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2021-03-31-accounts

SAMARITANS

TUNBRIDGE WELLS & DISTRICT BRANCH

ANNUAL REPORT AND ACCOUNTS For the year ended 315 MARCH 2021

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TUNBRIDGE WELLS & DISTRICT SAMARITANS

Trustees Report for the year ended 315' March 2021

The trustees present their annual report and financial statements of the charity for the year ended 31‘ March 2021. The financial statements have been prepared in accordance with the accounting policies set out in note 2 to the accounts and comply with the charity’s constitution, the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) effective 1“! January 2019. The Trustees have considered the Charity Commission’s guidance on public benefit.

Status

Tunbridge Wells & District Samaritans is a Charitable Incorporated Organisation (CIO), registered on 22" July 2016 Number 1168382.

Enquiries should be directed to the Director at 7 Lime Hill Road, Tunbridge Wells, Kent, TN1 1LJ. The charity is affiliated to Samaritans. Trustees David Truman — Chairman Appointed 16" April 2021 Nicholas Banfield ’ Appointed 5"" October 2020 - Resigned 12™ August 2021 Richard Dix Christopher Norton Sue Simmons Cleyton Tierney Resigned 15" April 2021 John Weston Michael Wheatley Appointed 5" October 2020

New trustees are appointed by the branch membership.

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TUNBRIDGE WELLS & DISTRICT SAMARITANS

Trustees Report for the year ended 31’t March 2021

Samaritans vision, mission, values and behaviours

Samaritans provides confidential emotional support 24 hours a day by telephone, face to face, email, webchat and letter, at festivals and outside our centres in prisons, in hospitals, schools and workplaces and with the homeless through a network of 201 branches in the UK, Republic of Ireland, the Channel Islands and the Isle of Man.

Our strategy is reflected in Samaritans’ Mission, Vision and Values statements, which were updated in 2016. (Working Together to reduce Suicide. Samaritans’ Strategy 2015-2021.)

Our Vision is that fewer people die by suicide.

Our Mission is to make sure there’s someone there for anyone who needs someone. We give people ways to cope and the skills to be there for others and we campaign to make suicide prevention a national and local priority.

We have five core Values which are supported by our behaviours, the values are:

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The Behaviours that support our values are Support for and Trust in each other. We are Aspirational for Samaritans and treat each other with Respect.

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TUNBRIDGE WELLS & DISTRICT SAMARITANS

Trustees Report for the year ended 31%t March 2021

Organisation

The general management and administration of the branch continued under the auspices of the Management Committee. Committee meetings are held at least every quarter. Bankers Solicitors Barclays Bank plc Buss Murton Tunbridge Wells Group Wellington Gate 73-75 Calverley Road 7-9 Church Road Tunbridge Wells TN1 2UZ Tunbridge Wells Kent TN1 1HT

CAF Bank Ltd Independent Examiner 25 Kings Hill Avenue Amy Healey FCA CTA DChA Kings Hill Lindeyer Francis Ferguson Limited West Malling North House Kent ME19 4JQ 198 High Street Tonbridge Kent TN9 1BE

Scottish Widows PO Box 12757 67 Morrison Street Edinburgh EH3 8YJ

Investment Policy

There are no restrictions in the Constitution. The Trustees operate a low risk policy aiming to achieve a balance of income and capital growth.

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The investments are currently held in a mixture of stock market investments and cash deposits.

During the year investment income totalled £2,703 which compared to £3,361 in the previous year.

There were unrealised gains totalling £12,769 compared with unrealised losses of £10,281 in the previous year on stock market investments during the year.

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TUNBRIDGE WELLS & DISTRICT SAMARITANS

Trustees Report for the year ended 31°' March 2021

Reserves Policy

The branch relies wholly on voluntary donations, and it is therefore the policy of the Trustees to retain sufficient reserves to secure the running of the charity for at least two years.

On this basis and using £50,000 as a prudent estimate of annual charitable activities expenditure (including the New Branch Contribution) the Trustees consider it appropriate to aim to have free reserves of at least £100,000 at any point in time.

This compares with a balance on the general fund reserve of £122,481 as at 31‘' March 2021.The calculation of the New Branch Contribution has been designed to gradually reduce this balance to the level of appropriate free reserves over a period of several years.

The premises reserve fund of £390,000 represents the market value of the charity’s freehold property.

At the year ended the charity had a balance of £640 in restricted funds which is to be spent on publicity and advertising.

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TUNBRIDGE WELLS & DISTRICT SAMARITANS

Trustees Report for the year ended 31°t March 2021

Objectives, Activities, Achievements & Performance in the Year

The year in summary

Across the Samaritans organisation our activities were severely impacted by the Coronavirus pandemic that has affected so many aspects of society worldwide. At the same time as affecting our ability to deliver our charitable services, the very demand on those services increased as the effects of the pandemic placed untold pressure on many in society, including some who would previously have not been considered vulnerable.

Many of our volunteers were required to shield due to their own personal circumstances and we were forced to cease face-to-face activities including emotional support, training, recruitment and outreach for much of the period.

Despite this we maintained our existing rota, adopting protocols for shift handovers with remote recruitment, training and internal meetings that would otherwise have been held face to face. Compared to the previous year, there were unquestionably additional times the branch was closed but these would have been far greater without the commitment and determination of our volunteers.

Staying open and available for our callers during this period is viewed in itself as a major achievement by the Trustees who thank all our volunteers unreservedly for their incredible support. As mentioned above, many activities were deferred or put on hold during the year in question, and statistical comparison to prior year(s) would therefore be misleading without this context.

However during this time we recruited, trained and mentored more new volunteers. We implemented webchat helping trial a new service for Samaritans across three evening shifts. The outgoing Director and his team of deputies are thanked for keeping our service at such a level during what has been an incredibly challenging year.

Plans for next year

Many of the plans for the forthcoming year are driven by the return to some normality of operations as the strictures of society are eased following the vaccination rollout and hoped for control of the pandemic.

A return of face-to-face activity across our operations is foreseen and welcomed. The new Director and D Group are conscious of the need to welcome back the many ' volunteers who have been on leave of absence and provide a safe environment in the branch and duty room at all times.

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TUNBRIDGE WELLS & DISTRICT SAMARITANS

Trustees Report for the year ended 31% March 2021

Objectives, Activities, Achievements & Performance in the Year

Specific plans, a number of which are currently being actioned, are in place to:

Additionally and most importantly the branch will need to drive through the changes on safeguarding and service quality being introduced across the Samaritans network of branches and organisation as a whole.

Financial Review

The accounts that follow show that unrestricted expenditure exceeded income by £12,936. Expenditure includes depreciation of the charity’s office equipment amounting to £1,412.

Unrestricted income totalled £24,397 (2020 - £34,818). Income from donations and legacies (as shown on note 4) totalled £13,546 made up of individual donations, and in Memoriam donations. The branch also received donations from Trusts of £2,980 and grants from local authorities of £1,516. Income from fundraising events totalled £3,652. Investment income totalled £2,703.

Unrestricted charitable activities expenditure decreased by £15,206. This decrease is mainly due to a fall in the New Branch Contributions of £7,507 and the allocation of expenditure from the general fund to the restricted Fund of £4,146.

During the year, the branch was awarded a grant of £4,786 from Kent Community Foundation, which was placed in a restricted Fund. Expenditure of £4,146 has been allocated against this income as per the terms and conditions of the award. The balance of £640 for publicity and advertising is carried forward to next year.

There were unrealised gains of £12,769 in the value of our investments (worth £81,317 at 31st March 2021).

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TUNBRIDGE WELLS & DISTRICT SAMARITANS

Trustees Report for the year ended 31°t March 2021

Financial Review

Our total net assets at 31st March 2021 amounted to £513,121, which includes the premises reserve fund of £390,000 and £640 held on the restricted Fund

It remains the case that nearly all our income requirement has to be raised from voluntary sources and fundraising activities, and we are indeed grateful to all those who continue to support us in these ways.

Statement of the Trustees’ responsibilities in respect of the Accounts

The Trustees are responsible for preparing the Trustees' Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

The law applicable to charities in England & Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to:

The Trustees are responsible for keeping proper accounting records that are sufficient to show and explain the charity's transactions and disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

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Signed on pehall of tos Trustees on [2th agpsare Qa

_ Mihir... Treasurer

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TUNBRIDGE WELLS & DISTRICT SAMARITANS ACCOUNTS FOR THE YEAR ENDED 315T MARCH 2021

Independent examiner's report to the Trustees of Tunbridge Wells & District Samaritans (“the CIO”)

I report to the trustees on my examination of the accounts of the CIO for the year ended 31 March 2021.

Responsibilities and basis of report

As the CIO’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the CIO’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: '

  1. accounting records were not kept in respect of the CIO as required by section 130 of the Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a “true and fair’ view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

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Amy Healey FCA CTA DChA

Lindeyer Francis Ferguson Limited Chartered Accountants North House . 198 High Street Tonbridge Kent TN9 1BE

Dated: 31 August 2021

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TUNBRIDGE WELLS & DISTRICT SAMARITANS

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 315T MARCH 2021

All
Restricted Unrestricted Unrestricted
Notes Funds Funds AllFunds Funds
2021 2021 2021 2020
Income From:
Investment Income 3 2,703 2,703 3,361
Donations and Grants 4 4,786 18,042 22,828 14,817
Fundraising Events . 3,652 3,652 16,640
Total Income 4,786 24,397 29,183 34,818
Expenditure on:
Charitable Activities 5 4,146 50,082 54,228 65,288
Fundraising Events - 20 20 30
Total Expenditure 4,146 50,102 54,248 65,318
Unrealised
Gains/(Losses) on 9 - 12,769 12,769 (10,281)
Investments
Net(Expenditure) 640 (12,936) (12,296) (40,781)
NetMovement in Funds 640 (12,936) (12,296) (40,781)
Reconciliation offunds
Total funds brought 525,417 525,417 566,198
forward at Ist April 2020
Total funds carried
forward at 31st March
2021 £640 £512,481 £513,121 £525,417

The notes on pages 12-20 form part of these accounts.

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TUNBRIDGE WELLS & DISTRICT SAMARITANS

BALANCE SHEET AS AT 315" MARCH 2021

NOTES 2021 2020
Tangible Fixed Assets 8 390,580 391,849
Fixed Assets Investments 9 81,317 68,548
471,897 460,397
Current Assets
Debtors
Prepayments and
accrued income 629 2,352
Cash at Bank 82,429 117,045
83,058 119,397
Current Liabilities
Creditors: amounts
falling due within one
year -
Accruals and other
creditors ; 41,834 54,377
Net Current Assets 41.224 65,020
Total Assets less current
Liabilities £513,121 £525,417
The Funds ofthe Charity
Restricted Funds 640 -
Unrestricted Funds
General Fund 13 122,481 135,417
Premises Reserve 13 390,000 390,000
512,481 525,417
£513,121 £525,417

The notes on pages 12 to 20 form part of these accounts.

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. These accounts were approved by the Trustees on I9/k fhuguak 262/ and signed on their behalf by

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Treasurer
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TUNBRIDGE WELLS & DISTRICT SAMARITANS

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 3157 MARCH 2021

1. Status

The charity is a Charitable Incorporated Organisation (CIO) in England & Wales Number 1168382. Its registered address is 7 Lime Hill Road, Tunbridge Wells, Kent TN1 1LJ.

2. Accounting Policies

The accounts (financial statements) have been prepared under the historical cost convention as modified by the revaluation of freehold property and investments with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts.

The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1‘ January 2019) — (Charities SORP (FRS 102)) and the Charities Act 2011.

The financial statements are presented in pounds sterling and rounded to the nearest pound.

The trust constitutes a public benefit entity as defined by FRS 102.The trustees consider that there are no material uncertainties about the Trust’s ability to continue as a going concern.

(b) Income

Income received by way of donations and grants are recognised when the charity has entitlement to the funds, the receipt is probable, and the amount can be measured reliably. For donations, this is usually on receipt. For grants this is usually when a formal offer is made in writing, unless there are terms and conditions which must be met before the charity is entitled to the funds. The contribution of unpaid volunteers is not included in the accounts. Donations received under Deeds of Covenant or Gift Aid are grossed up to include the Income Tax recoverable thereon.

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Gross fundraising income from events organised by the Charity itself is included in the Statement of Financial Activities when the event takes place. : Investment Income is accounted for in the period in which the charity is entitled to receipt.

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TUNBRIDGE WELLS & DISTRICT SAMARITANS

NOTES TO THE ACCOUNTS (Continued) FOR THE YEAR

ENDED 315! MARCH 2021

Computers - 3 years Other office equipment/furniture - 5 years

In the Trustees’ opinion, it is not appropriate to depreciate freehold property as the property is maintained in good condition and has a high residual value such that any depreciation charged thereon would be immaterial.

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TUNBRIDGE WELLS & DISTRICT SAMARITANS

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NOTES TO THE ACCOUNTS (Continued) FOR THE YEAR ENDED

318? MARCH 2021

3. Investment Income 2021 2020
Bank Interest Receivable 23 1,051
Income from Investments 2,680 2,310
£2,703 £3,361
4. Income from Donations
Donations received from Trusts 2021 2020
Girdlers Company Charitable Trust 2,460 1,600
Pears Family Charitable Trust 520 530
Stonewall Park Charitable Trust - 1,000
£2,980 £3,130
Other Donations including Gift
Aid Donations, Gifts in Kind and
In Memoriam Donations £13,546 £7,637
Grants
Benenden PC : 200 -
Brenchley PC - 250
Borough GreenPC - 50
Chiddingly PC - 150
Crowborough TC ~ 500
Dunton GreenPC 91 100
FrittendenPC 50 -
Goudhurst PC 300 250
Heathfield& WaldronPC 300 200
Hawkhurst PC - 100
Hadlow PC - 100
HeverPC 300 -
Mayfield and Five Ashes PC - 150
Riverhead PC - 125
Rotherfield PC 200 200
Rusthall PC - 300
Seal PC - 100
Speldhurst PC - 250
SouthboroughTC - 750
Uckfield TC - 200
West Peckham PC 75 75
Withyham PC - 200
£1,516 £4,050
Total Unrestricted Income from Donations and £18,042 £14,817
Grants
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TUNBRIDGE WELLS & DISTRICT SAMARITANS

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NOTES TO THE ACCOUNTS (Continued) FOR THE YEAR ENDED

318? MARCH 2021

4. Income from Donations (continued)

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||||||||| |---|---|---|---|---|---|---|---| |2021|2020| |Restricted|Fund| |Grant| |Kent Community|Foundation|£4,786|£-| |Charitable|Activities|Expenditure| |2021|2021|2021|2020| |Restricted|Unrestricted|Total|Unrestricted| |Premises|Overheads| |Light &|heat|894|1,096|1,990|2,251| |Water|rates|135|223|358|349| |Repairs &|Redecoration|818|818|920| |Cleaning|1,691|1,691|968| |Office|telephone|493|493|885| |Insurance|471|683|1,154|1,122| |Depreciation|;|1,412|1,412|1,475| |General|Household|392|392|46| |£1,500|£6,808|£8,308|£8,016| |2021|2021|2021|2020| |Premises|Overheads|As|Above|1,500|6,808|8,308|8,016| |Emergency|telephone|986|986|1,769| |Office|expenses|146|956|1,102|1,634| |Volunteer|Training|&|Support|734|734|2,514| |costs| |Volunteer|Travel|Expenses|1,390|321|1,711|2,148| |Bank|charges|133|133|280| |Support|Costs|(Note|6)|1,110|40,144|41,254|48,927| |Total|expenditure|for the|year|£4,146|£50,082|£54,228|£65,288|

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5. Charitable Activities Expenditure

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TUNBRIDGE WELLS & DISTRICT SAMARITANS

NOTES TO THE ACCOUNTS (Continued) FOR THE YEAR ENDED 31ST MARCH 2021

  1. Support costs included within expenditure on charitable activities are apportioned between the activities as follows:

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|||||||| |---|---|---|---|---|---|---| |2021|2021|2021|2020| |Restricted|Unrestricted|Total|Unrestricted| |New Branch|Contribution|40,114|40,114|47,621| |Governance|Costs| |AGM/Branch meeting|costs|-|-|-|166| |Independent Examiner’s Fees|1,110|30|1,140|1,140| |£1,110|£40,144|£41,254|£48,927| |7.|Net Expenditure|for|the|Year| |This|is|stated|after|charging:| |,|2021|2020| |Depreciation|of tangible|fixed|assets| |-|Owned|by|the|charity|1,412|1,475| |Unrealised|(losses)|/ Gains|on Investments|12,769|(10,281)|

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TUNBRIDGE WELLS & DISTRICT SAMARITANS

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NOTES TO THE ACCOUNTS (Continued) FOR THE YEAR ENDED

31S MARCH 2021

8.
Tangible Fixed
Assets
Computers
Office
Mobile Freehold Equipment
Notes Unit Property Furniture Total
Cost or Valuation
At 31st March 11,744 390,000 28,572 430,316
2020
Additions during - - 143 143
the year
At 31stMarch £11,744 £390,000 £28,715 £430,459
2021
Depreciation
At 31st March 11,744 - 26,723 38,467
2020
Charge for the year 7 - - 1,412 1,412
At 31stMarch £11,744 £ - £28,135 £39,879
2021
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Net Book Value
At 31stMarch £ - £390,000 £580 =£390,580
2021
Net Book Value
At 31stMarch £ - £390,000 £1,849 £391,849
2020

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The Charity’s freehold premises at 7 Lime Hill Road, Tunbridge Wells, Kent was brought into the accounts in 2012 at a valuation of £337,500. There have been improvements to the property since that date of £42,178. The property was independently valued by Christopher Hough, a local property professional, on 29th May 2018 on an open market basis at £390,000, and the Trustees believe that it is appropriate to adopt this valuation for accounting purposes. The Trustees consider that - there has been no material movement since the valuation date. The title to the freehold premises is held in the name of Tunbridge Wells & District Samaritans.

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TUNBRIDGE WELLS & DISTRICT SAMARITANS

NOTES TO THE ACCOUNTS (Continued) FOR THE YEAR ENDED

31S MARCH 2021

9. Fixed Assets Investments

9. Fixed Assets Investments
At Market Value
2021 2020
Threadneedle Investment Funds
U.K Growth& Income Fund 9399.72Uts 8,435 6,567
JPMUKHigher Income FundB Inc 10029.75Uts 4,665 3,688
BLK CharitiesUK Equity FundA Inc 7861.187Uts 52,292 41,994
BLK CharitiesUK Bond FundA Inc 8506.813Uts 15,925 16,299
£81,317 £68,548
(Losses) / Gains on Revaluation £12,769 £(10,281)
Historicalcost £31,073 £31,073

10. Trustees Remuneration and Expenses

The Trustees are considered to be the charity’s key management personnel. None of the Charity’s Trustees were directly or indirectly remunerated in any way. It is the policy of the Charity to reimburse in full all expenses properly incurred by its volunteers in connection with its charitable activities. There were two Trustees who claimed expenses of £597 for travel during the year (2020 Trustees 1 - £826 for travel).

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11. Indemnity Insurance

Samaritans has centrally effected professional indemnity insurance to protect employees, Trustees, Directors and other volunteer members of all Samaritan Branches.

12. Related Party Transactions

There were no related party transactions (2020: None).

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TUNBRIDGE WELLS & DISTRICT SAMARITANS

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NOTES TO THE ACCOUNTS (Continued) FOR THE YEAR ENDED

3187 MARCH 2021

13. Unrestricted Funds

|Unrestricted Funds|Balance at Income and
Transfers
Balance at
1 April
Gains
Expenditure |between
31 March
2020
a
Funds
2021| |---|---| ||ss|135,417
37,166
(50,102)}
~—«|
——'122,481
390,000+
390,000
525,417]
£37,166]
£(50,102)
£512 481|

The premises reserve fund represents the amount invested in the charity’s freehold property at valuation.

|Unrestricted|Funds|Balance at
1 April
2019|Income and
Gains|Transfers
Expenditure|between
Funds|Balance at
31 March
2020| |---|---|---|---|---|---| |||176,198
390,000]|34,818|
(75,599)||
|TT||135,417
_390,000| ||||£566,198]|£34,818]|£(75,599)|£525,417|

14. Restricted Funds

||Balance at
1 April
2020|Income and
n
Gains|Expenditure|Expenditure|Transfers
|between
Funds|Balance at
31 March
2021| |---|---|---|---|---|---|---| |KCFGrant|Ps|4786||||(4,146))||||| |po||84,786]||£(4,146)||£640|

The restricted fund relates to a grant from the Kent Community Foundation to support the charity’s work with vulnerable adults. There is £640 remaining which is due to be spent next year on publicity and advertising.

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TUNBRIDGE WELLS & DISTRICT SAMARITANS

NOTES TO THE ACCOUNTS (Continued) FOR THE YEAR ENDED

31ST MARCH 2021

15. Analysis of Net Assets Between Funds

|Restricted | Unrestricted
funds 2021 | _funds 2021
Tangible fixedassets
|=|
390,580
|Fixed assetinvestments|
-
81 317|Total funds }
2021
390,580
81 317|Total funds
2020
391,849
68 5 8| |---|---|---| |82.418
Current liabilities
|
(41,834
[Netassets
|
640]
512,481|83,058
41,834)
513,121||119,397
(54,377
525,417|

There were no restricted funds in the prior year.

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