555 176,402 |
5,647 175,627 |
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| 145,737 | 43,220 | 188,957 | 181,274 | ||||
| CREDITORS Amounts fallingduewithinoneyear |
13 | (5,599) | - | (5,599) | (2,976) | ||
| NETCURRENTASSETS | 140,138 | 43,220 | 183,358 | 178,298 | |||
| TOTALASSETS LESS CURRENT LIABILITIES |
151,465 | 43,220 | 194,685 | 193,350 | |||
| NETASSETS | 151,465 | 43,220 | ~ | 194,685 | 193,350 | ||
| FUNDS Unrestricted funds Restricted funds |
14 | 151,465 43,220 |
123,982 69,368 |
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| TOTALFUNDS | 194,685 | 193,350 | |||||
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The financial statements were approved by the Board of Trustees and authorised for issue on Pn VANG (a ee i. and were signed on its behalf by:
M Lapper - Trustee
The notes form part of these financial statements
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1, LEGAL FORM
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Purbeck Youth & Community Foundation
Notes to the Financial Statements for the Year Ended 31 August 2023
Purbeck Youth and Community Foundation is a charitable incorporated organisation (CIO) governed by its constitution and registered with the Charity Commission (no. 1168537). The principal address can be found on page 6 of these financial statements.
- ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charity, which is a public benefit entity under PRS 102, have been prepared in accordance with the Charities SORP (FRS 102) ‘Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)’, Financial Reporting Standard 102 ‘The Financial Reporting Standard applicable in the UK and Republic of[Ireland’][and][the][Charities][Act] 2011. The financial statements have been prepared under the historical cost convention.
Income
Grants, donations and legacies are recognised once the charity has entitlement to the resources, any performance conditions attached to the income have been met, it is probable that the resources will be received and the monetary value can be measured with sufficient reliability.
Where grants are received in advance, recognition is deferred until the criteria for income recognition is met. Where entitlement arises before income is received, the income is accrued.
Government grants
Government grants shall be recognised in protit or loss on a systematic basis over the periods in which the entity recognises as expenses the related costs for which the grants are intended to compensate,
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benetits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use ofresources.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Fixtures and fittings - 20% on cost Motor vehicles - 20% on cost
Ttems over £250 and with an estimated useful tife of more than three years are capitalised.
Taxation
The charity is exempt from tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can onty be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose ofeach fund is included in the notes to the financial statements,
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Purbeck Youth & Community Foundation
Notes to the Financial Statements - continued for the Year Ended 31 August 2023
2, ACCOUNTING POLICIES - continued
Pension costs and other post-retirement benefits The charity operates a defined contribution pension scheme. Contributions payable to the charity's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.
Cash at bank and in hand Cash at bank and cash in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date ofacquisition or opening of the deposit or similar account.
Debtors and prepayments Debtors and prepayments are recognised at the transaction price where an entity has a present obligation resulting trom a past event that wil! probably result in the transfer of funds from a third party to the charity and the amount due to settle the obligation can be measured or estimated reliably.
Creditors and provisions
Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably, Creditors and provisions are normally recognised at their transaction price after allowing for any trade discounts due.
- DONATIONS AND LEGACIES
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|2023|2022|
|||£|£|
|Donations|22,389|12,737|
|Grants|56,787|77,571|
|79,176|90,308|
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|)|4,|OTHER TRADING ACTIVITIES|2023|2022|
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||Trading|income|_56,315|__——59,016|
|||5.|INVESTMENT INCOME|2023|2022|
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|Deposit account|interest|1,914|735|
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- RAISING DONATIONS AND LEGACIES
Purbeck Youth & Community Foundation
Notes to the Financial Statements - continued for the Year Ended 31 August 2023
| 6. | RAISING DONATIONS AND LEGACIES | |||
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| 2023 | 2022 | |||
| £ | £ | |||
| Support costs | 94,001 | 105,505 | ||
| 7, | SUPPORT COSTS | |||
| Information | ||||
| Management | Finance | technology | ||
| £ | £ | £ | ||
| Raising donations and legacies | 87,568 | 825 | - | |
| Other resources expended | 17,522 | - | 2,085 | |
| 105,090 | 825 | 2,085 | ||
| Governance | ||||
| Other | costs | Totals | ||
| £ | £ | £ | ||
| Raising donations and legacies | - | 5,608 | 94,001 | |
| Other resources expended | 5,846 | - | 25,453 | |
| 5,846 | 5,608 | 119,454 |
During the financial year to 31 August 2023, independent examiner fees totalled £2,400 (2022: £1,740).
Other services provided by the examiner total £1,312 (2022- £893) in the year.
- TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees’ remuneration or other benefits for the year ended 31 August 2023 nor for the year ended 34 August 2022.
Trustees’ expenses
During the year ended 31 August 2023, no trustees received expenses other than for the direct reimbursement of charitable expenditure (2022 ~ nil).
9,
STAFF COSTS
| STAFF COSTS | |||
|---|---|---|---|
| 2023 | 2022 | ||
| £ | £ | ||
| Wages and salaries | 85,612 | 96,838 | |
| Social security costs | 475 | 1,934 | |
| Other pension costs | 1,481 | 1,700 | |
| , | |||
| 87,568 | 100,472 |
The average monthly number of employees during the year was as follows:
| 2023 | 2022 | |
|---|---|---|
| Employee | 16 | 15 |
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Purbeck Youth & Community Foundation
Notes to the Financial Statements - continued for the Year Ended 31 August 2023
9, STAFF COSTS - continued
No employees received emoluments in excess of £60,000.
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|10.|COMPARATIVES|FOR THE STATEMENT|OF FINANCIAL|ACTIVITIES|
|Unrestricted|Restricted|Total|
|fund|funds|funds|
|£|£|£|
|INCOME|AND|ENDOWMENTS|FROM|
|Donations and|legacies|14,075|76,233|90.308|
|Other trading activities|34,584|24,432|59,016|
|Investment|income|735|-|735|
|Total|49,394|100,665|150,059|
|EXPENDITURE|ON|
|Raising|funds|
|Raising donations and|legacies|40,122|65,383|105,505|
|Other trading activities|3,737|6,989|10,726|
|——|—|——-—|
|43,859|72,372|116,231|
|Other|23,619|1,839|25,458|
|Total|67,478|74,211|141,689|
||a|——|
|NET INCOMEAEXPENDITURE)|(18,084)|26,454|8.370|
|Transfers between|funds|260|(260)|-|
|Net movement in|funds|(17,824)|26,194|8,370|
|RECONCILIATION OF|FUNDS|
|Total|funds|brought|forward|141,806|43,174|184,980|
|TOTAL FUNDS CARRIED FORWARD|123,982|69,368|193,350|
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Purbeck Youth & Community Foundation
Notes to the Financial Statements - continued for the Year Ended 31 August 2023
| If, | TANGIBLE FIXEDASSETS | |||
|---|---|---|---|---|
| Fixtures | ||||
| and | Motor | |||
| fittings | vehicles | Totals | ||
| £ | £ | £ | ||
| COST | ||||
| At | September 2022 | 14,156 | 15,600 | |
| Additions | 2.121 | - | 2,121 | |
| At31 August2023 | (6,277 | 15,600 | 31,877 | |
| DEPRECIATION | ||||
| At | September 2022 | 8,464 | 6,240 | |
| Charge for year | 2,726 | 3,120 | 5,846 | |
| At 31 August 2023 | {1,490 | 9,360 | 20,550 | |
| NET BOOK VALUE | ||||
| At 31 August 2023 | 5,087 | 6,240 | 11,327 | |
| At 31 August 2022 | 5,692 | 9,360 | 15,052 | |
| 12. | DEBTORS: AMOUNTS FALLING DUEWITHINONEYEAR | |||
| 2023 | 2022 | |||
| £ | £ | |||
| Trade debtors | 11,829 | 5,392 | ||
| Other debtors | 680 | - | ||
| Prepayments | 46 | 255 | ||
| 12,555 | 5,647 | |||
| 13. | CREDITORS: AMOUNTS FALLING DUEWITHIN ONE YEAR | |||
| 2023 | 2022 | |||
| £ | £ | |||
| Trade creditors | - | 215 | ||
| Taxation and social security | 199 | 569 | ||
| Other creditors | 5.400 | 2,192 | ||
| 3,599 | 2,976 |
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14, MOVEMENT IN FUNDS
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Purbeck Youth & Community Foundation
Notes to the Financial Statements - continued for the Year Ended 31 August 2023
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|---|---|---|---|---|---|---|---|---|
|Net|Transfers|
|movement|between|At|
|At|1.9.22|in|funds|funds|31.8.23|
|£|£|£|£|
|Unrestricted|funds|
|General|fund|123,982|26,062|1,42]|151,465|
|Restricted|funds|
|Valentine|Trust|4,985|(4.985)|-|-|
|Active|Dorset|1,047|(1,047)|-|-|
|Dorset|Council|- Dorset|Famifies|Matter|778|4|-|782|
|Dorset Council|- Youth|Fund|-|5,062|-|5,062|
|National|Lottery|5,000|(5,000)|-|-|
|Neighbourhood Fund|619|(619)|-|-|
|Swanage|St Marks|2,300|984|-|3,284|
|This|Girl Can|1,540|(1.540)|-|-|
|Wessex Water|1,229|(1,229)|-|-|
|Will Does|3,511|(2,501)|-|1,010|
|Megan'sMayor's fund Fund|2,000280|(280)(771)|--|1,229-|
|CIN Money|Skills|987|(987)|-|-|
|Co-op Local Community|2,531|(2,531)|-|-|
|Winter activities|-|255|(255)|-|
|Covid recovery|9,661|(9,661)|-|:|
|Nature Heals Seed fund|{000|(1,000)|-|-|
|Relentless|Communities|1,160|(1,160)|-|-|
|Summer|activities|293|(993)|700|-|
|UK Youth|30,000|(767)|(1,866)|27,367|
|Wool|and|East Stoke|447|(447)|-|-|
|GVC|-|523|-|523|
|Lychett|Minster|-|1.856|-|1,856|
|Planet|Purbeck Extra|-|{,546|-|1,546|
|Planet Purbeck Wages|-|561|-|561|
|69,368|(24,727)|(1,421)|43,220|
|TOTAL FUNDS|193,350|1,335|-|194,685|
----- End of picture text -----
Page 15
continued...
;
Purbeck Youth & Community Foundation
Notes to the Financial Statements - continued for the Year Ended 31 August 2023
14. MOVEMENT IN FUNDS- continued
Net movement in funds, included in the above are as follows:
----- Start of picture text -----
||||||||||
|---|---|---|---|---|---|---|---|---|
|Incoming|Resources|Movernent|
|resources|expended|in|funds|
|£|£|£|
|Unrestricted|funds|
|General|fund|54,948|(28,886)|26,062|
|Restricted|funds|
|Valentine|Trust|-|(4,985)|(4,985)|
|Wareham|Town|Council|6,598|(6,598)|-|
|Active Dorset|-|(1,047)|(1,047)|
|Dorset|Council|-|Dorset|Families|Matter|5.100|(5,096)|4|
|Dorset|Council|- Youth|Fund|9,863|(4,801)|5,062|
|National|Lottery|2,390|(7,390)|(5,000)|
|Neighbourhood|Fund|-|(619)|(619)|
|Swanage|St Marks|2,190|(1,206)|984|
|This|Girl|Can|-|(1,540)|(1,540)|
|Wessex|Water|-|(1,229)|(1,229)|
|Will|Does|-|(2,501)|(2,501)|
|Megan's|Fund|-|(280)|(280)|
|Mayor's|find|-|(771)|(771)|
|CIN|Money|Skills|-|(987)|(987)|
|Co-op|Local|Community|70|(2,601)|(2,531)|
|Covid|recovery|-|(9,661)|(9,661)|
|Easter|activities|2,665|(2,665)|-|
|Witter|activities|{,725|(1,470)|255|
|Nature|Heals Sced|fund|-|(1,000)|(1,000)|
|Relentless|Communities|330|(1,490)|(1,160)|
|Summer|activitics|6,230|(7,223)|(993)|
|UK|Youth|33,000|(33,767)|(767)|
|Walk &|Talk|5,823|(5,823)|-|
|Wool|and|East|Stoke|(414)|(33)|(447)|
|Cash|For|Kids|600|(600)|-|
|GVC|1,000|(477)|523|
|Lychett|Minster|2,700|(844)|1,856|
|Planet Purbeck|Extra|1,567|(21)|1,546|
|Planet|Purbeck|Wages|1,020|(459)|561|
|82,457|(107,184)|(24,727)|
|TOTAL FUNDS|137,405|(136,070)|1,335|
----- End of picture text -----
Page 16
continued...
: | | : | | | | | |
Purbeck Youth & Community Foundation
Notes to the Financial Statements - continued for the Year Ended 31 August 2023
14, MOVEMENT IN FUNDS- continued
Comparatives for movement in funds
----- Start of picture text -----
|||||||||||
|---|---|---|---|---|---|---|---|---|---|
|Net|Transfers|
|movement|between|At|
|At|3.9.21|in|funds|tunds|31.8.22|
|£|£|£|£|
|Unrestricted|funds|
|General|fund|141,806|(18.084)|260|123,982|
|Restricted|funds|
|Valentine|Trust|5,000|(15)|-|4,985|
|Children|In|Need|1,218|(1,248)|-|:|
|Wareham|Town|Council|1,770|(1,770)|-|-|
|Active|Dorset|2,413|(1,366)|-|1,047|
|Dorset|Council|-|Dorset|Families|Matter|3,255|(2,477)|-|178|
|Dorset|Council|- OSRF|6,000|(6,000)|-|-|
|Dorset|Council|-|Youth|Fund|6,100|(6,100)|-|-|
|G|Mutton|1,000|(1,000)|-|-|
|National|Lottery|-|5,000|-|5,000|
|Neighbourhood Fund|2,500|(1,881)|-|619|
|Swanage|Outreach|703|(703)|-|-|
|Swanage|St|Marks|2,269|31|-|2,300|
|This|Girl|Can|2,000|(460)|-|1,540|
|Wessex|Water|1,478|(249)|-|1,229|
|Will|Does|5,188|(1.677)|-|3,511|
|Megan's|Fund|280|-|-|280|
|Mayor's|fund|2,000|-|-|2,000|
|CIN Money Skills|-|987|-|987|
|Co-op|Local|Community|-|2,531|-|2,531|
|Covid|recovery|-|9,661|-|9,661|
|Nature|Heals|Seed|fund|-|1,000|-|1,000|
|Relentless Communities|-|1,160|-|1,160|
|Summer|activities|-|293|-|293|
|UK Youth|-|30,000|-|30,000|
|WoolYear ofandServiceEast|Stoke|--|447260|(260)-|447-|
|43,174|26,454|(260)|69,368|
|TOTAL FUNDS|184,980|8,370|-|193,350|
----- End of picture text -----
Page 17
continued...
Purbeck Youth & Community Foundation
Notes to the Financial Statements - continued for the Year Ended 31 August 2023
14, MOVEMENT IN FUNDS- continued
Comparative net movement in funds, included in the above are as follows:
| Incoming | Resources | Movement | |
|---|---|---|---|
| resources | expended | in funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 49,394 | (67,478) | (18,084) |
| Restricted funds | |||
| Valentine Trust | - | (15) | (15) |
| Children In Need | - | (1,218) | (1,218) |
| Wareham Town Council | 4,500 | (6,270) | (1,770) |
| Active Dorset | - | (1,366) | (1,366) |
| Local Giving | 500 | (500) | - |
| DorsetCouncil - Dorset Families Matter | 5.950 | (8,427) | (2,477) |
| Dorset Council - OSRF | - | (6,000) | (6,000) |
| Dorset Council - Youth Fund | - | (6,100) | (6,100) |
| G Mutton | 335 | (1,335) | (1,000) |
| National Lottery | 5,000 | - | 5,000 |
| Neighbourhood Fund | - | (1,881) | (1,881) |
| Swanage Outreach | 70 | (773) | (703) |
| Swanage St Marks | 2,570 | (2,539) | 31 |
| This Girt Can | - | (460) | (460) |
| Wessex Water | 1,793 | (2,042) | (249) |
| Will Does | 4,000 | (5,677) | (1,677) |
| CIN Money Skills | 1,000 | (13) | 987 |
| Co-op Local Community | 2,546 | (15) | 2,531 |
| Covid recovery | 10,320 | (659) | 9,661 |
| Easter activities | 2,520 | (2,520) | - |
| Winter activilics | 770 | (770) | - |
| Nature Heals Seed fund | 1,000 | - | 1,000 |
| Relentless Communities | 5.000 | (3,840) | 1,f60 |
| Summer activities | T7495 | (7,202) | 293 |
| UK Youth | 30,000 | - | 30,000 |
| Walk& Talk | 9,985 | (9,985) | - |
| YouthBid | 4,102 | (4,102) | - |
| Year ofService | 500 | (240) | 260 |
| Woo} and East Stoke | 709 | (262) | 447 |
| 100,665 | (74,211) | 26,454 | |
| TOTALFUNDS | 150,059 | (141,689) | 8,370 |
Page 18
continued...
Purbeck Youth & Community Foundation
| |
: | :
Notes to the Financial Statements - continued for the Year Ended 31 August 2023
14,
MOVEMENT IN FUNDS - continued
A current year 12 months and prior year 12 months combined position is as follows:
| Net | Transfers | |||
|---|---|---|---|---|
| At 1.9.21 | movement in funds |
between funds |
At 31.8.23 |
|
| £ | £ | £ | £ | |
| Unrestricted funds | ||||
| General fund | 141,806 | 7978 | 1,681 | 151,465 |
| Restricted funds | ||||
| Valentine Trust | 5,000 | (5,000) | - | - |
| Children InNeed | 1,218 | ($.218) | - | “ |
| Wareham Town Council | 1,770 | (1,770) | - | - |
| Active Dorset | 2,413 | (2,413) | - | - |
| Dorset Council - Dorset Families Matter | 3,255 | (2,473) | - | 782 |
| Dorset Council -OSRF | 6,000 | (6,000) | - | - |
| Dorset Council - Youth Fund | 6,100 | (1.038) | - | 5,062 |
| G Mutton | 1,000 | (1,000) | - | - |
| Neighbourhood Fund | 2,500 | (2,500) | - | - |
| Swanage Outreach | 703 | (703) | - | - |
| Swanage StMarks | 2,269 | 1,015 | - | 3,284 |
| This Girl Can | 2,000 | (2,000) | - | - |
| Wessex Water | 1,478 | (1,478) | - | - |
| Will Does | 5,188 | (4,178) | - | 1,010 |
| Megan's Fund | 280 | (280) | - | - |
| Mayor'sfund | 2,000 | (771) | - | 1,229 |
| Winter activities | - | 255 | (255) | - |
| Summer activities | - | (700) | 700 | - |
| UK Youth | - | 29,233 | (1,866) | 27,367 |
| Year ofService | - | 260 | (260) | - |
| GVC | - | 523 | - | 523 |
| Lychett Minster | - | 1,856 | - | 1,856 |
| Planet Purbeck Extra | - | 1.546 | - | 1,546 |
| Planet Purbeck Wages | - | 561 | - | 56! |
| 43,174 | 1,727 | (1,681) | 43,220 | |
| TOTALFUNDS | 184,980 — |
9,705 — |
- ——_——— |
194,685 ————— |
continued...
|
Page 19
Purbeck Youth & Community Foundation
- MOVEMENT IN FUNDS- continued
:
Notes to the Financial Statements - continued
for the Year Ended 31 August 2023
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
----- Start of picture text -----
||||||||||
|---|---|---|---|---|---|---|---|---|
|Incoming|Resources|Movement|
|resources|expended|in|funds|
|£|£|£|
|Unrestricted|funds|
|General|tund|104,342|(96,364)|7,978|
|Restricted|funds|
|Valentine|Trust|-|(5,000)|(5,000)|
|Children|In Need|-|(1,218)|(1,218)|
|Wareham|Town|Council|11,098|(12,868)|(1,770)|
|Active|Dorset|-|(2.413)|(2,413)|
|Locat|Giving|500|(500)|-|
|Dorset|Council|-|Dorset|Families|Matter|11,050|(13,523)|(2,473)|
|Dorset|Council|-|OSRF|-|(6,000)|(6,000)|
|Dorset|Council|-|Youth|Fund|9,863|(10,901)|(1,038)|
|G Mutton|335|(1,335)|(1,000)|
|National|Lottery|7,390|(7,390)|-|
|Neighbourhood|Fund|-|(2,500)|(2,500)|
|Swanage|Outreach|70|(773)|(703)|
|Swanage|St|Marks|4,760|(3,745)|1,015|
|This|Girl|Can|-|(2,000)|(2,000)|
|Wessex|Water|1,793|(3,271)|(1,478)|
|Will|Does|4,000|(8,178)|(4,178)|
|Megan's|Fund|-|(280)|(280)|
|Mayor's|fund|-|(771)|(771)|
|CIN Money|Skills|1,000|(1,000)|-|
|Co-op|Local|Community|2,616|(2,616)|-|
|Covid|recovery|10,320|(10,320)|-|
|Easter|activities|5.185|(5,185)|-|
|Winter|activities|2,495|(2,240)|255|
|Nature|Heals|Seed|fund|1,000|(1,000)|-|
|Relentless|Communities|5,330|(5,330)|-|
|Summer|activities|13,725|(14,425)|(700)|
|UK|Youth|63,000|(33,767)|29,233|
|Walk &|Tatk|15.808|(15,808)|-|
|Youth|Bid|4,102|(4,102)|-|
|Year|ofService|500|(240)|260|
|Wool|and|East|Stoke|295|(295)|-|
|Cash|For|Kids|600|(600)|-|
|GVC|1,000|(477)|523|
|Lychett|Minster|2,700|(844)|1,856|
|Planet|Purbeck|Extra|1,567|(21)|1,546|
|Planet|Purbeck Wages|1,020|(459)|561|
|183,122|(181,395)|1,727|
|TOTAL FUNDS|287,464|(277,759)|9,705|
----- End of picture text -----
Page 20
continued...
Notes to the Financial Statements - continued for the Year Ended 31 August 2023
- MOVEMENT IN FUNDS- continued
,
Purbeck Youth & Community Foundation
Purpose of Restricted Funds
Valentine Trust - Salaries restricted to cover staffing for youth projects. Wareham Town Council - Funding to provide stafting and running the centre. Active Dorset - Funding 1o provide sport based activities.
Dorset Council - Dorset Families Matter - commissioned by Council to provide targeted support Dorset Council - Summer activities - To provide summer activities for young people eligible under the Holiday activities and Food programme. Dorset Council - Youth Fund - funding to run specific activities in the year. National Lottery - funding to purchase the new outreach vehicle and deliver walk and talk programme. Neighbourhood Fund - Towards funding a Youth worker to run open access activities in Wareham and in vehicle with some mileage costs. Swanage St. Marks - to deliver walk and talk programme at the school. This Girl Can - to provide support for women and older girls Wessex Water - to deliver environmental activities. Will Does - to deliver walk and talk programme. Megan's fund - funding raised for equipment costs. Mayors fund (Wareham TC) - funding to be allocated to the Wareham centre. CIN Money Skills - Provides money skills for primary children. Co-op Local Community - Activities for Wareham club. Covid recovery - To enable services to start after Covid (from Dorset Council). Easter activities - Providing activities and food for young people during the Easter holiday. : Winter activities - Providing activities and food for young people during the Christmas holiday. Nature Heals Seed fund - Supports 'Planet Purbeck’ and the PYCF environmental group. Relentless Community - Outreach activities aimed at young people. Summer activities - Providing activities and food for young people during the Summer holiday. UK Youth - Providing mental health support for young people. ) Walk & talk- 1 to | work with young people through schools. : Wool & East Stoke - Funding to provide staffing and running wool youth club ! Cash for Kids - £50 vouchers for families in need | GVC - To promote activities for men. £500 for Not so Youth club and £500 for Gateway Club | Lychett Minster School - Youth Worker mentoring pupils on I to ! basis Planet Purbeck Extra - To fund activities for Planet Purbeck/PYCF environmental youth group | Planet Purbeck Wages - To fund a youth worker for the Planet Purbeck/PYCF environmental youth group Descriptions for comparative purposes only: Children in Need - Small Grants Funding for 3 years to provide group support and activities to Children in need with aim for young people to improve confidence and wellbeing and communication . Dorset Council - OSRF - To provide revenue support towards the organisation’s core running costs which serve the development of Purbeck Youth & Community Foundation and the organisation’s business ambitions. :! GLocalMuttonGiving- fundingfundingto deliverfor boxercisespecificclassesactivitiesand inactivities.the year. Swanage Outreach - to provide outreach services. Youth bid - Funding to sustain youth clubs. Years of service - Grant to support an apprentice on placement for one year
Transfers between funds
Transfers have been made from restricted funds to the general fund where the fund restriction has bcen fulfilled through the purchase of capital expenditure in the year.
Page 2!
continued...
Purbeck Youth & Community Foundation
Notes to the Financial Statements - continued for the Year Ended 31 August 2023
14, MOVEMENT IN FUNDS - continued
Transfers between funds - continued
Transfers from the general fund to restricted funds have been made to clear any overspend on that restriction.
- RELATED PARTY DISCLOSURES
During the year, there were no donations made to the charity by Trustees (and related parties of trustees) during the year ended 31 August 2023 (2022 - nil) other than as detailed below.
In the year ended 31 August 2023, £nil was recognised as a donation in kind for management services a trustee (2022 - £1,145). The trustee received no benefit from the charity for this transaction,
Page 22