Trustees. Annual Report for the period
Period start date
Period end date
31
From
To
Section A
Reference and administration details
Charlty name
Kingsclere Community Association
Other names charlty Is known by
Registerod charlty number (If any)
1168366
Charlty's prlnclpal address
The Fieldgate Centre, Fieldgate Drive
Kingsclere
Hampshi
Postcode
RG20 5SQ
Names of the charlty trustees who manage the charlty
Date8 acted If not for wholo
oar
Trusteè name
Offlco {If any)
Name of person {or body) entltled
toa
Int trustee
Ifa
Andrew Bates
David Chivers
Chairman
Vice Chairman
Treasurer
AGM
AGM
AGM
lan Bowes
Karen Columbo
Secretary
AGM
Lesley Farey
Kaye Broom
AGM
AGM
10
12
13
14
15
16
17
18
19
20
Names of the trustees for the charlty, If any, (for example, any custodlan trustees)
Name
Dates acted If not for whole
ear
TAR
March 2012

Names and addresses of advlsers {Optional infomiatlon)
e of advlser
Name
Address
Bank
Santander
Bootle, Merseyside, L30 4GB
Name of chlef executlve or names of senlor staff members (Optional informatlon)
Section B
Structure,
overnance and mana
ement
Descrlptlon of the charlty's trusts
Constitution adopted at AGM in November 2016 and effective from 1 April
2017.
Type of governing document
How the charity is constituted
Charitable Incorporated Organisation
Trustee selection methods
Trustees are elected annually at the Annual General Meeting.
Addltlonal governance Issu85 (Optlonal Informatlon)
You may choose to include
additional information, where
relevant, about:
The Kingsclere Community Association operates The Fieldgate Centre, a
community centre, based in Kingsclere, Hampshire.
policies and procedures
adopted for the induction and
training of trustees;
the charity's organisational
stwcture and any wider
network with which the charity
works;
relationship with any related
parties,,
trustees, consideration of
major risks and the system
and procedures to manage
them.
The trustees meet regularly with other committee members to review all
aspects of the operation of the charity including the financial position and
the service provided to the community in which it operates.
The bar is operated separately from the association by Fieldgate Social
Club Ltd. The trading operation of Fieldgate Social Club Ltd is solely for
the benefit of Kingsclere Community Association and all surplus revenue
made by Fieldgate Social Club Ltd is paid to the association.
TAR
March 2012

Section C
Ob'ectives and activities
To promote the benefit of the inhabitants of The Parish of
Kingsclere and the neighbourhood without distinction of sex,
sexual orientation, race, or of political, religious or other opinions.
by associating together the said inhabitants and the local
authorities, voluntary and other organisations in a common effort
to provide facilities in the interests of social welfare for recreation
and leisure-time occupation with the object of improving the
conditions of life for the said inhabitants;
Summary of the objects of the
charity set out In Its
governlng document
To maintain and manage the centre known as The Fieldgate
Centre, Fieldgate Drive, Kingsclere and to co-operate with any
statutory authority in the maintenance and management of such a
centre for activities promoted by the charity in furtherance of the
above objects.
The Association shall be non-party in politics and non-sectarian in
religion.
In planning our operation for the year the trustees used the Charity
Commission's guidance on public benefit to ensure the association
complied with it's obligations.
Summary of the maln
actlvltles undertaken for the
publlc beneflt In relatlon to
these objects (Include wlthln
thls sectlon the statutory
declaratlon that trustees have
had regard to the guldance
Issued by the Charlty
Commlsslon on publlc
beneflt)
The main activities are as follows:
maintaining The Fieldgate Centre to a standard that allows public
use for a range of activities in the various spaces in the Centre,
facilitating the running of a range of classes, activities and events
run in the centre, and
organising community events.
The result of these activities is to benefit to the residents of the Parish of
Kingsclere and the local area. The classes, activities and events cater for
all of the community and there is something that serves from the young
through to the old.
TAR
March 2012

Addltlonal detalls of objectlves and actlvltles
O tlonal Infonnation
Everyone who lives in the parish of Kingsclere who is 18 or over is
automatically a member of the association. We are a community
organisation and promote the Fieldgate Centre with the tag line "Our
community, our place.. We therefore strive to ensure the facility is
available for all and that there are activities that as many as possible can
participate in. To achieve this however we do need volunteers to support
the association in a range of roles undertaking many different tasks. The
contribution of our volunteers is fundamental to the success of the
Association and we are always looking for more people to volunteer.
All trustees and committee members give their time voluntsrily and
re￿1ve no remuneration or other benefits. We do not receive external
funding for operational activities so generating revenue through use of
the centre is essential along with the work of the volunteers.
You may choose to include
further statements, where
relevant, about:
policy on grantmaking;
policy programme related
investment.,
contribution made by
volunteers.
TAR
March 2012

Section D
Achievements and performance
Summary of the main
achievements of the charlty
durlng the year
This year saw the community centre back on the growth trajectory that it
was on prior to the COVID 19 pandemic with footfall exceeding 49,500
visits. The pre-pandemic level had been 43,000. During the year a wide
range of communtty activities were held with the charty supporting the
well-being of a large number of residents.
The wide range of classes were run at the communty centre during the
year most based around heaMh and fitness. A range of local Kingsclere
sports clubs use the centre as a base for training and home matches.
cricket, football and rugby training took place and the centre supported
these activities.
A series of Play Days for children were run during the summer holiday
which saw over 1200 children, parents/grandparents/carers attend.
Entry to the Play Days was free ensuring there was no affordability
barrier to entry. The Association coordinated community activities to
celebrate the Coronation of King Charles111. A major community
celebration event was held in May 2023 starting with a parade through
the village and a wide range of activities and entertainment based at the
community centre. Over 8(X) people attended through the day. The
Meet-up, free and open to all but with a good number of elderly
attendees, ran throughout the year. A range of activities are run at the
Meet Up including a Christmas Party. Transport is laid on for any who
require allowing attendance at events run by the charity. This reduces
social isolation and aids social inclusion in the community.
Working with the Kingsclere Players, seven pantomime performances
were staged in the run up to Christmas. This community-based
production was enjoyed by a audience total of over 8(N).
Other Christmas activities included a cabaret and a Christmas Sing-
Along run with the Kingsclere Singers and Kingsclere Players, two of the
community groups that use the centre for rehearsals and performances.
Grant funding was received from Basingstoke and Deane Borough
Council (B&DBC), Greenham Trust and Hampshire County Council.
B&DBC funding from the Sustainability Fund enabled the development
of our communications, including the creation of a new website, and
community engagement particularly to increase the volunteer cadre who
run the KCA and The Fieldgate Centre venue. A B&DBC Councillor grant
contributed to shelving for the storage area. Greenham Trust awarded
grants to support the Summer of Fun play days and continued to
provide funding for the lrnprovement Project that has been running for
several years. Hampshire County Council awarded a grant as part of
their Tackling Loneliness programme which supported the provision of
transport to those who need it to allow attendance at KCA events along
with covering the running costs of events such as the regular Meet Up.
Financially the association has remained on a sound footing and
operationally it has demonstrated it delivers benefit to the community.
The support and goodwill shown by the community continues and this
has translated into increased usage and social interaction at the
community centre.
TAR
March 2012

Section E
Financial review
The association aims to hold sufficient reserves in cash to allow up to six
months of operating costs to be covered if there is any shortfall in
income. This inevitably would reduce the profitability of the association so
the reserves must be replenished in as short a period as possible,
rtainly less than 12 months to ensure the charity remains in a
financially sustainable position.
Brlef statement of the
charity's policy on reserves
Detalls of any funds materlally
In deflclt
Not applicable - the Association has a healthy financial position.
Further financlal revlew detalls (Optlonal Infomiatlon)
There are four revenue streams for the association. hire income, events,
revenue from the Fieldgate Social Club Ltd and grants.
Hire income, events and the surplus income generated by the
Fieldgate Social Club Ltd paid to the KCA cover the operational
costs of running the centre. Hire and events income is generated
by activities that are within the charity's area of benefit. Surplus
income and grant income {see below) is used to run community
activities.
Grant income is used to improve and update the facilities. Grant
income is also sought to run discrete community activities such as
Play Days and Meet Ups for the elderly. Where grant funding is
for community centre infrastructure this is equivalent to capital
spend and is investment to ensure the longer-term availability of
The Fieldgate Centre for the community. Event income is used to
supplement improvement and updating work. This assists with
any grant requirement to match funding.
You may choose to include
additional information, where
relevant about..
the charity's principal
sources of funds (including
any fundraising);
how expenditure has
supported the key objectives
of the charity,,
investment policy and
objectives including any
ethical investment policy
adopted.
Section F
Other optional information
Section G
Declaration
The trustees declare that they have approved the trustees, report above.
Slgned on behalf of the charlty's trus
Slgnature(s)
Full name(s)
Posltion (eg Secretary, Chalr,
etc)
lan Jame
obert Bowes
Treasurer
Date
23 December 2024
TAR
March 2012

The Fieldgate Centre
Kingsclere Community Association
Re￿stered Charity- 1168366
Kingsclere Community Association
Your COfflmLinity your place
Financial Report and accounts for the year to 31st March 2024
The accounts for the year 1 April 2023 to 31 March 2024 for Kingsclere Community
Association (KCA) are presented as an Income and Expenditure Report and a
Balance Sheet.
Figures for the year to 31 st March 2023 are shown for comparison and the previous
two years are presented to show the financial trends over the last four years.
Summary
Although the total income for the year reduced significantly as, unlike previous years,
no major projects were undertaken with the corresponding grant income. The
underlying income generated by operations was £45,745, an increase of £9.419,
allowing operating costs to be covered and a surplus of £2,767 to be generated.
Income and Expenditure
The Financial Year 1 April 2023 to 31 March 2024 saw the recovery to pre-pandemic
levels of activity. The underlying operating income generated by hires, events and
Fieldgate Social Club Ltd increased. Overall income reduced significantly as there
were no major improvement projects with the corresponding grant income.
Income
Income for the year was £58,293 down from £153,055 for the previous year,
explained by:
Revenues from hire of the facilities at The Fieldgate Centre increased to £33,606
up from £31,709. Regular users such as Pilates, Clubbercise, Badminton Club,
the Kingsclere Singers, CEROC dancing and several exercise classes continued
their routine activities. The community centre has continued to be a regular
location for NHS Blood and Transplant blood donation sessions. The NHS
continues to use the Centre to run Mother and Baby Clinics and Health Visitor
Clinics. The Fieldgate Centre attracted a range of one-off hires for celebrations
and events.
As a result of a range of functions held at the community centre including a major
Coronation celebration the Fieldgate Social Club Ltd was able generate a trading
surplus of £7,108.

Grant funding income reduced to £12,548 from £116,729. Grant funding was
given by Basingstoke and Deane Borough Council (B&DBC), Greenham Trust
and Hampshire County Council. B&DBC provided grant funding from the
Sustainability Fund to support the development of our communications and
community engagement particularly to increase the volunteer cadre who run the
KCA and The Fieldgate Centre venue, Borough Councillor fund to contribute to
shelving for the storage area and the Local Infrastructure Fund to pay the final
retention sum due to the contractor who undertook the pitch drainage work the
KCA undertook for B&DBC on their pitches. Greenham Trust awarded grants to
support the Summer of Fun play days and continued to provide funding for the
Improvement Project that has been running for several years. Hampshire County
Council awarded a grant as part of their Tackling Loneliness programme. Some
of this grant funding has been accrued as it is committed to providing transport
over the next to those who need it so they can attend KCA events and running
events such as the regular Meet Up. The reduction in grant funding was due to
there being no major improvement work being undertaken unlike 2022-2023
when the electrical upgrade was carried out along with the completion of the
sports pitch drainage project.
Income of £3,981 was generated from events. Winter 2023 saw the return of the
pantomime presented by the Kingsclere Players in partnership with the KCA
which generated the majority of the event income.
Other income comprised of donations amounting to £1 ,050. These donations
were given at the various community events run by the KCA and by a local
company supporting the Summer of Fun play days activity.
The business model for the Association is based on social gathering for a wide range
of activities and events. The year 2022-2023 saw the operations of the Association
no longer impeded in the way they were with the pandemic restrictions during the
bNo previous financial years.
Expenditure
Expenditure for the year was £55,527 down from £151,058. The main elements of
expenditure were:
Repairs, Renewals and Maintenance amounted to £16,943. The largest spends
in this category were for contract cleaning service - £7,781, decoration of social
area and corridor - £2,800, payment of contactors retention for pitch drainage -
£2,772 and payment for the final inspection of electrical upgrade work.
Equipment expenditure was £3,171. Largest spend was £1 ,400 for gantry
access.
Salary costs amounted to £8,064.
Utility costs reduced to £9,590 down from £14.609. The benefit of the solar panel
system and battery storage contributed to a significant reduction in the electricity
cost. A slightly lower gas tariff also contributed to a reduction in spend along with

increased use of time controls. Considering that the price of electricity and gas
has increased significantly over the past two years the benefit of the energy
saving initiatives implemented by the KCA can be seen when comparing utility
costs pre-covid. In 2017-2018 the utility spend was £13,062.
Event expenses of £6,724 relate to the various community activities run by the
Association. This includes the Summer of Fun Play Days that took place during
the school summer holiday, the Coronation celebration event in May 2023, the
regular Meet Up and Christmas events.
Surplus
For the year 202312024 there was an operating surplus of £2,767.
Balance Sheet
Totsl net assets have increased from £15,265 to £18,032 due to the surplus
made in the year. The assets, mainly cash or near cash, are the operating
reserve for the association.
Debtor level of £1,229 is due to outstanding invoices for routine operations and
all amounts due at the year- end have been received post year end.
Creditors and Accruals amount to £40,701. £2,000 is working capital funding
from Basingstoke and Deane. £2151 is for deposits paid by hirers and for 2023 -
2024 costs. The remaining amount is an accrual for various grant funds received
but not yet spent. This money is held as an accrual as it is to be spent on specific
Kingsclere Community Association activities, infrastructure improvements or
materials so cannot be treated as an asset although the spend when it occurs
will be of benefit to the association. If the KCA does not spend money as
specified in grant agreements it has an obligation to refund.
Conclusion
Both operational income levels and footfall have recovered to above pre-pandemic
levels. In 2019-2020 operational income was £43,858 and for this year it is £45,745.
Footfall increased this year to 49,500 up from 38,500 the previous year. In 2019-
2020 footfall was 43,300. This demonstrates the support of the local community. The
KCA'S objective is to support the well-being of the community. The overall increased
usage of the community centre along with the associated income has ensured the
social enterprise run by the KCA has a sound financial footing that will enable it to
continue to serve the community.
lan Bowes, Treasurer
Kingsclere Community Association
11th November 2024

Profit and Loss Account- Kingsclere Community Association
Financial Year
2023/2024
2022/2023
202112022
202012021
INCOME
Hire of Facilities
Fieldgate Social Club Ltd.
Grants
Entertainment and Social Events
Other Income- including Donations
33,606
7,108
12,548
3,981
l.050
31.709
3,000
116,729
495
1,122
19.667
2,463
99.218
934
2,203
96,878
565
2,630
TOTAL INCOME
58,293
153,055
122.023
102,536
EXPENDITURE
Repairs, Renewals and Maintenance
Equipment
Security
Events expenses
Utilities
Telephone
Salaries
Admin Expenses
Insurances
Licences, Subscriptions
Sundry Expenses
Matched Funding Payment
16,943
3.171
1,493
6,724
9,590
1,027
8,064
5,793
1,681
1,039
70.218
40.971
1,343
6,067
14,609
860
10,645
1,419
1,489
720
2.717
88.422
2,962
1.278
3,450
5,124
773
12,067
564
1,322
759
2,018
1,555
75,981
1,988
1,735
372
2,609
995
11,580
1,953
2,325
215
1,457
1.000
TOTAL EXPENDITURE
55,527
151.058
120,294
102,210
TOTALSURPLUS FOR YEAR
2,767
1.997
1,729
326
Financial Year- l April to 31 March

Balance Sheet- Kingsclere Community Association
Balances as of 31103/2024 31/0312023 31/03/2022 31103/2021
CURRENT ASSETS
Santander Current Account
Santander DepositAccount
Lloyds Deposit Account
NS&I Investment Account
Debtors
Cash in Hand
17,160
37,855
72.824
40,626
40,331
14
1,229
4.047
14
9,905
4,047
14
1.189
4.047
14
1,423
TOTAL ASSETS
58,733
51,821
7&074
46,111
CURRENT LIABILITIES
Creditors and Accruals
40,701
36,555
64,806
34,572
TOTAL NET ASSETS
18,032
15,265
13,268
11,539
REPRESENTED BY
Balances Brought Forward
15.265
13,268
11,539
11,213
Total Surplus for Year
2,767
1,997
1,729
326
TOTAL BALANCES CARRIED
FORWARD
18,032
15,265
13,268
11,539

Independent examiner's report to the trustees of Kingsclere
Community Association
I report on the accounts of the Association for the year ended 31st March 2024.
Respective responsibilities of trustees and examiner
The charity's trustees are responsible for the preparation of the accounts. The charity's
trustees consider that an audit is not required for this year under section 144(2) of the
Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to..
examine the accounts under section 145 of the 2011 Act
to follow the procedures laid down in the general Directions given by the commission
under section 145{5)(b) of the 2011 Act
to state whether particular matters have come to my attention
Rasis of independent examine.r.s report
My examination was carried out in accordance with the general Directions given by the
Charity Commission. An examination includes a review of the accounting records kept by the
charity and a comparison of the accounts presented with those records. It also includes
consideration of any unusual items or disclosures in the accounts.and seeking explanations
from you as trustees concerning any such matters. The procedures undertaken do not
provide all the evidence that would be required in an audit and consequently no opinion is
given as to whether the accounts present a 'true and fair view, and the report is limited to
those matters set out in the next statement.
Independent examlnerfs statement
In connection with my examination, no matter has come to my attention:
(1) which gives me reasonable cause to believe that in any material respect the
requirements:
to keep accounting records in accordance with section 130 of the 2011 Act and
to prepare accounts which accord with the accounting records and comply with the
accounting requirements of the 2011 Act have not been met or
(2) to which, in my opinion, attention should be drawn in order to enable a proper
understanding of the accounts to be reached
Signed
Date: i { November 2024
Name:
/VI QS 7
Relevant professional qualification or body,.
Address: 14 Hoo* O0.A¥b
trrirUbgCIcpF

Independent examiner's report to the trustees of Kingsclere
Community Association
I report on the accounts of the Association for the year ended 31 St March 2024.
Respective responsibilities of trustees and examiner
The charity's trustees are responsible for the preparation of the accounts. The charity's
trustees consider that an audit is not required for this year under section 144(2) of the
Charities Act 2011 {the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
examine the accounts under section 145 of the 2011 Act
to follow the procedures laid down in the general Directions given by the commission
under section 145(5){b) of the 2011 Act
to state whether particular matters have come to my attention
Basis of Tndependent examiner'q report
My examination was carried out in accordance with the general Directions given by the
Charity Commission. An examination includes a review of the accounting records kept by the
charity and a comparison of the accounts presented with those records. It also includes
consideration of any unusual items or disclosures in the accounts,and seeking explanations
from you as trustees concerning any such matters. The procedures undertaken do not
provide all the evidence that would be required in an audit and consequently no opinion is
given as to whether the accounts present a 'true and fair view, and the report is limited to
those matters set out in the next statement.
Independent examiner's statement
In connection with my examination, no matter has come to my attention:
{1) which gives me reasonable cause to believe that in any material respect the
requirements:
to keep accounting records in accordance with section 130 of the 2011 Act and
to prepare accounts which accord with the accounting records and comply with the
accounting requirements of the 2011 Act have not been met or
(2) to which, in my opinion, attention should be drawn in order to enable a proper
understanding of the accounts to be reached
Signed
Date: i < November 2024
Name..
Relevant professional qualification or body:
Address.. 14 Uook O0.A¥b
IriNJb gC(trPF
A6cPr