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2020-08-31-accounts

Charity Registered Number: 1168437

PROFESSIONAL BUSINESS SERVICES

GREEN DOOR

TRUSTEES ANNUAL REPORT AND ACCOUNTS

FOR THE YEAR ENDED 31 AUGUST 2020

DJH Accountants Limited Porthill Lodge, High Street, Wolstanton, Newcastle-under-Lyme, Staffordshire STS OEZ

I: +44(0)1782 710101 E: mailbox@djh.co.uk

Rogistored as auditors by theAssociation of Chartored Certified Accountants. Registered in England No: 5572090

W: www.djh.co.uk

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GREEN DOOR

CONTENTS OF THE TRUSTEES ANNUAL REPORT AND FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 AUGUST 2020

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GREEN DOOR

CHARITY INFORMATION

Charity name

Registered Charity No

Registered date

Charity Trustees

Charity official address

Bankers

Independent examiner

Green Door

1168437

26 July 2016

Mark Mcintosh Helen McIntosh Stuart Mcintosh Alex Royall Denise Harding Ros Lane Rev. Jill Cooper Colin Taylor Andrew Jones (Appointed 10/03/2020) (Resigned 22/10/2020)

Green Door Hub Westport Lake Road Stoke on Trent Staffordshire ST6 4RZ

Lloyds Bank plc 6 Market Place Blandford Forum DT11 7EE

DJH Accountants Limited Porthill Lodge High Street Wolstanton Newcastle under Lyme Staffordshire ST5 0EZ

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GRE EN DOOR TRUSTEES ANNUAL RE FORT ENDED 31 AUGU ST 2020 | Th ent th ei r Annual Report and fi st 20 port and fi nances pres ments have bee ari jon guidance and complply withcialthe stateCIO’s Sonsthuien anethe Chariti in sn cordancencial statemcree for the Charitable Aiims and Obj ! r[assist] i visi for recreati me oc ind ividuals cai of facilities i ch facilities aeason_of theiir a ge ., i nfirmityion ase otherisabili ty,leisurewith ject of improvinsei onditorieS ofneedlife. ofuo interests ssible activitiitie: e use of our local gree n spaces Seu ene a c tivto ! hip door aim ga ed and standardrd cycles for use wh | walka——s, ,,indandindoor we climbineeprovidng, provide:providin,furthgard acce e rni pooleing, kayaiesicteya to ki ofng,promote a’sh i storyanneh walkealthietssanandd wellbeimore[ing][ for][ our][ao] mmunity, €.g[ the park] .g. cedguiae thedithemedae } Stru cture, governa nce and man agement { Constitutiitut! | apeony ie: ris ich defines Waa aritableerty aieealCo cxipeciehi ObjectivesSite rated on 26s. Day tod a y govert was establinanceablishedi s manaunderoe e Trustees | by he Troeaharitable In Biers | tile saieleject ag und up, th ers of no liability to contr assets and al responsisibility) beingfor wosettlingg itsits debe membiasi si a2S. ClO have Payments No fee:$ or any out of pocket expens to any trustees duri ng the year : | a ods re elected by the m ew trustee co-opted during the @ formally elected at the next es are ele rve fora term of one year and icesire by ierotati raattation.byTh iy stand for spo enhat theoeen ‘erm.aT Applicativertised to ther nominatiwho tions for tr ip, and additionallited before every the. In layadditio cdesteeanyviainteri tal vacancie!ment anti ill any skiillsegap ca s ewiofith appointm ial trustees s= organisati recraremy witcan TheChair.—eeand 2ek to itionidenti assusu havedally attend a meeting before a final sisecisio Anin. hee sel are Org ional striucture ; The trustees over.see the CIO and meet approximatelDae tnee per m, | Commm i ttees and sub-commi the o : * answerable mimitt least o unication a nd fully oversi po gey seposedinvolvesof volunteer a oep e mber tru a s teeabarganisation’svlinpeet approximLANately 12Bttimes: | pea= Nivaseoon-committeesei e eshte for the im | The truste es are arse epeeesrs at Annual G etings ; and mebers are permiitted at any eerietime to raise = thaust Geen Dter consideratiion or questiaeOns.

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GREEN DOOR

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TRUSTEES ANNUAL REPORT

FOR THE YEAR ENDED 31 AUGUST 2020

| | ActivitiesThe trustees andhave Publichad benefitregard

The regard to the guidance issued by the Charity Commission on public benefit.

Green Door works for public benefit by providing activities to enhance and improve the health and reduce isolation in our local communities. We also use our service to help provide community cohesion and provide the activities at a minimal cost to encourage interaction from members of the community on limited incomes.

During the year the main activities related to the aims and for public benefit included: —

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Future plans

The areas for focus during the coming year and further into the future now include: —

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Trustees’ consideration and management of major risks The trustees have a responsibility to identify, assess and manage risks to the charity, including financial and other areas. The process for identifying risk has been through ongoing review, assessing risks for every new major decision, ongoing active reflection and by responding to minor issues that have been identified in day to day practice.

The trustees have considered the impact of the Covid 19 pandemic and have implemented ongoing procedures tosufficientmonitorfinancialfinancialsupportand operational to ensure continuityrisks. Whilstand thethecharitycharityhascontinueshad totolimitbe aits goingcharitableconcern.activities, there is

Review of financial position and affairs The total income for the year was £105,669 and total expenditure £78,748, giving a net surplus for the year of £26,921. The total funds at 31 August 2020 were £98,620, of which £64,358 was restricted.

Reserves policy

The trustees have examined the requirement for free reserves and consider that, given the nature of Green Doors work, the level of free reserves should be sufficient to cover approximately 3 months expenditure.

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There are no funds materially in deficit.

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GREEN DOOR

TRUSTEES ANNUAL REPORT

FOR THE YEAR ENDED 31 AUGUST 2020

CONTINUED .............

Statement of trustees’ responsibilities The trustees are responsible for ensuring that financial statements are prepared which give a true and fair view of the state of affairs of Green Door including the incoming resources and expenditure, and which comply with the Charities’ Act 2011. In doing so the trustees need to:

Declaration

The trustees declare that they have approved the trustees’ report above and the accompanying financial statements.

For and on behalf of all the trustees on Os bet! Mol...

M Mcintosh

Chair

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GREEN DOOR

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INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES’

We report on the accounts for the Charity for the year ended 31 August 2020 which are set out on pages 6-15.

Respective responsibilities of trustees and examiner

The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.

It is Our responsibility to:

Basis of Independent Examiner's report | Our examination was carried out in accordance with the general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and the seeking of explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a true and fair view and the report is limited to those matters set out in the statement below.

Independent Examiner’s statement

In connection with our examination no matter has come to our attention: 1. Which gives us reasonable cause to believe that, in any material respect, the requirements:

Porthill Lodge

Highi) Street Wolstanton Newcastle under Lyme StaffordshireST5 0EZ \ Maelo...

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DJH ACCOUNTANTS LIMITED Chartered Certified Accountants Registered Auditor

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GREEN DOOR

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STATEMENT OF FINANCIAL ACTIVITES

FOR THE YEAR ENDED 31 AUGUST 2020

Unrestricted Restricted 2020Total 2019 Total
Funds Funds Funds Funds
Notes £ £ £
Income from:
Donations
Charitable activities		 2
3		 14,878
3,870		 86,921
-		 101,799
3,870		 120,942
13,798
Total income 18,748 86,921 105,669 134,740
Expenditureon:
Charitable activities 4 17,928 60,820 78,748 86,099
Total expenditure 17,928 60,820 78,748 86,099
Net surplus 820 26,101 26,921 48,641
Net movement in funds 820 26,101 26,921 48,641
Fund balances at 1 September2019 33,442 38,257 71,699 23,058
Fundbalancesat31 31August2020 10 34,262 64,358 98,620 71,699

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GREEN DOOR

BALANCE SHEET

AS AT 31 AUGUST 2020

2020 2019
Total Total
Note £ £
Fixed Assets
TangibleAssets 7 25,703 32,487
CurrentAssets
Debtors		 8 1,150 750
Cash at bank and in hand 73,188 44,047
74,338 44,797
Creditors: amounts falling due within one year
Creditors 9 1,421 5,585
urrentassets 72,917 39,212
Total assets 98,620 71,699
Funds
Unrestricted 10 34,262 33,442
Restricted 10 64,358 38,257
98,620 71,699

4 The financial statements were approved by the board of trustees and authorised for issue on OF lout | aba and are signed on its behalf by:

|rd AihrY ey, YAY 7 Z MMclintosh H Mcintosh Trustee Trustee

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= GREEN DOOR
= NOTES TO THE FINANCIAL STATEMENTS
— FOR THE YEAR ENDED 31 AUGUST 2020
— 1. Accounting policies
= a1 Accounting convention
Green Door is a charitable incorporated organisation. In the event of the charity being wound up, the members
=. of the CIO have no liability to contribute to its assets and no personal responsibility for settling its debts and
liabilities. The nature of the charity's operations and principal activities are described in the Trustee’s Report.
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The charity constitutes a public benefit entity as defined by FRS 102. The financial statements have been
= prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice
applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable
— in the UK and Republic of Ireland (FRS 102) issued in October 2019, the Financial Reporting Standard
applicable in the United Kingdom and Republic of Ireland (FRS 102), the Charities Act 2011 and UK Generally
— Accepted Practice. The disclosure requirements of section 1A of FRS 102 have been applied other than where
additional disclosure is required to showa true and fair view.
— The financial statements are prepared on a going concern basis under the historical cost convention, modified
to include certain items at fair value. The financial statements are prepared in sterling which is the functional
= currency of the charity and rounded to the nearest £.
- The significant accounting policies applied in the preparation of these financial statements are set out below.
These policies have been consistently applied to all years presented unless otherwise stated.
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er Funds
-— Unrestricted funds are available available for use use at the discretion the discretion discretion of the trustees the trustees trustees in furtherance of the general the general general objectives
of the the charity and which which have not been designated for other other purposes.
— Designated funds comprise unrestricted funds that that have been set aside aside by the trustees the trustees trustees for a a particular purpose.
The aim and use of each each designated fund is set out in the notes to the financial statements.
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Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or
a which have been raised by the charity for particular purposes. The cost of raising and administering such funds
are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the
— financial statements.
— 1.3 Income recognition
All incoming resources are included in the Statement of Financial Activities (SoFA) when the charity is legally
 entitled to the income after any performance conditions have been met, the amount can be measured reliably,
and it is probable that the income will be received.
— For donations to be recognised the charity will have been notified of the amounts and the settlement date in
writing. If there are conditions attached to the donation and this requires a level of performance before
La entitlement can be obtained, then income is deferred until those conditions are fully met or the fulfilment of those
conditions is within the control of the charity and it is probable that they will be fulfilled.
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Donated facilities and donated professional services are recognised in income at their fair value when their
on economic benefit is probable, it can be measured reliably, and the charity has control over the item. Fair value
is determined on the basis of the value of the gift to the charity. For example, the amount the charity would be
— willing to pay in the open market for such facilities and services. A corresponding amount is recognised in
expenditure.
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er Funds Unrestricted funds are available available for use use at the discretion the discretion discretion of the trustees the trustees trustees in furtherance of the general the general general objectives of the the charity and which which have not been designated for other other purposes. Designated funds comprise unrestricted funds that that have been set aside aside by the trustees the trustees trustees for a a particular purpose. The aim and use of each each designated fund is set out in the notes to the financial statements.

Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the charity for particular purposes. The cost of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements.

4 | GREEN DOOR e| NOTES TO THE FINANCIAL STATEMENTS 2 | FOR THE YEAR ENDED 31 AUGUST 2020 1.3 Income recognition cont... j No amount is included in the financial statements for volunteer time in line with the SORP (FRS 102). Further 4 detail is given in the Trustees’ Annual Report. | Where practicable, gifts in kind donated for distribution to the beneficiaries of the charity are included in assets and donations in the financial statements upon receipt. If it is impracticable to assess the fair value at receipt or | ofif the donations costs to when undertakeit is distributed, such a valuationand an outweighequivalent anyamount benefits,recognised then the fairasvaluecharitable is recognisedexpenditure. as a component | Income from charitable activities represents the provision of activities in furtherance of the charity's objects. i 1.4 Expenditure recognition : All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category. Expenditure is recognised where there is a legal or constructive obligation to i make payments to third parties, it is probable that the settlement will be required, and the amount of the obligation can be measured reliably. It is categorised under the following headings: i . Expenditure on charitable activities includes all direct and indirect costs of delivering the objects of the i charity. | Irrecoverable VAT is charged as an expense against the activity for which expenditure arose. 1.5 Support costs allocation ' Support costs are those that assist the work of the charity but do not directly represent charitable activities and include office costs and governance costs. They are incurred directly in support of expenditure on the objects of the charity. Where support costs cannot be directly attributed to particular headings they have been allocated to cost of raising funds and expenditure on charitable activities on a basis consistent with use of the resources. Fund-raising costs are those incurred in seeking voluntary contributions and do not include the costs of : disseminating information in support of the charitable activities. : 1.6 TangibleTangible fixedfixed assetsassets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses. | Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their | useful lives on the following bases: | Furniture, equipment and other assets 20% net book value per annum | 1.7 Debtors and creditors receivable / payable within one year Debtors and creditors with no stated interest rate and receivable or payable within one year are recorded at transaction price. Any losses arising from impairment are recognised in expenditure. | 18 Cash at bank and in hand | Cash at bank and and in hand are are basic financial assets and and include cash cash in hand, deposits held at call with with banks,

Cash at bank and in hand Cash at bank and and in hand are are basic financial assets and and include cash cash in hand, deposits held at call with with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts.

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: : GREEN DOOR | NOTES TO THE FINANCIAL STATEMENTS | FOR THE YEAR ENDED 31 AUGUST 2020 i 1.9 Impairment : Assets not measured at fair value are reviewed for any indication that the asset may be impaired at each balance sheet date. If such indication exists, the recoverable amount of the asset, or the asset's cash generating unit, i anis estimatedimpairment andloss comparedis recognised to the carryingin the statement amount. ofWhere financial the carryingactivities. amount exceeds its recoverable amount, A 1.10 Leases f theRentalsyear payableof the lease. and receivable under operating leases are charged to the SoFA ona straight line basis over af 14.11 Tax The charity is an exempt charity within the meaning of schedule 3 of the Charities Act 2011 and is considered , to pass the tests set out in Paragraph 1 Schedule 6 Finance Act 2010 and therefore it meets the definition of a charity for UK tax purposes. i 1.12 Financial instruments | TheFinancial charityInstruments has electedIssues’ to applyof theFRS provisi102 t o nsall ofof Sectionits financial11 ‘Basic Financialinstruments. Instruments’ and Section 12 ‘Other | Financial instruments are recognised in the charity's balance sheet when the charity becomes party to the contractual provisions of the instrument. : Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there : is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously. : Basic financial assets ! Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest | methodpresent unlessvalue ofthethe arrangementfuture receipts constitutesdiscounted a financingat a markettransaction,rate ofwhereinterest. the transactionFinancial assetsis measuredclassifiedat theas receivable within one year are not amortised. :

Classification of financial liabilities

J Financial liabilities and equity instruments are classified according to the substance of the contractual arrangements entered into. An equity instrument is any contract that evidences a residual interest in the assets ' of the company after deducting all of its liabilities. | Basic financial liabilities Basic financial liabilities, including creditors are initially recognised at transaction price unless the arrangement i constitutespayments discounted a financingattransaction,a market ratewhereof interest. the debtFinancialinstrumentliabilitiesis measuredclassifiedat theas payablepresenty valuewithin oneof theyearfutureare not amortised.

Debt instruments are subsequently carried at amortised cost, using the effective interest rate method.

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Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of business from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method.

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GREEN DOOR

1.13. Going concern

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1.14 Judgements and key sources of estimation uncertainty

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A grant that specifies performance conditions is recognised in income when the performance conditions are met. Where a grant does not specify performance conditions it is recognised in income when the : proceeds are received or receivable. A grant received before the recognition criteria are satisfied is recognised asa liability. | 2. Income from donations | 2020 2019 | Unrestricted Restricted Total Total Funds Funds Funds Funds | £ £ Ee =

| Other donations donations | Grants | | 3. Income from from charitable activities | |

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NOTES TO THE FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 AUGUST 2020

The financial statements have been prepared on a going concern basis as the trustees believe that no material uncertainties exist. The trustees have considered the level of funds held and the expected level of income and expenditure for 12 months from authorising these financial statements. The budgeted income and expenditure is sufficient with the level of reserves for the charity to be able to continue as a going concern.

In the application of the charity's accounting policies, the Trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.

The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the year in which the estimate is revised where the revision affects only that year, or in the year of the revision and future years where the revision affects both current and future years.

Government grants Governmentreasonable assurancegrants arethat recognisedthe grantatconditions the fair valuewill ofbe themet assetand receivethe grants d orwill receivablebe received. when there is

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2020 2019
Unrestricted Restricted Total Total
Funds Funds Funds Funds
£ £ Ee =
Other donations donations 413 - 413 3,073
Grants 14,465 86,921 101,386 117,869
_ _ 14,878 86,921 101,799 120,942
Income from from charitable activities
2020 2019
Unrestricted Restricted Total Total
Funds Funds Funds Funds
£ f £ £
Membership fees 623 - 623 1,362
In house activities 2,780 2,780 8,956
Outsourced activities 350 - 350 660
Contracts income 117 “ __ 117 2,830
3,870 4 3,870 13,798
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NOTES TO THE FINANCIAL STATEMENTS

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FOR THE YEAR ENDED 31 AUGUST 2020

Cost of charitable activities

Cost of charitable activities
2020 2019
Unrestricted Restricted Total Total
Funds
£		 Funds
£		 Funds
£		 Funds
e
Staffcosts 4,685 41,073 45,758 40,538
Management costs
Volunteer costs		 147
1,788		 -
5,730		 147
7,518		 97
11,141
Hubcosts
Activity costs		 2,573
4,602		 268
1,624		 2,841
6,226		 6,368
5,453
Publicityand promotion costs
Outreach costs		 280
312		 719
-		 999
312		 511
321
Sundry costs
Professional fees		 49
2,411		 -
5,703		 49
8,114		 161
14,188
Depreciation
Profiton disposal ofassets		 1,081
-		 5,703
-		 6,784
-		 8,361
(1,040)
17,928 60,820 78,748 86,099
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Amounts payable for the independent examination is £1,200.
Staffs costs
2020 2019
The staffcosts for the yearwere as follows: £ £
Wagesand salaries 45,335 40,023
Pension costs 423 515
45,758 40,538
No employees had emoluments in excess of£60,000 (2019: Nil)
The average number ofemployees during the year was:
Administrative 4 4

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NOTES TO THE FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 AUGUST 2020

6. Trustees’ and key management personnel remuneration and expenses

The trustees neither received nor waived any remuneration during the year.

The trustee’s expenses reimbursed during the year is Nil (2019: £198).

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Tangible Fixed Assets

Fixtures and
Equipment
Cost and Valuation £
At 1 September 2019 42,599
Additions
Disposals		 -t
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At 31 August2020 42,599
Depreciation
At1September2019 10,112
Charge forthe year 6,784
On disposals -
At 31 August 2020 16,896
Net Book Value
At 31 August 2019 32,487
At31August2020 25,703

The fixtures and equipment above at £42,599 include £2,645, stated at valuation on acquisition.

Debtors

9,

2020 2019
Total Total
Funds Funds
£ £
Other debtors 1,150 750
Creditors: amounts falling due within one year
2020 2019
Total Total
Funds Funds
S £
Trade creditors 123 -
Accruals 1,236 5,256
Other creditors a
1,421 5,585

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NOTES TO THE FINANCIAL STATEMENTS CONT....

FOR THE YEAR ENDED 31 AUGUST 2020

10. Funds

a. UnrestrictedFunds 2020 2019
Unrestricted funds are represented by: 3 e
Fixed assets 4,325 5,406
NetCurrentassets 29,937 28,036
34,262 33,442
Unrestricted fundsincludethefollowingdesignated designatedfunds:
2020
.		 2019
s
Minimum reservefund 5,000 5,000
b. RestrictedFunds 2019
£		 Income
£		 Expenditure
£		 2020
£
Cycle fund 957 - 191 766
Bikes
Flooring		 5,178
987		 - 1,036
987		 4,142
-
Training/instruction
Salaries		 2,391
2,340		 -
62,541		 -
41,073		 2,391
23,808
Volunteertraining
Travel		 2,960
-		 1,500
1,500		 4,460
20		 -
1,480
Consultancy
Volunteers		 -
-		 7,500
1,250		 5,357
1,250		 2,143
-
Outdooractivities
Payroll services		 23,444
-		 2,400
346		 6,100
346		 19,744
-
Photography 9,884 - 9,884
38,257 86,921 60,820 64,358
2020
£,		 2019
£
Restricted fundsare represented by:
Fixed assets		 21,378 27,081
Net currentassets 42,980 11,176
____64,358_38,257_ 38,257

The Cycle fund represents monies transferred from the initial Green Door Community Project as a contribution towards the purchase of an accessible cycle.

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GREEN DOOR

| a1; Funds cont.... | The bikes and and

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NOTES TO THE FINANCIAL STATEMENTS CONT.... FOR THE YEAR ENDED 31 AUGUST 2020

The bikes and and flooring fund was a contribution byy CIF towards capital projects.

The training and instruction fund was a contribution by Sport England towards training costs.

The remaining funds were contributed by the Big Lottery towards spectator areas of the charity as described above.

The photography project was a contribution by the Lottery Awards for All grant.

Financial Instruments

The carrying amounts of the charity's financial instruments are as follows:

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|||||||| |---|---|---|---|---|---|---| |2020|2019| |E|£| |Financial|assets measured|at|amortised|cost|1,150|750| |Financial|liabilities|measured|at amortised|cost|185|329|

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