## **Trustees’ Annual Report for the period** # **From 1[st] April, 2020 To 31[st] March, 2021** **Charity name: Bridport Youth & Community Centre Trust** ## **Charity registration number: 116864** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To act as a resource for children, young
people and the wider community of Bridport
through the provision of youth clubs, youth
activities and a community centre.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|Provision of weekly youth clubs during term
time for young people aged 8 to 18 years.
Provision of other youth activities including
outreach youth work and non-term time
activities.
Provision of a meeting and activity space
for community groups.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees are aware of the guidance
and where to find advice should it be
required. It is considered when undertaking
the charity’s work.| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|The Trust does not have a grant making
policy and does not yet have the funds to
consider making grants.| |Policy on social investment
including program related
investment|Para 1.38|The Trust is not yet in a position to
consider having a social investment policy.| |Contribution made by
volunteers|Para 1.38|A great deal of voluntary work, primarily
regarding building maintenance, has been
undertaken by trustees. Also of significance
is the contribution made by volunteers to
the running of our youth clubs.| |||| Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|Due to restrictions imposed as a result of
the Covid-19 pandemic, the financial year
2020-21 has been a difficult one for the
Trust.
The Centre and all operations were closed
for a significant part of the year, and when
open had to conform to various social
distancing requirements.
Thanks to various national and local
government grants and the positive attitude
of staff and volunteers, however, the Trust
has emerged from these challenges in a
healthy situation and is optimistic about its
future.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Achievements against
objectives set|Para 1.41|| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|The Trust’s financial situation is stable and
secure.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|There is no current policy on reserves.| |Amount of reserves held|Para 1.22|Prior to Covid, a small number of donations
were being held in reserve and earmarked
to be used for future projects.| |Reasons for holding zero
reserves|Para 1.22|Since being formed the Trust has only had
sufficient income to maintain its core
activities.| |Details of fund materially in
deficit|Para 1.24|N/A| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|The Trust is confident in its ability to remain
a going concern.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|The Trust receives an annual grant from
Bridport Town Council which is guaranteed
until 2023-24, and may continue beyond
that. Other than this, our principle source of
income is from room hire and car parking.
Additional sources of income are from
donations and a 100 Club.| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|The Trust is not yet in a position to consider
having an investment policy.| |A description of the principal
risks facing the charity|Para 1.46|The loss of income from various
‘lockdowns’ and social distancing
requirements provided a significant
challenge to our survival. Having emerged
from this difficult period our principle risk is
a return of these restrictions.| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document|Para 1.25|Trust Deed| |How is the charity
constituted?|Para 1.25|CIO| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|New trustees are appointed by existing
trustees following safer recruitment practice
and charity guidelines.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Bridport Youth and Community Centre Trust| |---|---| |Other name the charity uses|BYCC| |Registered charity number|116864| |Charity’s principal address|Gundry Lane
Bridport
Dorset
DT6 3RL| ||| ## **Names of the charity trustees who manage the charity** |1
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3
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5
6
7
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Kelvin Clayton|Chair||| ||Leigh Hansford|Treasurer||| ||Margie Savory|Secretary||| ||Helen Farmer|||| ||Les Keatley|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser**
**Name**
**Address**||| |Ad Hoc|Joe Hackett|| |Ad Hoc|Richard Toft|| |Ad Hoc
Legal /
Council|Will Austin|c/o Bridport Town Council| |||| **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**||| |---|---|---| ||Kelvin Charles Clayton|| ||
Chair|| ||18thJanuary, 2021|| ||18thJanuary, 2021|| CHARITY COMMISSION FOR ENGiAND AND WALES EJri￿port Youtli & CoillinLiri)t¥ Coii¥.'p T￿1$1 11e8464 Receipts and payments accounts CC16a For the perlod from To Section A Receipts and payments Unrestricted ful￿6 to lh8 n￿rts1 Restricted fund¥ Endowment fund¥ Total funds Last year toth• M•r•bt£ tra lh• no•r08t£ to the ngarg•t£ toth8 no8rost£ A1 Receipts Grgnls Re￿Ved HMRC JRS Grant Rent Rec￿¥& (Room Hirel Car Parknng pemrfs OL￿al¥Jn5 Fun0rn1$4ng Yc4rth Club ir￿￿ne Bank Interest rec4i¥•S 100 Club INet Surplusl Sub totsl(Gmss income for AR) A2 Asset and ￿n￿￿ont saleB, (see table). 46,531 12,113 2,613 1,5TrJ 15.750 1111J 013 20.757 2.860 8.374 3.9gD S.927 11 2,2B5 192 192 1.570 87.581 Sub tot•1 87,581 6AO•I 56.984 A3 siaff Costs Youth Servtt prow*c Fundraising c0818 Insurnncts Rates & Watèr Light & Heat Clthqning &Wa8tedisposal R￿1r¥ & Rer￿818 Fees & Subscription5 Pcslage. Pnntsng & Stati(wy Website & Markebng Tdephone & Inlwnel Legal Fee5 Sundiie$ ents 13,964 27.717 13.158 1.331 2.431 gAOO 100 3A7B 209 1236 100 3,379 2,23S S,772 5,273 4.620 4.310 4061 430 1,132 524 5,273 185 73S 735 $20 41202 74 Sub total A4 As•et and In¥￿tMent urchases, $8• tab Sub total 42,202 60,481 N•t ofrnc￿pts1{paYffl•ntsJ A5 TranBférs bgtwg8n funds A6 Cash fund8 last yoar end Cash funds this year end 2S.379 3.477 8,671 34,050 8,871 3S,6SO 12,148 8.671 1,$00 CCXX R1 a¢¢ounts ISSI 1010112022 Section B Statement of assets and liabilities at the end of the period Unrostrict•d funds to neaYe8t £ Rg$trl¢¢ed fund$ Endowment fund to n••mt£ C*tegorfe Detall$ to n•arBrt£ 81 Cash funds Bank kcwnts 28,744 Cash in Hand 227 Cb5ing DebltY8 7,679 Ckn5irvJ C￿1￿0 Total cash funds 3S.SSO 81} ￿£3,". Unr•#trlctod lund• i) End4)wment funds to n•Qrn8t£ R￿tricted funds to ng•r•ot£ Oetalls to B2 Oth8r mon•tary as80ts 7.679 Fund to whfich a88èt ￿lOn Cuyy•ntY￿￿O Detallg CL)Btlo￿•na11 Fund towhlch aWSOt bBlon currgrtvaluo onal l)etsll8 Ccmputer Equiprrent CLBtlokrfionall 1.784 B4 A¥$ots retsin•d for th• charlty's own u80 1.7B4 Assets acquir￿ at 27th July 2016 202.630 This is the In8ur•J value of ¢￿tantS 0fthe￿Ntre Fund to whlch Ik9￿1 Amountd onal Detsll• Trade CrtditotS onal 30 April 2021 85 Liabllltlos Signed by one or tsvo trustee$ on behaff of all the trust88& Date of oval SignatUf• Piint Name Ke￿in Cwon {Chaimi8nl 10.01.2022 LèKJh H8nsford (Tr¥awr$rl 10.01.2022 CCXX R2 8ccounts ISSI 1010112022 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Roport to the trustoesl members of BRIDPORT YOUTH & COMMUNITY CENTRE TRUST On accounts for the year onded 31° MARCH 2021 Charity no (if any) 1168464 Set out on pages ',Iib¥i EO Ilie k)a9& ￿￿[[)lerS of 3¢JdilioD3': sheelsi I report to the trustees on my 8xamination of the accounts of the above charity {Yhè Trust.) for the year ended 3110312021. Responsibilities and As the charity trustees of the Trust, you are responsib￿ for the preparation ba618 of report of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act"). I rèport in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have foll¢)wed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. I have completed my examination. I confirm that no material matters have come to my attention lolher than that disclosed below ") in connection with the examination which gives me cause to believe that in, any material resp8ct.' accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable proper understanding of the accounts to be reached. ' Pleas6 delete tho words in the brackets if they do not apply. Date: Independent examiner's 3tatement Slgned: Name: LL)Ci LLE &J i LLi*wy15 CA Relevant profossional qualifi¢ation(s) or body (if any): Address: 60 DPoLr Po£S Ot6 s e£p IER October 2018 Section B Disclosure Only complete rf the examiner needs lo highlight matters of concern (see CC32, Independent èxamination of charity accounts= directions and guidan￿ for examiners). Give here brief details of any items that the examiner wishes to disclo88. IER October 2018