## Trustees’ Annual Report for the period From 1[st] April 2024 To 31[st] March 2025 Charity name: Archives West Midlands Charity registration number: 1168386 ## Objectives and Activities ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The objects of Archives West Midlands are to
advance education for the public benefit by
supporting the collection, storage, preservation
of and access to archival materials relating to
the West Midlands region and to support work
that increases the public understanding and
appreciation of the people, places and events
that have shaped the region| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|AWM has created an Equality, Diversity,
Inclusion and Belonging self-assessment tool
as a follow-up to its No Barriers project. The
tool is available free to all archives. AWM ran
two workshops on the tool.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|| ## Additional information (optional) You may choose to include further statements where relevant about: ||SORP reference| |---|---| ||Para 1.38| |Policy on grant making|| ||Para 1.38| |Policy on social investment|| |including program related|| |investment|| ||Para 1.38| |Contribution made by|| |volunteers|| Other ## Achievements and Performance ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|·
Continued to celebrate the region’s
archives and their importance as
irreplaceable cultural assets which tell
the story of the West Midlands
·
Maintained our support for member
services as the world embraces new
ways of delivering services following
the pandemic
·
Inducted a new trustee and begun
planning for the departure of our three
influential founding trustees
·
Maintained momentum with the Digital
Progress Programme with events and
discussion opportunities
·
Launched the EDIB-SAT to very
positive feedback and with record
attendance from across the sector
·
Begun to share responsibilities for
different aspects of AWM’s work among
our trustees, drawing on their valuable
skills and experience
·
Delivered a total of 6 workshops and
events on topics ranging from digital
records to community archives and
inclusion
·
Maintained a strong website and social
media presence, sharing the success
stories of our members and showcasing
the work of our network| Additional information (optional) You may choose to include further statements where relevant about: |
Achievements against
objectives set|
Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| Other ## Financial Review |Review of the charity’s
financial position at the end
of the period|Para 1.21|Total receipts for the year were £8030 and total
payments were £4938. An agreed £10,000.00
has been set aside for the Beyond the Barriers
project which has also been accounted for
separately. The bank balance at 31 March 2025
was £24294.27| |---|---|---| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|AWM’s annual spend on overheads is
approximately £4.9k K per annum and the
income from current subscriptions is £9K. A
reserve of £3.5K representing almost 49% of
the annual operating budget is suggested.| |Amount of reserves held|Para 1.22|£3500| |Reasons for holding zero
reserves|Para 1.22|| |Details of fund materially in
deficit|Para 1.24|| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|| ## Additional information (optional) You may choose to include further statements where relevant about: |
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|
Members Subscriptions| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|Reduction in membership levels and associated
subscription levels. Membership levels remain
steady and no significant reduction is
anticipated| |Other||| ## Structure, Governance and Management |Description of charity’s
trusts:||Constitution| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustee posts are advertised on the website
and specify an interest in archives or
experience of archives. Candidates are invited
to submit their CV and an email to the Chair. An
online interview is conducted by the chair
and/or other officers and trustees. The
prospective trustee is invited to attend a trustee
meeting before committing. A vote is taken at
either a Trustee meeting or the AGM.| |Additional information (optional)
You may choose to include further statements where relevant about:|Additional information (optional)
You may choose to include further statements where relevant about:|Additional information (optional)
You may choose to include further statements where relevant about:| |---|---|---| |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|A job description sheet. Short online induction
meeting with the Secretary.| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|A board of 12 Trustees who stand for 3 year
periods, maximum of 9 consecutive years who
report to the subscription members via the
Annual General Meeting.| |Relationship with any
related parties|Para 1.51|The National Archives is the sector lead for
archives and has an observer who attends
Board meetings. The professional body for
archivists, the Archives and Records
Association also has an observer on the board,
as does the Information and Records
Management Society.| |Other||| ## Reference and Administrative details |Charity name|Archives West Midlands| |---|---| |Other name the charity uses|AWM| |Registered charity number|1168386| |Charity’s principal address|Warwickshire County Record Office Priory Park Cape Road
Warwick CV34 4JS| ||| ## Names of the charity trustees who manage the charity |1
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20|Trustee name|Office (if any)|Dates acted if not for whole
year|Name of person (or body) entitled to
appoint trustee (ifany)| |---|---|---|---|---| ||Caroline Sampson|Chair||| ||Richard Lewis|Secretary||| ||Ian Gray|Treasurer||| ||Justine Pick|||| ||Georgia Bould|||| ||Rob Dakin|||| ||Pedro Cravinho|||| ||Elizabeth-
Oxborrow-Cowan|||| ||Sal Mager|||| ||Helen Johnson|||| ||Clare Watson|||| ||Eleanor Cook|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved ## Director name ## Name of trustees holding title to property belonging to the charity Trustee name Dates acted if not for whole year ## Funds held as custodian trustees on behalf of others Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## Additional information (optional) Names and addresses of advisers (Optional information) Type of Name Address adviser Name of chief executive or names of senior staff members (Optional information) ## Exemptions from disclosure ## Reason for non-disclosure of key personnel details No employees ## Other optional information ## Declarations The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees Signature(s) C H COLLIER Full name(s) CLAIRE COLLIER Position (eg Secretary, ADMINISTRATOR Chair, etc) **----- Start of picture text -----**
Date
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15/08/2025