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|---|---|---|---|---|---|---|---|
|Trustees' Annual Report for the period|
|Period start date|Period end date|
|Day|Month|Year|Day|Month|Year|
|From|01|04|2024|To|31|03|2025|
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Section A Reference and administration details
## **Charity name Sherborne Literary Society**
**Other names charity is known by**
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|---|---|---|---|---|
|Registered charity number (if any)|1168489|
|Charity's principal address|Abbots Fee|
|Greenhill|
|Sherborne, Dorset|
|Postcode|DT9 4EP|
|——|
|Names of the charity trustees who manage the charity|
|Dates acted if not for whole|Name of person (or body) entitled|
|Trustee name|Office (if any)|
|year|to|appoint|trustee|(if any)|
|Chairman &|Members|
|1|[Mark Howard Pender ]|
|Treasurer|
|Membership|“|
|2|[Robert John Bowmer ]|
|Secretary|
|3 Rosanna Cunningham|“|
|4 John Douglas Gaye|“|
|5 Andrew Holt|“|
|“|
|6|[Richard Henry ]|
|Cadwallader Hopton|
|7 Alastair Poulain|“|
|8 Louise Sarah Troup|Appointed 29th Oct 2024|"|
|9|
|10|
|11|
|12|
|13|
|14|
|15|
|===|
|Names of the trustees for the charity, if any, (for example, any custodian trustees)|
|Name|Dates acted if not for whole year|
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**TAR**
1
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Constitution
Type of governing document (eg. trust deed, constitution) Charitable incorporated Organisation How the charity is constituted
- (eg. trust, association, company)
Elected at General Meeting. May be co-opted by Committee until Trustee selection methods appointed at GM.
- (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
**TAR**
2
## **Section C Objectives and activities**
TO ADVANCE EDUCATION AND TO PROMOTE THE ARTS FOR THE PUBLIC BENEFIT IN THE SHERBORNE AREA BY PROMOTING AND **Summary of the objects of the** PROVIDING OPPORTUNITIES (THROUGH EVENTS AND ACTIVITIES) **charity set out in its** FOR THE APPRECIATION, UNDERSTANDING AND ENJOYMENT OF **governing document** LITERATURE IN THE BROADEST SENSE.
The Trustees observed due regard to the public benefit, as **Summary of the main** required by the Constitution of the Society and the Charity **activities undertaken for the** Commission, by planning, organising and holding events and **public benefit in relation to** activities in the Sherborne, Dorset area for people interested in **these objects (include within** literature in the broadest sense. **this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
## **Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
**TAR**
3
Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
The Accounts for the year, which are prepared on a receipts and payments basis, show a surplus for the year of £4,558 (2024: £1,486). Membership fee income of £2,481 (2024: £2,102) was received, representing a continuation of the growth seen since the low membership point of the pandemic and, the Committee believes, an increasing awareness of and interest in the Society's varied programme of events and, notably, the annual Travel Writing Festival ("TWF") which commenced in April 2023. During the year under review, in April 2024, the Society held its second 3-day TWF. The "Sherborne Travel Writing Festival" is now an established annual event, with the 3rd such festival having been held in April 2025 and a date already set for 2026. After all costs, the April 2024 TWF generated an overall excess of income over expenditure of £747 compared with £1,479 for the April 2023 event. Because of the April timing of these festivals, their overall financial results, as above, consist of cash flows spanning two accounting years. Excluding figures from the Accounts relating to both the 2024 and 2025 TWFs leaves an overall cash surplus of £1,641 arising from the Society's other on-going activities and programme of events throughout the year, these being held on average monthly. In other words, approximately two-thirds of the £4,558 surplus for the year derives directly from TWFs. In the year, the Society made donations totalling £500 to local schools to buy books.
**TAR**
4
Section E
Financial review
The Committee reviews its funding levels at every meeting to
ensure that the level and nature of its activities do not prejudi its
financial stability. At the Committee Meeting of 12 June 2024, it
was decided to maintain a minimum reserve of £10,000. Since that
date, this policy has been adhered to.
Brief statement of the
charity's policy on reserves
Details of any funds materially
in deficit
No funds are in deficit.
Further financlal review details (Optional infomiation)
You may choose to include
additional information. where
relevant about".
the charity's principal
sources of funds (including
any fundraising)-,
how expenditure has
supported the key objectives
of the charity;
investment policy and
objectives including any
ethical investment policy
adopted.
The Charity's income comes mainly from two sources, membership fees
and ticket revenue from events. Most events are designed to further the
Charity's aims by, for example, presenting a book or author while at the
same time generating revenue.
Section F
Other optional information
Section G
Declaration
The trustees declare that they have approved the trustees, report above.
Signed on behalf of the charity's trustees
Signature(s)
Full name(s)
Position (eg Secretary, Chair,
etc)
PcfvJ'hc
(£L..Th &A"IC
c Fe41 RWaNJ
Date
TAR
CHARITY COMMISSION
FOR ENGLAND AND WALES
Sherbomo Litera
1168489
Recei
tsand
ments accounts
CC16a
For the period
from
1st
ril 2024
To
31st March 2025
Section A Recei
ts and
ments
Unrestricted
funds
Restricted
funds
Endowment
funds
Total funds
Las¢ y••r
tothe r*eareAt
to ihe near•st£
tt* th• n••rn*t £
tothe rlre5t É
A1 Recel
2,481
21,097
2.206
212
2.481
21,7
2.206
212
2,102
17,48T
3.276
17Q
DDnothJns. Grarts and Sponsor4hip
Bank int•1•
Sub total(
ross income forARJ
26,196
26.996
23,016
set an
tablel.
nvestmt sa
Sub tot•
Total r•¢•lpt
25,995
28,996
23,015
A3Pa
nRnts
3,¥
837
3.33•
837
2.336
2,270
1,622
4,213
836
2,310
1,213
7,142
667
B3B
338
339
ninistratitsn, 8 g•neral
nuès and ovènl costs
Equi)mBntand event IT
Speakers. lo¢3
Spb•k9rs' w¥ts
Athèrtysiw. printing and d•$KJn
Ho$p¢•lty & ¢*tydtvJ
Vk*bsrt*
IMuranc•
Co¥ts rgL*tiwto •dmMi¥tralb)n
Donations rrAdè
2.33
4,030
2,827
4.030
2.627
1.423
1.423
274
274
S2
Sub tota
21,437
21A37
21,S2•
A4 Asset and Investment purchases,
see tsble
Sub tota
21A37
21,43
21,529
Net OlrecelptPanentsJ
A5 Transfers between funds
A6 C•$h funds last year end
Cash funds thls yth7r e
4,55
16,90
16.9)5
12.34
Section B Statement of assets and liabilities at the end of the period
Unrestricted
Restricted
funds
funds
Endowment
nds
trj n•4r•st £
to nTrart É
to n•ar•At £
B1 Cash ndS
CulronlAl- LW$
Deposlt Accounts- U ds
Pelty
IS,IB
Total eash funds
Unr•strkt•d
funds
Rèstrlct•d
funds
ErKlawment
funds
to ti•Ar•gt £
to nearest É
to r*arest £
Fundto
4sJ•t belo
Cuwr•nt val
ono1
Oelails
Co*loMionall
B3 Inveslmenl assets
Fut)dto
s•t b•lon
Cost lapllonall
Current value
Details
B4 A$ts relained for the charlty's
own use
to *thi¢b
Anwunt 4Ju•
onal
Detai15
BS Llabllll
sgnpd by one ortwotru•t¢•¥ on
the trL*teo8
Print Name
Data of approval
16.g2S
CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examiner's
report on the accounts
Section A
Independent Examiner's Report
Report to the trusteesl
members of
Sherborne Literary Society
31" March 2025
On accounts for the year
ended
Charity no
(if any)
1168489
Set out on pages
&7
I report to the trustees on my examination of the accounts of the above
charity (llhe Trusf.) for the year ended 3110312025.
Responsibilitles and As the charily trustees of the Trust, you are responsible for the preparation
basis of report of the accounts in accordance with the requirements of the Charities Act
2011 ("the Act").
I report in respect of my examination of the Trust's accounts carried out
under section 145 of the 2011 Act and in carrying out my examination, I
have followed the applicable Directions given by the Charity Commission
under section 145{5){b) of the Act.
I have completed my examination. I confirm that no material matters have
come to my attention in connection with the examination which gives me
cause to believe that in, any material respect:
accounting records were not kept in accordance with section 130 of
the Act or
the accounts do not accord with Ihe accounting records
Independent
examiner's statement
I have no concerns and have come across no other matters in connection
with the examination to which attention should be drawn in order to enable
proper understanding of the accounts to be reached.
Signed:
Date:
Name:
Relevant professional
qualification(s) or body
(if any):
Address:
A-16$ th15
iy
Section B
Disclosure
Only complete if the examiner needs to highlight matters of concern (see CC32.
Independent examination of charity accounts.. directions and guidance for
examiners>.
IER
October 2018
Glve here brief detsils of
any items that the
examiner wishes to
disclose.
IER
October 2018