DEAL MARITIME AND LOCAL HISTORY MUSEUM FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021 CHARITY NUMBER 1168344 Bronwen Robson (Treasurer) Kathryn Reilly (Chair)
DEAL MARITIME AND LOCAL HISTORY MUSEUM (A CHARITABLE INCORPORATED ORGANISATION) FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021 Page CONTENTS Charity Information Report of Directorsrrrustees Statement regarding Independent ExaminationlAudit Statement of Financial Activities Balance Sheet 10 Notes to the Accounts 11-12 Detailed Income and Expenditure 13-14
DEAL MARITIME AND LOCAL HISTORY MUSEUM (A CHARITABLE INCORPORATED ORGANISATION) FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021 ADMINISTRATIVE I LEGAL INFORMATION REGISTRATION DETAILS: DEAL MARITIME AND LOCAL HISTORY MUSEUM is a registered Charitable Incorporated Organisation Registered in England and Wales Charity Number: 1168344 GOVERNING DOCUMENT DEAL MARITIME AND LOCAL HISTORY MUSEUM is a registered Charitable Incorporated Organisation governed by the Charities Act 2011 Companies Act 2006 and its associated constitution. COMMITTEE MEMBERS At 31 Dècember 2021: Kathryn Reilly Esme Chilton Suzanne Green . Michael Phillips Sharon Powell Lisa Redding Bronwen Robson Resigned during 2021: Madelene Beardmore ...... Ex-Trustee Alan Deeks . . Ex-Tmstee Sheila Legg . Ex-Trustee Chair Trustee . Trustee .Trustee ..Trustee . Trustee ..Treasurer REGISTERED OFFICE DEAL MARITIME AND LOCAL HISTORY MUSEUM 22 St George's Road DEAL Kent CT14 6BA BANKERS National Westminster Deal Branch 31 High Street CT14 6EW INDEPENDENT EXAMINERS None at this time. (Not required until annual tumover Reaches £25,000 or more).
DEAL MARITIME AND LOCAL HISTORY MUSEUM (A CHARITABLE INCORPORATED ORGANISATION) REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2021 The directorsltrustees present their report and financial statements for the period ended 31 December 2021. PRINCIPAL ACTIVITIES The objects of the DEAL MARITIME AND LOCAL HISTORY MUSEUM are specifically restricted to being for the public benefit, to establish and maintain a museum in Deal for the exhibition of artefacts and displays illustrating the history of Deal, Walmer. and district. It delivers this through- The extension, enhancement. preservation, maintenance and storage of the museum's collections. The fostering of an environment where visitors of all ages are able to explore, and be inspired by. the history of the local area. The provision of opportunities for research and leaming relating to the museum's collections. The facilitation of the on-going recording of the history of Deal, Walmer, and district. ACHIEVEMENTS AND PERFORMANCE As in 2020. much of the traditional work of the Museum in 2021 was affected by the ongoing measures around the COVID-19 pandemic. The enforced closure gave the Trustees and volunteers the opportunity to carry out much-needed changes and improvements within the Museum, with a decision made to use some of our reserves to improve safety within the Museum and improve the visitor experience: A new fire alarm system, with associated wiring upgrade, has been fitted within the Museum, following a report and advice by East Kenl Fire Service. A substantial programme of rationalisation and reorganising- with storytelling and visitor engagement at its heart- has been completed, including: The Local History Gallery has been re-floored and rewired, and plans have been made for replacement windows. Artefacts have been assessed to ensure relevance to Deal, displays updated and propedy labelled. Selected artefacts, including 'Ratty', the Museum's mascot, have been sent away for conservation. o Thanks to the donalion of some large, lighted display cabinets, the Maritime Gallery space now has a new Lifeboat exhibition, tracking the long history of lifeboats in Deal. Tender Too, a small Little Ship, has been moved into the courtyard (with appropriate covering). The former Offi has been re-sited in the accessioning room in the Stable building, freeing up space for the Museum Archive to be properly housed, organised, recorded, and indexed, and placed within archive-standard storage. This has increased the capacity for the Museum to provide a researth service to the community. Tiny Tag humidity monitors have been installed throughout the Museum to measure how artefacts are reacting to changes in humidity and temperature. The Trench Exhibition, sited in a temporary building: marking the 100th anniversary of WWI has been dismantled. providing much needed storage Spa for the Museum.
Trustees decided that the Museum should open for three days a week from July to October. This met with mixed SucsS due to drfficulty getting volunteers due to illness and COVID issues. The Trustees made the decision to suspend entrance fees and ask for donations instead. Other revenue raising initiatives included: The Museum Shop has been revamped and stocked with several new items including Museum playing cards, Deal Town tea lights, coasters, bunting, mugs, postcards and a variety of publications covering local history. and aOrk from local artists, furthering our local connections in Deal. The sale of electronic copies of historic photographs of Deal from the Basil Kidd archive. Our Archive Team has carried out over 40 research commissions into properties and other local history issues, in return for a donation to Museum funds. The new till system has been very useful, ensuring accurate record keeping and stocktaking. Effective governance of the Museum continued throughout the year with Trustees meeting regularly, initially through Zoom and then, from August, in a suitably socially distanced manner at the Museum premises. The Truslees completed the application prOsS for Accredited Museum Status from the Arts Council, which included a thorough review and revision of all the Museum's operational policies. Finally, during the year two long-serving Trustees stepped down, as they had planned. three resigned because of other outside commitments they had. but four new Trustees joined the Board. STATEMENT OF TRUSTEES RESPONSIBILITIES The Trustees of the Charity are required to prepare financial statements for each financial year which give a true and fair view of the state of financial affairs of the Charity at the end of the year and of its financial activities during the year then ended. In preparing those financial statements, the Trustees are required to: select suitable accounting policies and apply them consistently. make judgements and estimates that are reasonable and prudent. state whether applicable standards and slatement of recommended practice have been followed, subject to any material departures disclosed and explained in the financial statements, and prepare the financial statements on the going concem basis unless it is inappropriate to presume that the project will continue in operation. The Trustees are responsible for keeping proper accounting records which disclose at any time the financial position of the Charity. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. E (kn(n Signed...................................................................... Bronwen Robson ..Treasurer
DEAL MARITIME AND LOCAL HISTORY MUSEUM REPORT OF THE CHAIR AND TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2021 FINANCIAL REVIEW The results of the year's operation are set out in the attached financial statements. The net movement in funds for the year amounted to + £2,119. The retained reserves as at 31 December 2021, amounted to £32,804. The Trustees have been aware of the need to comply with good practice guidelines on free reseNes and DEAL MARITIME AND LOCAL HISTORY MUSEUM policy is included in the notes to the accounts. RISK MANAGEMENT The Trustees have examined the major risks which DEAL MARITIME AND LOCAL HISTORY MUSEUM faces and believe that maintaining free reserves at a reasonable level, combined with an annual review of the controls over key financial systems will provide sufficient resources in the event of adverse conditions. The Trustees have also examined other operational and business risks which the Charity faces and confirm that they have established systems to mitigate the significant risks. RESERVES POLICY The Museum's reserves policy has been drawn up in accordance with the Arts Council's Guidance of 2019 regarding reseNes in Arts and Cultural Organisations. The Museum benefits from being the freehold owner of its building. having been gifted it specifically for the purpose, hence its value is reflected in Restricted Funds. However. this. along with the fact that the Museum is run on a largely voluntary basis, means that annual overheads are relatively low, and fundraising is regularly undertaken for specific activities and projects, so these again are accounted for on a Reslricted Funding basis. On 31st December 2021, Unrestricted Fund balanS totalled £40.793; however, in consideration of the charity's role as Museum and laking account of potential risks to the charity and its activities, Trustees have agreed that it is neSSary to designate the following sums from Unrestricted balances to both protect and develop the important collection for which they are responsible- £10,000 - For upkeep and maintenance of building and displays. £10,000 - For acquisition of artefacts of historical irnportan to enhance the collection. The Trustees also recognise that, should the Museum have to close, it would likely take at least 12 to 18 months to dispose of the collection and the building in a manner to ensure this can be done in accordance with requirements of the Museum's charitable status and purpose. Therefore, the organisation needs to maintain levels of reserves that amount to 18 months running costs which totals £20,437 at 2021 levels. Therefore, at the start of 2022, Trustees were looking to increase their levels of unrestricted income to help provide adequately for any potential scenario that might reasonably be anticipated.
This Reserves Policy is kept under regular review. to reflect changing activities of the Museum, it's outreach into the local communities and beyond. and the future ambitions of both the Trustees and the Museum's clients and visitors. TANGIBLE FIXED ASSETS The Charities fixed assets fall into 3 main categories as follows= Museum Buildin The Charity s primary asset is its building which was gifted by Miss Nora Oppitz specifically for the purpose. In 2021 Trustees recognised the importance of recording the va5ue of the building within its annual accounts, to provide a clearer picture of the financial status of the organisation. Local estate agents Bright and Bright gave a valuation of £550.000 which is now reflected in the 2021 Balance Sheet. The 2020 Balance Sheet has also been adjusted to reflect this, and the Restricted Funds balances updated accordingly. Museum Fixtures and Fittin - The Charity has existed for 50 years and has inherited its fixtures, fittings, display cases, etc. from many local people and local businesses, all gifted. As there was no cost to the Charity of acquiring these items, they do not bear a value in the annual accounts; should specialist fittings need to be purchased with a longer-tem value, these wll be reflected in the accounts and deprecialed in value over their useful lrfe. Museum Exhibits - The Charity is regularly gifted new exhibits by area residents, and local tradespeople, and it is an ongoing exercise to catalogue these to provide a transparent record of their heritage value. As there was no cost to the Charity of acquiring these items to date, they do not bear a value in the annual accounts. However, there is always the potential for importanl local artefacts lo become available and which would greally enhance the collection if purchased by Trustees for the Museum. Should such purchases occur, they will be reflected in the accounts at cost. FUNDS AVAILABLE The present level of funding is adequate to support the continuation of the Charity operations for the short to medium term, and the trustees consider the financial position of the Charity to be satisfactory. VOLUNTEERS DEAL MARITIME AND LOCAL HISTORY MUSEUM recognises the vital roles played by its many volunteers, and the importance of their contributions to ensuring the success of the Charity, and the opportunities created for future expansion of its work and its reach.
DEAL MARITIME AND LOCAL HISTORY MUSEUM (A Charitable Incorporated Organisation) REQUIREMENT FOR INDEPENDENT EXAMINATION OF ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2021 Responsibilities and basis of report As the Trustees of the charity, we are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act-). Where required, it is the role of an Independent Examiner to undertake an examination of the Trust's accounts in accordance with section 145 of the 2011 Act, following applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Purpose of an Independent Examiner's statement The Independent Examiner's role is to ensure that no material matters have come to their attention in connection with the examination which gives them cause to believe that in. any material respect-. the accounting records were not kept in accordants with section130 of the Act; or the accounts did not accord with the accounting records. or the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the charities (Accounts and Reports) Regulations 2008 other than any requirements that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. Ideally. they will report to the Trustees to confirm they have no such concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report to enable a proper understanding of the accounts io be reached. The Requirements for Independent Examination or Audit All charities with an annual income above £25,000 are required to have either an independent examination of accounts or an audit. All charities with an annual income above £1 m (or with an income over £250,000 and assets above £3.26m) are required to have an audit. The type of scrutiny required can also depend on a charity's legal structure, level of income, and the wording in its conslitution (for example for unincorporated charities, for Charitable Incorporated Organisations, or for charitable companies). For charities with an income above £250.000 the examiner must have a professional qualification or be a member of a body specified in the Charrties Act 2006, Further detailed explanations can be found at Chari re ortin and accounts Resource Centre including requirements for Annual Reporting to the Charity Commission. With an income of close to £16,000 in 2021. the Trustees are satisfied that there is no requirement for either Independent Examination or Audit. This is kept under annual review. .Kathryn Reilly (Chair) Date ..Bronwen Robson (Treasurer) 201.::.1.2L Date
DEAL MARITIME AND LOCAL HISTORY MUSEUM STATEMENT OF FINANCIAL ACTIVITIES FOR YEAR ENDED 31ST DECEMBER 2021 gEllErBI RESIR knd FUND I RESTr FUND Z RESTr RESTr RESIR RESTR RESTr ThER FUND3 FUND4 FUND5 FUNDS FUN07 RESIR Rwf lund and MarlnES Archlty? Ethbltion 21 ItITAL 21r20 TOTAL CDlle£tr Eare at ri%k DDC ii1EbDai Pavilwn INCUMIN6 RESUURCES Vuluntiry InEDme 138QO 50 500 440 15977 1436B Tutil Incomlng Rqsourc 13800 50 500 440 15977 14368 RESOURCES EXPENOEII 354 360 230 54 7859 Totjl Resow¢es ExpEnthd 354 445 36ti 230 94 7858 NEI RF5UWEE$ 182 -354 445 -63 460 270 346 763 6508 Fund 6aL4nce hDughtlor* Z7440 485 826 BD 5tio 4438 3SS90 27482 CrEdiiDrwrittEn back 65UQ FuThl BEIBnEE carrd fllrwBrd 3412Z 270 787 4438 34753 339go
DEAL MARITIME AND LOCAL HISTORY MUSEUM BALANCE SHEET AT 31ST DECEMBER 2021 2tr21 2020 FIKed hsBts 550.DOD.10 550.OOD.OD Ellrre hssets Deposits and Cash Bank AccDunt 2.7D2.27 39.641.74 458.3E 39.67428 42.344.Dl 40.142.54 Current Liabilities CrEdilDrs .. Short Term Bank AccDunt 915.8U D.00 838.Z5 0.00 919.8D 41.424.21 838.25 35.3D4.39 Net CurrBnt Assets/lknabilitiES) Totsl Assets lyss Cunynt ltabllltl. 551.424.Zl 589.304.39 Ltrnu Terni Llabllhlei Credilars LDng Terffl 6.500.00 O.DO 591.424.21 6SDD.10 582,804,35 TDtal Ixsets lesi Totsl LIBbllille RqprESBntBd Br. RBslricled Fullds UnrBSlricled Funds.. i/ Designated Fund lor mainlEnancE DI BuildinB/DtsplayE li/ DBsign3lEd Fund IDr collBclion acqui$[t 557.131.DO 55S,550.DD 10.ooo.00 ID.ODQ.OD Sub-TolEI 20.000.00 14.29321 UnrBSlriclEd ResErhts IS.254.39 551.424.21 58Z.B04.39 A8 at 31 DEE8er 2tr21 The Iruslees CDnsider Ihlt lor the periDd Ended 31 December Ztr21: IhE charityw85 enlttlEd Iu EXBmption from audit Dr IndEpEndEnl ExaminaliDll nder The £hariliES Act 2011 (Accuunls and Audrtl OrdEr 2015. relating tQ 5fflaller charities. given the le¥el ol annual turnover. ThE mErnberE have nul rEquifEd thB ELMnY to obtain the aydst DI its accwnts fDr Ihp year in quesliDn aCCDrdance with sectio The IrusleBs acknowlBdgE thBir rEspunsibilrtlES IDr comp. w((h the requirements of the Act with r8specl lo accounlino pecords and the preparation ol ?ccounls. ThesE accounts have been prepared Ni aCCDrdoncB withihe pru5105 applicablE to Charities 5dJjEEttD STnall Ih3ri(ies accDUTrtiny regime. The financial slatBments un pagES 7-8 were approved bythe board ol Injslees on... nd signed on ils behalf by Kathr)Tr REdlv (Char) njllwpn RDkon ITrEa5WErl io
DEAL MARITIME AND LOCAL HISTORY MUSEUM (A Charitable Incorporated Organisation) NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2021 Accounting policies (a) Basis of preparation These accounts are the Accounts of DEAL MARITIME AND LOCAL HISTORY MUSEUM. They have been prepared on an accruals basis and include income and expenditure as they are earned or incurred. rather than as cash is received or paid. The recommendations of the Statement of Recommended Practice have been followed in the preparation of these accounls (b) Fund Accounting The Charity's general fund consists offunds, which the Charity may use for its purposes at its discretion. The Charity s restricted funds are those where the donor has specifically imposed restrictions on the use of the funds. or where fund-raising has been for a specified purpose, and which are legally binding. {c} Voluntary Income All voluntary inrnme is included upon reipl. Grants received are credited lo income immediately. (d) Investment Income Credlt is taken for interest when the interest falls due for payment. Admlnlslratlon Expendlture Administration expenditure comprises costs incurred in running the Charity. Where applicable, some of these costs have been treated as direct charitable expenditure. (n Debtors 2021 2020 {g) Credltors 2021 2020 Short-tenn: Bronwen Robson Kathryn Reilly 620 300 920 Long-term Trustee Loan In previous years. Trustees had provided £6,500 in the end-of-year accounts to repay a loan from prewous trustees. bul in 2021 an investigation into the details of that arrangement have confinned that it was given to the Museum under a Deed of Gift and so is not repayable. Consequently, it has been written back to Unrestricted BalanS as at 31 December 2021.
(h) Cash Movement 2021 Balance BIF Balance Fund Income Sub-Total Expended C/F RESTRICTED Rl Lifeboat 485 354 131 R2 Collection5 Care At Risk 626 626 445 181 R3 Photographs 50 iio 113 R4 Brighton Pavilion 5(K) 5¢XI 360 140 RS Deal Town Council 51XI 500 230 270 R6 Dover Dlstrict Council - Laptop 1187 1187 1187 R7 Archive 441 440 881 94 787 Other Restricted 4438 4438 4438 SUB-TOTAL 6550 2177 8727 1596 7131 Museum Buildings 550000 TOTAL RESTRicfED 556550 2177 8727 1596 557131 UNRESTRicfED General Fund 27440 138C 41240 13618 27622 TOTAL FUNDS 583990 15977 49967 15214 584753
Deal Maritime and Local History Museum Detailed Incorne & Expenditure For YEAR ENDED 31ST DECEMBER 2021 ijlTh RW2 IUffj3 R1ffj4 BJ115 JK16 JllJ7 IE5Tr IDS RaDf IbIll9 Resowces Do¥Er Diltit CowrA- lo¥ft1-19 Restart Brighton CwEsl- Mode$ DD¥Er Dr&trict CoLxiI- Wirter Gr•rt DEal Tllwn Council Subscriptio unaltons Shop Sllles 8000 50D 5Dll 500 5DD ZT2 39L]2 24DZ 34ri 50 440 40 144B6 SQ 500 500 440 AccE55iJniry AdvErt1510g Archi¥8S Cleaning Collections Care Computer SoFtware 28 310 587 152 281 ID75 395 25tF 28 987 78D 1079 399 25Q EihihitiuTr CDSt5 GBntTrl External Hemhership GardEnir Heakh and Salety InsurancE 182 2543 854 Z543 854 355 488 23B 155 Luc31 Hi51Dry G3llBry- rn3kEoYBr Hi%cElhnEOUS Purchases Dffic2 ExpensBs Paypal chargE PhulDgraph Fund PrEmiSeS ExpEnse5 PuslagE and Eiamps 488 236 35 35 3352 3352 35 1223 38 35 1222 3BO 350 ShDP Purtho3es T81ephone YodaFt¢ne 360 Water Webhosting Zeiile CharyB5 TUTAL EYPENDiTURE 155 3FI z6 13888 367 Z6 355 ll3 36D 13
598 -355 -63 440 1948 Deal Maritime and Local History Museum Detailed Income and Expenditure For YEAR ENDED 31ST DECEMBER 2021 UIIiESIRICTEO FUNDS Simril Fund RESTrICTED FUNDS 211 TDTAL FUNDS 2tr20 TOTAL FLINDS Incllmlnu ReSoue3 Ollver Oislricl Council Co¥id-1S Reslart Brightun Cuuncil- MDdE5 Dover Oislricl Council. Winter Grant Deal TDwn CDuncil Subscriptions Donaliuns Shop SalBS Gift Aid TOTAL INCONE Uutuoing Expenditure AccessiDniThg Advertising Archibts Cleaning Culleclions Care Computer and Softw8fB 8101] 500 1187 500 272 39DZ 2402 4DO 171G3 50Q 1187 500 34r 242 400 14486 490 26TI 28 310 587 152 281 1079 3g5 250 28 310 987 152 780 ID79 399 250 499 Exhibition Costs GBn8ral External M8mbBf5hip Gardeniig HBolih and S8lety Insur3ncE LifEboat Local Hi51ury Ballery" makE0r MiscellaneDUS PurrhaSBS UIIICE Expenses P3yPal charges PhulogrBph Fund Premises Expenses PuslagB and Stamps Professional FEe5 Shop Purcha5ES Telephone VodafunE Training WatEr Vlebhuslinu lettle Charges IQTAL EYPENOITURE 182 2943 854 182 2943 854 355 488 235 355 488 236 35 35 3352 3352 35 r123 380 35 1223 380 36 159 367 26 360 15Y 367 26 13888 1327 Surplus/DEficit 558 135ll 154B 14