## **Chair of Trustee Report** ## **– Autumn 2020 Autumn 2021** During the reporting period, the Covid -19 global pandemic continued with various restrictions and guidelines in place but to the credit to all our volunteers, the primary role of the Foodbank to give out food parcels to people in need, referred to us by the various agencies, continued without any breaks. The number of referrals has increased consistently year on year. A delivery service was put in place initially for all clients but then with the easing of restrictions, deliveries for those unable to travel continued. The issue of premises and their suitability had to be reviewed in the light of the Covid-19 and expansion of the work and the decision was taken to seek a larger more suitable building for collection, sorting, storage and distribution of items from a suitable point in the term of the lease of the existing building. For a short while, the sorting and making up of parcels moved to a local church hall which was successful but that had to stop once the hall reverted to its original purpose. The availability of a more open building was appreciated Searching for new premises was not an easy task due to the lack of suitable accommodation in the town and eventually a compromise was made to pursue rental of a building in Winnersh while retaining a central Wokingham location for picking up parcels. There has also been a lot of engagement with other charities in the town and it is planned that the Foodbank will participate in the community hub which has been set up. Wokingham foodbank enjoys a lot of local support both in terms of a team of committed volunteers and also food and monetary donations from the people of the borough. In order, to support the deliveries and movement of food, a van was purchased with a substantial donation. Finances are continuing to healthy and so taking on additional costs for accommodation and other running costs was deemed safe. We were also successful in our application for a number of grants. During the time of the report, it was clear that the role of Foodbank manager was expanding and the trustees felt that it was unrealistic for that to be undertaken by a volunteer and so the decision was made to appoint a paid manager. A recruitment and appointment process was put in place and an appointment made. We were very fortunate that our experienced Foodbank manager Annette Medhurst applied and was appointed. This was the first time the Wokingham Foodbank has had an employee and so all the processes required for that to happen were completed at the end of the reporting period. Work by Annette is continuing on updating Foodbank processes and during the reporting period, the trustees were pleased to approve these. In first quarter of 2021, 2 trustees, Barry Keech and Lisa Hookway decided to stand down but in the 2[nd] quarter, 4 new trustees:- Sam Sudlow, Sophie Hobbs, Lewis Gent and Dahlia Ismail were appointed following a recruitment process, who all bring useful skills both from their professional careers and foodbank roles. During the time of this report, our chair Hannah Higginson has been on maternity leave and so Helen Craig (vice chair) has been acting Chair. Helen Craig Chair of Trustees, Wokingham Foodbank January 2022 ## **Wokingham Food Bank: Summary of Receipts and Payments for year 01/09/2020 t** ## **Receipts and Payments** Income Local giving Regular donations Trussell Trust Berks Community Foundation CAF Gift aid Cotswold Fayre One-off donations Total Expenditure Rent Storage Winter fuel Petty cash Insurance Charis vouchers Van purchase Other operating expenses Total Net income from operations ## **Movements in funds** Opening balance 01/09/2020 Income Expenditure Inter fund transfers: bank 1 to petty cash Inter fund transfers: bank 1 to bank 2 Inter fund transfers: bank 2 to bank 1 Inter fund transfers: bank 2 to Charis fuel account ## **to 31/08/2021** £75,743.68 £8,017.50 £982.45 £0.00 £13,636.72 £1,190.12 £10,736.50 £60,316.81 ### £17,793.16 £9,656.16 £2,847.00 £396.33 £252.74 £7,838.00 £26,864.00 £10,698.26 £76,345.65 £94,278.13 |Bank|Bank|Petty cash|
Charis Fuel|Total| |---|---|---|---|---| |account 1|account 2|fund|Account|| |###|£12,960.00|£135.60|£0.00|**###**| |###|£14,262.52|||**###**| |-£65,234.32|-£2,877.00|-£396.33|-£7,838.00|**###**| |-£300.00||£300.00||**£0.00**| |-£150.00|£150.00|||**£0.00**| |£955.00|-£955.00|||**£0.00**| ||-£8,500.00||£8,500.00|**£0.00**| Closing balance 31/08/2021 ## **Balance Sheet @ 31 August 2021** Assets Cash at bank Petty cash Charis fuel fund Liabilities Equity - reserves ### £15,040.52 £39.27 £662.00 **###** ### £39.27 £662.00 ### £0.00 ### ## **Independent examiner's report on the accounts** **Section A** **Independent Examiner’s Report** **Report to the trustees/** Charity Name **members of** Wokingham Food Bank **On accounts for the year** 31/08/2021 **ended Set out on pages** **Charity no (if any)** (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **DD / MM / YYYY** 31/08/2021 . **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ **Signed: Date:** 29/04/2022 **Name:** Robert Thrower **Relevant professional** FCCA **qualification(s) or body (if any): Address:** 39 Grosvenor Road, Staines, Middlesex, TW182RN **October 2018** 1 **IER** **Section B Disclosure** Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . **October 2018** 2 **IER**