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2022-12-31-accounts

DEAL MARITIME AND LOCAL HISTORY MUSEUM

FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 DECEMBER 2022

CHARITY NUMBER 1168344

Ian Redding (Treasurer) Kathryn Reilly (Chair)

1

DEAL MARITIME AND LOCAL HISTORY MUSEUM (A CHARITABLE INCORPORATED ORGANISATION) FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2022

Page
CONTENTS 2
Charity Information 3
Report of Directors/Trustees 4 - 7
Statement regarding Independent Examination/Audit 8
Statement of Financial Activities 9
Balance Sheet 10
Notes to the Accounts 11 - 12
Detailed Income and Expenditure 13 - 14

2

DEAL MARITIME AND LOCAL HISTORY MUSEUM (A CHARITABLE INCORPORATED ORGANISATION) FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2022

ADMINISTRATIVE / LEGAL INFORMATION

REGISTRATION DETAILS: DEAL MARITIME AND LOCAL HISTORY MUSEUM is a
registered Charitable Incorporated Organisation,
Registered in England and Wales
Charity Number: 1168344
GOVERNING DOCUMENT DEAL MARITIME AND LOCAL HISTORY MUSEUM is a
registered Charitable Incorporated Organisation,
governed by the Charities Act 2011, Companies Act
2006 and its associated constitution.
COMMITTEE MEMBERS At 31 December 2022:
Kathryn Reilly …………... Chair
Fay Franklin ………………Trustee
Suzanne Green …………. Trustee
Mark Kelly…………………Trustee
Lisa Redding ……………. Trustee
Ian Redding..……………...Treasurer
Helen Robertson………….Trustee
Helga Wood …………….. Trustee
Resigned during 2022:
Esme Chilton … Ex-Trustee
Michael Phillips …… . Ex-Trustee
Sharon Powell ………. Ex-Trustee
Bronwen Robson…… Ex-Treasurer
REGISTERED OFFICE DEAL MARITIME AND LOCAL HISTORY MUSEUM
22 St George’s Road
DEAL
Kent
CT14 6BA
BANKERS National Westminster
Deal Branch
31 High Street
Deal
CT14 6EW
INDEPENDENT EXAMINERS None at this time.
(Not required until annual turnover reaches £25,000 or
more).

3

DEAL MARITIME AND LOCAL HISTORY MUSEUM

(A CHARITABLE INCORPORATED ORGANISATION) REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2022

The directors/trustees present their report and financial statements for the period ended 31 December 2022.

PRINCIPAL ACTIVITIES

The objects of the DEAL MARITIME AND LOCAL HISTORY MUSEUM are specifically restricted to being for the public benefit, to establish and maintain a museum in Deal for the exhibition of artifacts and displays illustrating the history of Deal, Walmer, and district.

It delivers this through:

ACHIEVEMENTS AND PERFORMANCE

In its 50th year, Deal Museum achieved Accredited Status from the Arts Council, reflecting our good governance around record keeping, financial affairs, treatment of artefacts and adherence to best Museum principles. The Museum re-opened its doors to the public after the winter break on 1 April with a formal opening ceremony conducted by The Worshipful Town Mayor of Deal Chris Turner along with The Mayoress Kate Gatti.

However, much work was carried out before that date, as the Trustees and volunteers carried on a programme of repairs and re-organisation, with a decision made to use some of our reserves to improve safety within the Museum and improve the visitor experience, including:

4

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DEAL MARITIME AND LOCAL HISTORY MUSEUM REPORT OF THE CHAIR AND TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2022

FINANCIAL REVIEW

The results of the year’s operation are set out in the attached financial statements. The net movement in funds for the year amounted to + £11. The retained reserves as at 31 December 2022, amounted to £36,583 (including restricted and unrestricted funds, but excluding the value of the Museum Premises).

The Trustees have been aware of the need to comply with good practice guidelines on free reserves and DEAL MARITIME AND LOCAL HISTORY MUSEUM policy is included in the notes to the accounts.

RISK MANAGEMENT

The Trustees have examined the major risks which DEAL MARITIME AND LOCAL HISTORY MUSEUM faces and believe that maintaining free reserves at a reasonable level, combined with an annual review of the controls over key financial systems will provide sufficient resources in the event of adverse conditions.

The Trustees have also examined other operational and business risks which the Charity faces and confirm that they have established systems to mitigate the significant risks.

RESERVES POLICY

The Museum's reserves policy has been drawn up in accordance with the Arts Council's Guidance of 2019 regarding reserves in Arts and Cultural Organisations.

The Museum benefits from being the freehold owner of its building, having been gifted it specifically for the purpose, hence its value is reflected in Restricted Funds. However, this, along with the fact that the Museum is run on a largely voluntary basis, means that annual overheads are relatively low, and fundraising is regularly undertaken for specific activities and projects, so these again are accounted for on a Restricted Funding basis.

On 31[st] December 2022, Unrestricted Fund balances totalled £33,852; however, in consideration of the charity’s role as Museum and taking account of potential risks to the charity and its activities, Trustees have agreed that it is necessary to designate the following sums from Unrestricted balances to both protect and develop the important collection for which they are responsible: • £10,000 - For upkeep and maintenance of building and displays. • £10,000 - For acquisition of artifacts of historical importance to enhance the collection.

The Trustees also recognise that, should the Museum have to close, it would likely take at least 12 to 18 months to dispose of the collection and the building in a manner to ensure this can be done in accordance with requirements of the Museum's charitable status and purpose. Therefore, the organisation needs to maintain levels of reserves that amount to 18 months running costs which totals some £22,800 at 2022 levels.

Therefore, at the start of 2023, Trustees were looking to continue to increase their levels of unrestricted income to help provide adequately for any potential scenario that might reasonably be anticipated.

This Reserves Policy is kept under regular review, to reflect changing activities of the Museum, it's outreach into the local communities and beyond, and the future ambitions of both the Trustees and the Museum's clients and visitors.

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TANGIBLE FIXED ASSETS

The Charities fixed assets fall into 3 main categories as follows:

Museum Buildings - The Charity’s primary asset is its building which was gifted by Miss Nora Oppitz specifically for the purpose. In 2021 Trustees recognised the importance of recording the value of the building within its annual accounts, to provide a clearer picture of the financial status of the organisation. Local estate agents Bright and Bright gave a valuation of £550,000 which is reflected in the 2021 and 2022 Balance Sheet. Since the valuation, local property values have initially increased but then decreased a little; and have returned back to similar levels as 2021.

Museum Fixtures and Fittings - The Charity has existed for 50 years and has inherited its fixtures, fittings, display cases, etc. from many local people and local businesses, all gifted. As there was no cost to the Charity of acquiring these items, they do not bear a value in the annual accounts; should specialist fittings need to be purchased with a longer-term value, these will be reflected in the accounts and depreciated in value over their useful life.

Museum Exhibits – The Charity is regularly gifted new exhibits by area residents, and local tradespeople, and it is an ongoing exercise to catalogue these to provide a transparent record of their heritage value. As there was no cost to the Charity of acquiring these items to date, they do not bear a value in the annual accounts. However, there is always the potential for important local artefacts to become available and which would greatly enhance the collection if purchased by Trustees for the Museum. Should such purchases occur, they will be reflected in the accounts at cost.

FUNDS AVAILABLE

The present level of funding is adequate to support the continuation of the Charity operations for the short to medium term, and the trustees consider the financial position of the Charity to be satisfactory.

VOLUNTEERS

DEAL MARITIME AND LOCAL HISTORY MUSEUM recognises the vital roles played by its many volunteers, and the importance of their contributions to ensuring the success of the Charity, and the opportunities created for future expansion of its work and its reach.

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IA Charitabl• Incor￿l•d Or9aniulionl REQUIREMENT FOR INDEPENDENT EXAMINATION OF ACCOUNTS FOR THE YEAR ENtED 31 (ECEIABER 2022 Rspoft•lbilld•• and bxls of rnport A5 Tnths cw. aTr prep8ra￿ft Oftt￿ ￿￿ount$ In ox(LirKe wlh tt Ch•Ys Act 2011 llhe Act") loa￿Yre reqwgJ. Il 6 Iho bXIe(￿￿g Examff￿ ￿ undertBke 8n examinalion of the Tntsfs a(xwnts in actxXd￿e seclicfft 145 20., 1 Ad Dlred gfftn by ts Charty wwjw xdty 14515Mbl of fv Aci . Purpos• ol •n INI•wKknnt Exmlrn¢• ststsffleftt Tht Eywryrw. s role B to enwle Ih8t n￿leftaI matters havo eome 10 their a#enlKi eXanwI￿ wh. WJiierrwts concémirrfj the fomi and ¢fxlet ol acc£Jrts sel tharrts (Arn)unts' arKI Reports) Regvl411rf)ns 2008 c>tIKY 114n fegJ¥enrt Ihe gNe a 'tsuo aThl larf vw wtith ts not a be drn•n enat a uf¥fStar•Jy¥J of •the uccounts to bo iea¢tttJ ctwrtv amJal aKune abovc ':25,OOC a:e reqlur￿ io have erthef an ¥KjeF￿rn￿ftt erarrmakn d xr4yJvts Df an •J#.1 All charrtm vdrth an annual tncc¥no bTht £lm (( wth £250.OW assets ab(Ne £3.26mi aiu roquired to The sa￿￿ty •tso dep)Trl cbaty$ legal $lrudurÈ. level of i￿£¥￿0. and (d•yJ ￿ ts exJ tr U￿￿¢￿pol￿￿ chanties. lor ChJii1able at￿ £2S0.(XXI tr• a wofessonal qualrfKalson Of be a nKmbec of a Wdh an dcb¥¢ kn £16.OCQ in 2021 the Tftr&es are sab5r￿ that i￿re * no reqwremeffl Dato

DEAL MARITIME AND LOCAL HISTORY MUSEUM STATEMENT OF FINANCIAL ACTIVITIES FOR YEAR ENDED 31ST DECEMBER 2022

INCOMING RESOURCES
Voluntary Income
J
Total Incoming
Resources
RESOURCES EXPENDED
Charitable Activities
J
Total Resources
Expended
Net Incoming
Resources
Fund Balance
brought forward
Creditor written back
Fund Balance
Carried forward		 Notes
and K
and K		 UNRESTRICTED
FUNDS
RESTRICTED
FUNDS
2022 TOTAL
£
£
£
9,088
6,748
15,836		 2021 TOTAL
£
17,163
9,088
6,748
15,836		 17,163
9,529
6,296
15,825		 15,214
9,529
6,296
15,825		 15,214
-441
452
11
34,293
7,131
40,490
0
0
0		 1,948
32,042
6,500
33,852
7,583
40,501		 40,490

9

DEAI MARITIPdJE AND LOCAL HISTORY MUSEUM BALANCE SHEET AY 31ST OECEMJfR 2022 JyJ>ts ￿ C 27Q $412 31613 42341 9al 435 JJJiJD lllLThI 118S7 X3 Ilx Ints1￿. CEfGdrr tk)I IITthipYid•JplJ •knIM ** •1￿￿ r (LL YL¥JA ImP•dknq (frnwrnj DEAL MARITIME AND LOCAL HISTORY MUSEUM io

(A Charitable Incorporated Organisation) NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2022

1. Accounting policies

(a) Basis of preparation

(b) Fund Accounting

(c) Voluntary Income

(d) Investment Income

Credit is taken for interest when the interest falls due for payment.

(e) Administration Expenditure

Administration expenditure comprises costs incurred in running the Charity. Where applicable, some of these costs have been treated as direct charitable expenditure.

£ £ 0 0

This reflects the value of stock held, at the value of their purchase/production price.

(h) Creditors

Short-term:
Bronwen Robson
Kathryn Reilly
Sharon Powell
Suzanne Green		 2022
£
309
81
480
76
946		 2021
£
620
300
0
0
920

11

(i) Cash Movement 2022

Fund Balance
**B/F **		 Income
Sub-Total Expended		 **Balance C/F **
RESTRICTED
R1 Archive
R2 Deal Town Council 1
R2 Deal Town Council 2
R3 Dover District Council (Laptop)
R4 South-East Museums Service (Accreditation)
R4 South-East Museums Service (Basil Kidd Collection)
R5 M. Flatteau (Gift)
R6 Collections Care at Risk
R7 Pilgrims Trust (De-humidifiers)
R8 Brighton Royal Pavilion 1
R8 Brighton Royal Pavilion 2 (LGBTQ+ project)
R9 Roof Fund
R10 Other restricted funds
(Lifeboat, Marines Exhibition, etc.)
SUB-TOTAL
Museum Buildings
TOTAL RESTRICTED
UNRESTRICTED
General Fund
TOTAL FUNDS*		 787
270
0		 453
1,230
944
0
270
320
575
575
575		 296
(50)
0
270
1,187
0
0		 575
845
895
0
1,187
918
1,000
1,000
1,000
750
750
750		 (50)
269
0
0
0
0
182
0
140
0		 1,750
1,750
1,750
1,000
1,000
0
0
182
149
490
490
400
0
140
0
2,480
2,480
0		 0
1,000
33
90
140
2,480
140
3,363
1,202		 2,480
2,620
0
0
3,363
1,240
0
0
0		 2,620
2,123
1,202
7,131
550,000		 6,748
13,879
6,296
0
550,000
0		 7,583
550,000
557,131
34,293		 6,748
563,879
6,296
9,088
43,381
9,529		 557,583
33,852
591,424 15,836
607,260
15,825		 591,435

*** The Unrestricted Fund balance brought forward includes a correction to the Cash Movement table in the 2021 accounts. Though the Trustee Board had decided to write back a loan provision of £6,500 that was no longer required, and which was reflected in both the Statement of Financial Affairs and the Balance Sheet, the similar adjustment had not been made to the Cash Movement table.**

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(J) Deal Maritime and Local History Museum Detailed Income & Expenditure For YEAR ENDED 31ST DECEMBER 2022

(J) Deal Maritime and Local History Museum
Detailed Income & Expenditure
For YEAR ENDED 31ST DECEMBER 2022		 (J) Deal Maritime and Local History Museum
Detailed Income & Expenditure
For YEAR ENDED 31ST DECEMBER 2022		 (J) Deal Maritime and Local History Museum
Detailed Income & Expenditure
For YEAR ENDED 31ST DECEMBER 2022		 (J) Deal Maritime and Local History Museum
Detailed Income & Expenditure
For YEAR ENDED 31ST DECEMBER 2022		 (J) Deal Maritime and Local History Museum
Detailed Income & Expenditure
For YEAR ENDED 31ST DECEMBER 2022		 (J) Deal Maritime and Local History Museum
Detailed Income & Expenditure
For YEAR ENDED 31ST DECEMBER 2022
UNRESTRICT
GENERAL
FUND		 RESTRICT
FUND 1
RESTRICT
FUND 2
RESTRICT
FUND 3
RESTRICT
FUND 4
RESTRICT
FUND 5
RESTRICT
FUND 6
RESTRICT
FUND 7
RESTRICT
FUND 8
OTHER
RESTRICT
FUNDS
Archive
Deal
Town
Council
Dover
DC
Laptop
South East
Museums
Accredit +
Basil Kidd
Gift -M
Flatteau
Collection
Care at
Risk
Pilgrims
Trust -
Dehumid
ifiers
Royal
Pavillion
-LGBTQ+
Roof fund,
Marines
Exhibition,
MODES,
Lifeboat		 TOTAL
Incoming Resources
SE Museum - Accredit help
SE Museum - Basil Kidd
Pilgrims Trust - Dehumidifiers
Deal Town Coucil
LGBT Grant
Subscriptions
Gifts
Donations
Shop Sales
Gift Aid
Entrance
Quiz Night
Outgoing Expenditure
Advertising
Archives
Cleaning
Collections Care
Computer and Software
Electric - EDF
External Membership
Fund Raising Expenses
General Exhibition Costs
Health and Safety
Insurance
Miscellaneous Purchases
Office Expenses
PayPal charges
Photograph Collection
Postage and Stamps
Premises Expenses
Professional Fees
Shop Purchases
Telephone - Vodafone
Water
Webhosting
Zettle Charges
Stripe charges
TOTAL EXPENDITURE		 £
241
2103
3468
543
2198
535		 £
£
£
£
£
£
£
£
£
1000
750
490
575
2480
1000
453		 £
1000
750
490
575
2480
241
1000
2555
3468
544
2198
535
9088 453
575
0
1750
1000
0
490
2480
0		 15836
326
18
528
50
1268
50
67
104
376
908
300
139
13
564
73
3125
926
340
114
177
44
19		 944
895
149
400
918
1240
1750		 326
944
18
1972
968
1268
50
67
104
376
908
300
139
13
564
73
1240
4875
926
340
114
177
44
19
9529 944
895
918
1750
0
149
400
0
1240		 15825
-441 -491
-320
-918
0
1000
-149
90
2480
-1240		 11
13

13

(k) Deal Maritime & Local History Museum Summary Restricted v Unrestricted Income & Expenditure y/e 31 Dec 2022

(k) Deal Maritime & Local History Museum
Summary Restricted v Unrestricted
Income & Expenditure y/e 31 Dec 2022
FUND TYPE
Incoming Resources
SE Museums – Accreditation Help
SE Museums – Basil Kidd
Pilgrims Trust - Dehumidifiers
Brighton Royal Pavilion
Dover District Council
Deal Town Council
Gifts
Subscriptions
Donations - General
Donations – At Entrance
Shop Sales
Quiz Night
Gift Aid
TOTAL INCOME
Outgoing Expenditure
Accessioning
Advertising
Archives
Cleaning
Collections Care
Computer and Software
Electric - EDF
Exhibition Costs General
External Membership
Fund Raising Expenses
Gardening
Health and Safety
Insurance
Lifeboat
Local History Gallery - makeover
Miscellaneous Purchases
Office Expenses
PayPal charges
Photograph Fund
Postage and Stamps
Premises Expenses
Professional Fees
Shop Purchases
Telephone - Vodafone
Training
Water
Webhosting
Zettle Charges
Stripe Charges
TOTAL EXPENDITURE
Surplus/Deficit		 UNRESTRICTED RESTRICTED 2022 TOTAL 2021 TOTAL
241
2103
2198
3468
535
543		 1000
750
490
2480
575
1000
453		 1000
750
490
2480
0
575
1000
241
2555
2198
3468
535
543		 0
0
0
500
9187
500
0
272
3902
0
2402
0
400
9088 6748 15836 17163
326
18
528
50
1268
104
50
67
182
376
908
300
139
13
564
73
3125
926
340
114
177
44
19		 944
1444
918
1240
1750		 0
326
944
18
1972
968
1268
104
50
67
182
376
908
0
0
300
139
13
564
73
1240
4875
926
340
0
114
177
44
19		 28
310
987
152
780
1079
399
250
112
0
182
2943
854
355
488
236
0
35
113
10
3352
35
1223
380
360
159
367
26
0
9529 6296 15825 15215
-441 452 11 1948

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