## **Baby Basics Northampton** **2021 AGM Virtual Meeting 9[th] November 2021 7.30pm** ______________________________________________________________________________________________________________________________________________________________-___________________________________________________________________ ## **Baby Basics Northampton – AGM 2021** ## **AGM 2021 Baby Basics Northampton Virtual Meeting November 9[th] 2021 at 7.30pm** Baby Basics Northampton has had a busy year sending out starter packs to mums in need in Northamptonshire. This leaflet will provide the following information to accompany the Baby Basics AGM 2021. |||**Page No.**| |---|---|---| |**1. **|**Chair of the Trustees Report**|**3**| |**2. **|**Financial Report**|**4**| |**3. **|**Operation Review**|**5-7**| |**4.**|**Social Media**|**8**| |**5.**|**Grants and Funding September 20 – September 21**|
**9**| |**6.**|**Data Analysis**|**10-12**| |**7.**|**Thank you**|**13**| |**8.**|**End of Year Balance Sheet**|**14-15**| |**9.**|**Official Audit**|**16-18**| |**10.**|**Impact of the Starter Pack**|**19-20**| P a g e 2 | 20 **Baby Basics Northampton – AGM 2021** ______________________________________________________________________________________________________________________________________________________________-___________________________________________________________________ ## **1. Chair of the Trustees Report** Baby Basics Northampton has continued to be impacted by COVID, yet despite our challenges I feel extremely proud to share that we have continued to serve and provide starter packs, for all those who needed one. I would like to extend a special thank you to our wonderful small staff team who have worked tirelessly to ensure we continue to provide essential starter packs. The Board and I greatly value their hard work and dedication to Baby Basics Northampton. The team have settled in well into the new larger premises and have welcomed back volunteers in recent months. A special thank you to our existing and newly recruited volunteers for your support and commitment to our charity. You are a key part of our team and greatly appreciated by the Trustees and I. Thank you to all of our amazing supporters for ensuring Baby Basics Northampton has survived the impact of COVID on our charity operations. Please continue to support us with essential items for our starter packs, undertaking fundraising activities, volunteering and raising our profile. The more people who can support us, the more people in need we can support. A special thank you to Reverend Paul Clarey-Slater our outgoing chair for steering the charity through a period of change and transition. With increased demand for starter packs, and increased costs associated with the running of the charity, including larger premises it has been a challenging time in raising much needed funds. I am pleased to report the team have done an incredible job in securing funds at a time when funding is in high demand by many charities. Looking ahead we plan to build a stronger pipeline of funding moving ahead to ensure the financial security of the charity. We are looking forward to growing our volunteer team and exploring ways in which we can support even more families in need across Northamptonshire. Please continue to help us care for many more Mum and their babies, and show them their worth and value. **Maya Joseph-Hussain Baby Basics Northampton Chair of Trustees** P a g e 3 | 20 **Baby Basics Northampton – AGM 2021** ______________________________________________________________________________________________________________________________________________________________-___________________________________________________________________ ## **2. Financial Report** ## **Baby Basics Accounts for** ## **12 months from 1 September 2020 to 31 August 2021** I am proud of the charity's work and efforts to support the community during 2020-21. We have seen a great deal of change as a Charity and I am pleased to confirm the trustee and charity's commitment throughout financial year 2021-2022 to sustainable operations, putting us in the strongest position to build on the superb service the charity provided during the Covid-19 pandemic. The charity is moving forward with proactive monitoring of finances and opportunities. This will ensure we are well positioned to meet the needs of all our basket recipients, volunteers and bring new services to the wider Baby Basics UK community. Throughout the year we were blessed to receive generous donations from several corporate and national donors. Our sincere thanks go to; The National Lottery who supported both with Rent and Wages £17,207 and £8,160 Communications funding, to support the charity with the changing ways of working due to the impact of COVID-19. Barclays and the staff at their Northampton, Brackmills site for their kind donation of £5,000. We also received £5,000 from DEFRA's emergency covid funding which enabled us to purchase items for the starter packs due to COVID. ## **Paul Murphy Baby Basics Northampton Treasurer** **The End of Year Balance Sheet - page 14-15** P a g e 4 | 20 **Baby Basics Northampton – AGM 2021** ______________________________________________________________________________________________________________________________________________________________-___________________________________________________________________ ## **3. Operations Review** From September 2020 until the end of August 2021, Baby Basics Northampton responded to 248 referrals. These referrals consisted of the following: - 205 Moses Basket Starter Packs - 40 Steriliser Packs - 25 Bath Starter Packs - 23 Baby Bath - 18 Early Baby clothing and Nappies Bundles - 6 Clothing and Toiletries Bundles - 4 Toiletries Bundles - 3 Baby Clothing Bundles - 3 Nappies Bundles ## **Regional Hub Centre – London Area:** Baby Basics Northampton became a Regional Hub for Baby Basics UK. Baby Basics Northampton were responsible for providing support and advice to the Baby Basis centres within the London area. The role involved conducting Zoom meetings with centres, providing support and guidance for new and established centres, bringing the centres together on Whats App along with providing a centralised area for important documentation for the centres. Baby Basics UK has agreed to continue with the Regional Hub roles and from September 2021 Baby Basics Northampton will be looking after 9 centres within the Midlands area. ## **1500[th] Starter Pack:** Baby Basics Northampton sent out their 1500[th] Starter Pack in spring 2020. It has been a busy year for the charity with an increase of 33 referrals from the previous financial year. In total, the charity has sent out over 1600 starter pack and Baby Basics Northampton anticipates an increase in referrals in 2022, as the impact of the COVID-19 pandemic is felt across the county. ## **Paul and Micki Leaving:** The team said goodbye to Paul and Micki Clarey-Slater in the summer 2021. Paul was the Baby Basics Northampton Chair of our board of Trustees and Micki was our Social Media and Grant Lead. We wish them every success on their new adventures. ## **Awards:** In March 2020 Baby Basics Northampton was so proud to be awarded with a Rose of Northamptonshire Award by the Queens’s representative in the county, the Lord-Lieutenant. ## **Baby Basics Northampton Volunteers:** The restrictions due to Covid have meant that our volunteers couldn’t attend any sessions with in the Keep House until May this year. We ensured that all relevant restrictions were in place to maintain the safety of the whole P a g e 5 | 20 ______________________________________________________________________________________________________________________________________________________________-___________________________________________________________________ ## **Baby Basics Northampton – AGM 2021** team. Our rooms looked quite odd with tape to ensure everyone had a safe area in which to work in, with windows open and masks on and gloves at the ready. Our volunteers were amazing and adapted to the new way of working really well. Our core team are in on a weekly basis to support the charity and are covering roles from sorting to creating starter packs. It has been an amazing opportunity for us to teach them how to create the packs from start to finish. Baby Basics Northampton held a Thank you Lunch for all our volunteers in July before we broke up for the summer. It was so lovely to show our volunteers how grateful we are for all their time and support that they give to the charity. Thank you to everyone that has supported Baby Basics over this last year. ## **Donation Drop Off Points:** Donation drop off points have been slightly more complicated with a lot of our previous venues remaining shut and churches only being able to open with small numbers. We have been incredibly grateful to Weston Favell Food Bank who have managed to remain open and to continue supporting Baby Basics Northampton by allowing donations to be dropped off. We feel that until the new year we will remain with the one drop off point until we know more about how winter may affect Lockdown regulations again. Despite this the general public have been incredibly supportive and have either dropped off donations at Weston Favell Food Bank, posted items or purchased from our Amazon Wishlist. We still receive a substantial amount of donations each week which currently cover our referrals. P a g e 6 | 20 **Baby Basics Northampton – AGM 2021** ______________________________________________________________________________________________________________________________________________________________-___________________________________________________________________ ## **Future Developments:** Assisting Baby Basics UK with providing support to other Baby Basics centres in their role as the Midlands Regional Hub. Assisting Baby Basics UK with supporting the Afghanistan Resettlement. Reengaging with the community and establishing more donation drop off points throughout the county. Increase the number of volunteers to assist the staff team. **The team would like to say a massive thank you to all the amazing volunteers, our Trustees, all our referrers, our donation drop off points and all our supporters who donate items to ourselves.** **Julie Bainbridge Baby Basics Northampton Operations Lead** **Sabrina Oakey Baby Basics Northampton Volunteer and Donations Lead** P a g e 7 | 20 **Baby Basics Northampton – AGM 2021** ______________________________________________________________________________________________________________________________________________________________-___________________________________________________________________ ## **4. Social Media** Facebook remains our most effective way to communicate to our supporters as well as other businesses and charities. This year we have been looking into Instagram more to appeal to a wider range of people across all ages. Some of our more popular posts and further reach posts are still our pleas for certain items to be donated. We are always overwhelmed by everyone’s generosity towards the charity. As you can see below, we reached 3.7k last month when we were looking for shampoo and conditioner. We find that we have a good reach across the county and in some cases across the world as some of our posts have been shared as far out as Australia. In September 2020 we started off with 4,907 likes and followers and we are now at 5,818 and we are continuing to grow day by day. Instagram has been a platform that we haven’t really been involved with much until this year. With the support of some of our younger volunteers we have managed to get a following of 544 people currently and we have reached 28% more from July to September than from April to July. With a total of 44% more accounts engaged with us. Despite Covid and Lockdown our supporters have been amazing and our social media platforms have kept us all communicating with each other including our volunteers who were unable to attend any sessions. Thank you so much to all our followers and supporters for showing their love for the charity. P a g e 8 | 20 **Baby Basics Northampton – AGM 2021** ______________________________________________________________________________________________________________________________________________________________-___________________________________________________________________ ## **5. Grants and Funding September 2020 – End of August 2021** Baby Basics Northampton has had fantastic support from national and local businesses, grant funders, supermarkets, regular givers and individuals who have supported Baby Basics Northampton. It has been a difficult time for small charities due to the COVID-19 pandemic. Applying for funding has been a struggle due to the sheer volume of applicates for grant funding. Thank you to all the support we have received: **Gifts:** **Emmanuel Church Individual Gifts A Saints Church Rotary Club Grange Park Church** **Regular Givers – Local Giving** **Charitable Giving** **Corporate:** **Weston Favell Centre Howdens** **Barclays** **Fundraisers:** **Peel and John’s Brighton Marathon Team Running Wild Clipper NH3 – Canoeing the river Wye** **Grants:** **Corby Council COVID Response Grant Northampton Community Foundation Baby Basics UK – Regional Hub Role National Lottery – Main Grant National Lottery – Communication is Key Northampton Borough Councillor Grant Scott Bader Co-op** **DEFRA Magic Stars – Local Giving Leathersellers Arnold Clark Woodward Trust Albert Hunt Groundwork – Comic Relief Souter Trust Waitrose Wootton Waitrose Brackley** **Others: PayPal Amazon Smile Northampton Lottery Local Lottery Corby Lottery Don’t Send a Card Charity Trust** P a g e 9 | 20 **Baby Basics Northampton – AGM 2021** ______________________________________________________________________________________________________________________________________________________________-___________________________________________________________________ ## **6. Data Analysis** Baby Basics Northampton gather data to assist in the completion of applications for grants and funding opportunitues. The information is provided by the referrers when they make a request to Baby Basics Northampton for a starter pack. **Please note:** The data has been collected from September 2020 – September 2021. Total number of starter packs sent out between Sep 2020 – Sep 2021 = **248.** Each category includes an Unknown field. This is to record referrals where no data was provided by the referrer. Starter packs which are provided to referrers to cover any emergency requests received whilst the team are on annual leave are included in the Unknown field. ## **Ethnic Origin of the mum to be:** **----- Start of picture text -----**
Asian Black Caribbean
5%
1%
White (Others) Others
1% 2%
Unknown
14%
White British
49%
European
10%
African
15%
Duel Ethnicity
3%
**----- End of picture text -----**
The majority of our referrals (49%) in the period from September 2020 - End of August 2021 are from mum to be’s who are White British. P a g e 10 | 20 ## **Baby Basics Northampton – AGM 2021** ______________________________________________________________________________________________________________________________________________________________-___________________________________________________________________ ## **Age of the Mum to be:** **----- Start of picture text -----**
Unknown
14% Teenager
16%
40+
2%
20-29
30-39 38%
30%
**----- End of picture text -----**
The majority of our referrals (38%) in the period from September 2020 - End of August 2021 are from mum to be’s who are in their twenties. ## **Area the mum to be lives:** **----- Start of picture text -----**
Unknown Thrapston Raunds Rushden
13% 1% 0% 2% Corby
5%
Kettering
5% Daventry
7%
Wellingborough
5%
Northampton
62%
**----- End of picture text -----**
P a g e 11 | 20 ## **Baby Basics Northampton – AGM 2021** ______________________________________________________________________________________________________________________________________________________________-___________________________________________________________________ The majority of our referrals (62%) are from mums to be who live in Northampton / South Northants. ## **Reason for Using Baby Basics Northampton:** **----- Start of picture text -----**
Mental Health No Support
4% 5%
Single Parent Other
7% 1%
Substance Abuse
2%
Homelessness
1%
Flooding
1%
Unknown
7%
Domestic
Abuse
4%
Financial Hardship
64%
Care Leaver
1%
COVID
3%
**----- End of picture text -----**
The majority of our referrals (40%) in the period from September 2019-September 2020 are from mum to be’s who are experiencing financial hardship. P a g e 12 | 20 **Baby Basics Northampton – AGM 2021** ______________________________________________________________________________________________________________________________________________________________-___________________________________________________________________ ## **7. Thank You** Baby Basics Northampton could not send out the starter packs to new mums in need without the support of the local community and local businesses. We would like to say thank you to: **William Knibb Centre Rushden Salvation Army Regular Givers** ## **Grange Park Church Knitting Groups Midwives** **Emmanuel Church Weston Favell Foodbank Charitable Giving Church Groups Referrers HomeStart Kettering** **Fundraisers Schools Mum and Tots Groups** ## **Northampton Fire and Rescue Service Grange Park Church** ## **Northamptonshire Community WI Groups Local Giving** **Northampton Community Foundation National Lottery Community Fund Facebook Followers Baby Basics Volunteers Local Supermarkets** **Baby Basics Trustees Baby Basics UK Grant Funders** **Family Nurses Northampton General Hospital Knit for Peace** **Local Businesses Scott Bader Warm Baby Project** P a g e 13 | 20 **Baby Basics Northampton – AGM 2021** ______________________________________________________________________________________________________________________________________________________________-___________________________________________________________________ ## **8. End of Year Balance Sheet** ## **Baby Basics Northampton** **Income statement for 12 months from 1 September 2020 to 31 August 2021** Grants & **Income** Donations £87,363.84 **Expenses** Salary £34,744.04 Supplies for Baskets £16,657.21 Admin expenses £15,756.12 **£67,157.37 Net Income/Expenses current year £20,206.47** ## **Balance sheet as at 31 August 2021** **Cash** Bank Account £27,684.58 Petty Cash & float £32.61 Total Cash **£27,717.19 Income/Expenses current year** £20,206.47 **Opening bank (including petty cash and float)** £7,510.72 **£27,717.19** P a g e 14 | 20 ## **Baby Basics Northampton – AGM 2021** ______________________________________________________________________________________________________________________________________________________________-___________________________________________________________________ ## **Grants & Donations breakdown** |Small Gifts
Local Giving Ltd
Charitable Giving - Payroll / Regular
Lottery
Amazon Smile
PayPal
Charity Trust
Corporate
Grants
Government Grants
Job Retention Scheme
MISC
Supermarket Scheme
**Admin Expenses**
Rent
Rent deposit
Insurance
Washing
IT
Other (audit, training, items for building)|£2,921.50
£8,808.59
£440.00
£65.20
£174.90
£138.75
£40.00
£6,720.00
£56,359.11
£5,812.36
£1,602.64
£335.01
£3,945.78| |---|---| ||£87,363.84
£11,506.98
£1,108.00
£760.76
£590.00
£428.89
£1,361.49| ||£15,756.12| P a g e 15 | 20 Baby Basics Northampton - AGM 2021 9. Offical Audit W#4¥.edecdMgllmlted.eo.uk Ede-collis Accountancy ." edecollisltmited@s￿.C GROWING 111 PART14ERSHIP 07982 711514 .. 53 sp￿neY RDad. Burtun L*tinRr, Northant5 NN15 AUDrr REPORT & CERTIFICATE OF CHARrrY ACCOUNTS - CONFIDENTIAL OIJR alEF￿ D￿Alls Baby Baslcs Northampton Chartty Number. 1168449 October 2021 On requestfmm the atove dient. I have completed an InLleperKlent examination of accour¥t5 prepared by Rebecca Whr(e on behalf of the Cl￿nt for the year ended al" Auiust 202L All supportlng documentatSon pr(wSded as Ilsted below was examkned. PRQVIDED Bank Ststetnent5 coverinE start ayhd Ènd of format Oank transacb¢Jn5 lor remalnderof year In format ExFbenses by con cate80ry schedule Sc*ur￿$ of Income schrdule Petty Cash Movernwrt 5rhpdu Year end IrKorpe Statement Balarbre Shett Random sarnple of source document5 of income. eyperw. and pettycash Sarn￿e salary Pa￿lPS aTrd HMRC payments £XPIQTED SUT NOT PkOVIUEU The summary below rekn • tftje pos￿10n of the petty ¢•sh In hand plus bank bal•nces for the date5 8]ven whith ￿orbC￿le5 to the Source docLFments a￿￿e. Have confirmed bank balancesto ownlng and ck)sln8 pdfforniats of bank statew*nts. mpany Re8isTprett In - RÈp_IsitstioD No. 0887287 VAT ReE15rratlon No_ 342755984 Ll7982 711514 Pa8e I Baby Basics Northampton - AGM 2021 & PAYMENTS DESCRIPTION VALUE £IW.50 £7.410.22 .n £87.363.84 £67.157.37 7.717.19 Cash in hand at start of Year ommuniryAccourt Balance a5 at I September 1020 Yotsl Bal•￿ 4t 5t•rt olY••* ADD.. Total Recelpts dijrlftoyear LESS.. Total Pa m*t5 duri Totsl atthe End ofv FUND BALANCES AS AT DESCRIPTION Cash Hand a5 at 31 Au 2021 Commun count Balance 3131 AuRust 2021 Votsl N•l•nre of •tthe Ettd olY••r AIED VALUE £32.61 E27.684.58 É27.717.19 Examination Ste EXAMINATION STEP ChE(k all iniame fecords io supportin8 docurw)tatbn IlncludI￿ Petty Cashl s Performèd OUTCOME COMMFNT Checked a sample of IS% to Sumrnary spreadsheets supplied Ched¢ed a safflple of 15%to Sumrnary Spreadsheets supplled I ree0rbd￿d Che¢k all expEnditure items lindudin8 salar￿) to do¢umerrtakno Linduding Petty Cashl heck arthmei¢c accuratyof the ￿￿orn￿. exp*nso5. and ￿ cash records Tra¢e all Income and expwJdJiure I recond￿ I r￿¢￿d$ are arfthmttiulty accurate I recL¥￿￿d Checked a separate Samp￿01 15% between Summary spreadsheets and bank swen*nts su REv*w each iiem on b•r+k reconaliation d￿kIng lor standin& Itom5 and arlthmetlc accuracv No recondllnR iiems due to tash accounting status. 8ank balanees recontI￿ to statemerts Balancesa8ree Ensure upenin8 balance5 a8ree5 VAth dosln8 balance fr¢ffl previDU5 yeaw5 fvr ash Ind bank balaTrces Ensure the tlosini balantt a8Yeeswllh balaNte shett and doslng ￿nk staten￿t Check arlthmetic aCCUfaCy of Income ststemeTrt and balance Sheet lance5 airee e4Jth financial statements supplied are arithmetirally accur*e Fund ts belnl malntalned In accordance w4th ojrrent VAT re8ulatlons lor char￿l￿ndS. ETrsurefiJnd is belts8 malntainEd In auordance wlth VAT re¢ulatIo￿8 (threshold for tsKncwer of taxthe su Eviden￿ shown that admlnTrMraUon of hjnd i* fft for PUfP05e Bank act¥¥tty seems reasonab for a charity and no￿idence found admlnlstration 15 Mt fftftsr Q)mpany R*8*Storod In En8laiid- Reg151raiion No. 08872876 VAI Re8btrttlo¥¥ No 342155934 ' (17982 711>14 Pa8e I Baby Basics Northampton - AGM 2021 ml ono In my opinion, proper accounts have been kept of all money receNed and disbursed over the annual accountin8 pÈrNyJ from 01 September 2020 and 31 Au8USt 2021. and l arn 58t15r￿d that the a¢¢ounts M*erIal￿ Trpresent a tn* refiertlon ofthe actmty ofthe charW5 fund5. theAu For the bank account startln8 and endSn8 Statements were pmmded In pdf fomiat wlth Ttmainin# presented in excel format. As these reconciled fully there was no need for fvll statement5 In pdfformaL ank Re¢on¢lll4iions •ssumed to be completed re8ularly. Glven Value and number of transactior6 this could be quarterly. mendat Presentation of transactions 15 very clèar and èasy to follow. wth good of colour coding of 5ectkJns, therefore wouhl sug8est malntaining this to￿at for fLrture years. ShtyJld you requlre any further exptanatlon or clariflotk)n on the ab¢we. please do not hesbtste to contact me. SIGNED PRINTED 10 ACMA CGMA MIP Dirertor Edewcollis Umlted Company Regillered in EnKland - ￿eB￿ra(1￿￿ No. 08872876 VAT R¢wstratlon No. 342755984 Lt1982 711514 **Baby Basics Northampton – AGM 2021** ______________________________________________________________________________________________________________________________________________________________-___________________________________________________________________ ## **10. The Impact of a Starter Pack** P a g e 19 | 20 Baby Basics Northampton - AGM 2021 Weltkngolthe rewieTrts The impart of Starter Pa#ks? oytan pt￿eM¥￿￿t￿. Sli*￿￿mum5t*QfQr%￿1ed *oy Preykn Iskpl￿ - 2rtk7.