2025-08-31-accounts - Deer Park School PTA

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Trustees' Annual Report for the period

Period start date Period end date 01 SEPT 2024 31 AUG 2025

From To

Section A Reference and administration details

Charity name DEER PARK SCHOOL PTA Other names charity is known by Registered charity number (if any) 1168403 Charity's principal address 389 Richmond Road Twickenham Richmond Upon Thames Postcode TW1 2EF

Names of the charity trustees who manage the charity

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Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Matthew Howard Treasurer Sept 20 - Present Elected Committee
2 Emma Becher Co-Chair July 22 – Aug 2025 Elected Committee
3 Shalma Brend Co-Chair Sept 23 – Current Elected Committee
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Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
N/A
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Names and addresses of advisers (Optional information)

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Type of adviser Name Address
N/A
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Name of chief executive or names of senior staff members (Optional information)

N/A

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

Constitution adopted 27[th] March 2016

(eg. trust deed, constitution)

Unincorporated association How the charity is constituted (eg. trust, association, company) Trustees are appointed or reappointed annually at the Annual General Trustee selection methods Meeting held in September

(eg. trust, association, company)

(eg. appointed by, elected by)

Additional governance issues (Optional information)

Membership of the PTA is open to all parents and teachers of Deer Park You may choose to include School. additional information, where relevant, about:

The Committee is currently made up of parents of Deer Park students.
 policies and procedures The trustees are all elected volunteer members, except for those
adopted for the induction and appointed by the constitution. The trustees are taken to be the officers,
training of trustees; defined to include a Chair, Secretary and Treasurer. In recent years the
 the charity’s organisational Chair role has frequently been shares by two co-Chairs. structure and any wider network with which the charity The charity and its property is managed and administered by a committee works; comprising the officers and other volunteer members, elected at the
 relationship with any related Annual General Meeting (AGM). The other core volunteers are known as Ordinary Members. Each school year group also selects at least one, but
parties; usually two, Class Representatives.
trustees’ consideration of major risks and the system and procedures to manage them.
Each trustee automatically retires with effect from the next AGM following their appointment, but is eligible for re-election at that AGM If they are proposed and seconded by the membership and willing to stand. In exceptional circumstances the trustees may, outside of the AGM, appoint by co-option any person from within the membership who is willing to act as trustee and officer.

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

To advance the education of pupils in the school in particular by developing effective relationships between the staff, parents and others association with the school; engaging in activities or providing facilities or equipment which support the school and advance the education of the pupils.

All activities throughout the year were planned with the Charity Commission’s guidance on public benefit in mind and in line with our objectives.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Each year the PTA runs a wide range of events both to raise funds towards the school’s Wish List and to provide social opportunities for the pupils, parents, staff, governors and wider school community. These include regular annual events such as our Winter Fair, bake sales, quiz nights, movie nights and a Sponsored Walk, as well as stalls at local community events such as the Richmond May Fair and St Margaret’s Fair. The committee also welcomes suggestions from the membership and organises one-off innovative fundraising initiatives. All activities are planned by the committee, drawing on volunteers from the parent membership, school staff and wider community of supporters as appropriate, having regard to safeguarding and risk assessments. The committee thanks all involved for their time, expertise and monetary donations, without which the PTA would be unable to satisfy its goals. The committee works closely with the school’s leadership team to fulfil the school’s Wish List of items to enrich the children’s education. School budgets are severely limited and without the PTA’s fundraising activities, many resources and facilities would be unavailable to pupils. During this school year, funded events included author and drama group visits and whole school music events as well as subsidising class trips.

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

Section D Achievements and performance

Summary of the main achievements of the charity during the year

This year was extra special as DPS celebrated its 10th anniversary. It’s incredible to see how far we’ve come — from our portacabin days to now being lovingly known as “the school above Lidl.” Not only was this the school’s 10th anniversary, but it was also one of our most successful years yet. A lot of our much-loved events returned alongside some new initiatives - all of which brought our community together and helped raise valuable funds for the school.

We began the year with our third time taking part in The Great River Race, followed by the DEI Welcome Lunch. Both of these events set the tone for the year ahead. It offers new parents a warm welcome, it showcases the wide variety of the events we run, and highlights the diversity and inclusivity that make our school community so unique. Leading up to Christmas, we packed the calendar with family favourites — kids’ movie nights, the Adults’ Quiz Night, a brand-new creative Wreath Making evening — and ended the term on a high with the everpopular Winter Fair.

2025 kicked off with our usual bake sales and movie nights. We held our first second-hand toy sale in collaboration with the Inclusion Committee and a fantastic new addition: Old School Games Night, which was a hit with parents and teachers alike.

Our final term of 2025, as always, was the busiest. The school proudly took part in both the Richmond May Fair and the St Margaret’s Fair. These external events are a vital way of keeping DPS connected to the wider community.

Our sporting families also enjoyed the annual Netball Tournament — a friendly but competitive match between year groups and teachers. As well as raising funds, it was a brilliant way to show that parent involvement doesn’t always have to mean baking a cake. The kids love seeing their parents getting involved on the court and we get to show our kids the fun side of teamwork and community spirit. We also hold an annual Football Tournament, and while scheduling meant we couldn’t fit it in before summer, we’re hoping to bring it back before this half term. To celebrate 10 years of the school & all our hard work, we threw our very first Summer Ball — a true highlight of the anniversary year. It was wonderful to see parents (old, new, and current), teachers, and extended staff letting loose and enjoying good food, a few drinks, and a boogie on the dance floor.

And finally, regardless of the weather, we got our sun hats and sunscreen on for the annual PTA Sponsored Walk. It continues to be a much-loved tradition, a highlight for many, and one of our biggest fundraisers of the year.

n top of all this, during the school year we also raise money by: -

selling uniform,
second hand books sales,
coat swaps,
After school crafting sessions,
DPS ‘200 Club’ Lottery,
Easy Fundraising
Matched Giving

Section D Achievements and performance

Fundraising Highlights

Thanks to your generosity and support, we raised £44,500.00 this year showing once again what can be achieved when we work together as a community. These funds allowed us to support a wide range of projects and improvements, including:

New playground equipment for our children to enjoy
The music room update, enhancing creative opportunities across the school and creating a fun space to learn in.
Installation of UV reflective screening in the classrooms on the 2nd floor. .
A dedicated outside play area for Year 1
Additional Chromebooks and storage to support digital learning
Classroom Visualisers
Ongoing funding of marble hill ground fees, books, art, lunch tables etc etc.

Overall we spent £39,700.00 broken down as follows

Section E Financial review

Brief statement of the charity’s policy on reserves

The trustees do not have a formally agreed reserves policy but make prudent decisions based on the economic climate. Due to the procurement rules within the school’s academy trust, funds are often earmarked for funding requests well ahead of being invoiced to the PTA, necessitating the holding of earmarked funds in the charity bank account. The committee regularly reviews earmarked funds ringfenced in labelled “spending pots” and follows up with the school to ensure funds are appropriated as soon as practicable.

As at the end of the academic year, the balance at bank was £27,917.55 with all funds allocated to dedicated “spending pots” or as contingency cash for the need of the school

Details of any funds materially in deficit

Not applicable.

Further financial review details (Optional information)

In addition to the above fundraising initiatives, the PTA runs a successful You may choose to include second-hand uniform shop selling mostly branded school uniform. Items additional information, where are priced conservatively, as a service to the school community and to relevant about: encourage reusing and recycling.  the charity’s principal sources of funds (including any fundraising);

how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Matthew Howard Full name(s) Shalma Brend Position (eg Secretary, Chair, etc) Co-Chair

Date 29/06/2026

DEER PARK SCHOOL PTA 1168403 Receipts and payments accounts For the period Sep-24 Aug-25 To from

CC16a

Section A Receipts and payments

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Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Parental Donations 1,623.00 - - 1,623 -
Fundraising Events 42,900.00 - - 42,900 -
Fundraising Initiatives 10,633.00 - - 10,633 -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
Sub total (Gross income for
- - 55,156 -
AR) [ 55,156.00 ]
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 55,156 - - 55,156 -
A3 Payments
Operating Costs 1,228.00 - - 1,228 -
Event Expenditure/Fundraising
Costs 10,586.00 - - 10,586 -
Expenditure on School
(Fundraised) 39,701.00 - - 39,701 -
- - - -
- - - -
- - - -
- - - -
- - - - -
- - - - -
Sub total 51,515.00 - - 51,515 -
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total - - - - -
Total payments 51,515 - - 51,515 -
Net of receipts/(payments) 3,641 - - 3,641 -
A5 Transfers between funds - - - - -
A6 Cash funds last year end 24,276 - - 24,276 -
Cash funds this year end 27,917 - - 27,917 -
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CCXX R1 accounts (SS)

29/06/2026

Section B Statement of assets and liabilities at the end of the period

Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B3 Investment assets B4 Assets retained for the charity’s own use B5 Liabilities CCXX R2 accounts (SS)	Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B3 Investment assets B4 Assets retained for the charity’s own use B5 Liabilities CCXX R2 accounts (SS)	(agree balances with receipts and payments account(s)) Details Cash at Bank *Total cash funds* Details Details Details Details Signature 2	Unrestricted funds Restricted funds to nearest £ to nearest £ 27,917 - - - - - 27,917 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name Matthew Howard	Endowment funds to nearest £ - - -
				-
				OK
				Endowment funds to nearest £ - - - - - - Current value (optional) - - - - - Current value (optional) - - - - - - - - - When due (optional) Date of approval 29/06/2026 29/06/2026

Shalma Brend

29/06/2026

CCXX R3 accounts (SS)

29/06/2026

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Charity Name DEER PARK SCHOOL PTA members of On accounts for the year 2024-2025 Charity no 1168403 ended (if any)

Set out on pages

(remember to include the page numbers of additional sheets)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/08/2025

Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:

accounting records were not kept in accordance with section 130 of the Act or
the accounts do not accord with the accounting records

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Please delete the words in the brackets if they do not apply.

Signed: Date: 30/06/2026 Name: Min Fuon Fung – Private Banker Relevant professional qualification(s) or body (if any): Address: 275a Laleham Road Shepperton TW17 0DF

October 2018

IER

Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

October 2018

IER