BABY BASICS NORTHAMPTON IMPACT REPORT zozi-zozz basics" NorLharnpton September 2021- August 2022
basic8 Northampton Table Of Content Words from the Chair ol Trustees 01 Treasurer Report 02 Support from Churches 03 Yearin Review (Operations Team) 04-06 Social Media Report 07 Thankyou A Year in Photos 09 Data Analysis 10- Operations Data Social Media Balanc•She•t Audit Report 17 18 19-21
Baby Basics Northampton has had another successful year in providing baskets of essential supplies for new mums in need across our community. We are proud to have delivered 296 baskets this year across the county. Our starter packs provide a safe space for the new-born babies to sleep and essential supplies for mum and baby in those early weeks.
On behalf of the Board of Trustees, I would like to thank all of our donors and funders for their support. Your kind donations of essential items and funding grants enable us to continue providing this vital support for our community. We have numerous partners across the county who enable us to collect donations for which we are extremely appreciative.
A special thank you to our hardworking staff team and supportive volunteers, who work tirelessly to secure donations, secure funding grants, create high quality starter packs and raise our profile.
Looking ahead we anticipate an increased demand in our services, as the rising cost of living affects many people across our communities. We will need additional funding and donations to meet this increased demand. We will plan to grow the volunteer base to create increased starter packs and we will continue to work in partnership with a range of stakeholders to ensure as many mums as possible in need receive these essential supplies.
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Baby Basics Accounts for the Year Ending 31 August 2022
2021-22 was a year of reinstating a firm foundation for the charity’s operations post-covid. I am pleased to say that we almost broke even this year, with donations of £56,374 and expenses totalling £57,111. Our current unrestricted cash gives us reserves of 6 months. Our focus for the coming year will be to build on these reserves as well taking the next steps to grow the charity across the county.
We would like to thank all our supporters, with special recognition going to:
The National Lottery who continues to support us by covering our rent at The Keep House.
Northampton Community Foundation, where we received 2 grants totalling £6,000.
Pears Foundation £4,000 who provided us with much needed unrestricted funding.
Souter Charitable Trust who gave us a grant of £3,000 towards rebuilding our volunteer team.
Comic relief who gave us £2,000 which went directly towards the production of starter packs.
We are very grateful to become Turtle Tots Northamptonshire’s nominated charity, this year we received a backdated donation of £2850. We look forward to building on this new relationship in the future.
The End of Year Balance Sheet with Audit Report - pages 18-21
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We have been blessed with lots of support from our local churches throughout the year.
24 churches across the region supported our Christmas Campaign in December 2021, responding to the message Mary had no bed to lay her new baby in, and we believe that no mother should be in that same position.
We also had great support for our Mothers Day campaign.
A selection of photos of some of the amazing donations received from Churches across Northamptonshire
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Baby Basics Northampton would like to say a massive thank you to everyone who has supported the charity during its busiest year to date (September 2021 – August 2022).
A detailed analysis of the referrals received from September 2021 – August 2022 is found on pages 11-16.
Referral Procedure:
The charity continued to support referrers, ensuring new babies have a safe place to sleep. A new online referral form was introduced to assist the Baby Basics Northampton staff and volunteers to process referrals more efficiently.
The charity continued to provide Starter Pack Collection points across the county to assist the referrers. Thank you to the Far Cotton Hub and Kettering Children Centre for your continuing support as Starter Pack Collection points.
To continue to develop and improve the referral procedure, the staff team will be looking to investigate the possibility of creating a Baby Basics Northampton website via which referrals can be made. Also they will be looking to introduce more starter pack collection points across the county. The charity is looking to increase its impact in Corby, raising awareness of the work of the charity and hopefully expanding the donation drop off points into this area of the county. As Baby Basics Northampton increase both the donation drop off points and starter packs collection points across the county, the staff team will be investigating the possibility of a person with a van providing a delivery and collection service for the charity. This will free up valuable time of the staff team who currently complete both deliveries and collections across the county.
Baby Basics Northampton is preparing its second Referrer Survey (first survey completed in 2017). The survey is to be sent to the referrers in September 2022.
New Member of the Staff Team:
In April 2022, the charity welcomed a new member of staff to the team. Gemma Stammer became the new Finance and Communication Lead for Baby Basics Northampton. Gemma has a wealth of knowledge and experience of Baby Basics Northampton as she has been a volunteer for the charity for the past 3 years.
As the charity enters its new financial year, we are aware of the impact the cost-of-living crisis and energy price increases will have on the number of families referred to us. The support from our local community is immense and is needed more than ever during these difficult times. Thank you to everyone who supports Baby Basics Northampton and continues to support us.
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Volunteer Lead:
From September 2021 until September 2022 we have recruited 12 new volunteers to our team, one of which is the Senior marketing manager from Avon. One of the new members has been a long-time supporter of Baby Basics and due to health reasons wasn’t able to volunteer until now so we are really looking forward to having her on board. All the ladies will be bringing a variety of skills and knowledge to the team. One of these volunteers was a community champion with Morrisons in Wellingborough, she had been a huge support to the charity since we moved to Wollaston. We are also delighted to announce the return of one of our previous volunteers now that we are holding the sessions at The Kairos centre. Over this time 4 moved on due to either work or personal reasons and 1 of our volunteers became our new Finance and Communications Lead. With our 7 already from previous years we had a total of 14 volunteers and 19 including our trustees.
We have been working closely with the volunteer team during the sessions to ensure the smooth and effective use of their time and skills, this has had a huge impact on the whole process, and we will be continuing with this going forward. This usually requires each member of staff to work alongside and supervise the volunteers for the 3 1⁄2 hour session. Moving forward we hope that this will equip the volunteer team in becoming more independent and the whole session becoming more volunteer led in the future. This freeing up that time to complete our other tasks. The sessions have been adapted slightly over the year, they have gone from 2, 2 hour sessions a week to a longer session once a week on a Thursday, the sessions now finish at 1:30pm and involve a lunch which give the team and volunteers time to talk, this is a huge benefit to the well being of the volunteers.
We held 4 inductions over the year, October 2021 we recruited 6 volunteers, 4 of which supported us for a term but had to move on for work purposes and personal reasons. February 2022, we recruited 4 volunteers, all of which are still supporting the Baby Basics Northampton team. July 2022, we recruited 2 volunteers who will start the sessions in September.
After discussions with Nat, Grange Park Church’s vicar, we are also now holding a volunteer session at The Kairos which will in turn allow our previous volunteers to attend again. The support shown from the church and supporters with regards to our return has not only been productive but also good for the teams moral.
The Volunteers are being given a 2-month calendar showing the Wollaston, The Kairos and The Gather (Grosvenor) sessions giving them the variety to choose the day’s best for them. Hopefully going forward this will open more opportunities to other people wishing to support us.
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Donation Drop Off Points:
With the closing of Weston Favell Food bank, we have been so blessed to have 6 new points open up just in time. The team have worked incredibly hard to create and build partnerships/relationships to get these points open ready for September. We still have between 2 and 7 new points awaiting confirmation.
The new points are based in various locations across the county which will give us a wider range of support. Going forward I have a meeting arranged with the founder of the Larders/Food banks to see not only if they can all be drop off points including Towcester and Daventry. These are areas that we don’t have sufficient points and haven’t had for quite some time.
All of our points are open at various different times allowing more people to drop off. The team will be manning the drop off at The Kairos on the 2nd Tuesday of each month and the Grosvenor Gather every 1st Wednesday of the month. This allows our supporters to meet the team, discuss volunteering opportunities as well as fundraising. After discussions made through Julie Bainbridge with The Grosvenor Centre, this new donation point has been set up with their Senior Destination host Bailey. The success of this session and the support of Bailey has meant that this is something that we will continue with on the first Wednesday of each month from September. These 6 points also bring with them the fact that the team will be collecting from more locations but once the van is in place it should alleviate a lot of that time
Donations:
We have had to purchase a lot of donations for the packs including moses baskets themselves. We have had a constant flow of donations coming in so its hard to tell whether this is an increase in need or the actual donations slowing down. We are incredibly lucky to have a few places that support us with items such a Harborough Hygiene bank, they kindly deliver anything that we are short of. Moving forward we will need to do more appeals via social media for these items and possibly another press release as we are moving into a busier period for BB and one we are expecting to be our highest yet with the cost of living rising.
Thank you Lunch:
Our Thank you lunch, in July 2022, was a huge success with both volunteers, referrers, and supporters. We were very grateful to The Telegraph for their article regarding this. This event not only bought awareness but also a faceto-face introduction to a new member of Northampton Community Foundation who a huge support has been going forward with the charity and clarity in areas that we were maybe not doing so well with.
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Social Media:
Our social media pages reach individuals, businesses, community groups and other charities. Using a variety of platforms - Facebook, Twitter and Instagram – engages different accounts and our main supporters vary across the platforms.
Facebook continues to be our biggest audience with 6.7k followers and our most successful post reached 57k accounts. Facebook posts have the most interaction too with comments and direct messages coming through from this platform daily. Our appeal posts are always engaged with and shared and we see the impact of this on donations that we receive.
Joining the weekly Northants Hour on Twitter has increased our visibility and interaction with local businesses and the Northants Hour account and NN Events accounts are particularly supportive in sharing our appeals and events.
We regularly share our Wishlists from Amazon and For Common Good to allow direct donations. The Facebook donation button raises £200+ each quarter.
Our Facebook followers have increased by approximately 900 this year and the online community continues to grow.
We have introduced a Linktree link to hold important information and this has been a useful free resource where we can easily share documents and links. All staff include this on their email signature and it is in the bio of each of our social media accounts.
The conversations we have through social media continue to help us share, learn and engage with our community.
| Top Performing Posts | Reach | Reactions | Comments | Shares |
|---|---|---|---|---|
| HELP We've run out of moses baskets… | 57k | 200 | 140 | 324 |
| Please can you help? Our towel box has one towel left… | 30.2k | 130 | 140 | 147 |
| Baby Basics Northampton needs your support… | 15.5k | 50 | 81 | 80 |
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Grants and Funding:
Baby Basics Northampton has had fantastic support from national and local businesses, grant funders, supermarkets, regular givers and individuals who have supported Baby Basics Northampton.
Thank you to all the support we have received:
Gifts The High Boutique Grange Park Church Individual Gifts Grange Park Parish Council Bouthville Choir Grange Park Choir 43rd Northampton Brownies Easy Fundraising Corporate Barratts Charity Foundation Turtle Tots Persimmon Homes Grants Baby Basics UK Northampton Community Foundation CO-OP The National Lottery Pears Comic Relief Souter Constance Travis Fund Others PayPal Amazon Smile Local Lottery Corby Lottery Don’t Send a Card Charities Trust Facebook Donations Supermarket Schemes Regular Giving – Local Giving Charitable Giving Asda Rushden green token giving
Broadmead Baptist Church Bouthville Choir Easy Fundraising
Persimmon Homes
Northampton Lottery Don’t Send a Card Charitable Giving
Fundraisers
Thank You:
Baby Basics Northampton could not send out the starter packs to new mums in need without the support of the local community and local businesses. Thank you to all those listed above who have supported Baby Basics Northampton through grants and funding.
Baby Basics Northampton would also like to say THANK YOU to:
Kettering Children Centre Grange Park Church Knitting Groups Uniform Groups Midwives Weston Favell Foodbank Emmanuel Church Church Groups Referrers HomeStart Schools Mums and Tots Groups Market Harborough Hygiene Bank WI Groups Northamptonshire Community Scott Bader Social Media Followers Northampton Fire and Rescue Service Local Supermarkets Health Visitors GrowBaby Baby Basics Volunteers Baby Basics Trustees Family Nurses Local Businesses Gather at Grosvenor Centre Social Workers
Your support has been amazing.
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A Year in Phoios basic8" NortharApton Page 9
Data Analysis September 2021- Augusi 2022 basics" Northampton Page 10
Baby Basics Northampton "The look of relief on these families faces when these items are delivered is a credit to your service and your service has made a difference to many families and childrens lives in our area." Making a Difference in Northamptonshire September 2021- August 2022 401 296 Items sent out Families supported by Baby Basics Northampton 2(K) 181 17 % increase in referrals in 2021-2022 Items sent out in 2021-2022 160 140 120 Iix) March 2022 was the busiest month with 50 30 35 26 27 46 20 11 9 referrals met basics" Northampton Page 11
Each category includes an Unknown field. This is to record referrals where no data was provided by the referrer. Starter packs which are provided to referrers to cover any emergency requests received whilst the team are on annual leave are included in the Unknown field.
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Each category includes an Unknown field. This is to record referrals where no data was provided by the referrer. Starter packs which are provided to referrers to cover any emergency requests received whilst the team are on annual leave are included in the Unknown field.
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Each category includes an Unknown field. This is to record referrals where no data was provided by the referrer. Starter packs which are provided to referrers to cover any emergency requests received whilst the team are on annual leave are included in the Unknown field.
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Each category includes an Unknown field. This is to record referrals where no data was provided by the referrer. Starter packs which are provided to referrers to cover any emergency requests received whilst the team are on annual leave are included in the Unknown field.
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Baby Basics Northampton Making a Difference in Northamptonshire September 2021- August 2022 I Volunt8er 12 04 19 "Baby Basics to me helped me put my life back together. Supporting new mothers and their babies is an amazing personal feeling Baby Basics offers amazing support to new mums." basics" Nopthampton Page 16
Baby Basics Northampton Making a Difference in Northamptonshire September 2021- August 2022 6.7K 610 366 Facebook Followers Instagram Followers Twitter Followers Facebook Reach 1148k t103% Instsgram Reac t 252% B Page Visits 12.2k t TT.8% stagram Page Visits 417 t 4.8% New FB Likes 419 t 84.8% ew Instsgram Followe 58 . basics" Northampton Page 17
Baby Basics Northampton
Income statement for 12 months from 1 September 2021 to 31 August 2022
| Income Grants & Donations Expenses Salary Supplies for Baskets Admin expenses Net Income/Expenses current year Balance sheet As At 31 August 2022 Cash Bank Account Petty Cash & float Total Cash Income/Expenses current year Opening bank (including petty cash and float) Grants & Donations breakdown Small Gifts Local Giving Ltd including fundraising Charitable Giving Payroll / Regular Giving Lottery Amazon Smile PayPal MISC Corporate Grants Job Retention Scheme Supermarket Scheme Admin Expenses Rent Insurance IT Other (audit, training, items for building) |
£ 30,353.72 £ 8,982.34 £ 17,775.13 |
£56,373.88 £ 57,111.19 -£ 737.31 £ 26,979.88 £ 26,979.88 £ 56,373.88 £ 17,775.13 |
|---|---|---|
| £ 26,943.73 £ 36.15 |
||
| -£ 737.31 £ 27,717.19 £ 2,820.70 £ 6,200.70 £ 862.75 £ 20.80 £ 993.42 £ 194.74 £ 31.36 £ 10.92 £ 4,835.01 £ 38,829.91 £ 1,373.57 £ 200.00 |
||
| £ 13,566.96 £ 899.55 £ 1,590.83 £ 1,717.79 |
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.' %M¥.•dttolllillmlied.co. Ede-collis Accountancy edecolllslknWkn.c(n GFIOWING IN PARTNEIISHIP 07982 711514 .' 53 nr Road, Bwton La¥mw, Nthts NN15 AUDIT REPORT & CERTIFICATE OF CHARI Accouirr8 . CONFIDENTIAL OUR CUENT DETAILS Baby 8aslcs North•mpton CharV Number.. 1168449 4th Nowmber 2022 On féquest from the ak¢ve tllent, I have completed an indefident examinatlon of 4¢¢ounts prepared by Rebecca Wh¢te on behalf ol the tllent forthe yearended 31#Au8urt 2022. All sUPPOrtln8 documentation prtsvided as Ilsted below was examined. PORTING DOCVMEPITATION EXAMINED PROVIDED EXPECTEO BUT NOT PROVIDED Bank Ststements coverln8 $14rt and end of df format Bank transattlons for remainder of ye•r in excel format EKpense5 by cosi categoryschedule Inume byswrce 5thedule Petty Qsh Movement schedule Yearend Income Statemefitand Balènce Sheet Rondom sampl¢ofsource documents of Income. ex enses, and sh Sample5alary Pay51ips and HMRC payments ue The summary below refiÈcts a true posltion of the petty ¢¥sh ifi hand plus bank balance5 for the datessNÈn which reconcik5 to the source documents above. Have confimed bank balancesto openin8 and closin8 pdf formats of bank statements, Company Re815tered in England- Re8lStration 140. 08872876 VAT Registrntion No. 342755984 07982 711514 P/Be Page 19
ECEIPTS & PAYMENTS DESCRIPTION Cash in hand al start ol Year Community Account Balance as at 111 Septembef 2021 Totil Baknce •t St•rt ol Y••r AOD., Total Recelpts durt year LESS.. Total Pa ments durln ear Total Balance * the End ofyear VALUE £32.61 £27,684 58 £27,717.19 £56,373.88 £57,111.19 £Z6J79Jl ND BAL4NCE ASATDA STATED DESCRIPTION Cash in Hand as at 31. Au USI 2022 Communi A¢¢ount Balance at 31° Au ust 2022 Total Balance of Fund at the End ol Year VALUE £36.15 £26,943 73 6 979A8 amlnatlon Ste s Perfomie EY(AMINATION STEP Check incorne records lo source dUmentIOn Ilndudln8 Petty Cashl OUTCOME I reaal¢d COMMENT Checked a sample 0115% LO &Jmmary spreadsheets Check expendlturt tterns Ilncludlng salarles) to source documentati Ilntludin Pe sh Che(* artihmetl¢ accuTrryolthe comei expenses, and petty tssh I reCIdIed Checked è sample of 15% to Summary spreadsheets plied All recfKth thmet1¢alty •ccwat• Trace Income and ewndlture entr to b•nk transa¢ilons All recondled Chethd a separnte of IS% between Summary spreadsheets and bonk ststernents sup Revlew each rtern on bafik reconullatlon checkln8 for long slonding Item5 ¥nd arithffletlc actyrnqf No recondlln8 Items due to cash account1 5ts1us. Bk balances recondle to Ensure openln8 balances a8rees wlth dosln8 balance from prlwlous years for Pet cash and bank balances Ensure the dosin8 balance a8rees balance sheet and doyni bank statement Check brithmetlc accurJcy of InttyThe statement and balance sheet lance$ 4ree Both finan¢lal statements supplled art athmdicJMy accurate Fund15 beln8 malntslned In ¢Mlènce wrth Current VAT re8UlatI for chadty lunds. Ensure fvnd Is belng milntslned In xcordano wlth VAT regulations (threshold forturnover of tsxable su Ilesl Evidence shown that admini5trJtlon of fvnd15 fit for purpose Bank adl%rftysewns reas(ffiab for a (harity and evklen found that administratK)n Is not rit foi ur se Page 20
In my oplnion, proper a¢¢ounts h•Ye bttn kept of all money recevMI •nd dir5ed ¢Mrihe annual accountin8 perd from 01 Sèptember 2021 and 31 Aust 2022, and l am sattsfied thJt the accounts materially represent ? true refleCtN of the actw4ty of the charitys funds. For the b•nk account startlrrf 4nd endlng ststementswere provlded In pdf fornmt wbth remainin8 presented In ex1 fomlat. A5 these recontiled fulty thern was no need forfvll Statements In pdf format and anticipate the samè 8oin8 forward. Bank Retonciliations assumed to be cornpleted regurty. Given the v•lu and numberof transaclions thls could bè quartefty or even annualty consKlerln8 accounts prepared under Cash Accountlng baNs, therefore as k)re as balance present Is as reported no need for formal reconciliations to be produced. A. Presentation of traiTrsaction5 Is very clear and e•sy to fvllow. wlth 8ood use of colourcodin8 of Sections, makln8 flow of inf0m1ll easy to follow. therefore would su88est malnt•lnln8 slmtlar format for future years. Should you requlre any lurtherexplanatltsn or thrifKatbon on thè abtye, ple•se do not heslt•te to ¢ontacl me. SIGNED PRINTED ACMA CGMA MIP Dliector Ede-collis Llmlted v Registered In ErtgNd- Re8iStratKJn IAY Re¥istTrtion No. 342755984 '. 07982 711514 Pa8e | 3 Page 21
Baby Basics Northampton
Charity Number: 1168449 Email: babybasics.gpc@gmail.com Facebook/Twitter: Baby Basics Northampton