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← Deal Maritime And Local History Museum

2023-12-31-accounts

DEAL MARITIME AND LOCAL HISTORY MUSEUM

FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 DECEMBER 2023

CHARITY NUMBER 1168344

Ian Redding (Treasurer) Kathryn Reilly (Co-Chair) Lisa Redding (Co-Chair)

1

DEAL MARITIME AND LOCAL HISTORY MUSEUM (A CHARITABLE INCORPORATED ORGANISATION) FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023

Page
CONTENTS 2
Charity Information 3
Report of Directors/Trustees 4 - 7
Independent Examiners Statement 8
Statement of Financial Activities 9
Balance Sheet 10
Notes to the Accounts 11 - 12
Detailed Income and Expenditure
13 - 14

2

DEAL MARITIME AND LOCAL HISTORY MUSEUM (A CHARITABLE INCORPORATED ORGANISATION) FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023

ADMINISTRATIVE / LEGAL INFORMATION

REGISTRATION DETAILS: DEAL MARITIME AND LOCAL HISTORY MUSEUM is a
registered Charitable Incorporated Organisation,
Registered in England and Wales
Charity Number: 1168344
GOVERNING DOCUMENT DEAL MARITIME AND LOCAL HISTORY MUSEUM is a
registered Charitable Incorporated Organisation,
governed by the Charities Act 2011, Companies Act
2006 and its associated constitution.
COMMITTEE MEMBERS At 31 December 2023:
Kathryn Reilly …………... Co-Chair
Fay Franklin ………………Trustee
Suzanne Green …………. Trustee
Mark Kelly…………………Trustee
Lisa Redding ……………. Co-Chair
Ian Redding..……………...Treasurer
Helen Robertson………….Trustee
Helga Wood …………….. Trustee
Resigned during 2023:
There were no resignations during 2023
REGISTERED OFFICE DEAL MARITIME AND LOCAL HISTORY MUSEUM
22 St George’s Road
DEAL
Kent
CT14 6BA
BANKERS A/ To April 2023:
National Westminster Deal Branch
31 High Street
DealCT14 6EW
B/ From April 2023:
Unity Trust Bank
4 Brindley Place
Birmingham B1 2JB
INDEPENDENT EXAMINERS Bronwen Robson
(Though not required by Charity Law until annual income
reaches £25,000 or more).

3

DEAL MARITIME AND LOCAL HISTORY MUSEUM

(A CHARITABLE INCORPORATED ORGANISATION) REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2023

The Trustees present their report and financial statements for the period ended 31 December 2023.

PRINCIPAL ACTIVITIES

The objects of the DEAL MARITIME AND LOCAL HISTORY MUSEUM are specifically restricted to being for the public benefit, to establish and maintain a museum in Deal for the exhibition of artifacts and displays illustrating the history of Deal, Walmer, and district.

It delivers this through:

ACHIEVEMENTS AND PERFORMANCE

Having secured Accredited Museum status in 2022, during 2023 we moved the Museum forward significantly in terms of ambition and physical action.

We have continued to review our collections and have

We have been developing our activities and outreach, having

4

Developed local partnerships with groups such as the Deal Pirates, who have helped us with heavy lifting, cleaning etc., and Increased our involvement with the Vvheels of Time initiative, which encourages young people to visit heritage attractions across Kent, and with bolh the Association of Independent Museums and Stronger Kent Communities to strengthen our management practices and gain the latest intelligence on best practice. This was all achieved while also welcoming over 2,000 visitors, carrying out archive and artefact searches when requested, facilitating out of hours visÈts for Historical Societies and school groups, and changing our displays throughout the season to encourage repeat visits. The Museum does not charge an entrance fee, but asks for donation$ instead, a decision taken by Trustees after COVID to encourage visitors back which appears to have been successfijl. We also have increased our revenue through the Museum Shop, which has also held stalls externally during the year at Deal's Saturday Town MaTket, on the High Street at Christmas, and at other locally organised events. The Shop contains a variety of Museum souvenirs, many of them unique to the Museum, books focussing on local history, and artwork from local artists. Effective governance of the Museum ha5 continued throughout the year with Trustees meeting regularly, minutes recorded, and actions undertaken. Many of our achievements have been possible through the continuity of the Trustee Board. there having been no change of Trustees during the year. STATEMENT OF TRUSTEES RESPONSIBILITIES The Trustees of the Charity are required to prepare financial statements for each financial year which give a true and fair view of the state of financial affairs of the Charity at the end of the year and of its financial activities during the year then ended. In preparing those financial statements, the Trustees are required to.. select suitable accounting policies and apply them consistently, make judgements and estimates that are reasonable and prudent, state whether applicable standards and statement of recommended practice have been followed, subject to any material departures disclosed and explained in the financial statements, and prepare the financial statements on the going concern basis unless it is inappropriate to presume that the project will continue in operation. The Trustees are responsible for keeping proper accounting records which disclose at any time the financial position of the Charity. They are also responsible foi safeguarding the assets of the Charity and he￿￿ for taking reasonable steps for the prevention and detection of fraud and other irregularities. Signed................ ..Treasurer lanR Ing

DEAL MARITIME AND LOCAL HISTORY MUSEUM REPORT OF THE CHAIR AND TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2023

FINANCIAL REVIEW

The results of the year’s operation are set out in the attached financial statements: The net movement in funds for the year amounted to minus £6,287 The retained reserves on 31 December 2023, amounted to £35,148 (including restricted and unrestricted funds, but excluding the value of the Museum Premises).

The Trustees have been aware of the need to comply with good practice guidelines on free reserves and DEAL MARITIME AND LOCAL HISTORY MUSEUM policy is included in the notes to the accounts.

RISK MANAGEMENT

The Trustees have examined the major risks which DEAL MARITIME AND LOCAL HISTORY MUSEUM faces and believe that maintaining free reserves at a reasonable level, combined with an annual review of the controls over key financial systems will provide sufficient resources in the event of adverse conditions.

The Trustees have also examined other operational and business risks which the Charity faces and confirm that they have established systems to mitigate the significant risks.

RESERVES POLICY

The Museum's reserves policy has been drawn up in accordance with the Arts Council's Guidance of 2019 regarding reserves in Arts and Cultural Organisations.

The Museum benefits from being the freehold owner of its building, having been gifted it specifically for the purpose, hence its value is reflected in Restricted Funds. However, this, along with the fact that the Museum is run on a largely voluntary basis, means that annual overheads are relatively low, and fundraising is regularly undertaken for specific activities and projects, so these again are accounted for on a Restricted Funding basis.

On 31[st] December 2023, Unrestricted Fund balances totalled £24,493; however, in consideration of the charity’s role as Museum and taking account of potential risks to the charity and its activities, Trustees have agreed that it is necessary to continue to designate the following sums from Unrestricted balances to both protect and develop the important collection for which they are responsible:

The Trustees also recognise that, should the Museum have to close, it would likely take at least 12 to 18 months to dispose of the collection and the building in a manner to ensure this can be done in accordance with requirements of the Museum's charitable status and purpose. Therefore, the organisation needs to maintain levels of reserves that amount to 18 months running costs: excluding professional fees and other 2023 one-off costs which won’t be incurred in 2024, this totals some £15,500 at 2023 levels.

Therefore, at the start of 2024, Trustees were continuing to seek to increase their levels of unrestricted income to help provide adequately for any potential scenario that might reasonably be anticipated.

This Reserves Policy is kept under regular review, to reflect changing activities of the Museum, it's outreach into the local communities and beyond, and the future ambitions of both the Trustees and the Museum's clients and visitors.

6

TANGIBLE FIXED ASSETS

The Charities fixed assets fall into 3 main categories as follows:

Museum Buildings - The Charity’s primary asset is its building which was gifted by Miss Nora Oppitz specifically for the purpose. In 2021 Trustees recognised the importance of recording the value of the building within its annual accounts, to provide a clearer picture of the financial status of the organisation. Local estate agents Bright and Bright gave a valuation of £550,000 which is the figure reflected in the Balance Sheet. Since the valuation, local property values have initially increased but then decreased a little; and have returned again to similar levels as 2021.

Museum Fixtures and Fittings - The Charity has existed for 51 years and has inherited its fixtures, fittings, display cases, etc. from many local people and local businesses, all gifted. As there was no cost to the Charity of acquiring these items, they do not bear a value in the annual accounts; should specialist fittings need to be purchased with a longer-term value, these will be reflected in the accounts and depreciated in value over their useful life.

Museum Exhibits – The Charity is regularly gifted new exhibits by area residents, and local tradespeople, and it is an ongoing exercise to catalogue these to provide a transparent record of their heritage value. As there was no cost to the Charity of acquiring these items to date, they do not bear a value in the annual accounts. However, there is always the potential for important local artefacts to become available and which would greatly enhance the collection if purchased by Trustees for the Museum. Should such purchases occur, they will be reflected in the accounts at cost.

FUNDS AVAILABLE

The present level of funding is adequate to support the continuation of the Charity operations for the short to medium term, and the trustees consider the financial position of the Charity to be satisfactory.

VOLUNTEERS

DEAL MARITIME AND LOCAL HISTORY MUSEUM recognises the vital roles played by its many volunteers and, as a primarily volunteer-managed and volunteer-run organisation, the importance of all their varied contributions to ensuring the success of the Charity, and to creating the opportunities for future expansion of the Museum’s work, its outreach, and the development of partnerships and active collaboration with other local voluntary and statutory bodies.

7

DEAL MARITIME AND LOCAL HISTORY MUSEUM {A Charitable Incorporated Organisationl INDEPENDENT EXAMINATION OF ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2023 Responsibilities and basis of report The Truslees of the charity are responsible for the preparation of the accounts in accordan￿ with the requirements of the Charities Act 2011 1.the Act"}. Vvhere required, it is Ihe role of an Independent Examiner to undertake an examination of the Trust's accounts in accordance with section 145 of the 2011 Act, following applicable Direclions given by the Charity Commission under section 14515llb} of the Act. The Requirements for Independent Examination or Audit All charities with an annual income above £25,000 are required lo have either an independent examination of accounts or an audit. All charities with an annual income above £1 m (or with an income over £250,000 and assets above £3.26ml are required to have an audit. The scrutiny required can also depend on a charity's legal structure, level of income, and Ihe wording in its constitution (for example, as unincorporated charities, Charitable Incorporated Organisations, or Charitable Companies}. Charities with an income above £250,000 require professionally qualified examiner or be a member of a body spectFied in the Charities Act 2006. Further detailed explanations can be found at Chari re ortin and accounts Resource Centre including requirements for Annual Reporting to the Charity Commission. Though the charity only had income of £23,330 in 2023, Trustees considered it advantageous to appoint an Independent Examiner and better ensure a¢￿Untablllty and Iransparency to reflect rts increasingly ambitious activities and anlicipated associated financial tumover. . Kathryn Reilly {Co£hair) .Lisa Redding ICo£hairl .lan Redding rrreasurerl Dat• Inde endent Examiner's statement The Independent Examiner's role is to ensure that no material matters have come to Iheir attention in connection with the examination which gives them cause to believe that in, any material respect.. the accounting records were not kept in accordance with section130 of the Act,. or the accounts did not accord with the accounting records., or the accounts did not comply with the applicable requirements Con￿rning the fomi and contenl of accounts set out in the charities (Accounts and Reports) Regulations 2008 other than any requirements that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I can confimi to the Trustees that I have no such concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report to enable a proper understanding of the 8ccounts lo be reached. In examining the 2023 accounts, it was apparent that the organisation has many minor historic Restricted Funds which have not been used in recent years, though Museum activity shows spending on related items from Unrestricted sources. I recommend to Trustees that they examine these during 2024 and adopt a policy relevant to activities as an accredited Museum, and to Restrict only those Funds given for specified purchases, projects, or outcomes. .. Bronwen Robson .3OL+.. Date

DEAL MARITIME AND LOCAL HISTORY MUSEUM STATEMENT OF FINANCIAL ACTIVITIES FOR YEAR ENDED 31ST DECEMBER 2023

INCOMING RESOURCES
Voluntary Income
J
Total Incoming
Resources
RESOURCES EXPENDED
Charitable Activities
J
Total Resources
Expended
Net Incoming
Resources
Fund Balance
brought forward
Creditor written back
Fund Balance
Carried forward		 Notes
and K
and K		 UNRESTRICTED
FUNDS
RESTRICTED
FUNDS
2023 TOTAL
£
£
£
10,058
13,292
23,330		 2022 TOTAL
£
15,836
10,058
13,272
23,330		 15,836
19,417
10,200
29,617		 15,825
19,417
10,200
29,617		 15,825
-9,359
3,072
-6,287
33,852
7,583
36,008
0
0
0		 11
40,490
0
24,493
10,655
35,148		 40,501

9

DEAL MARFTIME AND LOCAL HISTORY MUSEUM BALANCE SHEET AT 31ST DECEMBER 2023 NutE8 ]Td T2 Fixed As5EIs 550,OBD 55D,ODO CunTrtAEsEt 2.958 Bank 31.339 38.547 35.528 42.3BI rffnt LiBbilitiBS CreditDrs. ShDrtTerM 380 946 380 35.148 94G 41.425 MDt Current AlletsllLIHbllllos1 Tothl AwBts I8￿T01a1 u￿1￿￿eR 585.148 591.435 RgprE5Entd By. 5ED,E55 557.583 1U.UUfj.UU 10,000.oll Sub-IDtal 20.000 4.493 20.OOQ UnrestrictEd RBsBfvES 591.435 A% Nt 31 ￿￿EmbB￿ 2tIT3 Thp Iru5tEES thal IDrthe PEnDd EndEd 31 DEIEtnbEr 2023-. thp charity Pntiiled Iu EXEmPtiDn audit IndeppndETrt Examinatilln undE IhE financial stalpfflEnts pagEE 8 and S WEfE apprD¥pd by thE buard Dt IrustEEE Un.............. Kathryn REIIfy ICD4hBlrl Li5B Rddlno ICo-Ch*) IBn Redding ITrpaEurwl io io

DEAL MARITIME AND LOCAL HISTORY MUSEUM (A Charitable Incorporated Organisation) NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2023

1. Accounting policies

(a) Basis of preparation

(b) Fund Accounting

(c) Voluntary Income

(d) Investment Income

Credit is taken for interest when the interest falls due for payment.

(e) Administration Expenditure

Administration expenditure comprises costs incurred in running the Charity. Where applicable, some of these costs have been treated as direct charitable expenditure.

£ £ 0 0

This reflects the value of stock held, at the value of their purchase/production price.

(h) Creditors

Short-term:
Bronwen Robson
Kathryn Reilly
Sharon Powell
Suzanne Green
Helen Robertson		 0
0
0
0
380
380		 309
81
480
76
0
946

11

(i) Cash Movement 2023

Fund Balance
**B/F **		 Income
Sub-Total Expended		 **Balance C/F **
RESTRICTED
R1 Archive
R2 Deal Town Council – Greening Grant
R2 Deal Town Council – Glass Safety Film
R2 Deal Town Council – Prev Year Grant Overspend
R3 Dover District Council (Laptop)
R4 Photograph Collection – Basil Kidd, etc.
R5 M. Flatteau (Gift)
R6 Collections Care at Risk
R7 Pilgrims Trust (De-humidifiers)
R8 Brighton Royal Pavilion 1
R8 Brighton Royal Pavilion – Skills Building
R8 Brighton Royal Pavilion - LGBTQ+ project
R9 Roof Fund
R10 Other restricted funds
(Lifeboat, Marines Exhibition, etc.)
R11 Lottery Heritage Fund – Info-Point
SUB-TOTAL
Museum Buildings Valuation
TOTAL RESTRICTED
UNRESTRICTED
General Fund
TOTAL FUNDS		 296
0
0
(50)		 164
460
35
1,000
1,000
821
1,000
1,000
1,000
0
(50)
*50		 425
179
0
0
(50)
269
* -4*
1,000
33
90
140
0
2,480**		 2,000
1,950
1,871
0
269
269
17
13
0
0
1,000
1,000
0
33
11
448
538
276
0
140
0
643
643
643
0
2,480
92		 179
0
13
0
22
262
140
0
2,388
2,620
2,123
1,202
0		 643
3,263
735
0
2,123
74
0
1,202
0
10,000
10,000
5,886		 2,528
2,049
1,202
4,114
7,583
550,000		 13,272
20,855
10,200
0
550,000
0		 10,655
550,000
557,583
33,852		 13,272
570,855
10,200
10,058
43,910
19,417		 560,655
24,493
591,435 23,330
64,765
29,617		 35,148
*** Adjustment for previous year overspend
 Previous overspend of restricted income recovered

12

(J) Deal Maritime and Local History Museum Detailed Income & Expenditure For YEAR ENDED 31ST DECEMBER 2023

(J) Deal Maritime and Local History Museum
Detailed Income & Expenditure
For YEAR ENDED 31ST DECEMBER 2023		 (J) Deal Maritime and Local History Museum
Detailed Income & Expenditure
For YEAR ENDED 31ST DECEMBER 2023		 (J) Deal Maritime and Local History Museum
Detailed Income & Expenditure
For YEAR ENDED 31ST DECEMBER 2023		 (J) Deal Maritime and Local History Museum
Detailed Income & Expenditure
For YEAR ENDED 31ST DECEMBER 2023		 (J) Deal Maritime and Local History Museum
Detailed Income & Expenditure
For YEAR ENDED 31ST DECEMBER 2023		 (J) Deal Maritime and Local History Museum
Detailed Income & Expenditure
For YEAR ENDED 31ST DECEMBER 2023
UNRESTRICT
FUND		 RESTRICT
FUND 1
RESTRICT
FUND 2
RESTRICT
FUND 3
RESTRICT
FUND 11
RESTRICT
FUND 5
RESTRICT
FUND 9
RESTRICT
FUND 7
RESTRICT
FUND 8
RES. FUNDS
4,6 & 10
Archive
Deal
Town
Council
Dover
DC
Laptop
Heritage
Lott. Fund
Info Point
Gift -M
Flatteau
Roof+
Pilgrims
Trust -
Dehumid
Roy Pavil
LGBTQ+
Skill Build
Marines,
Coll Care,
MODES, etc		 TOTAL
Incoming Resources
Heritage Lott Fund – Info Point
Pilgrims Trust - Dehumidifiers
Deal Town Council
Royal Pavilion
Bank interest
Subscriptions
Refreshment Sales
Donations
Shop Sales
Entrance
Outgoing Expenditure
Advertising
Archives
Bank Charges
Business Planning Costs
Cleaning
Collections Care
Computer and Software
Electric - EDF
External Membership
Fund Raising Expenses
Gardening
General Exhibition Costs
Health and Safety
Insurance
Legal Fees
Miscellaneous Purchases
Office Expenses
PayPal charges
Postage and Stamps
Premises Expenses
Professional Fees
Refreshments
Repairs & Renewals
Shop Purchases
Sundry Expenses
Telephone - Vodafone
Training Projects
Water
Webhosting
Zettle & Stripe Charges
TOTAL EXPENDITURE		 £
25
836
66
1090
4489
3387		 £
£
£
£
£
£
£
£
£
10000
448
2000
643
164
17

£
10000
448
2000
643
25
836
66
2271
4489
3387
10058 164
2000
0
10000
0
0
448
643
17		 23330
559
58
124
95
1556
406
1501
118
375
0
1027
932
1237
35
107
381
2
77
3206
4800
34
160
1824
22
319
0
129
247
86		 35
276
11
269
5760
79
821
1000
1000
67
67
59
13
7
98
643		 559
35
58
124
95
1843
6514
1501
118
375
821
2027
1932
1237
35
174
381
2
77
3273
4800
106
260
1824
22
319
643
129
247
86
19417 35
1821
269
5886
1000
74
276
735
109		 29617
-441 -491
-320
-918
0
1000
-149
90
2480
-1240		 11
13

13

(k) Deal Maritime & Local History Museum Summary Restricted v Unrestricted Income & Expenditure y/e 31 Dec 2023

(k) Deal Maritime & Local History Museum
Summary Restricted v Unrestricted
Income & Expenditure y/e 31 Dec 2023
Incoming Resources
SE Museums – Accreditation Help + Basil Kidd
Heritage Lottery – Info Point
Pilgrims Trust - Dehumidifiers
Brighton Royal Pavilion
Deal Town Council
Gifts
Bank Interest
Subscriptions
Donations - General
Donations – At Entrance
Shop Sales
Refreshments Sales
Quiz Night/Events
Gift Aid
TOTAL INCOME
Outgoing Expenditure
Advertising
Archives
Bank Charges
Business Planning Costs
Cleaning
Collections Care
Computer and Software
Electric - EDF
Exhibition Costs General
External Membership
Fund Raising Expenses
Gardening
Health and Safety
Insurance
Legal Fees
Miscellaneous Purchases & Sundry Expenses
Office Expenses
Photograph Fund
Postage and Stamps
Premises Expenses
Professional Fees
Refreshments
Repairs & Renewals
Shop Purchases
Telephone - Vodafone
Training
Water
Webhosting
Zettle. Stripe, & PayPal Charges
TOTAL EXPENDITURE
Surplus/Deficit		 UNRESTRICTED RESTRICTED 2023 TOTAL 2022 TOTAL
25
836
1090
3387
4489
66
165		 10000
448
643
2000
181		 10000
448
643
2000
25
836
1271
3387
4489
66
165		 1750
490
2480
575
1000
241
2555
2198
3468
535
543
10058 13272 23330 15836
559
58
124
95
1556
406
1501
1027
118
375
932
1237
35
129
381
77
3206
4800
34
160
1824
319
129
247
88		 35
287
6128
1000
821
1000
67
67
72
100
643		 559
35
58
124
95
1843
6514
1501
2027
118
375
821
1932
1237
35
174
381
77
3273
4800
106
260
1824
319
643
129
247
88		 326
944
18
1972
968
1268
104
50
67
182
376
908
0
300
139
564
73
1240
4875
926
340
114
177
76
19417 10200 29617 15825
-9359 3072 -6287 11
14
1824