(HAR Trustees. Annual Report for the period Period stsrt date 01 09 Period end date ,31 08 2019 2020 From To Section A Reference and administration details Charity name Lostwithiel Community Association Other names charfty Is known by Registered charity number (if any) 1168401 Charlty's prlnclpal address The Community Centre Pleyber Christ Way, Lostwithiel Comwall Postcode PL22 OHA Names of the charlty trustees who manage the charlty Dates acted if not for whole ear Trustee name Office (If any) Name of pornon (or body) entltled toa Int trustse Ifan Brian Mclarin Andrew Treleaven Karen Knight Sal Freeman Edward Brooks Wendy Taylor Melanie Stratton Alan Wild Ruth Wild Tracey Lewame Pam Jarrett Chairman 19.2.2020- 31.08.2020 Treasurer Secretary 01.09.2019- 31.01.2020 10 11 Vice Chair 12 13 14 15 16 17 18 19 20 Names of the trustees for the charity, if any, (for example, any custodian trustees) Name Dates actsd If not for whole ear TAR March 2012 Names and addresses of advisern (Optional information) e of adviser Name Address Name of chlef executive or names of senior staff members (Optional infomiation) Section B Structure, governance and management Description of the charfty's trusts Constitution Type of goveming document How the charity is constituted Association Trustee selection methods Election at AGM or co-option Additional governance issues (Optional informatlon) As a Community Association, relationships are nurtured as widely as possible with the local community and with a broad variety of groups and organisations. You may choose to include additional information, where relevant, about: policies and procedures adopted for the induction and training of trustees; the charity's organisational structure and any wider network with which the charity works; relationship with any related parties; trustees, consideration of major risks and the system and procedures to manage them. Section C Ob"ectives and activities To use the centre to the benefft of the people of Lostwithiel. To advance welfare, education and provide facilities in the interest of 80cial welfare for recreation and leisure time. Summary of the objects of the charlty set out in its governlng document TAR March 2012 The centre acts as a place to host many fairs, dance classes, drama classes, activities for children of various ages and sports facilities for all age groups. The centre also provides a base for post office facilities to the community. Catering facilities. Summary of the maln activities undertaken for the public benefit in relatlon to these objects (Include within thls sectlon the statutory declaratlon that trustees have had regard to the guidance Issued by the Charity Commission on public benefit) Addltlonal details of objectives and actlvities (Optional infomiation) You may choose to include further statements, where relevant, about: policy on grantmaking. policy programme related investment; contribution made by volunteers. TAR March 2012 Section D Achievements and performance The activities, assets and liabilities of the Lostwithiel Community Association were previously reported under charity number 281406. AII the assets and liabilities of that chaiity were transferred to this charity (numtxr 1168401) with effect from 1st September 2019. Summary of the maln achlevements of the charity during the year The Covid~19 pandemic had a large impact on the performance of communty centre during the year ended 31.8.2020. The centre had to close during the Covid-19 lockdown, reducing income from the hire of the halls for classes and group activities. Many members of the community suffered during this period due to the lack of social interaction. However, the Local Govemment business support grant was received during the year, along with some funds from the Govemment Job Retention Scheme. Costs were generally well controlled, but without the aid of the grants mentioned above, the centre would have made a deficit during this difficult Covid-19 impacted year. A donation was greatfully received during the year from The Rotary Club of Lostwithiel. This was specifically donated to fund the replacement of the heating system in the main hall, which was completed, with the cost of the system reflected in the Statement of Assets and Liabilities as at 31.08.2020. TAR March 2012 Section E Financial review Brfef ststement of the charity's policy on reserves The aim of the charity is to achieve a small surplus each year to ensure a positive balance in reserves. This is to ensure that there are resources available to cover unexpected costs. Detalls of any funds materlally In deflcit None Further financial review details (Optional infomiation) You may choose to include additional information, where relevant about: the charity's principal sources of fvnds (including any fundraising); how expenditure has supported the key objectives of the charity; investment policy and objectives including any ethical investment policy adopted. Section F Other optional information Section G Declaration The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's trustees Signature(s) Full name(s) Posltlon (eg Secretary, Chalr, etc) Alan Rashleigh Wild Treasurer Trustee Date 2711012021 TAR March 2012 LOSTWITHIEL COMMUNITY ASSOCIATION ANNUAL ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2020 CHARITY NUMBER 1168401 LOSTWITHIEL COMMUNITY ASSOCIATION ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2020 Contents Page: Information Receipts and Payments Account Statement of Assets and Liabilities Notes to the Accounts LOSTWITHIEL COMMUNITY ASSOCIATION 31 AUGUST 2020 General Information Registered Charity Number 1168401 Country of Registration England Chairman Mr. A.P. Treleaven Treasurer Mr. A. R Wild Secretary Mrs. K. L. Mitchell Principal Office Lostwithiel Community Centre Pleyber Christ Way Lostwithiel Cornwall PL22 OHA LOSTWITHIEL COMMUNITY ASSOCIATION RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31 AUGUST 2020 Note Unrestrirted Funds 2020 Total Funds 2019 Incoming resources Voluntary income.. Sponsorship & Donations 9,014 From Charitable artivities.. Hall hire Rental income from Café Café sales- under direct management Sale of Books, etc. Food box project costs recharged Other income 21,409 3,598 2,049 3,595 27,898 Total incoming resources 69,003 Resources expended Charitable activities." Accountancy and bookkeeping fees Advertising and PR Café purchases Food box project costs Cleaning Insurance Health & Safety reports Light & heat Repairs and maintenance Software costs Stationery and printing Subscriptions and licences Sundry costs Telephone Wages and salaries Water and sewage Depreciation of fixed assets 1,366 195 2.810 3,378 1.283 1,083 1,259 5,754 3,463 330 593 211 445 803 18,272 3,517 667 Total resources expended 45,429 Net incoming resources for the year 23,574 The notes on page 4 form part of these accounts LOSTWITHIEL COMMUNITY ASSOCIATION STATEMENT OF ASSETS AND LIABIUTIES AS AT 31 AUGUST 2020 Note 2020 2020 2019 2019 Fixed assets Tangible fixed assets Fixtures and fittings Office equipment 588 Total tangible fixed assets 10,188 Current assets Café stock Debtors Cash at Bank Total current assets 78 5,501 17 350 22 929 Liabilities Creditors Social security costs Accruals Total current liabilities 2,453 153 428 Net current liabilities assets 19.895 Total net assets The funds of the charity As at I September 2019 Transfer of funds Surplus for the year 6,509 23,574 As at 31 August 2020 Approved by the trustees on ................................ .. . ..... Mr. A.P. Treleaven - Chalrman A.R Wild- Treasurer The notes on page 4 form part of these accounts LOSTWITHIEL COMMUNITY ASSOCIATION NOTES FORMING PART OF THE ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2020 l. Accounting policies Incoming resources All income is accounted for on an accrual basis. Resources Expended and irrecoverable VA T Expenses are charged to the receipts and payments account on an accruals basis. The costs so charged include VAT where applicable. Tangible Fixed Assets Tangible fixed assets are capitalized at cost and are depreciated to write off the cost over three years depending on the life expectancy of the equipment. 2. Sponsorship 2020 2019 The Rotary Club of Lostwithiel Other Donations 8,500 514 9,014 3. Other Income 2020 2019 Job retention scheme grant Cornwall Council- Covid19 business support 2,898 25,000 27,898 4. Debtors 2020 2019 Debtors relating to hall hire Prepaid expenses 3,785 1,716 5.501 5. Transfer of Funds With effect from I" September 2019, the association received all the assets and liabilities of the Lostwithiel Community Association CIO (charity number 281406). These were transferred as part of the process to reorganise the trust deed governing the association. CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of. . Ios